Stokes PreProposal Agenda.pdf

PreProposal Conference Agenda GSA Solicitation No. RFP 47PF0024R0085 Time/Date: 11:00 AM CST, Sep 30, 2024 Location: Virtual

The purpose of this Pre-Proposal Conference is to discuss the Phase I Request for Proposal (RFP), issued on September 20, 2024, for Design Build Services for the Carl B. Stokes U.S Courthouse Plaza Renovation in Cleveland, Ohio.

The goal of this Conference is to answer any questions regarding Phase I of the RFP, provide an understanding of the proposal structure, as well as a brief overview of the proposal submission requirements, evaluation criteria, and present the scope of work for the Stokes Plaza Renovation.

A copy of the agenda and sign in sheet will be emailed following the discussion. The agenda and sign in sheet are not intended to reiterate everything discussed in the meeting, but identify those points that may affect an offerors’ understanding of the solicitation.

Please be aware that no oral statement made by the Government Representatives during the conference will have the effect of amending the solicitation. In the event that discussions during the conference indicate a need to change the solicitation, an amendment to the RFP will be issued in writing. All amendments must be acknowledged by the time/date proposals are due.

Currently, there are no amendments to the solicitation.

AGENDA

Introductions

● Contracting Officer: Jennifer Styzek

● Project Manager: Caleb Hansen

● COR: Bruce Wolf

● Property Manager: Danielle Sackie-Mensah Fair

● CMa Todd Cooper, Hill International

Project Background & Overview of the Scope of Work

● The construction of the twenty-one story Carl B. Stokes U.S. Courthouse, located in downtown Cleveland was completed in 2002. The building’s plaza has since suffered from water infiltration damage and a lack of pedestrian access. The water infiltration in the plaza has also triggered water leaks/infiltration into lower levels of the building.

● The project scope includes replacement of the failing waterproofing system, refinishing and reinforcement of structural steel that supports the plaza, repairs to fireproofing, and fulfillment of an unconstructed plaza area originally intended for the site.

● The surface parking lots and retaining wall will be upgraded. The new construction will provide vital pedestrian access from the primary gateway from west-side neighborhoods

(Detroit-Superior bridge) and mixed-use warehouse district to the North. The new construction will reconcile pedestrian accessibility with adjacent surface parking.

● This has been designated as an Inflation Reduction Act (IRA) Pilot Project.

Overview & Logistics of Design Build Procurement Process

● Best value/trade-off procurement

● Two Phases

○ Phase 1 is qualifications based. Objective is to identify a shortlist of most qualified firms. (Technical Qualifications of Firms, Approach to Design Build, Lead Designer’s Portfolio, Past Performance). A maximum of 3 firms will be selected to submit Phase 2 proposals. Only those selected offerors are authorized to submit Phase 2 proposals.

○ Phase 2 is the request for Proposal. Only shortlisted teams will be engaged in Phase 2; includes technical and price proposals. (Quality of Design Concept;

Qualifications, Experience and Past Performance of Key Personnel; Management and Technical Approach; Sustainability; and Price Proposal)

● General Timeframe/Milestones

○ Questions are due by October 10, 2024

○ Phase 1 Proposals Due October, 28 2024

○ Shortlist will be announced in mid January, 2025

○ Phase 2 will consist of concept reviews and interviews

○ Award is planned for September 2025, NTP for design is September 2025, and

NTP for Construction January 2027

● Amendments, clarifications, attendance information, etc will be issued via SAM.gov.

● Questions

Phase I Submittal Requirements:

■ Technical Proposal - electronic/proposal to be sent to jennifer.styzek@gsa.gov - 35 pages

● Technical Qualifications of Firms

● Approach to Design Build

● Lead Designer’s Portfolio

● Past Performance of the offeror’s team

■ The following submitted documents are excluded from the 35 pages in the rest of the technical proposal

● Acknowledgement of any Amendments

● SF1442

● SAM registration

● Representations and Certifications

● PIA

● Proof of Bonding

● Verification of firms’ VETS-4212 compliance

Questions on Process and Logistics

Any/all communication, including RFIs, Questions, or Comments following the pre-proposal conference and prior to receipt of proposals should be directed at the Contracting Officer, Jennifer Styzek at jennifer.styzek@gsa.gov.