Bid Addendum 1 - Revised Specs.pdf

U.S. GENERAL SERVICES ADMINISTRATION

PUBLIC BUILDING SERVICE

GREAT LAKES REGION

EMERGENCY GENERATOR AND

FIRE PUMP REPLACEMENT

DAYTON, OHIO

BID ADDENDUM #1

PREPARED BY:

METRO CD ENGINEERING, LLC

3510 SNOUFFER ROAD, SUITE 200

COLUMBUS, OHIO 43235

PHONE: 614.923.3930

FAX: 614.543.8308

EMERGENCY GENERATOR AND FIRE PUMP REPLACEMENT PCNEPM52751

WALTER H RICE FEDERAL BUILDING, DAYTON OH BID ADDENDUM #1

PROPERTY OF THE UNITED STATES GOVERNMENT – FOR OFFICIAL USE ONLY

Do not remove this notice – Properly destroy documents when no longer needed

TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 011000 - SUMMARY

SECTION 011400 - WORK RESTRICTIONS

SECTION 012500 - SUBSTITUTION PROCEDURES

SECTION 012900 - PAYMENT PROCEDURES

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

SECTION 013120 - CRITICAL PATH METHOD SCHEDULING FOR SHORT DURATION

PROJECTS

SECTION 013200 - CONSTRUCTION PROGRESS DOCUMENTATION

SECTION 013300 - SUBMITTAL PROCEDURES

SECTION 013525 - FIRE PREVENTION PROTECTION

SECTION 013536 - SAFETY AND HEALTH

SECTION 013536.1 - REGION 5 COVID-19 INFECTION CONTROL PLAN CONSTRUCTION

SAFETY CHECKLIST

SECTION 014000 - QUALITY ASSURANCE & CONTROL REQUIREMENTS

SECTION 015930 - SECURITY REGULATIONS

SECTION 016000 - PRODUCT REQUIREMENTS

SECTION 017310 - CUTTING AND PATCHING

SECTION 017320 - SELECTIVE DEMOLITION

SECTION 017350 - FIRE PREVENTION PRECAUTIONS FOR HOT WORK

SECTION 017410 - CONSTRUCTION INDOOR AIR QUALITY (IAQ) MANAGEMENT

SECTION 017419 - CONSTRUCTION NONHAZARDOUS WASTE MANAGEMENT AND

DISPOSAL

SECTION 017700 - CLOSEOUT PROCEDURES

SECTION 017810 - PROJECT RECORD DOCUMENTS

SECTION 017822 - OPERATION AND MAINTENANCE DOCUMENTATION

DIVISION 02 - EXISTING CONDITIONS

SECTION 028200 - ASBESTOS ABATEMENT

DIVISION 03 - CONCRETE

SECTION 033000 - CAST IN PLACE CONCRETE

DIVISION 03 – MASONRY

SECTION 042000 - UNIT MASONRY

DIVISION 07 – THERMAL & MOISTURE PROTECTION

SECTION 078400 - FIRESTOPPING PENETRATIONS, JOINTS AND PERIMETER FIRE

BARRIERS

DIVISION 08 – OPENINGS

SECTION 081214 – STEEL DOOR FRAMES

DIVISION 09 – FINISHES

SECTION 099000 - PAINTING AND COATING

SECTION 099600 - HIGH PERFORMANCE COATINGS

DIVISION 21 – FIRE SUPPRESSION

SECTION 213113 - ELECTRIC FIRE PUMP SYSTEM

DIVISION 22 – PLUMBING

SECTION 220517 - SLEEVES AND SLEEVE SEALS FOR PLUMBING PIPING

SECTION 220529 - HANGERS AND SUPPORTS FOR PLUMBING PIPING

SECTION 221123 - FACILITY NATURAL GAS PIPING

DIVISION 26 – ELECTRICAL

SECTION 260000 - BASIC ELECTRICAL REQUIREMENTS

SECTION 260519 - LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

SECTION 260526 - GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

SECTION 260529 - HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

SECTION 260533 - RACEWAY AND BOXES FOR ELECTRICAL SYSTEMS

SECTION 260544 - SLEEVES AND SLEEVE SEALS FOR ELECTRICAL RACEWAYS AND

CABLING

SECTION 260553 - IDENTIFICATION FOR ELECTRICAL SYSTEMS

SECTION 262416 – PANELBOARDS

SECTION 262726 – WIRING DEVICES

SECTION 262816 – ENCLOSED SWITCHES AND CIRCUIT BREAKERS

SECTION 262933 - FIRE PUMP CONTROLLER

SECTION 263213 – 500KW NATURAL GAS GENERATOR SPECIFICATION

SECTION 263623 – TRANSFER SWITCHES

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

SECTION 283101 – MULTIPLEX/ADDRESSABLE VOICE EVACUATION FIRE ALARM

SYSTEMS

DIVISION 32 –EXTERIOR IMPROVEMENTS

SECTION 321313 - CONCRETE PAVING

SECTION 323119 - DECORATIVE METAL FENCES

HAZARDOUS MATERIALS REPORT

END OF TABLE OF CONTENTS

SUMMARY 011000 - 1

SECTION 011000 – SUMMARY

PART 1 - GENERAL

1.1 PROJECT INFORMATION

Project Name and Location: EMERGENCY GENERATOR AND FIRE PUMP REPLACEMENT – GSA

OH-Rice Federal Bldg & US CTHSE., 200 West 2nd Street, Dayton, Ohio 45402.

Project Summary Description: Replace existing diesel generator and existing fire pump with new natural gas generator and new fire pump.

Architect: The term Architect refers to the project designer. The Architect's status relative to the construction will be stated in writing by the Contracting Officer prior to the pre-construction conference.

