Tab 02 post Specifications Full Repair Design 65 percent 2023 10 03.pdf

CUI

Controlled by: GSA Region 3

POC: Paul McIntyre, PMP

Telephone: (215) 446-4712

CUI

Altmeyer Columns Full Repair

Design

Altmeyer

Woodlawn, MD

General Services Administration

SPECIFICATIONS

65 Percent Submission

3 October 2023

Contract Number: 47PD0322D0008

Order Number: 47PD0223F0076

Our Ref: 214.029

7900 Westpark Dr., Suite A405

McLean, VA 22102

SSA Altmeyer Full Column Repair

PCN # TBD

Summer Consultants, Inc. 1 - 1 McLean, VA

TABLE OF CONTENTS

(2022 Division 1 GSA Masters)

DIVISION 1 - GENERAL REQUIREMENTS

011000 Summary 011400 Work Restrictions 012100 Allowances 012400 Options 012500 Substitution Procedures 012700 Unit Prices 012900 Payment Procedures 013000 GSA Project Management System 013100 Project Management and Coordination 013120 Critical Path Method Scheduling for Small Projects 013200 Construction Progress Documentation 013220 Photographic Documentation 013300 Submittal Procedures 013600 Construction-Operations Building Information Exchange (COBie) 014000 Quality Assurance & Control Requirements Guidance 014050 System Quality Control 014100 Structural Testing Laboratory Services 014200 References 015000 Temporary Facilities and Controls 015930 Security Regulations 015950 Safety and Health 016000 Product Requirements 017000 Execution Requirements 017310 Cutting and Patching 017320 Selective Demolition 017350 Fire Prevention Precautions for Hot Work 017410 Construction Indoor Air Quality (IAQ) Management (methods 1) 017419 Construction Nonhazardous Waste Management and Disposal 017700 Closeout Procedures 017810 Project Record Documents 017822 Operation and Maintenance Documentation 018111 Sustainable Design Requirements 019113 General Commissioning Requirements

DIVISION 2 – EXISTING CONDITIONS

024119 Selective Demolition

DIVISION 3 – CONCRETE

030130 Maintenance of Cast-In-Place Concrete 032000 Concrete Reinforcing 033000 Cast-in-Place Concrete

DIVISION 5 – METALS

050519 Post Installed Concrete Anchors 051200 Structural Steel Framing

Summer Consultants, Inc. 1 - 2 McLean, VA

055000 Metal Fabrications 055213 Pipe and Tube Railings 055213 Bar Gratings

DIVISION 13 – SPECIAL CONSTRUCTION

131100 Cathodic Protection

DIVISION 22 – PLUMBING

220529 Hangers and Supports for Plumbing Piping and Equipment 220553 Identification for Plumbing Piping and Equipment 220719 Plumbing Piping Insulation 221116 Domestic Water Piping 221414 Storm Drainage Piping

DIVISION 23 – HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

230519 Meters and Gages for HVAC Piping

230523.12 Ball Valves for HVAC Piping

230523.14 Check Valves for HVAC Piping

230523.15 Gates Valves for HVAC Piping

230529 Hangers and Supports for HVAC Piping and Equipment 230553 Identification for HVAC Piping and Equipment 230593 Testing, Adjusting, and Balancing for HVAC 230716 HVAC Equipment Insulation 230719 HVAC Piping Insulation 230800 Commissioning of HVAC

230923.27 Temperature Instruments

231123 Facility Natural-Gas Piping 232213 Steam and Condensate Heating Piping 232216 Steam and Condensate Heating Piping Specialties 232223 Steam Condensate Pumps 232519 Water Treatment for Steam System Feedwater 232533 HVAC Makeup-Water Filtration Equipment 235233 Water-Tube Boilers 235313 Boiler Feedwater Pumps 235316 Deaerators

DIVISION 26 – ELECTRICAL

260519 Low-Voltage Electrical Power Conductors and Cables 260526 Grounding and Bonding for Electrical Systems 260529 Hangers and Supports for Electrical Systems

260533.13 Conduits for Electrical Systems

260533.16 Boxes and Covers for Electrical Systems

260544 Sleeves and Sleeve Seals for Electrical Raceways and Cabling 260553 Identification for Electrical Systems 262416 Panelboards 262726 Wiring Devices 262816 Enclosed Switches and Circuit Breakers 262923 Variable-Frequency Motor Controllers 265119 LED Interior Lighting 265213 Emergency and Exit Lighting

Summer Consultants, Inc. 1 - 3 McLean, VA

DIVISION 28 – FIRE ALARM

284621.11 Addressable Fire-Alarm Systems

DIVISION 31 – EARTHWORK

312000 Earth Moving

Woodlawn, MD PCN # TBD

Spec Section Paragraph Question

011400 1.1-C-21 Define the requirements or restrictions on the use of cameras on-site.

