JCK IRS CMc Preproposal Conference Meeting Minutes.pdf

Pre-proposal Conference Agenda GSA Solicitation No. 47PF0020R0098

Time/Date: 10:00 AM CST, Tuesday April 20, 2021

Location: Virtual

AGENDA Meeting Minutes

Overview

The purpose of this Pre-Proposal Conference is to discuss the Request for Proposals (RFP), issued on April 12th, 2021, for Construction Manager as Constructor (CMc) Services for the Internal Revenue Service (IRS) Consolidation Project located in the John C. Kluczynski (JCK) Federal Building, 230 S Dearborn, Chicago, IL 60604-1505.

This is a small business set-aside solicitation.

The goal of this Conference is to answer any questions regarding the RFP, provide an understanding of the contract structure, as well as a brief overview of the proposal submission requirements and evaluation criteria, provide guidance from the Department of Labor, Office of Federal Contracts Compliance Programs (OFCCP), present the scope of work for the JCK IRS Consolidation Project, and discuss the upcoming site visit.

A copy of the meeting minutes will be posted to beta.SAM.gov. The notes are not intended to reiterate everything discussed in the meeting, but identify those points that may affect an offerors’ understanding of the solicitation.

Please be aware that no oral statement made by the Government Representatives during the conference will have the effect of amending the solicitation. In the event that discussions during the conference indicate a need to change the solicitation, an amendment to the RFP will be issued in writing. All amendments must be acknowledged by the time/date proposals are due. Currently, there are no amendments to the solicitation.

Introductions

● Contracting Officer: Alicia Lerum, Alicia.lerum@gsa.gov

● Project Manager: Gary Walker, Gary.Walker@gsa.gov

● COR: Mark Spann, Mark.Spann@gsa.gov

● Property Manager: Matt Watne, Matthew.Watne@gsa.gov mailto:Alicia.lerum@gsa.gov mailto:Gary.Walker@gsa.gov mailto:Mark.Spann@gsa.gov mailto:Matthew.Watne@gsa.gov

● Project Sponsor Lucrezia Patruno, Lucrezia.Patruno@gsa.gov

● CXa: William Wright, Wright Commissioning, LLC

● AE: Saul Moreno, EXP U.S. Services Inc.

● AE: John Stryker, EXP U.S. Services Inc.

Proposal Submittal Requirements and Evaluation Factors

● Submittal Requirements(Solicitation II. Proposals):

o Only electronic proposals will be accepted to the CO.

▪ subject line of the email(s): JCK IRS CMc, RFP #47PF0020R0098, Email _ of _ Offer Name

▪ The proposal package shall consist of two attachments, “Technical Proposal” and “Price Proposal”

▪ Attachment limitations are included within the RFP (Solicitation II.B.

Proposal Format).

o Price Proposal (Solicitation II.C. Price Proposal):

▪ SF 1442

▪ Supplemental sheet o Technical Proposal (Solicitation II.D. Technical Proposal):

▪ Past Experience

▪ Management Approach

▪ Key Personnel

▪ Past Performance

● Part 1 completed by Offeror

● Part 2 completed by Offeror’s Client o Acknowledgement of Amendment(s), if any o GSA 527 – Contractor’s Qualifications and Financial Information o SF24 – Bid Guarantee o Offeror Representations and Certifications (Reps and Certs) o GAAP Certification from Certified Public Accountant (Solicitation II.E.

Other Information to Submit with Proposal)

● Construction Time: 399 Calendar Days after receipt of construction Notice to

Proceed

● Liquidated Damages: $7,677.95 per calendar day of delay until the work is completed or accepted.

● Proposal Due Date: May 17, 2021 at 4:00 PM CST

● Transmittal (electronic only): Alicia.lerum@gsa.gov mailto:Lucrezia.Patruno@gsa.gov

● Negotiations: There is no guarantee of negotiations being opened. The government can award based upon the receipt of initial offers, so make your initial price your best offer.

● Interviews: May take place 2-3 weeks after review of proposals, pending the need for negotiations, and would be virtually.

● Questions & RFIs: must be submitted by email to Alicia Lerum (Alicia.lerum@gsa.gov) before May 10, 2021 4:00 PM CST.

● Department of Labor, Office of Federal Contracts Compliance Programs o Compliance with minimum wage for Government Contracts

▪ Executive Order 13658 minimum wage rate is increased to $10.95 per hour as of January 1, 2021 o Compliance with Davis Bacon Act Wages per RFP attachment

Project Background (Gary)

● Background

● Schedule

Project Overview of the Scope of Work (John Stryker EXP)

● Overview

Site Visit (Matt Watne)

● Site visits will only be conducted by appointment on April 26-30, 2021.

● If you have not already scheduled for a site visit reach out to the Contracting

Officer. Site visit request deadline is April 21, 2021 4:00 PM CST

● Only those who have RSVP’d ahead of time will be allowed to participate.

● For each person without a building badge a completed the Work/Dock Access

Form is required

● The Site Visit shall be limited to not more than five (5) representatives from each contractor, general or subcontractor.

● Participants must have a valid, Government issued picture identification, driver’s license preferred, to gain access for the pre-proposal Site Visit.

● All individuals attending the site visit shall wear a face covering and practice social distancing as recommended by the Center for Disease Control for the duration of the site visit. All individuals must provide their own face covering.

Face coverings must cover an individual’s mouth and nose. Individuals will be expected to maintain a 6 foot distance from others at all times and proceed in a single file line during the site visit.

● Please keep in mind some of the space is currently occupied. A 6 foot distance from those occupying the space must also be maintained and noise levels kept to a minimum to avoid disruption.

● Attendees should arrive at the site visit (building lobby) 15 minutes prior to your start time. Be prepared to leave at your designated time.

● Tours are anticipated to last 1-2 hours.

● All questions must be submitted in writing to the CO, PM, and COR.

● Photos are generally allowed in public areas with the exception of security countermeasures. If pictures are desired of interior space, individuals must gain permission from the GSA representative. This may differ from space to space.

General Questions & Answers

JCK IRS Counsel Pre Proposal Conference Attended 4/20/21

GSA Lucrezia Patruno yes GSA Gary Walker yes GSA Mark Spann yes GSA Matt Watne yes EXP U.S. Services Inc. John Stryker yes EXP U.S. Services Inc. Jack Hayes yes EXP U.S. Services Inc. Saul Moreno yes IRS Paul Sherrod yes Accel Construction Lauren Davies 773.458.4609 Accel Construction Randy Bulter 312.914.8987 yes BBI Burling Building Inc. Dawnn Bonnema773.241.6821 yes Frederick Quinn Corp Jose Orozco 630.628.8500 yes Frederick Quinn Corp Jack Hayes yes Infinium Wall Systems Aschley Yanda 630.730.9939 yes Kingston Tile Company John Williams 630.973.9651 Kinsale Contracting Group, Inc.Mike Thompson 630.325.7400