The project was designed by: Metro CD Engineering, LLC.

Project Delivery Method: traditional.

All roles will be delineated in writing by the Contracting Officer prior to or at the pre-construction conference.

The Contracting Officer for the project is:

Lisa Gonzalez

Contracting Officer

Mobile: 312-882-9511 lisa.gonzalez@gsa.gov

The GSA Project Manager for the project is:

Adebola G. Adejobi

Phone: 513-337-0838

Email: adebola.adejobi@gsa.gov

The GSA Property Manager for the project is:

Sean Morgan

Phone: 937-559-5319

Email: sean.morgan@gsa.gov

1.2 SCHEDULE OF GOVERNMENT-FURNISHED PROPERTY

A. None

SUMMARY 011000 - 2

1.3 WORK SEQUENCE

A. Substantial Completion. The Contractor shall achieve Substantial Completion of the Work, as that term is defined in this Agreement, no later than 275 calendar days from issuance of on-site Notice to Proceed (NTP).

B. Liquidated damages in the amount of $378.09 per day shall be assessed for inexcusable delays beyond the Substantial Completion date.

C. Contract Completion. The Contractor shall achieve Contract Completion, as the term is defined in this Agreement, within 90 calendar days of Substantial Completion.

1.4 MISCELLANEOUS PROVISIONS

A. Work in existing facilities shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract. Work out of alignment where exposed by removal of existing work shall be called to the attention of GSA. Necessary corrective work shall be as directed.

1. Replacements of existing conditions that are removed shall match similar existing conditions.

2. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer.

3. Conditions remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

4. Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished or replaced as necessary to produce uniform and harmonious contiguous surfaces.

C. Existing structures will remain in place.

D. Existing utility services with related meters and equipment will remain in place.

E. Removed items indicated to remain the property of the Government shall be stored on site where directed by the Property Manager.

F. Period of Performance

1. The Contractor shall be required to:

a. Commence work under this contract within one (1) calendar day after receipt of full onsite Notice to Proceed.

b. Prosecute the work diligently.

c. Achieve substantial completion not later than 365 calendar days after receipt of their Notice to Proceed. See FAR 52.211-10. Liquidated damages in the amount of $378.09 per day shall be assessed for inexcusable delays beyond the substantial completion date.

SUMMARY 011000 - 3

1) Substantial Completion is defined as that state when the Contractor has complied with the Contract requirements, except for minor deviations, and the project is sufficiently complete and capable of being occupied and used by the

Government for the intended purpose.

1.5 MISCELLANEOUS

A. Generator and Fire Pump, Fire Alarm and fire protection work in the federal building does not require a Dayton city permit.

B. Contractor is responsible for coordinating the installation and paying all fees associated with the gas company to remove the existing meters, associated piping, etc. and to install the new gas meters and associated piping, etc.

C. Contractor to pay and contract with elevator controls company (Kone) for upgrades for a fully code complaint system. This includes, but is not limited to elevator recall, automatic transfer switches to meet codes, and associated controls. Supply and install new equipment, conductors, conduit, etc. as necessary for a properly operating system. Elevator service contractor for the building is Kone, Inc. (Brock Jones, Kone Service Sales Consultant, 513.755.6195).

D. Contractor shall contract, pay, and provide for a fire watch while the fire alarm and/or fire protection system is off-line.

E. As-built drawings are not available. Contractor to field investigate and verify as-built condition.

F. Develop appropriate shop drawings to be submitted to the A/E for review prior to procurement and installation of equipment.

