Attachment 7 MIAMI 6 RFIs answered 2021 06 16.pdf

DATE VENDOR # RFQ REFERENCE QUESTION ANSWER

Vendor 1 1 Can the Janitorial Past Performance example be the same as one of the O&M Past Performance examples?

Yes, only if the Past Performance provided to GSA for O&M also meets the Janitorial Services Past Performance requirements.

Vendor 1 2 Will GSA consider increasing the minimum staffing requirements to add an additional staff person at Ft.

Pierce given the size of the facility?

The Minimum Staffing Requirements set in the PWS outlines what is deemed acceptable staffing for the buildings to be properly managed and serviced. Contractors can proposes more staffing however, they can not go less than the minimum staffing requirement set in the PWS.

Vendor 2 3 Performance Work Statement Key West: We understand that the unoccupied space in the building does not need to be cleaned.

How much unoccupied space is there, and is that expected to change?

The amount of cleanable vacant space at the Key West location will not be provided to the bidders, all bidders should provide pricing to clean a fully occupied building, after the contract is awarded the cleanable vacant space will be removed (PWS section G.6 Reductions and Additions of Space).

Vendor 2 4 Performance Work Statement Ft. Lauderdale: The outside water feature appears deteriorated and out of service. Is there a plan to restore it?

Currently there is no plan to activate the water feature.

5/21/2021Vendor 2 5 Performance Work Statement Does GSA have any personnel lifts (Genie Lifts) at any of the sites for contractor use?

Due to liability concerns, the government does not provide tools. Contractor is required to provide all tools.

Vendor 2 6 Performance Work Statement Have the motorized gates and bollards at any of the facilities been maintained by anyone other than the O&M contractor?

Key West only the O&M have worked on the motorized gates. FTLD Gate Arms and Barriers are maintained by USMS. FTLD roll up curtain door and rollup steel door maintained by GSA O&M. Fort Pierce only the O&M.

Vendor 2 7 Performance Work Statement

Ref. C.5.4.15 Labeling of Electrical Circuits and Panels: Will the awarded contractor be expected to perform an Arc Flash Study during the 5-year performance period? If so, we have found that the total cost for this study can range from 400,000 to over a million in some cases, can the GSA provide an additional CLIN for this study?

Arc Flash Study will not be required during the term of this contract.

Vendor 2 8 Performance Work Statement Please confirm that all FTE’s must be onsite during tenant normal working hours.

FTE's must be able to respond to work orders as perscribed in Section: C.5.12.2 Operations. Contractor is responsible for providing services during tenant working hours.

FTEs do not have to be onsite the whole duration of the tenant working hours vendor 2 9 Performance Work Statement Is the contractor required to clean ductwork in the facilities per C.1.0.1 paragraph x? If so, is there a frequency?

Contractor will be responsible for duct work cleaning on an as needed bases up to the repair threshold in Section C.5.11 Repairs.

vendor 2 10 Performance Work Statement Per C.5.8.4 should the contract with the vendor be for 40 hrs. per building or 40 total for the contract? Can this be completed in house if we are certified by the OEM of the BAS system?

The contractor shall enter into a sub-contract agreement with an authorized OEM BAS vendor to provide 40 hours of monthly service for all facilities not on the GSA network (40 hours is across contract and not per building). This can be performed in house if the contractor can provide certification documentation by BAS OEM for system.

vendor 2 11 Performance Work Statement Can the government provide the last 5-year sprinkler test date for each location? Information available during contract award vendor 2 12 Performance Work Statement Can the government provide the location and system details of any Chemical free water treatment systems in this contract?

There are no Chemcial Free Water Treatment Systems in this contract vendor 2 13 Performance Work Statement Can the government provide the last inspection date for any roof anchorage systems in this contract?

There are no roof anchorage systems in this contract vendor 2 14 General/Solicitation Instructions & Evaluation –

Section L.3.C, page 294 - The contract states that JV Past Performance will be accepted from either party, but given the recent decision of SBA related to major subcontractor PP, will the government accept PP from a major subcontractor? Please see the recent CFR relating to this:

The final rule, which will be codified as 13 C.F.R. 125.2(g), says:

When an offer of a small business prime contractor includes a proposed team of small business subcontractors and specifically identifies the first-tier subcontractor(s) in the proposal, the head of the agency must consider the capabilities, past performance, and experience of each first tier subcontractor that is part of the team as the capabilities, past performance, and experience of the small business prime contractor if the capabilities, past performance, and experience of the small business prime does not independently demonstrate capabilities and past performance necessary for award.

