47PE0722R0009 Amendment 0001 USMS Vehicle Barriers RFI Responses 03 02 2022.pdf

47PE0722R0009 Amendment 0001 3/2/22

USMS Vehicle Barriers & Gate Replacement, Tallahassee

Courthouse

Pre-Proposal RFI Responses

General Note:

There will be no product substitutions allowed on the vehicle barriers. All other equipment, material references to brand manufacturer (i.e., basis of design) shall follow specification section 01 25 00 - SUBSTITUTION PROCEDURES

Contractor A

Could you please provide the contact information for the USMS Security Vendor at the Tallahassee Courthouse?

Response: POC is US Marshals - Steve Pickering 703-740-8199

Contractor B

1. Pg E103 of the drawings appears to be incomplete. Can we get a complete E103? Response: See attached drawing E103.

2. Please provide current CCTV software type, software version and hardware types. Response: US Marshals Steve Pickering 703-740-8199. If this information is not available include the worst-case scenario for bidding purposes.

3. Please provide current Access Control System software type, software version and hardware types. Response: US Marshals Steve Pickering 703-740-8199.

If this information is not available include the worst-case scenario for bidding purposes.

4. Will conduit be required for low voltage cabling inside the courthouse?

Response: Yes.

5. E200 states that routing to USMS Command Center to be Determined. Will new controls be able to tie in to existing network in the building to allow for communications from one location to another? Response: No.

6. If acceptable to tie in to network, please confirm there is available room to for needed tie ins and conduit running from gate locations to tie in points.

Response: No.

7. If not acceptable to tie in to network, please confirm there are conduit pathways from each gate location to the final control panel locations inside the buildings.

Response: No existing pathways are available with all new pathways required.

8. Can clarification be provided to further define the Aiphone upgrades listed on the drawings? Response: The only upgrades occurring are those as specified in the Contract Documents.

9. Is there a required mounting height for the pole mounted cameras? Response:

As noted on electrical drawings, pole height to be 8 feet above finished grade

10. Will any of the existing security pedestals be re-used? Response: No.

11. The man gates on E102 shows magnetic locks. What type of exit hardware required? Response: As noted in specification section 32 31 10.1.07- Pedestrian Swing Gate System Components- Gate lock is to be Manufacturer’s electro-mechanical lock, ANSI Grade 1 along with furnished 155V power Supply.

12. Will the man gates be required to be connected to the fire alarm?

Response: Yes.

13. Will new pathways need to be provided from man gates to: Response: Yes.

14. How many available ports are there on the existing access control system?

Response: US Marshals Steve Pickering 703-740-8199 If this information is not available include the worst-case scenario for bidding purposes.

15. Please confirm bid options listed on plans are not applicable. Response: The bid options referenced on the drawings are NOT APPLICABLE

16. Is manufacturer certification of the barrier crash rating acceptable in lieu of third-party engineering? Response: No.

Contractor C

1. SOW - Will contractor need to provide security for any work related to this project? if so, what rate should we use for that and for what durations?

Response: The contractor is responsible for securing the work site. We do not expect you to hire armed security guards.

2. 01.30 - Will the EPM system be used on this Project? Response: The contractor will not be required to use EPM (Project Management System).

3. 01.32 - Does this project require a cost loaded schedule? Response: Yes, as specified in section 01 31 20.105B Critical Path Method Scheduling.

4. 01.33 - Can GSA provide a submittal register for this project? Response: The contractor is responsible to develop the submittal for GSA’s approval.

5. SOW - Please indicate the number of Web cameras, if any, that should be included in our proposal? Response: None.

6. Will a project sign be required? Response: No project sign is required. There will be specific contractor supplied signage per project specifications (e.g., SECTION

01 59 50 – SAFETY AND HEALTH)

and drawings, and to allow for phasing of entrances and safety reasons throughout the project.

7. G002 - Existing Judge's Parking and USMS Sallyport area must remain accessible at all times per the documents. Please advise how this area is to remain accessible during construction. Response: Temporary gravel drives will be required at a minimum.

8. G002 - Site plan notes indicate each barrier point is primary security access point into the site which must be secure at all times during construction. Please clarify how/to what extent the access points must be secure at all times during construction. Response: At a minimum there should be secured chain link fencing and when the contractor is not onsite working in the area, heavy equipment or trucks parked in the openings.

9. Will contractor need to pay O&M contractor for any reason on this project - if so, please provide rates, and amount of Hrs that should be included in price proposal. Response: The O&M contractor should not be required and has limited resources to use for this project.

10. Have existing pavement sections and subgrade conditions been verified?

Response: No. It is up to the Contractor to field verify all existing conditions, including, but not limited to, existing subsurface conditions.