G. Contractor can use the public facility restrooms within the building as long as there is no abuse of the facilities.

H. There should be minimal use of a dumpster during construction. GSA Property Management shall be contacted to coordinate and place the dumpster. A location at the loading dock earmarked for a dumpster no larger than a 20-yard container. A dumpster will not be allowed to remain for the entire construction duration.

I. See hazardous materials report for additional information on abatement.

J. Coordination with GSA Property Management shall be done prior to shutdown of the existing generator and fire pump system. The Contractor will be responsible for removal and coordination of existing equipment, devices, etc. and connection and coordination of new equipment, devices, etc.

K. GSA Property Management may be on-site but not available after-hours at all times during construction. Milestones shall be identified on Contractor's construction schedule for outages and when GSA or O&M needs to be on-site or provide training for shutdowns. Contractor

SUMMARY 011000 - 4

shall coordinate and contract and pay for all O&M personnel to be on-site for training and shutdowns as required to comply with GSA, local fire department, etc. requirements.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 011000

WORK RESTRICTIONS 011400-1

SECTION 011400 - WORK RESTRICTIONS

1.1 CONTRACTOR USE OF PREMISES

A. The Contractor will review and document the existing conditions surrounding the project premises. Provide documentation to the Government prior to the commencement of any construction activity.

B. The Contractor shall limit use of the premises to the work in areas indicated, and to allow for Government occupancy and public use.

1. Confine operations at the site to areas indicated. Do not disturb portions of the site beyond the areas in which Work is indicated.

2. Keep driveways and entrances serving the premises clear and available at all times to the Government, Government employees and to visitors. Do not use these areas for parking or storage of materials.

3. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site.

4. Maintain existing building in a safe and weather-tight condition throughout the construction period. Repair damage caused by construction operations to the satisfaction of the government. Take precautions to protect the building, its occupants and the public during the construction period. A representative of the

Contractor shall be available to arrive on site within one (1) hour of notice should an emergency occur.

5. Keep public areas, such as hallways, stairs, lobbies and toilet rooms, free from accumulation of waste material, rubbish, construction debris and construction materials.

6. Space on the premises will be made available for the Contractor's storage and related activities, provided that its use will not interfere with operations of the Government.

Arrange and gain approval for use of this space through the Contracting Officer.

7. Use of the existing loading dock facilities will be shared with Government activities on a first-come-first-served, wait-your-turn basis. The loading dock is available for the delivery of materials, tools, and supplies between the hours of 0700 to 1600.

8. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government property, shall become the property of the Contractor and shall be removed from the site. Storage or sale of excess salvageable materials and equipment is not permitted on site.

9. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into the building. When not required for powering unloading operations, turn off engines when docked.

10. Smoking is not permitted in or around the building, see Facilities Management

Regulation (FMR) Case 2008-102—3. Also see Code of Federal Regulations (CFR)

41 CFR Part 102-74.

WORK RESTRICTIONS 011400-2

11. No parking will be available on site during working hours for building occupants.

The Contractor and Contractor's employees shall make their own arrangements for vehicle parking off site.

12. Cell Phones: Contractor is to provide company cell phone during this contract. All cell phones to be “on vibrate” at all times. If a telephone begins audibly ringing, the building guards will take the cell phone and hold until the end of the working day prior to the con-tractor leaving the property. Cell phones are only permitted in construction area and contractor’s office space.

13. No apparatus with an open flame is allowed to be used within the facility without the prior receipt of a burn permit. Contact the Field Office to obtain burn permits.

Burn permits are required for each separate occurrence.

14. Permits: Refer to FAR 52.236-7

15. The work shall be sequenced to minimize disruption to building occupants, visitors, and maintenance activities. To the greatest extent feasible, demolition work should not take place until supplies are on hand to perform new work.

16. Coordinate with the GSA Building Manager and the COR for site access.

17. Coordinate with the GSA Building Manager and the COR on correct response procedures for any building system alarms occurring during or resulting from the construction process.

18. All building systems outside the immediate construction area shall be kept fully operational during normal working hours.

19. Protect building site from flying debris.

1.2 WORKING HOURS

A. Government Occupied Hours: Government personnel are scheduled to occupy the building during the following hours on weekdays, Monday through Friday, except for established

Government Holidays 7:30AM to 4:30PM.

B. Government Unoccupied Hours: Government personnel are not scheduled to occupy the building during times not indicated as Government Occupied Hours.

C. Contractor's General Working Hours:

Contractor working hours shall be generally established to occur during Government

OCCUPIED Hours for outside work and work in the basement. For work inside the building not in the basement, Contractor working hours shall be established to occur during

Government UNOCCUPIED Hours.

D. Contractor's Required Working Hours: The following work shall be performed during

Government Unoccupied Hours.