When forming a Team in response to a small business set-aside, all team members must meet the socioeconomic status for the set-aside and the limitations on subcontracting (FAR 52.219-14) apply. Contactor Team Arrangements formed by companies that meet all socio-economic goals of this requirement will have their past performance considered. The past performance of subcontractors will be considered, but the quote must clearly demonstrate how the subcontractor will have meaningful involvement in contract performance in order for the past performance to be considered relevant.

vendor 2 15 General/Solicitation Instructions & Evaluation –

Ref. Factor 2B – Past Performance (Janitorial) : If one past performance example has the required experience for both O&M and Janitorial experience can it be used to satisfy Factor 2A and 2B, or must we provide separate examples?

Yes, only if the Past Performance provided to GSA for O&M also meets the Janitorial Services Past Performance requirements.

Vendor 2 16 General/Solicitation Instructions & Evaluation –

Per L.3.C 3D requires the price to contain a schedule of supplies, materials, and replacement parts. Without being the incumbent contractor, this is almost impossible for the offeror to complete. Can the government please provide a list of required attic stock, supplies, and materials to price?

Specific items and part numbers are not required. We want to see how much of the pricing is going towards supplies, materials and parts. Sufficient detail just needs to be provided to support the proposed pricing.

Vendor 2 17 General/Solicitation Instructions & Evaluation – Pricing: Must subcontractor pricing be detailed in the price proposal?

The pricing does not have to be detailed, but each contractor has to be listed and amount.

See section L, Price Proposal, Subcontracts.

Vendor 2 18 General/Solicitation Instructions & Evaluation – Will these questions and answers be incorporated into the awarded contract? Yes these questions and answers will be incorporated into the awarded contract.

Vendor 3 19 The SF 1449 lists the due date as 6/18/2021 at 5:00 pm EST. However, the Solicitation lists the due date multiple times as June 25, 2021 at 5:00 pm EDT. Can you please confirm the correct due date?

Vendor 3 20

Section L, Technical Proposal, Factor 1A – Is the government requesting the worksheets be provided as additional attachments to the proposal response (i.e., the offeror is to submit them as separate documents from the technical volume instead of inserting them into the same PDF) or stating that the blank worksheet is provided as an additional attachment to the solicitation?

This section is saying that the worksheet is being provided to you as an additional attachment.

The correct due date was June 25, 2021 at 5:00 pm which has been extended to June 30, 2021 at 1:00 pm EST

Vendor 3 21 Has the government made significant changes to the work requirements from the last contract?

Yes.

Vendor 3 22 Can the government please provide the building asset lists in Excel?

Yes see Attachement 4

Vendor 3 23 Does the government have historical work load data for each building, i.e. number and type of service call and average dollar values for each?

Service Call and Work Order ID(CM, WR, GSAI, OMI, POR) across all six bldgs. Key West: +/- 84, FTP: +/-114, Pepper: +/- 645, Brickell: +/- 849, FTLD: +/- 1,293 King: +/- 96

Vendor 3 24

C.1.0.1 Contract Systems and General Objectives has a list from a. to cc. of areas for which the contractor is responsible. Can the government please confirm that this is just a general list of items that may be in the buildings and is not to be construed as a list of systems to be maintained, as we would typically provide pricing for the exact assets shown on the inventory lists identified in the “Active Asset Lists” and the BIS spreadsheets provided with this solicitation? This is correct.

Vendor 3 25

C.1.2.2.1 Minimum Staffing lists an HVAC Research Mechanic and an Electrician; however, the CBA shows Lead Engineer, Engineer, and GM Mechanic only. Can the government please clarify how the positions crossover?

HVAC Research Mechanic - Engineer shall be used.

Maintenance Electrician - The current contract does not have an Electrician; this position is not listed in CBA. The SCA wage rate shall be used.

Production Control Clerk - The current contract does not have a Production Control Clerk;

this position is not listed in CBA. The SCA wage rate shall be used.