011400 1.3-A Define allowable working hours.

011400 1.3-E Define security and/or escort restrictions or requirements.

012700 3.1-A Identify any additional unit price items that the Government would like to be included.

012100 3.3 Identify any known allowances desired for the project.

012900 1.4-C Confirm payment requests by the 12th day of the month.

013100 1.2-B Identify Green Purchasing Plan requirements, if applicable.

013100 1.3-B Clarify if full-time project coordinator is required.

013100 1.3-C Clarify if a Safety & Health officer is required.

013100 1.4-B-2(a) Confirm 4-week look ahead schedule is adequate.

013100 1.4-C Confirm that Parterning is not required. Note Parterning not currently in A/E SOW for CA or

Procurement. Project is projected to be less than $10MM, but it's borderline.

013100 1.5-A Confirm 30-calendar days is acceptable from NTP for Utility Service Interruption Plan. 30-days may be a bit aggressive.

013100 1.5-C Any additional utility service interruption language needed in this section?

013100 1.6-D Note 14-calendar day notice prior to planned interruptions. Acceptable notice, or more required?

013120 1.5-A Confirm 7 days is acceptable.

013120 1.5-B Confirm 14 and 7 days are acceptable.

013120 1.5-C-1 Confirm inclusion of cost-loaded preliminary schedule is a requirement. Inclusion of this item will add cost.

013120 1.5-E-1 Confirm monthly schedule updates are acceptable, or if additional updates are requested.

013120 1.5-E-4(b) Confirm if full color time-scaled network prints are needed.

013120 1.5-E-4(f) Define how delays are analyzed, or if they will be included in Contractor's agreement.

013120 1.8-B Define the frequency of construction coordination meetings.

013120 1.10-A Confirm if CPM scheduling is required / permitted.

013220 General Define need for photographic documentation of construction progress. This will add some cost, but may be useful if issues arrise in the future.

013600 General Confirm if COBie is required for this project.

014000 1.3-B-1 Confirm if QC can dual-hat as project superintendent. Allowing this will reduce overhead cost.

014050 General

We are working on the requirements of this section in conjunction with the A/E's proposed construction administration scope of services (approved, not awarded). Any additional items beyond structural, cathodic, and boiler restart that should be considered?

014200 1.1-T Confirm if a full-time on-site safety officer will be required for this project.

014200 1.1-U Placeholder for discussion on testing and testing agencies.

015950 1.3-B Confirm if full-time SSHO is required.

017700 1.2-A Confirm if COBie is required for this project.

017700 1.3-A-5 Confirm if COBie is required for this project.

017700 3.1-A Confirm if COBie is required for this project.

017810 1.1-B-10 Confirm if COBie is required for this project.

017810 1.2-B Confirm if COBie is required for this project.

017810 1.3-B Confirm that record documents for SSA are to be in BIM. Are hard copies and/or original redlines required to be turned over in original format and/or electronically scanned format?

017822 1.1-B-2 Confirm if COBie is required for this project.

017822 1.3-C Confirm if hard copies of O&M manual are warranted / wanted, or if electronic copies only are acceptable.

017822 2.1-A-13 Any additional O&M items to be included in manual?

018100 General Confirm if this specification is applicable to this project, or if it can be elimianted. A waiver may be required for bag mix concrete. For discussion.

019113 General Top-line edits made to this section. Need to discuss planned commissioning approach with the GSA.

FRONT-END SPECIFICATION QUESTIONS TO GSA/SSA

65% Submission

Summer Consultants, Inc. McLean, VA

Summer Consultants, Inc. 011000 - 1 McLean, VA

SECTION 011000 – SUMMARY

PART 1 GENERAL

1.1 PROJECT INFORMATION

A. Project Name and Location:

Altmeyer Building at the Social Security Administration Headquarters in Woodlawn, Maryland.

B. Project Summary Description:

This project provides repair for five basement columns (AS-37, AR-35, AS-35, AT-37, and AU-

37) in the Altmeyer Building at SSA Headquarters in Woodlawn, Maryland.

Two of these columns have shown visual signs of deterioration and were temporarily stabilized using confinement straps in a prior project. The columns are surrounded by various utilities which are crucial for the central steam utility plant, which provides heat to the SSA's Woodlawn Campus.

This project involves repairing and strengthening the columns in sections and adding jackets to prevent future corrosion. The repair process includes using shoring during construction to support the columns, ensuring safe repairs by attaching the shoring to the upper part of the basement columns.

To carry out structural repairs, all utilities within ten feet above the existing slab and three feet beyond each of the four column faces will be either demolished, relocated, removed and reinstalled, or permanently relocated. A similar approach will be applied to utilities within approximately two feet of each face of the column, up to the boiler room ceiling.