11. Can the contractor superintendent, site safety and health officer and onsite quality control manager functions all be performed by the same (one) individual?

Response: Yes, as long as their submitted resume indicates they are qualified to perform all of these functions and GSA approves.

12. The drawings call for each slide gate to be removed, re-powder coated, brought to current UL standards and reinstalled. Is it acceptable to just add the mesh and new operator to the slide gates and reuse as is? Response: No, the work indicated on the plans should be included in the contractors pricing.

13. The drawings show bollards around the new card reader pedestals and guard booth. A508 shows a detail of an M30 Shallow foundation bollard. Is this the bollard that is supposed to be used around the card readers and guard booth? If not, please provide detail of the bollard that is supposed to be used and provide locations where the M30 Shallow Foundation bollard is required to be installed.

Response: New card reader pedestals are to receive new fixed (non-crash rated) bollards, 5” diameter pipe, schedule 80 ASTM A-53 per 2/A507 basis of design with concrete footing as shown on S001. Bollards around new Guard Booth are to be crash rated, M30 shallow mount with footing as shown on 3/A508

14. Details of each gate show a loop to be installed directly in the pathway of the sliding gate. Typically, with this layout, the loop would sense the slide gate while moving and reverse the gate back open. Usually, you would space the slide gate loops at least 4 feet away on either side of the slide gate so that it does not sense the gate. Please confirm how the loops are to be installed. Response:

Final loop installation layout to be per Active Vehicle Barrier Manufacturer & USMS recommendations. Final sequence of operations prior to programming to also be confirmed with USMS.

15. Can GSA extend the proposal due date at least one week to allow adequate time for contractors to respond to RFIs? Response: See proposal amendment, SF 30

Contractor D

1. What security clearances are required? Response: GSA. Background checks

IAW HSPD-12

2. What local permits are needed? Response: There should be no permits required for work performed on federal property. It is the contractor’s responsibility to determine any other required permits and include the cost to obtain them in their proposal.

3. Will the Government allow one person to perform the combined duties of superintendent, SSHO, and QC for this contract? Response: Yes, as long as their submitted resume indicates they are qualified to perform all of these functions and GSA approves.

4. Will the contractor be allowed to consume the building’s electricity and water free of charge? Response: Yes

5. Is the notice to proceed going to be concurrent with contract award, or will it be given at the preconstruction meeting? Response: No, NTP will be issued upon award. The Contracting Officer, in coordination with the project team, may issue a limited NTP to allow for administrative work such as submittals and security clearances. When the contractor has enough workers cleared to work the NTP will be issued at (or shortly following) the pre-construction meeting.

6. Request one week bid due date extension to March 18th

Response: See proposal amendment, SF30.

7. In the current market with regards to material lead times and COVID delays, can the POP be extended to 365 days? Response: Yes. PoP to be updated at contract award.

Contractor E

1. Page 8 states “The Technical Proposal shall include the information requested for the non-price factors described in Section VI.” Can you provide more details on what is required for the technical proposal? Response: All technical proposal requirements regarding non-price factors are detailed in Section VI beginning on page 21. This section utilizes standard RFP proposal requirement language. Contact the Contract Specialist or contracting officer for assistance, as needed.

2. The project plans indicate concrete placement work to be performed but provides no specification sections for materials to be furnished/installed and/or quality control/assurance requirements to be followed. Typically, requirements would be in Division 03 – Concrete, and/or Division 32 – Site Improvements?

Response: Specific concrete materials and requirements are specified on both the Civil and Structural drawings. Refer to specification section 01 40 00 Quality Assurance & Control for additional requirements with all testing to be paid for by the Contractor.

In addition, the Contractor shall engage & pay for a qualified independent testing laboratory, to sample and test all concrete at the point of placement per ACI 301. A copy of the test results shall be provided to the owner and engineer. Testing shall include at least the following:

A. Record the temperature and perform one slump test per ASTM C 143 for each 10 cy of concrete placed.

B. Cast and laboratory cure six (6) concrete compressive strength test cylinders in accordance with ASTM C 31 for each 10 cy of each class of concrete or fraction thereof placed per day. Test (in accordance with ASTM C 39) two (2) cylinders at 7 days, two (2) cylinders at 28 days and retain two (2) cylinders for testing at 56 days in the event the 28-day cylinders do not meet the specified concrete compressive strength.

3. I do not see a deadline for Pre-Bid RFI’s, can one be provided? Request the deadline be set for March 8th with a bid due date of March 18th? Response:

RFIs were due 2/23/22 as indicated in the RFP and discussed in the Prebid meeting. No extension of the RFI’s is planned. See amendment SF 30 for revised offer due date.