General Maintenance Worker – The current contract does not have a General Maintenance Worker, but GM Mechanic shall be used.

See last page of CBA “Employee Classifications” for additional information.

Vendor 3 26 Will all staff work standard 1st (day) shift hours at each building or do any have an expectation, outside of service calls, for routine non-standard shifts?

All staff shall work their shifts during normal working hours at each building. How the contractor schedules shifts is up to contractor, but the contractor shall provide coverage and customer service during normal working hours; 7AM-6PM M-F.

Vendor 4 27

The Solicitation document states on the front page that the proposal is due on June 25, 2021 with no time given. Paragraph L.3.B on page 287 states that the proposal is due 25 JUN 2021 at 5:00 PM EDT.

However, the SF 1449 states in block 8 that the proposal is due on June 18, 2021 at 5:00 pm EST. Please clarify.

Vendor 4 28 What is the age and condition of the Sydney M. Aronovitz U.S. Courthouse roof?

The current roof is over 20-years old. It's a tar and gravel roof and two lower metal roofs inside courtyard

Vendor 4 29 Are any of the roofs on the contract still under warranty? Yes: FTLD (FL0089ZZ), King (FL0517ZZ) and Alto Lee Adams (FL0030ZZ)

Vendor 4 30 Can the government provide a list of current subcontractors?

Not available

Vendor 4 31 What level of cleaning/maintenance is expected for the vacant spaces in Key West?

All bidders should provide pricing for cleaning and maintenance at the Key West location as if the building is fully occupied.

Vendor 4 32 What level of maintenance is expected for the vacant spaces in Fort Lauderdale? Service as if the building is fully occupied.

Vendor 4 33 Can the government please provide the list of site visit attendees? The list of site visit attendees will not be provided.

Vendor 4 34 Does the current contract cover the same six buildings as this solicitation? Yes

Vendor 4 35 Does the current contract cover the same basic services as this solicitation, namely O&M for all buildings, but janitorial services only for the Sidney Aronovitz Federal Building?

Yes

Vendor 4 36 What is the price of the current contract?

Total contract amount for Base Year, plus 4 Option Years, plus 6 month extension is $5,542,131.36. However, the current contract value is based on a different PWS with different requirements and different minimum staffing. It is the responsibility of the contractor to ensure that their quote price reflects the costs associated with the performance of the subject contract as stated in the solicitation package. It is the contractor's responsibility to present pricing related to the RFP and NOT the incumbent pricing

Vendor 4 37 Section L.3.C, Price proposal item 2, on page 290 of the solicitation, appears to state that Representations and Certifications are not required if the offeror is an 8(a) concern. Please clarify.

Reps and Certs are required. In this section, the last two sentences are reiterating that this is set aside for 8(a) concerns. Therefore, no other offerors can bid

Vendor 4 38

Section M.1 on page 299 of the solicitation states “This acquisition will utilize Lowest Price Technically Acceptable (LPTA) source selection procedures.” Section M.2 on the same page states “The Government will first rank proposals by total evaluated price (see M.4 for formula) in order to identify the lowest-priced proposal. Only the lowest priced proposal will be evaluated for technical acceptability.” Section M.4 on page 304 states “The Government may determine that a proposal is unacceptable if … the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques.” However, Section L.5.C on pages 290-291 of the solicitation further requires from all offerors a detailed price breakdown, including such details as expenses for uniforms and equipment repairs, as well as an itemized “schedule of supplies, materials, and replacement parts …. by description, unit costs, quantity, and extended total cost.” Given the extensive level of effort required for this detailed breakdown, would it not be more reasonable for the Government to specifically request such detail only from the lowest price bidder if it is determined that a price of one or more contract line items is significantly overstated or understated?

Per section M.2 and M.4 all proposals will be calculated using formula for total evaluated price. They will be ranked from highest to lowest based on total evaluated price. The lowest price will have the technical factors reviewed for technical acceptability.

The reference to line items being “significantly overstated or understated”, for example if a contractor list $0.00 for the monthly amount for a building in order for the total evaluated price to end up lower. This would pose an unacceptable risk to the government, therefore the proposal may be determined unacceptable.