1. Noisy and/or odor-producing work that may disrupt tenant operations in adjacent spaces.

2. While U.S. Courts are in session.

E. Work accomplished during Government Unoccupied Hours and Occupied Hours shall be performed at no additional cost to the Government. Contractor shall submit a proposed

WORK RESTRICTIONS 011400-3

schedule and gain the Contracting Officer's approval at least 48 hours before proceeding with any work during Government occupied Hours.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 011400

SUBSTITUTION PROCEDURES 012500-1

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. The Government is providing the references included in this sub-section for information purposes only and is not intended to provide a comprehensive, all-inclusive list of any and all potentially relevant portions of the Contract Documents. Drawings and general provisions of the Contract and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

1. Related Sections:

a. Division 016000 Section "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

b. Divisions 02 through 49 Sections for specific requirements and limitations for substitutions.

1.3 DEFINITIONS

A. Substitutions: Proposed changes to the Contract Documents by the Contractor for products, materials, equipment, and methods of construction.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner

1.4 SUBMITTALS for Cause or Convenience:

A. Substitution Requests: Per Submittal Procedures Section 013300 submit electronic copies through email to shopdrawings@metrocdengineering.com of each request for consideration.

Identify product or fabrication or installation method to be replaced. Include Specification

Section number and title and Drawing numbers and titles.

1. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

SUBSTITUTION PROCEDURES 012500-2

a. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by the

Government and separate contractors that will be necessary to accommodate proposed substitution.

b. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable specification section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, energy and resource performance goals, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

c. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

d. Samples, where applicable or requested.

e. Certificates and qualification data, where applicable or requested.

f. List of similar installations for completed projects with project name, location and contact information of owner and architect/engineer of record.

g. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

h. Research reports evidencing compliance with building code in effect for project, when applicable for the proposed substitution.

i. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

Provide a schedule fragnet with a time impact analysis to allow the

Government to consider the proposed substitution.

j. Cost information, including a proposal of change, if any, in the Contract

Sum.

k. Proposed substitution complies with requirements in the Contract

Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

l. The Contracting Officer may require the Contractor to provide a contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

2. The Contracting Officer or Contracting Officer’s Representative (CO) or (COR)

Action: If necessary, the Contracting Officer or COR will request additional information or documentation for evaluation. The Contractor shall be entitled to receive notice of action on submittals within a reasonable time, given the volume or complexity of the submittals and the criticality of the affected activities to

Substantial Completion as may be indicated in the Project Schedule. The Contractor shall not be entitled to receive notice of action on submittals containing variations from Contract requirements in less than twenty working days. Coordinate further with 013300 Submittals.

SUBSTITUTION PROCEDURES 012500-3

1.5 Failure by the government to respond does not constitute acceptance of the proposed substitution.

1.6 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage qualified testing agency to perform compatibility tests recommended by manufacturers.

1.7 PROCEDURES

A. Coordination: Modify or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately upon discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: The Contracting Officer (CO) will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, the Contracting Officer (CO) will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. If requested substitution involves schedule impact Contractor has identified time impact and a mitigation plan. .

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the

Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: The Contracting Officer (CO) will consider requests for substitution if received within 30 days after the Notice to Proceed. Requests received after

SUBSTITUTION PROCEDURES 012500-4

that time may be considered or rejected at discretion of the Contracting Officer (CO) or the

Contracting Officer Representative (COR).

1. Conditions: The Contracting Officer will consider Contractor's request for substitution when the following conditions are satisfied.

a. Requested substitution offers the Government a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional obligations the Government incurs.

b. Requested substitution does not require extensive revisions to the Contract

Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution has received necessary approvals of authorities having jurisdiction.

f. Requested substitution is compatible with other portions of the Work.

g. Requested substitution has been coordinated with other portions of the

Work.

h. Requested substitution provides specified warranty.

i. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 3 EXECUTION (Not Used)

END OF SECTION 012500

PAYMENT PROCEDURES 012900 - 1

SECTION 012900 - PAYMENT PROCEDURES

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and to process Requests for Payment.

1.2 DEFINITIONS

A. Schedule of Values: A detailed written statement (master format/uniformat) furnished by the

Contractor outlining the portions of the contract sum, which allocates values (price & percentage) for the various parts of the work and used as the basis for payment application and reviewing progress payments. The Agreement provides further details.

B. Request for Payment: A contractor’s invoice and request for progress payment with substantiating information consistent with approved schedule of values.

1.3 SCHEDULE OF VALUES

1. Coordination: Submit completed Schedule of Values no later than 14 calendar days prior to scheduled date of initial Requests for Payment.