Impacted utilities include boiler feedwater, high and low-pressure steam, the deaerator system and tank, condensate return system and tank, Boiler #4, Boiler #1, critical electrical conduit, fire alarm, sprinkler piping, boiler controls, natural gas piping, access platforms, ladders, catwalks, and storm piping.

C. Architect: The term Architect refers to the project designer. The Architect's status relative to the construction will be stated in writing by the Contracting Officer prior to the pre-construction conference. The project was designed by:

1. Summer Consultants, Inc.: 7900 Westpark Dr., Suite A405, McLean, VA 22102

D. Project Delivery Method: Traditional design-bid-build

E. [Identify Construction Manager as Advisor (CMa) Retain the following paragraph if the project is managed for the Government by a Construction Manager.]

F. [Editor: Coordinate with section 013100 part 1.6 C and identify partnering consultants here.

Partnering is required for all construction projects in excess of $10 million estimated construction cost (ECC). Projects under $ 10 million are encouraged to use partnering.]See GSA’s Partnering with the Public Building Service Policy dated March 5, 2014.

Summer Consultants, Inc. 011000 - 2 McLean, VA

G. [Editor: Identify Commissioning Provider here if applicable.]

All roles will be delineated in writing by the Contracting Officer prior to or at the pre-construction conference. The Construction Manager is:

H. Construction Manager as Constructor (CMc): [Editor: If applicable insert name and contact information for CMc].

1. Construction Manager as Constructor (CMc) has been engaged for this Project to serve as Project's constructor. In Divisions 01 through 49 Sections, the term "Construction Manager (CMc)" or "CMc" denotes the Construction Manager as Constructor, and the terms "Construction Manager (CMc)" and "Contractor" are synonymous.

I. The Contracting Officer for the project is: [Editor: Insert name and contact information for CO].

1.2 WORK SEQUENCE

A. The work shall be conducted in phases: [list here]. [Editor: If work is in occupied buildings and/or phased coordinate with drawings and provide project specific requirements below.

Consider Building(s) will be occupied during performance of work under this Contract.

Occupancy notifications will be posted in a prominent location in the work area. Before work is started, the Contractor shall arrange with the Contracting Officer a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways."]

The following work shall be substantially complete within 365 calendar days after notice to proceed:

Phase 1 – Completion of structural repairs on Column AS-37 Phase 2 - Completion of structural repairs on Column AR-35 Phase 3 – Completion of structural repairs on Column AS-35 Phase 4 – Completion of structural repairs on Column AT-37 Phase 5 – Completion of structural repairs on Column AU-37

The drawings contain a comprehensive phasing plan. The Contractor has the discretion to adjust the phasing plan as needed to expedite the overall schedule. However, it's crucial that Column AS-37 is the first column to undergo repair, and Column AR-35 is given priority as the second column to be repaired.

1.3 WORK BY OTHER CONTRACTORS

A. The project occurs within an active central steam plant, which will require access by Government maintenance personnel and other Government contractors to the area of work for the purposes of maintenance and repair of related equipment. The Contractor shall cooperate with other contractors performing related work, including providing labor, materials and other costs necessary to satisfactorily coordinate the Contract work with work performed under other contracts.

1.4 MISCELLANEOUS PROVISIONS

Summer Consultants, Inc. 011000 - 3 McLean, VA

A. Work in existing facilities shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract and in conformance with Health and Safety requirements outlined in section 015950 - Safety and Health. Work out of alignment where exposed by removal of existing work shall be called to the attention of GSA. Necessary corrective work shall be as directed.

1. Replacements of existing conditions that are removed shall match similar existing conditions.

2. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer.

3. Conditions remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

4. Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished or replaced as necessary to produce uniform and harmonious contiguous surfaces.

C. Existing structures will remain in place.

D. Existing utility services with related meters and equipment will remain in place where indicated on the drawings.

E. Removed items indicated to remain the property of the Government shall be stored on site where directed by the Contracting Officer.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION (Not Applicable)

END OF SECTION 011000

Summer Consultants, Inc. 011400 - 1 McLean, VA

SECTION 011400 - WORK RESTRICTIONS

PART 1 GENERAL

1.1 CONTRACTOR USE OF PREMISES

A. The Contractor will review and document the existing conditions surrounding the project premises. Provide documentation to GSA prior to the commencement of any construction activity.

B. During the construction period, the Contractor shall have full use of the designated premises for construction operations, including full use of the indicated work site, limited only by the GSA's right to perform work or retain other contractors to perform work on portions of the project.

C. The Contractor shall limit use of the premises to the work in areas indicated, and to allow for Government occupancy and public use.

1. Confine operations at the site to areas indicated. Do not disturb portions of the site beyond the areas in which Work is indicated.

2. Keep driveways and entrances serving the premises clear and available at all times to the Government, Government employees and to visitors. Do not use these areas for parking or storage of materials.

3. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site.

4. Maintain existing buildings in a safe and weather-tight condition throughout the construction period. Repair damage caused by construction operations to the satisfaction of the government. Take precautions to protect the building, its occupants and the public during the construction period. A representative of the Contractor shall be available to arrive on site within one (1) hour of notice should an emergency occur.

5. Keep public areas, such as hallways, stairs, lobbies and toilet rooms, free from accumulation of waste material, rubbish, construction debris and construction materials.

6. Space on the premises will be made available for the Contractor's storage and related activities, provided that its use will not interfere with operations of the Government. Arrange and gain approval for use of this space through the Contracting Officer.

7. Use of the existing loading dock facilities will be shared with Government activities on a first-come-first-served, wait-your-turn basis. The loading dock is available for the delivery of materials, tools, and supplies between the hours of 7:00 a.m. to 3:00 p.m.

Summer Consultants, Inc. 011400 - 2 McLean, VA

8. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government property, shall become the property of the Contractor and shall be removed from the site. Storage or sale of excess salvageable materials and equipment is not permitted on site.

9. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into the building. When not required for powering unloading operations, turn off engines when docked.

10. The contractor shall submit a silica work exposure plan that must be sufficient to minimize the release of visible dust and minimize the accumulation of visible airborne dust before commencing construction activities.

11. Smoking is not permitted in or around the building, see Facilities Management Regulation (FMR) Case 2008-102—3. Also see Code of Federal Regulations (CFR) 41 CFR Part 102-74.

12. No parking will be available on site during working hours for building occupants.

The Contractor and Contractor's employees shall make their own arrangements for vehicle parking off site.

13. Cell Phones: Contractor is to provide company cell phones during this contract.

All cell phones to be “on vibrate” at all times. If a telephone begins audibly ringing, the building guards will take the cell phone and hold it until the end of the working day prior to the contractor leaving the property. Cell phones are only permitted in construction areas and contractor’s office space.

14. No apparatus with an open flame is allowed to be used within the facility without the prior receipt of a burn permit. Contact the Field Office to obtain burn permits.

Burn permits are required for each separate occurrence.

15. Permits: Refer to FAR 52.236-7

16. The work shall be sequenced to minimize disruption to building occupants, visitors, and maintenance activities. To the greatest extent feasible, demolition work should not take place until supplies are on hand to perform new work.

17. Coordinate with the GSA Building Manager and the COR for site access.

18. Coordinate with the GSA Building Manager and the COR on correct response procedures for any building system alarms occurring during or resulting from the construction process.

19. All building systems outside the immediate construction area shall be kept fully operational during normal working hours.

20. Protect building sites from flying debris.

21. [Coordinate with the GSA building manager and/or security office as to the use of cameras in the building.]

1.2 GOVERNMENT OCCUPANCY

Summer Consultants, Inc. 011400 - 3 McLean, VA

A. The GSA and Social Security Administration (SSA) will occupy the site and the existing building during the entire period of construction. Cooperate with the GSA's and SSA’s representatives during construction operations to minimize conflicts, mitigate noise, and facilitate Government usage. Perform the Work in a manner that does not interfere with the GSA (or SSA) operations.

B. GSA and SSA reserves the right to occupy, place, and install equipment in completed areas of the building prior to Substantial Completion, provided such occupancy does not interfere with completion of the Work. The GSA's and SSA’s installation of equipment and partial occupancy shall not constitute acceptance of the total Work.

1. Prior to partial Government occupancy, mechanical and electrical systems shall be fully operational, and required inspections and tests shall be successfully completed. Upon occupancy, the GSA will operate and maintain mechanical and electrical systems serving the occupied portions of the building.

2. Upon occupancy, GSA will assume responsibility for maintenance and custodial service for the occupied portions of the building.

1.3 WORKING HOURS

A. Government Occupied Hours: Government personnel are scheduled to occupy the building during the following hours on weekdays, Monday through Friday, except for established Government Holidays 6:00 am to 4 pm.

B. Government Unoccupied Hours: Government personnel are not scheduled to occupy the building during times not indicated as Government Occupied Hours.

C. Contractor's General Working Hours: The Contractor working hours shall be generally established to occur during Government Occupied Hours.

D. Contractor's Required Working Hours: The following work shall be performed during Government Unoccupied Hours:

1. Noisy and/or odor-producing work that may disrupt tenant operations in adjacent spaces.

2. Work requiring the shutdown of the boiler plant, or significant portions of the steam and/or condensate distribution system.

3. Work requiring the use of a Crane for equipment lifts.

E. Work accomplished during Government Unoccupied Hours shall be performed at no additional cost to the Government. Contractor shall submit a proposed schedule and gain the Contracting Officer's approval at least 48 hours before proceeding with any work during Government Unoccupied Hours.