The pricing breakdown does not have to list specific items and part numbers. This price break down is merely a calculation of your price; direct costs, indirect costs, subcontracts, Supplies, and Equipment. Sufficient detail just needs to be provided to support the proposed pricing.

Vendor 4 39 The table on page 289 of the solicitation states that the Technical Proposal must be in Times New Roman 12-point font. May the tables and graphics be smaller than 12-point so long as legibility is maintained?

No the 12 point stands in order to keep consistency of all proposals and page limits.

Vendor 4 40

The table on page 289 of the solicitation states that the Technical Proposal must be in Times New Roman 12-point font. May the headers and footers (e.g., company name, volume title, page number) be smaller than Times New Roman 12 point?

No

Vendor 4 41 is there a specific margin size requirement for the Technical Proposal? For example, at least 1" top and bottom, left and right?

No there is no margin size requirement

The correct due date was June 25, 2021 at 5:00 pm has been extended to June 30, 2021 at 1:00 pm est

Vendor 4 42

Paragraph C.1.2.1 states 'The Project Manager shall possess at least five years of recent (within the past ten years) experience…" However, the resume requirements for the Project Manager under item "b" state "a detailed description of the proposed project manager's employment history for the previous five years." If the Project Manager is to have at least five years of experience within the past ten years, shouldn't the employment history go back for at least 10 years? Please clarify.

Employment history needs to go back far enough to show five years of experience within the past ten years from the closing date of the solicitation.

Vendor 4 43

C.1.2.3 Communication Equipment, final paragraph (page 34) refers to “areas where cellular service is unavailable, or unreliable.” Are there any known service areas under the proposed contract wherein cellular service is unavailable or unreliable? If so, would the Government please identify them?

A hard line phone is required to the O&M office at each facility. If it is determined after award that alternative communication system is required for areas where cellular phones do not provide service, the contractor will be entitled to an equitable adjustment if the government deems it necessary.

Vendor 4 44 paragraph C.7.2, item 15 (page 138) is a requirement for a Snow Removal Plan. Paragraph C.12.3, Snow and Ice Removal, is reserved. Given that the average annual snowfall for Florida is 0 inches, would the Government please confirm whether or not a Snow Removal Plan is required? No, the Snow Removal Plan will not be a requirement for this contract.

Vendor 4 45 Paragraph C.15.2.1 states in part on page 172, "Bale corrugated materials, if a baler is available." Would the Government please confirm whether or not a baler is available at each location?

No, baler at any locations

Vendor 4 46

There appears to be a numbering error in Section L, starting on page 287. There is L.3 - Notice to Joint Ventures, L.4 - Service Classifications and Size Standard, then L.3 - Proposal Submission and Content (as opposed to L.5 after L.4), followed by several L.3 subheadings, with the last one, L.3.C, then followed by L.

5 - Solicitation Provisions on page 297. Please clarify.

You are correct there is a numbering error. Numbering should have read L.1, L.2, L.3, L.4, L.5 and L.6.corrected PWS

Vendor 4 47 The Building Information Sheets provide a wealth of detailed information on the buildings but do not seem to include the square footage of each building. Please provide the square footage.

The Janitorial Services Building Information Sheet for Key West in section 22 of the PWS do provided the gross, rentable, and cleanable square footages. Sydney M.

Arnovitz U.S. Courthouse (FL0019ZZ) 58,116 GSF, Alto Lee Adams Sr. US Courthouse (FL0030ZZ) 145,742 GSF, Claude Pepper Federal Building (FL0061ZZ) 293,948 GSF, Brickell Plaza Federal Building (FL0079ZZ) 285,289 GSF, US Courthouse (FL0089ZZ) 262,516 GSF, and James L King Federal Justice Building

(FL1021ZZ) 315,715 GSF.

Vendor 4 48 Regarding C.5.14.2, are the 360 hours and $1000 spread over all 6 buildings? Is it a maximum of 60 hours per building? Please clarify.

360 hours and 1000.00 in parts is for all of the buildings collectively. The use of these hours must be approved by the CO before use and tracked.

Vendor 4 49 Regarding C.6.13.8 Roof Anchorages, when were the last tests for roof anchorages completed for each building, and can the government supply the documentation?

