47PF0024R0077 Pre-Proposal Conference Agenda.pdf

GSA GREAT LAKES REGION

PRE-PROPOSAL CONFERENCE AGENDA

SOLICITATION 47PF0024R0077

Janitorial and Related Services

Location 1: Dayton International Airport (Passenger Terminal) TSA

Dayton International Airport, 3600 Terminal Drive, Dayton, OH 45377

Location 2: Qunicy Social Security Administration Building

Social Security Administration, 2401 Lind Avenue, Quincy, IL 62301

July 10, 2024 12:00 PM Eastern Time, Virtual

NOTICE: No oral or written statement made by a Government representative during this pre-proposal conference or site visit can add to, modify or otherwise vary from the written provisions of the solicitation and/or amendments. Any changes or clarifications made as a result of this meeting will be issued as a formal written amendment to the solicitation.

INTRODUCTIONS: Team Members (*Optional Attendees)

● Rhonda Booker - Contracting Officer (GSA)

● Erin Turientine - Contract Specialist (GSA)

● Anthony Ezerski – Alternate Contracting Officer’s Representative (GSA) - Location 1

● Karen Beaty – Supervisory Property Manager (GSA) - Location 1

● Tom Allsworth - Contracting Officer’s Representative (GSA) - Location 2

● Leigh Ann Davis – Supervisory Property Manager (GSA) - Location 2

● Anthony Filipiak – Spec Writer/Facilities Operation Team (GSA) - Location 1 *

● Tina Kink - Spec Writer/Facilities Operation Team (GSA) - Location 2 *

● Austin Allen – TSA - Location 1

● Donald Hicks – TSA - Location 1

● Erin Reffner - TSA - Location 1

Solicitation:

OPENING DATE CLOSING DATE AND TIME:

Monday, July 1, 2024 Tuesday, July 30, 2024 at 1:00pm (Eastern Time)

SAM Registration:

All offerors please make sure SAM registration is current/ active before submission of proposal.

ACQUISITION POINTS OF CONTACT

Please direct all questions and correspondence to both the Contracting Officer and

Contract Specialist at the following:

Contracting Officer: Rhonda Booker, rhonda.booker@gsa.gov Contract Specialist: Erin Turientine, erin.turientine@gsa.gov

GENERAL

This requirement is being procured as a Competitive Small business set-aside. The

NAICS code for this requirement is 561720.

SOLICITATION OVERVIEW

The General Services Administration (GSA) has a need for the continuation of janitorial and related services at two locations.

Location 1: Dayton TSA International Airport in Dayton, OH Location 2: Quincy Social Security Administration Building in Quincy, IL

The objective of this acquisition is to establish two (2) separate IDIQ awards, one for each location. In order to be considered you do not have to bid on both locations.

Offers may either submit for Location 1: Dayton, OH or Location 2: Quincy, IL. Offerors also have the option of submitting for both, however you must submit a separate offer for each location. A separate contract award will be made for each location.

PERFORMANCE PERIOD/PRICE ADJUSTMENT

Location 1: Dayton, OH

This requirement will be procured as a firm-fixed price contract with the possibility of lasting five years and 4 months (10-month base period, 4 - 1-year options and a 6-month extension). Period of Performance for the base period of the contract is expected to begin on November 1, 2024 – August 31, 2025. The contract price may be adjusted at each option period in accordance with the Fair Labor Standards Act with the actual increase or decrease in wages and fringe benefits determined by any changes to the wage determination. Therefore, all option year pricing must be based on the pricing in the current wage determination.

Location 2: Quincy, IL

This requirement will be procured as a firm-fixed price contract with the possibility of lasting four years and 9 months (3-month base period, 4 – 1-year options and a 6-month extension). Period of Performance for the base period of the contract is expected to begin on November 1, 2024 – January 31, 2025. The contract price may be adjusted at each option period in accordance with the Fair Labor Standards Act with the actual increase or decrease in wages and fringe benefits determined by any mailto:rhonda.booker@gsa.gov mailto:erin.turientine@gsa.gov changes to the wage determination. Therefore, all option year pricing must be based on the pricing in the current wage determination.

SECTIONS TO NOTE

NOTICE CONCERNING COMPLETION OF SOLICITATION (Location 1 | Location 2

General Offeror Instruction Section)

This section provides offerors with required documents that must be submitted with offer. Make sure to read requirements per location, as they may differ. Please make sure to keep any templates provided in excel format as the original file format when submitting (i.e. Section B Electronic Offer Sheet). When completing Past Performance

References remember that 3 references are required with offer. If you are submitting offers for both locations, you can submit the same references, however you must submit

(2) separate offers.