1. [Editor: Part E must be edited for your specific project. Coordinate with tenants and GSA field office manager during design to identify temporary security and escort requirements for bidding purposes. Coordinating with Tenants to provide RWAs for security escorts. Ensure tenants include escort costs in the fiscal year(s) budget planning over the life of the project.]

Summer Consultants, Inc. 011400 - 4 McLean, VA

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION (Not Applicable)

END OF SECTION 011400

Summer Consultants, Inc. 012100 - 1 McLean, VA

SECTION 012100 - ALLOWANCES

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. GSA is providing the references included in this sub-section for information purposes only and is not intended to provide a comprehensive, all-inclusive list of any and all potentially relevant portions of the Contract Documents. Drawings and general provisions of the Contract, including Federal Acquisition Regulations (FAR) and General Services Administration Acquisition Regulations (GSAR) contract clauses, and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements governing allowances.

1. Certain items are described in the Contract Documents as allowance items. The purpose of allowance items is to defer selection of actual products and systems to a later date when direction will be provided to the Contractor. The Contracting Officer will issue Modifications to incorporate allowance items in the Work after actual products and systems have been determined.

B. Types of allowance items may include the following:

1. Lump-sum allowance items.

2. Unit-price allowance items.

3. Quantity allowance items.

1.3 SELECTION AND PURCHASE

A. At the earliest practical date after award of the Contract, advise the contracting officer of the date when final selection and purchase of each product or system described by an allowance item must be completed to avoid delaying the Work. Allowances must be included in all schedule submissions

1.4 ACTION SUBMITTALS

A. Submit proposals for products or systems described by allowance items in the form specified for Change Orders.

1.5 INFORMATIONAL SUBMITTALS

A. Submit copies of invoices or delivery slips to show actual quantities of materials delivered to the site for use in fulfillment of each unit-price and quantity allowance item.

Summer Consultants, Inc. 012100 - 2 McLean, VA

B. Coordinate and process submittals for allowance items in the same manner as for other portions of the Work.

1.6 COORDINATION

A. Coordinate allowance items with other portions of the Work. Furnish templates as required to coordinate installation.

B. Modifications based on an allowance item shall include cost to Contractor of specific products and systems selected by the contracting officer under allowance and shall include taxes, freight, delivery to Project site, Contractor's costs for receiving and handling at Project site, labor, installation, overhead, and profit.

1. If requested by the contracting officer, purchase additional quantities under unit-price or quantity allowances and prepare unused material for storage by the Contracting officer. Deliver unused material to the Contracting officer's storage space as directed.

1.7 ADJUSTMENT OF ALLOWANCE ITEMS

A. Modifications to an allowance item shall comply with the changes clauses and any other contract modifications procedures found in the Contract Documents.

B. Contracting officer reserves the right to establish the quantity of work-in-place by independent quantity survey, measure, or count.

PART 2 PRODUCTS (Not Used)

PART 3 EXECUTION

3.1 EXAMINATION

A. Examine products covered by an allowance item promptly on delivery for damage or defects. Return damaged or defective products to the manufacturer for replacement.

3.2 PREPARATION

A. Coordinate materials and their installation for each allowance item with related materials and installations to ensure that each allowance item is completely integrated and interfaced with related work.

3.3 SCHEDULE OF ALLOWANCE ITEMS

A. Allowance Item No. 01: Unit-Price [Coordinate with 012700 Unit Prices] Allowance:

[Editor: Be specific and quantifiable. Define here.]

Summer Consultants, Inc. 012100 - 3 McLean, VA

B. Allowance Item No. 02: Lump Sum Allowance (not to exceed): [Editor: Define the scope of this allowance. Check with your Contracting Officer to see if lump sum pricing is still permitted.]

C. Allowance Item No. 03: Quantity Allowance: [Editor: Be specific and quantifiable. Define here.]

END OF SECTION 012100

Summer Consultants, Inc. 012400 - 1 McLean, VA

SECTION 012400 – OPTIONS

PART 1 GENERAL

1.1 SUMMARY

A. “Option” means a unilateral right in a contract by which, for a specified time, GSA may elect to purchase additional scope of work, products, materials, equipment, systems or installation methods described in the Contract Documents.

B. The amount for an option is the total adjustment from the Base Bid to incorporate the option work into the project.

C. Option work shall include miscellaneous devices, accessory objects and similar items incidental to or required for a complete installation, whether or not mentioned as part of the option description.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION

3.1 SCHEDULE OF OPTIONS

A. Option No. 1: Structural repair and all associated utility relocation of Column AR-35 as indicated on the Drawings, labeled "Option No.1".

Note to Bidders: Demolition associated with Boiler #4, associated piping, controls, and other miscellaneous work shall be considered as part of the Base Bid.