See Question 11

Vendor 4 50

C.6.5.4 Testing states “The Contractor shall test the water in accordance with the water treatment section of this contract.” However, there is no section entitled “Water Treatment.” Please clarify which section is being referenced.

See Section C.6.6 HVAC Water Management

Vendor 4 51 Are water treatment chemical pumps owned by GSA?

No. The contractor is expected to provide all equipment and chemicals to mainatain the proper water chemistry parameters for all HVAC loops. The contractor is not required to turn over the equipment at the end of the contract with the exception of any installed coupon racks and associated piping. The PWS has been changed to reflect this requirement.

Vendor 4 52

The phone lines, including the fire alarm dialers, are the responsibility of the contractor. In the past, we have had instances where the outgoing contractor simply shut all phone lines off as soon the contract ended, including the fire alarm dialers. This situation results in having to maintain a 24-hour fire watch until the lines are transferred over to the new contractor. Will the government ensure a smooth transition of the phone connections?

Yes, we will work with the outgoing during the transition period to ensure as smooth a transition as possible.

Vendor 4 53

For the ELINs that require the Profit Percentage Rate and the Overhead Percentage Rate, it appears that the contractor is to fill in the percentage in column e. Is this correct and is the contractor to fill in anything in column F? Please clarify.

Correct, the contractor shall enter percentage in column (e). Column (f) does not require anything.

Vendor 4 54

The last paragraph in Section M states that total prices for blind cleaning, window washing exterior/interior, pressure washing, and tree trimming will be for “each building.” However, janitorial services are only being provided for the Sydney M. Aronovitz U.S. Courthouse. Are these other services to be provided for all buildings? Please clarify.

All custodial and landscaping services are for the Sydney M. Aronovitz U.S. Courthouse only.

Vendor 4 55

Per the last paragraph in Section M, the total price for carpet cleaning will be calculated by taking the “proposed carpet cleaning price for each building x 10,000 square feet.” However, the only ELINs for carpet cleaning (0020 then X021) list the quantity as 1 hour, not 1 square foot. Please clarify.

Yes you are correct this has been updated.

Vendor 4 56

Per the last paragraph in Section M, the total prices for window washing and pressure washing will be calculated by multiplying by 1. However, the ELINs that refer to these services are all listed for only a single hour. Is this the Government’s intention? Please clarify.

Yes the unit price will be multiplied by 1

Vendor 4 57 The last paragraph in Section M refers to pricing for blind cleaning and tree thinning, but there are no ELINs referring to these services. Please clarify.

You are correct there are no ELINs for blind cleaning and tree thinning. SectionM has been updated to remove these items from the calculation

Vendor 4 58 Re C.6.6.7 Chemical free water treatment. Are any of buildings in this solicitation utilizing chemical free water treatment?

See Question 12

Vendor 4 59

Can the Government please clarify the inclusion of the following statement in section C.6.6.2 HVAC Water Management Plan? “The Contractor shall ensure compliance with GSA Order PBS 1000.7 Drinking Water Quality Management and Appendix E of the PBS Desk Guide for Drinking Water Quality Management

The contractor shall comply with both.

Vendor 4 60 Are parking spaces provided for contractors at any of the buildings? FTLD - No, but usually accomodated -not guaranteed- Same for Key West

Vendor 4 61 Re C.5.8.4 Testing/Inspecting: Please clarify the 40-hours monthly requirement. Is this for each building or 40-hours monthly total for all 6 buildings?

See Question 10

Vendor 4 62 Can the government provide a list current OEM BAS vendors? Information Unavailable

Vendor 5 63 General

Will the Government please clarify if an Alaska Native Corporation’s use of prior experience and/or past performance from a predecessor company will or will not be allowed?

PLEASE NOTE: The Government Accountability Office (GAO) permits Alaska Native Corporations to claim all the experience and work history of its affiliated corporations for the purposes of establishing performance capability in the context of a competitive acquisition. Reference: Ecompex, Inc., B-292865.4, B-292865.5, B-292865.6, June 18, 2004 (see page 5). Serco, Inc., B 406683, B-406683.2, Aug. 3, 2012.

AMI-ACEPEX, Joint Venture, B-401560, Sept. 30, 2009. Specifically, GAO has ruled that an ANC bidding on a government contract may rely on the past performance of an affiliated company when the proposal makes it clear that the resources associated with the affiliated company will have meaningful involvement in the execution of the present contract.