2. Schedules showing values correlated with each phase using the standard format referenced below.

B. Format and Content: Contractor shall be responsible to complete the GSA Schedule of Values

Workbook and compile the values. Contractor will enter values into workbook and provide associated electronic baseline copy to contracting officer for record via email. Contractor will follow guidelines in the Schedule of Values.

1. Identification: Complete the following Project Identification fields in the Schedule of

Values:

a. Project Name

b. Project Number

c. Project Location, City, State

d. Base Contract Number

e. Task Order Number

f. Modification Number

g. GSA Project Manager

h. Contractor's Name and contact information

i. Date of submittal

2. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Requests for Payment and progress reports.

a. Work activity – (by division or specific work activity)

b. Dollar value of each specific work activity – both with an amount in dollars and whole cents, and as a percentage of the Contract Sum to nearest one-hundredth percent.

Adjust the amounts to total to the Contract Sum and the percentages to total 100 percent.

c. Each item in the schedule of values and Requests for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item. (i.e. no stand-alone item for Overhead, and Profit)

d. Modifications that affect value.

e. Update affected work branches and subordinate line items and

PAYMENT PROCEDURES 012900 - 2

f. resubmit the schedule of values before the next Request for Payment when

Modifications result in a change in the Contract Sum

g. Line item for mobilization and de-mobilization

h. Line item for close out (% to be negotiated with GSA COR)

3. Options: Provide a separate Schedule of Values for each exercised Option.

4. Each item in the Schedule of Values and Requests for Payment shall be complete.

Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at the government's option.

5. Revise and update workbook with all items affecting scope, schedule or cost and resubmit within 14 calendar days as coordinated with project manager or contracting officer.

Contractor shall provide a final as-built schedule at project completion. Update affected work branches and subordinate line items and resubmit the schedule of values before the next Request for Payment when Modifications result in a change in the Contract Sum.

1.4 REQUESTS FOR PAYMENT

A. Requirements for Requests for Payment are in Section III, Terms and Conditions of the

Agreement.

B. Each Request for Payment following the initial Request for Payment shall be consistent with previous Requests.

1. Initial Request for Payment, Request for Payment at time of Substantial Completion, and final Request for Payment involve additional requirements.

C. Payment Request Times: Submit Request for Payment to GSA by the 25th of the month. The period covered by each Request for Payment is one month, ending on the last day of the month.

1. Submit one paper draft copy (aka pencil copy) of Request for Payment to the Project

Manager along with construction progress report seven days prior to due date for review by

GSA. Provide documentation evidencing the cost of work performed to be included in the

Request for Payment. Resolve questions resulting from GSA review of draft Request for

Payment and construction progress report prior to submitting Request for Payment.

D. Request Preparation: All payments must be executed by a person authorized to legally bind the

Contractor.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following effective date of previous Request for

Payment, whether or not payment has been received. Include only amounts for work completed as of effective date of current Request for Payment.

3. Include amounts of Modifications issued before last day of construction period covered by

Request.

E. Stored Materials: Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of effective date of previous Request for Payment.

b. Value of previously stored materials put in place after effective date of previous

Request for Payment and on or before effective date of current Request for Payment.

PAYMENT PROCEDURES 012900 - 3

c. Value of materials stored since effective date of previous Request for Payment and remaining stored as of effective date of current Request for Payment.

F. Initial Request for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Request for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule per Agreement (startup if not final).

4. Products list (preliminary if not final).

5. Submittal schedule (preliminary if not final).

6. List of Contractor's staff assignments.

7. List of Contractor's principal consultants.

8. Copies of building permits.

9. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

10. Initial progress report.

11. Report of preconstruction conference.

G. Request for Payment at Substantial Completion: After GSA issues the Notice of Substantial

Completion, submit a Request for Payment less previous payments made for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This Request shall reflect Notices of Substantial Completion issued previously for GSA occupancy of designated portions of the Work.

H. Final Payment Request: The Agreement provides further details

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 012900

PROJECT MANAGEMENT AND COORDINATION 013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

1.1 SUMMARY

A. This section includes certain administrative provisions for managing and coordinating construction operations, including but not limited to the following:

1. General project coordination.

2. Coordination drawings.

3. Conservation.

4. Administrative and supervisory personnel.

5. Conferences and meetings.

6. Cleaning and protection.

1.2 GENERAL PROJECT COORDINATION

A. Coordination of Trades: Coordinate construction operations included in the various sections of the Specifications to provide an efficient and orderly installation of each part of the Work.

Coordinate construction operations included under different sections of the Specifications that depend on each other for proper installation, connection or operation. Keep pipes, ducts, conduit, and the like as close as possible to ceiling slab, walls, and columns to take up a minimum amount of space. Locate pipes, ducts, and equipment so that they do not interfere with the intended use of eyebolts and other lifting devices. Assure all controls can be reached and operated.