B. Option No. 2: Structural repair and all associated utility relocation of Column AR-37 as indicated on the Drawings, labeled "Option No.2".

C. Option No. 3: Structural repair and all associated utility relocation of Column AT-37 as indicated on the Drawings, labeled "Option No.3".

D. Option No. 4: Structural repair and all associated utility relocation of Column AU-37 as indicated on the Drawings, labeled "Option No.4".

END OF SECTION 012400

Summer Consultants, Inc. 012500 - 1 McLean, VA

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. The Government is providing the references included in this subsection for information purposes only and is not intended to provide a comprehensive, all-inclusive list of any and all potentially relevant portions of the Contract Documents. Drawings and general provisions of the Contract and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Sections:

1. Division 012100 Section "Allowances" for products selected under an allowance.

2. Division 012400 Section “Options” for products selected under an option.

3. Division 016000 Section "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.3 DEFINITIONS

A. Substitutions: Proposed changes to the Contract Documents by the Contractor for products, materials, equipment, and methods of construction.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms

2. Substitutions for Convenience: Changes proposed by Contractor or GSA that are not required in order to meet other Project requirements but may offer advantage to Contractor or GSA

1.4 SUBMITTALS for Cause or Convenience:

A. Substitution Requests: Per Submittal Procedures Section 013300 submit electronic copies through PMIS of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Provided in format designated by the Contractor, on the Contractor’s header.

Summer Consultants, Inc. 012500 - 2 McLean, VA

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by the Government and separate contractors that will be necessary to accommodate proposed substitution.

b. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable specification section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, energy and resource performance goals, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

c. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

d. Samples, where applicable or requested.

e. Certificates and qualification data, where applicable or requested.

f. List of similar installations for completed projects with project name, location and contact information of owner and architect/engineer of record.

g. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

h. Research reports evidencing compliance with building code in effect for the project, when applicable for the proposed substitution.

i. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery. Provide a schedule fragnet with a time impact analysis to allow the Government to consider the proposed substitution.

j. Cost information, including a proposal of change, if any, in the Contract Sum.

k. Proposed substitution complies with requirements in the Contract Documents except as indicated in the substitution request, is compatible with related materials, and is appropriate for applications indicated.

l. The Contracting Officer may require the Contractor to provide a contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

Summer Consultants, Inc. 012500 - 3 McLean, VA

3. The Contracting Officer or Contracting Officer’s Representative (CO) or (COR) Action: If necessary, the Contracting Officer or COR will request additional information or documentation for evaluation. The Contractor shall be entitled to receive notice of action on submittals within a reasonable time, given the volume or complexity of the submittals and the criticality of the affected activities to Substantial Completion as may be indicated in the Project Schedule. The Contractor shall not be entitled to receive notice of action on submittals containing variations from Contract requirements in less than twenty working days. (Coordinate with 013300 Submittals).

B. Failure by the government to respond does not constitute acceptance of the proposed substitution.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage qualified testing agencies to perform compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Coordination: Modify or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately upon discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: The Contracting Officer (CO) will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, the CO will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. If requested substitution involves schedule impact Contractor has identified time impact and a mitigation plan.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

Summer Consultants, Inc. 012500 - 4 McLean, VA

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience the contracting Officer (CO) will consider requests for substitution if received within 30 days of contract award, submittals received after that time may be considered or rejected at discretion of the CO or the COR.

1. Conditions: The CO will consider Contractor's request for substitution when the following conditions are satisfied.

a. Requested substitution offers the Government a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional obligations the Government incurs..

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution has received necessary approvals of authorities having jurisdiction.

f. Requested substitution is compatible with other portions of the Work.

g. Requested substitution has been coordinated with other portions of the Work.

h. Requested substitution provides specified warranty.

i. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 3 EXECUTION - (Not Used)

END OF SECTION 012500

Summer Consultants, Inc. 012700 - 1 McLean, VA

SECTION 012700 - UNIT PRICES

PART 1 GENERAL

A. Unit price is defined in the Agreement.

1.1 PROCEDURES

A. Measurement: Method of measurement for each unit price is specified in the section applicable to the work.

B. Verification: The Government reserves the right to reject the Contractor's measurement of work in place that involves use of an established unit price, and to have this work measured at the Government's expense by an independent surveyor.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION

3.1 UNIT PRICE ITEM SCHEDULE

A. Unit Price Item No. 1: Additional isolation valves

1. Description: Unit price for additional steam or condensate isolation gate valve 3-inches in size or less, according to Division 23 Section 230523.15.

Pricing shall include material and labor for demolition of existing piping, installation and insulation.

2. Description: Unit price for additional steam or condensate isolation gate valve 4-inches to 6 inches in size , according to Division 23 Section 230523.15.

Pricing shall include material and labor for demolition of existing piping, installation and insulation.