Yes, providing that the offeror's quote makes it clear that the resources associated with the affiliated company will have meaningful involvement in the execution of the subject contract.

Vendor 5 64 General Will GSA please post the attendee list for site visits? The list of site visit attendees will not be provided.

Vendor 5 65

Page 42: Section C.1.2.14 Escorting states, "Temporary contract employees who do not have favorable preliminary or final suitability determinations and need to work in non-public federally-controlled space must be escorted. In those cases, the Contractor shall comply with the security clearance procedures for Escort Only Contractors.

All un-cleared contract employees shall be escorted in non-public space by a Government employee or another responsible cleared contract employee who is approved by the CO or designee. Other Government agencies shall have specific agency security requirements for their own space that shall only allow escort by Government employees or those designated by their agency.

Government employees or approved cleared contract employees who provide escorts for un-cleared contract employees shall always be within eyesight of the un-cleared contract employees. The Contract Government escort shall watch un-cleared employees and remain with un-cleared contract employees for the entire time they are in non-public federally controlled space...."

Will the O&M Contractor be responsible for escorting subcontractors for GSA and/or their Tenants? If so, is there a limit to the number of hours per day/week/month/year?

Page 115: Section C.5.14.1 states, "To assist GSA in these efforts, and when requested by the COR or designee through a NCMMS Work Order, the Contractor shall provide reasonable and competent assistance during Normal Working Hours to GSA personnel or other GSA contractors, at no cost to GSA, on performing energy studies, commissioning services, engineering studies, building condition evaluations, project designs within the building, and equipment or system surveys. Such assistance shall include escorting investigatory personnel through spaces in the building in accordance with building security requirements, explaining the operation and condition of equipment and systems to investigatory personnel and providing access to trend data, maintenance records, reference library materials, and other pertinent building technical data to investigatory personnel. The COR or designee shall inform the Contractor as far in advance as possible of the actual date and time these services are needed. Any impact on regular scheduled work shall be identified with the COR and approved in advance for deferment.

Vendor 5 66

Page 44: Section C.1.3.2.3 Cooperation – Government Inspections states, "The Contractor shall instruct all onsite personnel to cooperate with the Government or third party Contract inspector requests for records access and information. This includes answering honestly and comprehensively all questions related to performance of work. The Contractor shall provide personnel to enable inspectors, including third party Contract inspectors, to perform inspections of assets. The Contractor shall notify the CO or their designee at least 2 weeks in advance when a critical asset is to be opened and available for inspection by the Government. The Contractor shall open and operate the asset for observation by all inspectors at no additional cost to the Government provided the Government requests the service at least 24 hours in advance. Most inspections will be performed during normal working hours.

However, the Contractor shall provide personnel to enable access for inspectors who need to conduct observation and testing after normal hours to avoid possible..."

If the inspection is required to be performed after hours, is this considered to be an above standard? If so, will the O&M Contractor be paid accordingly for the hours associated?

* PWS has been updated to the following:* The Contractor shall instruct all onsite personnel to cooperate with the Government or third party Contract inspector requests for records access and information. This includes answering honestly and comprehensively all questions related to performance of work. The Contractor shall provide personnel to enable inspectors, including third party Contract inspectors, to perform inspections of assets. The Contractor shall notify the CO or their designee at least 2 weeks in advance when a critical asset is to be opened and available for inspection by the Government. The Contractor shall open and operate the asset for observation by all inspectors at no additional cost to the Government provided the Government requests the service at least 72 business hours in advance. Most inspections will be performed during normal working hours. However, the Contractor shall provide personnel to enable access for inspectors who need to conduct observation and testing after normal hours only when inspecting such equipment will provide a disruption in services to tenants.

Vendor 5 68

Page 74: Section C.5.3.2 Operations, Letter 'b' states, "Collect and maintain the following equipment/system data including all applicable fire protection and life safety equipment/system data:

Equipment ID, Equipment Type, Equipment Description, Asset Identification Code, all Nameplate data, Manufacturer, Model Number, Serial Number, Equipment Status, Building Number, Location (including floor, room, and location description) and install/initialization dates (as can be obtained from nameplate or manufacturer data available). For fire alarm systems, the Contractor shall also provide the current version of fire alarm software and the version of software for any systems with which the fire alarm software interfaces."