1. Schedule construction operations in the sequence required to obtain the best results where the installation of one part of the Work depends on installation of other components before or after that part.

2. Coordinate installation of different components to provide maximum accessibility for required maintenance, service, testing and repair.

3. Minimize roof penetrations.

B. Notification: Prepare and distribute memoranda to each party involved, outlining special procedures required for coordination. Include notices, reports and meeting minutes as part of the memoranda.

C. Administrative Procedures: Coordinate scheduling and timing of administrative procedures with other construction activities to avoid conflicts and promote orderly progress of the Work.

Administrative procedures include but are not limited to the following:

1. Preparation of schedules.

2. Installation and removal of temporary facilities.

3. Security packages and systems by others (i.e. U.S. Marshals Service (USMS), Federal

Protective Service (FPS), tenants, etc.)

4. Audio Visual (AV) and technology requirements and packages for tenants and/or end users.

PROJECT MANAGEMENT AND COORDINATION 013100 - 2

5. Telecommunication, data, internet and other tele-work systems for GSA, tenants and/or end users.

6. Delivery and processing of submittals.

7. Progress meetings.

8. Project closeout activities.

9. Startup and adjustment of systems.

1.3 COORDINATION DRAWINGS

A. Prepare coordination drawings and/or BIM model and data where coordination is needed for installation of products and materials fabricated by separate entities, and prepare coordination drawings where limited space availability necessitates maximum use of the space for efficient installation of different components.

1. Show the relationship of components from the separate shop drawings. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems

2. Indicate required installation sequences.

3. Indicate minimum access space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

4. Show locations and sizes of all access doors on vertical and horizontal surfaces throughout the facility.

5. Provide vertical and horizontal dimensions necessary to locate each component and avoid conflicts within the space.

6. Comply with shop drawing requirements for sheet size and submittal methods specified in Division 1 Section "Submittal Procedures."

B. Refer to Divisions 21 Fire Protection and 26 Electrical for specific coordination drawing requirements for mechanical and electrical installations.

C. Provide coordination drawings for equipment and system installations in mechanical and electrical rooms and spaces where two or more entities will provide the work and separate shop drawings are insufficient to show coordination.

D. Work installed prior to approval of coordination drawings shall be at the Contractor’s risk.

Subsequent relocations required to avoid interferences shall be made without additional expense to the Government. In case interference develops, the Government will decide which work shall be relocated, regardless of which was installed first.

E. Digital Data Files of Coordination Drawings: Prepare coordination digital data files in accordance with the following requirements:

1. File Preparation Format: Same digital data software program, version, and operating system as the original Drawings.

2. File Submittal Format: Same digital data software program, version, and operating system as the original Drawings and Portable Document Format (PDF).

3. GSA will furnish Contractor one set of digital data files of the Drawings for use in preparing coordination digital data files.

a. GSA makes no representations as to the accuracy or completeness of digital data files as they relate to the Drawings.

b. Digital Data Software Program: AutoCad 2018

PROJECT MANAGEMENT AND COORDINATION 013100 - 3

c. Execute a data licensing agreement in a form acceptable to the GSA, if required for

Project.

1.4 CONSERVATION

A. Coordinate conservation of energy, water and materials in the conduct of construction operation. Salvage materials and equipment involved in the performance of, but not incorporated into, the Work.

B. Comply with Green Purchasing Plan requirements.

C. Waste Management Plan: Establish a program to maximize recycling of waste materials.

Program shall include the following:

1. Designation of a waste management coordinator.

2. Identification of recyclable materials.

3. Identification of available local recycling firms and agencies to receive recyclable materials.

4. Establishment of quantity goals for collection of each recyclable material.

5. Designation of one or more locations on the project site for collection, sorting and temporary storage of recyclable materials.

6. Means and schedule for transporting and delivery of recyclable materials to recycling firms and agencies.

7. Implementation of the Waste Management Plan: Contractor's waste management coordinator shall provide on-site instruction of workers in the identification, separation and handling of recyclable materials, and shall manage the process for the duration of the

Contract.

a. Contractor shall lay out and define specific areas to facilitate separation of materials for recycling, and shall maintain collection bins clearly marked to avoid contamination of the recyclable materials.

b. The waste management coordinator shall report monthly, in writing, the quantity of each recyclable material collected during the previous month and cumulatively to date, compared to the quantity goal, and other points of interest. Copies of each report shall be distributed to each significant stakeholder of the project, including the Government.