END OF SECTION 012700

Summer Consultants, Inc. 012900 - 1 McLean, VA

SECTION 012900 - PAYMENT PROCEDURES all delivery methods

PART 1 GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and to process Requests for Payment.

1.2 DEFINITIONS

A. Schedule of Values: A detailed written statement (masterformat/uniformat) furnished by the Contractor outlining the portions of the contract sum, which allocates values (price & percentage) for the various parts of the work and used as the basis for payment application and reviewing progress payments. The Agreement provides further details.

B. Request for Payment: A contractor’s invoice and request for progress payment with substantiating information consistent with approved schedule of values.

1.3 SCHEDULE OF VALUES

A. Coordination: Submit completed Schedule of Values no later than [14] calendar days prior to scheduled date of initial Requests for Payment.

B. Schedules for Phased Work: Where the work is separated into phases, provide Schedules showing values correlated with each phase using the standard format referenced below.

C. Format and Content: Contractor shall be responsible to complete the GSA Schedule of Values Workbook and compile the values into GSA’s Project Management System.

Contractor will enter values into the workbook prior to GSA’s Project Management System input and provide associated electronic baseline copy to the contracting officer for record. Contractor will follow guidelines in the Schedule of Values workbook to support GSA’s Project Management System upload.

1. Identification: Complete the following Project Identification fields in the Schedule of Values:

a. Project Name

b. Project Number

c. Project Location, City, State

d. Base Contract Number

e. Task Order Number

f. Modification Number

g. GSA Project Manager

h. Contractor's Name and contact information

Summer Consultants, Inc. 012900 - 2 McLean, VA

i. Date of submittal

2. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Requests for Payment and progress reports.

a. Work activity – (by division or specific work activity)

b. Dollar value of each specific work activity – both with an amount in dollars and whole cents, and as a percentage of the Contract Sum to nearest one-hundredth percent. Adjust the amounts to total to the Contract Sum and the percentages to total 100 percent.

c. Each item in the schedule of values and Requests for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item. (i.e. no stand alone item for Overhead, and Profit)

d. Modifications that affect value.

e. Update affected work branches and subordinate line items and

f. Resubmit the schedule of values before the next Request for Payment when Modifications result in a change in the Contract Sum

g. Line item for mobilization and demobilization

h. Line item for close out (% to be negotiated with GSA COR)

3. Options: Provide a separate Schedule of Values for each exercised Option.

4. Each item in the Schedule of Values and Requests for Payment shall be complete. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at the government's option.

5. Revise and update workbook in GSA’s Project Management System with all items affecting scope, schedule or cost and resubmit within 14 calendar days as coordinated with project manager or contracting officer. Contractor shall provide a final as-built schedule at project completion. Update affected work branches and subordinate line items and resubmit the schedule of values before the next Request for Payment when Modifications result in a change in the Contract Sum.

1.4 REQUESTS FOR PAYMENT

A. Requirements for Requests for Payment are in Section III, Terms and Conditions of the Agreement.

B. Each Request for Payment following the initial Request for Payment shall be consistent with previous Requests.

1. Initial Request for Payment, Request for Payment at time of Substantial Completion, and final Request for Payment involve additional requirements.

C. Payment Request Times: Submit Request for Payment to GSA by the 12th of the month.

The period covered by each Request for Payment is one month, ending on the last day of the month.

Summer Consultants, Inc. 012900 - 3 McLean, VA

1. Submit one paper draft copy (aka pencil copy) of Request for Payment to the CO or enter in GSA’s Project Management System along with construction progress report seven days prior to the due date for review by GSA. Provide documentation evidencing the cost of work performed to be included in the Request for Payment. Resolve questions resulting from GSA review of draft Request for Payment and construction progress report prior to submitting Request for Payment.

D. Request Preparation: All payments must be executed by a person authorized to legally bind the Contractor.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following the effective date of the previous Request for Payment, whether or not payment has been received.

Include only amounts for work completed as of effective date of current Request for Payment.

3. Include amounts of Modifications issued before the last day of the construction period covered by Request.

E. Stored Materials: Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies the amount requested, such as paid invoices. Match amount requested with amounts indicated on documentation.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of the effective date of previous Request for Payment.

b. Value of previously stored materials put in place after the effective date of previous Request for Payment and on or before the effective date of the current Request for Payment.

c. Value of materials stored since effective date of previous Request for Payment and remaining stored as of effective date of current Request for Payment.

F. Initial Request for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Request for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule per Agreement (startup if not final).