Is it the O&M Contractor's financial responsibility to obtain a copy of the current version of the software that is loaded for each panel or will GSA be providing a copy for the first year?

GSA will not be providing copies of software associated with life-safety systems for each of the various sites. Systems vary from building to building. Maintaining the latest software versions for operating life-safety systems is the responsibility of the O&M contractor. Costs associated with the updates are the responsibility of the O&M contractor. Manufacturer's representatives of fire alarm systems can provide updates as required under the O&M's direction.

Vendor 5 69

Page 91: Section C.5.8.4 Testing/Inspecting states, "The contractor shall conduct Preventive Maintenance actions on all BAS controllers and sensors in accordance with the GSA 2018 PM guide.

Is GSA expecting 40 hours per month of BAS service by a vendor for all buildings combined or 40 hours per month for each building individually?

See Question 10

Vendor 5 70

The contractor shall enter into a sub-contract agreement with an authorized OEM BAS vendor to provide 40 hours of monthly service to the facilities. This vendor shall be responsible for evaluating all hardware for proper operation, assist in conducting PM actions on hardwire devices (to include checking calibration of all field sensors), and generating a report for submittal to the CO and or their designee. During the evaluation of the BAS system if the contractor suspects a need to update software then the report sh+A8all reflect such for subsequent review by the Regional BAS Subject Matter Experts.

See Question 10

Vendor 5 71

Page 119: Section C.6.4.4 Testing/Inspecting states, "Nondestructive Chiller Tube Analysis (Eddy Current) - Chillers with tube and shell heat exchangers, both evaporator and condenser, shall have an eddy current test performed every three years for condenser and every five years for evaporator. The test shall be performed by a Level II technician, certified by the American Society for Nondestructive Testing, per SNT-TC-1A - Personnel Qualification and Certification in Nondestructive Testing/Inspection. The test shall be performed in accordance with current American Society of Mechanical Engineers standards. Refer to current Preventive Maintenance Guide for additional requirements. The Contractor shall take pictures of the tubes, tube sheets and end plates of water cooled chillers with tube and shell heat exchangers after the removal of the end plates prior to brushing the tubes and again after the brushing of the tubes. These pictures shall be uploaded into the NCMMS. The Contractor shall notify the CO or designee at least two business days prior to the removal of the end plates so that GSA has the opportunity to observe the condition of the tubes right after the removal of the end plates. All inspections and tests shall also be scheduled and annotated. Contractor shall provide the CO or designee with two copies of the written report within 14 business days of the test..."

Is the eddy current to commence with the first year, and then every three years thereafter?

Chillers with tube and shell heat exchangers, both evaporator and condenser, shall have an eddy current test performed every three years for condenser and every five years for evaporator. This shall be performed in the base year of the contract and recommend there after. See Section: C.6.4.4

Vendor 5 72 Site Visit During the site visit some of the fire pumps had the inspection tags removed. Can the Government provide documents to show if these pumps passed or failed inspection? Yes. Need additional information. Which specific building?

c Vendor 5 73 Site Visit Would you please provide the dates that the current staff completed Asbestos and Nate Certifications? Information available upon contract award

Vendor 5 74 Site Visit Key West Does the fountain in the center of the court yard work? Yes pump was being replaced

Vendor 5 75 Site Visit - Fort Pierce Is the HEPA filter system for the jail cells working? Currently the system is operational per O&M

Vendor 5 76 Site Visit Would you please provide the sizes and filter count for the AHU's for each building? Contractor was provided with number, type and inspections of AHU during building tour.

Vendor 5 77 Site Visit - Claude Pepper Building Does the tube brushing machine still work? This tool belongs to current O&M

Vendor 5 78 Site Visit - Claude Pepper Building

Can you provide dates when the actual annual and three year PM was completed? During the walk through there was a 2018 date on the sticker, but then it had a line through them and a new date written on the sticker of 2020.

Need additional information. Which specific building and equipment type?

Vendor 5 79 Site Visit - Key West Would you please provide pictures of the equipment on the roof with the data tags, since we were no able to go up there?