1.5 ADMINISTRATIVE AND SUPERVISORY PERSONNEL

A. The Contractor shall provide administrative and supervisory personnel for proper performance of the Work.

B. Project Coordinator: Provide a full-time project coordinator, experienced in the administration and supervision of building construction, including all systems required in the project. The project coordinator shall be authorized to act as the coordinator of construction activities, including but not limited to the following:

1. Scheduling and sequencing of Work.

2. Sharing access to work spaces.

3. Installations.

4. Protection of work.

5. Cutting and patching.

PROJECT MANAGEMENT AND COORDINATION 013100 - 4

6. Selections for compatibility.

7. Preparation of coordination of drawings.

8. Inspection and tests.

9. Temporary services and facilities.

C. Provide a waste management coordinator whose duties shall consist of developing and implementing a program for maximizing recycling of waste.

D. Add additional staff and respective duties as necessary for your specific project

1. If needed, Mechanical Electrical Plumbing (MEP) Coordinator

2. Etc.

1.6 CONFERENCES AND MEETINGS

A. Preconstruction Conference: The government shall schedule a preconstruction conference before starting construction on-site. The conference shall review responsibilities and personnel assignments.

1. Attendees: Participants at the conference shall be familiar with the project, shall be authorized to conclude matters relating to the Work, and shall minimally include representatives of the following parties:

a. Government.

b. Architect.

c. Major design consultants.

d. Contractor.

e. Major subcontractors.

f. Major suppliers.

g. Other concerned parties.

2. Agenda: Subjects for discussion shall include items of significance that could affect progress, including but not limited to the following:

a. Tentative construction schedule.

b. Critical work sequencing.

c. Designation of responsible personnel.

d. Procedures for processing field decisions and Change Orders.

e. Procedures for processing Applications for Payment.

f. Distribution of Contract Documents.

g. Submittal of Shop Drawings, Product Data, and Samples.

h. Preparation of Record Documents.

i. Use of the premises.

j. Parking availability.

k. Office, work, and storage areas.

l. Equipment deliveries and priorities.

m. Safety procedures.

n. First aid.

o. Security.

p. Housekeeping and progress cleaning.

q. Working hours.

r. Energy and resource efficiency / sustainability

s. Waste management

PROJECT MANAGEMENT AND COORDINATION 013100 - 5

B. Progress Meetings: The Government or designee shall conduct progress meetings at the

Project Site at regular intervals. Dates of meetings shall be coordinated with preparation of the payment request.

1. Attendees: In addition to the Contractor's and Government's representatives, each subcontractor, supplier, or other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented. All participants at the conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of the previous progress meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to the status of the Project.

a. Contractor's Construction Schedule: Review progress since the last progress meeting. Determine where each activity is in relation to the Contractor's

Construction Schedule, whether on time or ahead or behind schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract

Time. Provide (X) week schedule look ahead.

b. Review the present and future needs of each entity present, including but not limited to the following:

1) Interface requirements.

2) Time.

3) Sequences of operations.

4) Status of submittals.

5) Deliveries.

6) Off-site fabrication.

7) Access.

8) Site utilization.

9) Temporary facilities and controls.

10) Hours of work.

11) Hazards and risks.

12) Housekeeping and progress cleaning.

13) Quality and work standards.

14) Change Orders.

15) Documentation of information for payment requests.

16) Updating of Record Documents.

3. Schedule Updating: The Contractor shall revise the Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. The revised schedule shall be issued concurrently with the report of each meeting.

C. Project Closeout Conference: GSA will schedule and conduct a Project closeout conference, at a time convenient to Contractor, CM and Architect, but no later than 90 days prior to the scheduled date of Construction Completion.

PROJECT MANAGEMENT AND COORDINATION 013100 - 6

D. Attendees: Authorized representatives of GSA, Architect, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

1. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of record documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Coordination of final commissioning requirements and submittal of written warranties.

d. Requirements for preparing operations and maintenance data.

e. Requirements for delivery of material samples, attic stock, and spare parts.

f. Requirements for demonstration and training.

g. Preparation of Contractor's punch list.

h. Procedures for processing Applications for Payment at Substantial Completion and for final payment.

i. Submittal procedures.

j. Coordination of separate contracts, if any.

k. GSA's partial occupancy requirements.

l. Installation of GSA's furniture, fixtures, and equipment.

m. Responsibility for removing temporary facilities and controls.

2. Minutes: Entity conducting meeting will record and distribute meeting minutes within 3 working days. Meeting Minutes should be documented and sent to A/E for review.

1.7 UTILITY SERVICE INTERRUPTIONS

A. Utility Service Interruption Plan: Within seven (7) calendar days from Notice to Proceed

(NTP) Contractor shall submit a utility service interruption plan for the project. Plan shall include dates and times of each scheduled interruption, with estimated period of outage, list of existing equipment that will be affected by the interruption, proposed sequence of equipment shut-down and start-up, and responsible personnel.