4. Products list (preliminary if not final).

5. Sustainable design submission for project materials cost data.

6. Sustainable design action plans.

Summer Consultants, Inc. 012900 - 4 McLean, VA

7. Schedule of unit prices.

8. Submittal schedule (preliminary if not final).

9. List of Contractor's staff assignments.

10. List of Contractor's principal consultants.

11. Copies of building permits.

12. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

13. Initial progress report.

14. Report of preconstruction conference.

G. Request for Payment at Substantial Completion: After GSA issues the Notice of Substantial Completion, submit a Request for Payment less previous payments made for portions of the Work claimed as substantially complete.

1. Include documentation supporting the claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This Request shall reflect Notices of Substantial Completion issued previously for GSA occupancy of designated portions of the Work.

H. Final Payment Request: The Agreement provides further details on the completion of work, release of claims, and record of as-built documentation.

PART 2 PRODUCTS (Not Used)

PART 3 EXECUTION (Not Used)

END OF SECTION 012900

Summer Consultants, Inc. 013000 - 1 McLean, VA

SECTION 013000 - GSA PROJECT MANAGEMENT SYSTEM all delivery methods

PART 1 GENERAL

1.1 PURPOSE

A. For the purposes of this document and the Division One Specifications, the term ‘GSA

Project Management Information System’ (PMIS).

The Contractor shall use the GSA Project Management Information System identified by

GSA for use on the project.

1.2 DEFINITION

A. The GSA’s PMIS is a web-based project management tool which provides GSA’s Public

Buildings Service with an automated workflow, collaboration, document management and project management solution to help manage GSA design and construction projects.

1.3 PROJECT COLLABORATION AND DOCUMENTATION

A. General

1. The Contractor shall effectively manage the PMIS including maintaining adequate staffing levels and ensuring that personnel attend the mandatory GSA-provided training sessions.

2. The Contractor shall use PMIS to upload, store, capture, preserve, record, maintain, update, and route all project-related documentation to comply with

GSA's Document Security Requirements. Classified material is not permitted to be stored in this system.

3. The Contractor shall use the workflow processes contained within the PMIS to submit and receive approval for all project deliverables.

4. The Contractor shall continuously monitor and review the PMIS to ensure the

Contractor data is current through completion of the Close-out Phase of

Construction.

5. The Contractor is required to store documents from their subcontractors and vendors in the GSA Project Management System. If a subcontractor or vendor does not obtain a license for the GSA Project Management System, the contractor will be responsible for uploading and processing documents in the system on their behalf.

B. Contents of PMIS

1. The Contractor shall use PMIS as the electronic filing cabinet for all project-related correspondence and submittals. The Contract Documents specify certain

Summer Consultants, Inc. 013000 - 2 McLean, VA documentation that the Contractor shall provide during performance of the

Contract. For the avoidance of doubt, and unless specifically stated otherwise in the Contract Documents, in addition to any documentation that the Contractor submits to GSA as set forth in the Contract Documents.

1.4 SCHEDULING REQUIREMENTS

A. The Project Schedule shall be produced using widely used, commercially available computer software that is capable of generating and monitoring a CPM schedule.

Contractor provided schedules shall be uploaded/imported to PMIS on a recurring basis.

1.5 EQUIPMENT AND TRAINING

A. Equipment

1. GSA will not furnish any equipment related to accessing PMIS. PMIS is web-accessible, and can therefore be accessed via any computer with an Internet connection. For up-to-date PMIS desktop requirements:

https://www.gsa.gov/real-estate/design-and-construction/project-management-information-system/access-project-management-tool

B. GSA Project Management System Training

1. GSA will provide no cost training to familiarize team members with PMIS. The

GSA Project Manager will ensure that appropriate personnel should attend training and what roles will be set up within the system based on their project responsibilities.

[Editor: Training Location may want to be identified ahead of time]

C. PMIS Support

1. GSA will provide PMIS administration and end user support, for the duration of the project.

1.6 PERSONNEL REQUIREMENTS

A. An HSPD-12 security clearance is required to access PMIS. Project Team members without an HSPD-12 clearance will need to work with the GSA Project Manager to initiate the clearance process, and request a temporary waiver for the PMIS access until clearance can be confirmed. A waiver means that once the individual’s HSPD-12 clearance is confirmed, a GSA Project Management System username and password will be provided. For up-to-date GSA HSPD-12 information: www.gsa.gov/hspd12.

Obtaining clearances vary in length and may take time to receive them.

1.7 DATA OWNERSHIP

http://www.gsa.gov/hspd12

Summer Consultants, Inc. 013000 - 3 McLean, VA

A. GSA shall retain ownership of all data entered into the system and shall administer all information contained therein. And distribution of any system data shall be made upon request.

1.8 DOCUMENT SECURITY

A. PMIS security access levels ensure that sensitive documents can only be accessed by the appropriate personnel. It is the contractor’s responsibility to ensure their employees, subcontractors and vendors have the appropriate level of security to ensure document security.

1.9 REFERENCES

PART 2 PRODUCTS (Not Used)

PART 3 EXECUTION (Not Used)

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