Provided in attachment 2

Vendor 5 80 Site Visit - Key West Will the gravel covering in the outside perimeter be filled in, where it has been washed away, before the new contracting company takes over?

not in plans for FY21

Vendor 5 81 Site Visit - Fort Lauderdale Please provide the installation dates for the generator batteries. KW Generator Battery was installed in 08/2021

Vendor 5 82 CBA Positions vs. Minimum Staffing

Many of the positions do not match between what the CBA has for positions vs. what the minimum staffing requires with the positions titles. For example the CBA has listed Schedular and GSA is requiring a 01270 Production Control Clerk. Another example is the 25070 Stationary Engineer position by definition but labeled as Engineer in the CBA and GSA is asking for the 23411 HVAC Mechanic (Research). Will GSA provide a crosswalk between the staffing requirement and the CBA or should the contractor use SCA Wage Determination rates if the CBA positions do not match?

HVAC Research Mechanic - Engineer shall be used.

Maintenance Electrician - The current contract does not have an Electrician; this position is not listed in CBA. The SCA wage rate shall be used.

Production Control Clerk - The current contract does not have a Production Control Clerk;

this position is not listed in CBA. The SCA wage rate shall be used.

General Maintenance Worker – The current contract does not have a General Maintenance Worker, but GM Mechanic shall be used.

See last page of CBA “Employee Classifications” for additional information.

Vendor 6 83 RFP Section D2 pg 27 What type of Access Control and Security Control System is in each facility?

Key West Velocity card reader system

Vendor 6 84

Can GSA provide the current subcontractors for all facilities that support the fire alarm & sprinkler system, chillers, boilers, water treatment, eddy current testing, electrical testing, landscaping, BAS, UST, fuel oil testing, exterior window washing (where required), recycling (where required), trash removal (where required), pest control (where required).

Information Unavailable

Vendor 6 85 RFP C.5.5.11 PG 84 Please confirm 0 Backflow preventers in Claude Pepper Building as listed in the site document. Correct, no Backflow preventers (Grandfathered in)

Vendor 6 86 C.5.9.7 pg 96 How many smoke dampers are there in each building that has to be tested? None have been tested during current O&M Contract

Vendor 6 87 C..5.9.14 pg 98 Which facilities have lighting protection systems that have to be inspected? Key West

Vendor 6 88 C.5.11.2.2 pg 101 How many repairs were there in each facility that exceeds the deductible? Information Unavailable

Vendor 6 89 C.5.14.2 pg 109 Is the quantity of annual miscellaneous hours for all facilities combined under this RFP? See Question 48.

Vendor 6 90 C.5.14.2 pg 125 Do all the facilities currently have coupon racks on the hydronic systems in the buildings? Which building currently have this system installed?

Alto Lee Adams (FL0030ZZ), King (FL0517ZZ) and FTLD (FL0089ZZ)

Vendor 6 91 C.6.10.2 Pg 129 Does the $5000 fuel cost each year that we are required to use, can we count this toward our amount when we startup the contract?

The 5,000.00 fuel cost a year is for keeping the emergency generator 75% full at all times.

It is the contractor decision on how to account for it.

Vendor 6 92 C.6.13. Pg 135 What is the total amount of roof anchorage points or davits are on each facility? When was the last time the 10 year was conducted at these facilities that have roof anchorage points?

No roof anchorage points or davits are in this contract

Vendor 6 93 Site Visit Each facility appeared to have large vacancies. Please identify occupancy count and percentage of building not occupied by facility.

Price base on full occupancy per CO & FM

Vendor 6 94

Site Visit/SOW C.1.0.1 Pg 28 During the Ft. Pierce site visit it was mentioned that the Bollards had been tenant responsibility. SOW states non tenant systems are contractor responsibility in item m but does not specify in item s. Please clarify if Bollards are tenant or non-tenant and if contractor is responsible as they are not listed in the facility documents.

Fort Pierce- All Bollards are responsibilty of O&M

Vendor 6 95 Site Visit/SOW C.1.0.1 pg 27 Is the contractor responsible for providing computers at startup for lighting control systems and BAS systems not on the GSA network?

GSA will provide the computer however, the Contractor will be responsible for repair / replacement for the computer of systems not on GSA network.