GSA Lambros Plaza Prebid Meeting Minutes.pdf

MEETING MINUTES MTG. DATE: 03.10.20

PRE BID MEETING #01 ISSUE DATE: 03.11.20

LOCATION: Thomas D. Lambros FOB & USCH, Youngstown, OH BY: Mathangi Raghupathy, AECOM

PROJECT: Lambros Bollard Design & Plaza Repair

ATTENDEES:

Matthew Rome, AECOM Mathangi Raghupathy, AECOM Laura Brown, GSA Rebecca Lane, GSA *Mike Finn, GSA *Martin Harris, GSA

*Jim Holts, FPS *Ian Coughlin, USMS Rick Freitag, The Tradesman Group Steve Balent, Dawn Inc.

Chandler Fonstrest, CSS

* Attended via conference call

COPIES: Brian Mihalcin, AECOM Brendan Grady, AECOM Attendees File

A pre-bid site meeting was held at the GSA Conference room in the Jones Building and Courthouse, and a site-walk through meeting was conducted at GSA Lambros on Tuesday, March 10th, 2020 at 11:00 am.

GENERAL ITEMS OF DISCUSSION:

OLD BUSINESS ITEMS

0.1 No old business to discuss.

NEW BUSINESS ITEMS

1.1 Review the Preconstruction Meeting Agenda which includes the following items.

1.2 Introduced attendees, distributed contact information. GSA Inspector / Inspector Point of Contact is Laura Brown, GSA.

1.3 Any questions regarding project scope to be submitted to GSA Martin Harris/GSA Laura Brown by

EOB 03/23/20. Bids are due via email April 1, 2020.

1.4 AECOM Matthew Rome reviewed overall project scope and the following was discussed.

1.5 Security Bollard Design + Plaza Design was reviewed. The overlapping scope was issued in the memo, and questions to be asked only if not present in the drawings.

1.6 Contractors to submit two separate bid forms for each project. The worksheet from the GSA includes the sub-categories required for bid submittal.

1.7 AE suggested the contractors to submit the phasing along with the project bid.

1.8 All submittals to be approved prior to NTP.

1.9 Contractor to take note of the new city sign installation at the plaza, it was pointed out and discussed during the site walk through.

1.10 Alleyway fence was discussed. Currently is not a vehicle entrance.

1.11 Entrance to be always maintained through Market St. and East Front St during project duration.

Phasing to depend on the construction item.

1.12 Staging to be done on-site. The proposed area for staging behind the trees were pointed out by GSA Property Manger Rebecca Lane during the site walk through. GSA Rebecca also suggested the Jones Courthouse building was an alternative site for staging/dumpster requirements.

1.13 Any staging at the Lambros Courthouse building to be secured.

1.14 GSA Laura Brown stated the traffic control plans is contractor’s responsibility with the city.

1.15 GSA Mike Finn discussed regarding the tree types to be maintained per design.

1.16 Photo documentation – Contractor is expected to document the entire space prior to beginning work. All photographs should be kept digitally and documented per date, and contractor to submit a CD copy to the GSA.

1.17 Responsible Personnel: The contractor will disclose their responsible personnel (superintendent, project manager, subcontractors) list of contact names and phone numbers. Contractor to send contact list 48hrs min. advance to GSA for approval. AECOM also to provide same list. Daily logs of those working on site will be kept by contractor and provided to GSA.

1.18 There will be pre-construction conference calls every two weeks until onsite construction starts/TBD.

1.19 Working time will be between 7am and 5:00pm, unless otherwise approved. All demolition to be done after building working hours. GSA Property Manger Rebecca Lane stated the courthouse schedule to be kept in mind while planning the weekly construction schedule.

1.20 Professional conduct is expected during all working hours, for the duration of the project.

1.21 Property manager will not receive materials. Contractor is responsible for their own materials.

1.22 Construction schedule should be updated once a week, with a two week look ahead.

1.23 Contractor is responsible for their own restrooms.

1.24 Contractor must use his own phone; phones will not be provided.

1.25 Dumpster location to be discussed.

1.26 Parking was discussed.

1.27 Review security, cameras, check in. Property management to overview.

1.28 Briefly discussed special project specific items.

1.29 Review Sign Up sheet. Contractor to provide to GSA and property management.

If any of the above is in conflict with your recollection of the meeting, or if any important points have been omitted, please contact the writer within five (5) working days of the issuance of this memo, or its contents will be assumed to be complete and correct.