DOCUMENTS TO BE SUBMITTED

• Standard Form 33, SOLICITATION, OFFER AND AWARD

• Section B Electronic Offer Sheet

• Cost Worksheet

• FAR 52.212-3 Offeror Representations and Certifications—Commercial Items

• Offeror’s Checklist (See Section L)

• Quality Control Plan (See Section C)

• Past Performance References (3 required)

DESCRIPTION/ SPECIFICATIONS/ STATEMENT OF WORK (Location 1 | Location

2 Section C)

C.1 Objectives and Scope **Cleaning hours, duties/ requirements, expectations

Location 1: Dayton, OH

This is a summary and is not a substitute for a complete understanding of the contract.

Contractor will be required to clean 4965 square feet of the TSA space at Dayton

International Airport. Cleaning will take place between 07:00 AM and 10:00 AM Eastern

Time, Sunday through Saturday.

Holidays: A minimum of twelve paid holidays per year: New Year's Day, Martin Luther King Jr's Birthday, Washington's Birthday, Good Friday, Memorial Day, Juneteenth National Independence Day, Independence

Day, Labor Day, Columbus Day, Veterans' Day, Thanksgiving Day, and Christmas Day.

This is a summary and is not a substitute for a complete understanding of the contract.

Contractor will be required to clean 5,171 square feet of the SSA space. Cleaning will take place between 07:00 AM and 10:00 AM Central Time, Monday through Friday.

HOLIDAYS: A minimum of fourteen paid holidays per year: New Year's Day, Martin Luther King Jr's Birthday, Washington's Birthday, Good Friday, Memorial Day, Juneteenth National Independence Day, Independence

Day, Labor Day, Columbus Day, Veterans' Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day.

DELIVERIES OR PERFORMANCE (Location 1 | Location 2 Section F)

An overview and detailed information on areas of Place of Performance, Terms of

Contract, Recognized Holidays, Options.

COMPLIANCE WITH SECURITY REQUIREMENTS (Location 1 | Location 2 Section

H)

An overview of the process to obtain federal security clearances can be found in Section H.5.2 The Contractor shall comply with all GSA and tenant agency security requirements in the building(s) where work is being performed.

SITE VISIT (Location 1 | Location 2 General Offeror Instruction Section)

Offerors are urged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

An On-Site Visit will be conducted for each individual award location. Pre-registration is required for all attendees. Interested parties must complete the Attendance Form for each location of interest and submit it to the Contract Specialist, Erin Turientine, via email at erin.turientine@gsa.gov and Contracting Officer, Rhonda Booker, via email at rhonda.booker@gsa.gov Attendance Forms can be found within the RFP.

Location 1: Dayton, OH

Time/Date: Thursday, July 11, 2024 (10:00am (est) Dayton TSA International Airport (Passenger Terminal Building) 3600 Terminal Drive Dayton, OH 45377-3312

Anthony Ezerski

Anthony.ezerski@gsa.gov

Time/Date: Friday, July 12, 2024, (10:00am (ct) Quincy Social Security Administration District Office Building 2401 Lind Street Quincy, IL 62301-3544 Tom Allsworth / Leigh Ann Davis Thomas.allsworth@gsa.gov / leigh.davis@gsa.gov

(618) 215-7079 / (217) 622-4405 mailto:erin.turientine@gsa.gov mailto:Anthony.ezerski@gsa.gov

Please complete and return this form to Erin Turientine, Contract Specialist, via email at erin.turientine@gsa.gov and Contracting Officer, Rhonda Booker, via email at rhonda.booker@gsa.gov on Tuesday, July 9, 2024, at 3:00 PM (EST).

COMMUNICATIONS PRIOR TO AWARD (Location 1 | Location 2 General Offeror

Instruction Section)

Questions concerning this RFP must be submitted via email with the subject header “RFP: 47PF0024R0077 including the Location” (i.e., Location 1: Dayton, OH or Location 2: Quincy, IL) to the attention of: Name: Erin Turientine, Contract Specialist, erin.turientine@gsa.gov and Name: Rhonda Booker, Contracting Officer, rhonda.booker@gsa.gov. All questions regarding this RFP must be received by the Contract Specialist no later than Wednesday, July 17, 2024, at 12:00 PM (EST).

Questions submitted after the specified date and time may not receive a response if the Government does not have sufficient time to provide an answer prior to the bid due date. GSA will respond not later than Wednesday, July 24, 2024, close of business. All questions and responses will be posted on SAM.gov.