1. Keep interruptions and periods of interruption to a minimum.

2. Schedule interruptions during times when the facility is unoccupied.

3. Plan must be approved in writing by the Building Manager and the Government or the

Government's representative. If not approved, consult with the Building Manager, and revise and resubmit the plan until approved.

B. Coordination of Interruptions: Sufficiently in advance of each scheduled utility interruption, the Contractor shall issue a notice to all affected parties, confirming each provision of the interruption, or canceling and rescheduling. Coordinate with the Building Manager and

Government's representative, and confirm that the responsible personnel are prepared to execute the shut-down and start-up of affected existing equipment, prior to each interruption.

1.8 SUBMITTALS

A. Subcontract List: Within seven (7) calendar days from Notice to Proceed (NTP) prepare a written summary identifying individuals or firms proposed for each portion of the Work, PROJECT MANAGEMENT AND COORDINATION 013100 - 7 including those who are to furnish products or equipment fabricated to a special design.

Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

4. Coordination Drawings: Comply with the shop drawing requirements specified in

Division 1 Section "Submittal Procedures".

B. Waste Management: Within seven (7) calendar days after commencement of construction, submit the waste management plan, followed by monthly implementation reports.

C. Staff Names: Within seven (7) calendar days after commencement of construction, submit a list of principal staff assignments, including the superintendent and other primary personnel at the Project site. Identify individuals by name, duties and responsibilities, and business and home telephone numbers.

1. Post copies of this list in the project meeting room, temporary field office and at each temporary telephone location. Email to A/E.

D. Utility Service Interruptions: No later than seven (7) calendar days prior to the first planned interruption, submit the utility service interruption plan, followed by confirmed scheduled shut-down notices at least 3 calendar days prior to each interruption.

PART 2 - PRODUCTS (Not applicable)

PART 3 - EXECUTION

3.1 GENERAL COORDINATION PROVISIONS

A. Inspection of Conditions: Prior to installations, require the installer of each major component to inspect both the substrate and conditions under which work is to be performed.

1. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.

2. Coordinate temporary enclosures with required inspections and tests to minimize the necessity of uncovering completed construction for that purpose.

B. Construction in Progress: Keep construction in progress, and adjoining materials in place, clean during handling and installation. Apply protective coverings where required for protection from damage or deterioration.

C. Completed Construction: Clean completed construction, and provide maintenance, as frequently as necessary to prevent damage or soiling or other deterioration through the remainder of the construction period. Adjust and lubricate operable components as necessary to assure operability without damage.

D. Limiting Exposures: Supervise construction operations to prevent exposure of any part of construction, completed or in progress, to harmful, dangerous, damaging or otherwise deleterious conditions during the construction period. Such conditions include but are not limited to the following:

PROJECT MANAGEMENT AND COORDINATION 013100 - 8

1. Excessive static or dynamic loading.

2. Excessive internal or external pressures.

3. Excessively high or low temperatures.

4. Thermal shock.

5. Excessively high or low humidity.

6. Pollution and air contamination.

7. Water or ice.

8. Chemicals and solvents.

9. Light.

10. Radiation.

11. Puncture.

12. Abrasion.

13. Heavy traffic.

14. Soiling, staining, and corrosion.

15. Bacteria.

16. Rodent and insect infestation.

17. Combustion.

18. Electrical current.

19. High-speed operation.

20. Unusual wear or other misuse.

21. Contact between incompatible materials.

22. Destructive testing.

23. Misalignment.

24. Unprotected storage.

25. Improper shipping or handling.

26. Theft or vandalism.

END OF SECTION 013100

CRITICAL PATH METHOD SCHEDULING FOR SHORT DURATION 013120 - 1

(less than 9 months) DURATION (or SMALL) PROJECTS

SECTION 013120 - CRITICAL PATH METHOD SCHEDULING FOR SHORT (less than 9 months)

DURATION (or SMALL) PROJECTS

1.1 SUMMARY

A. Develop a detailed Network Plan using electronic scheduling software, demonstrating complete fulfillment of all Work shown in the contract documents. Regularly update the

Network Plan in accordance with the requirements of this Section, and use it in planning, coordinating, and performing all the Work under this contract. Schedule activities shall accurately depict the entire scope of work to be performed to complete the project including, but not limited to, all activities of subcontractors, consultants, equipment vendors and suppliers, GSA, and others, as required. Provide weekly look ahead schedules.

B. The purpose of the Project Schedule shall be to:

1. Plan the project and communicate that plan.

2. Provide the status and forecast the…