NCC_SOW_(w_Appendices)_01.09.2018.pdf

GSA Mid-Atlantic Region

Scope of Work

Construction

NCC Health Suite Renovation

Social Security Administration (SSA)

July 12, 2017

1. PROJECT IDENTIFICATION AND TEAM

Project Title: NCC Health Suite Remodel Building: National Computer Center Location: 6201 Security Blvd

Woodlawn, MD 21235 Project No.: RWA #N1393635

GSA Project Manager: Paul McIntyre GSA Contracting Officer’s Representative: Julia Cavanaugh GSA Contracting Officer: Noel Willette SSA Project Managers: Gary Mende, Joe Williams

2. PROJECT DESCRIPTION

This project is a 1,000 sf renovation of the existing National Computer Center Health Suite.

Unimpeded current operations will be maintained in a temporary medical trailer until the completion of design and construction.

3. PERIOD OF PERFORMANCE

Substantial Completion shall be achieved no later than 210 calendar days after Notice to Proceed.

The Contractor shall provide a written commitment as to the timeframe (number of calendar days after Notice to Proceed) within which the Contractor will guarantee completion.

In accordance with the “Liquidated Damages – Construction” clause in FAR 52.211-12, liquidated damages will be assessed for late delivery beyond the contractual completion date in the amount of $130 per calendar day.

4. ADDITIONAL GENERAL REQUIREMENTS

In addition to General Requirements outlined in Division 1 Specifications:

4.01 Verification of the project site and existing conditions

Contractor shall walk the project site and evaluate existing conditions prior to submission of bids.

4.02 Project Management & Coordination

A. Supervision

1. Provide all supervision including project management, office support, and field supervision required to manage the construction activities and subcontractors.

B. Project Meetings

1. Pre-Construction Meeting: The Contractor shall attend a pre-construction meeting held by the Government prior to construction. Construction may not begin until this meeting is held. This meeting serves to answer any questions from the Contractor and to discuss building issues such as storage, security, access, working hours, etc. Please note that the contractor is responsible for providing secure storage.

2. Construction Progress Meetings: The Contractor’s Project Manager and construction supervisor shall attend progress meetings held by the government on a biweekly basis, on dates determined by the Government. This meeting is for the Contractor to discuss their current progress, to discuss schedule, and to discuss and resolve any other project related issues.

4.03 Use of Existing Utilities

A. Utilities such as electricity and water shall be provided to the Contractor by the Government for use during construction.

4.04 Deliveries

A. Schedule deliveries so as to minimize space and time requirements for storage of materials and equipment on site. The delivery and storage of materials and the accomplishment of all work shall be made with a minimum interference to Government operations and personnel. Interruptions to building services must be kept to a minimum.

4.05 Temporary Protection

A. Furnish and install all temporary protection measures required to ensure building components are not damaged by construction activities.

4.06 System Outages

A. Coordinate all modifications, testing and shutdowns with CM, GSA and SSA. Provide sufficient notice for all critical activities. Provide any and all temporary equipment and material as required to maintain life safety and building operation including but not limited to fire extinguishers and fire watch. Any temporary measures shall be submitted by written plan for CM, GSA and SSA review prior to implementation.

B. Provide five (5) weeks notice of any system outages required to complete this scope of work. Coordinate outages directly with the onsite Construction Manager.

4.07 Code Requirements and Governing Criteria

A. The Contractor is responsible for ensuring compliance to local, state and federal codes and standards. In addition, the contractor shall comply with the most recent edition of the following codes and standards. In all cases, adhere to the most stringent design standards.

- PBS P100 “Facilities Standards for the Public Buildings Service”

- National Electric Code (NEC)

- National Standard Plumbing Code (NSPC)

- UL – Underwriters Laboratory

- Energy Policy Act of 2005

- International Code Council (ICC) family of codes

- International Building Code (IBC)

- International Fire Code (IFC)

- National Fire Protection Association (NFPA) code

Compliance with GSA and SSA requirements is required. Along with GSA reviews, SSA Health and Safety and SSA and GSA Fire Protection personnel will provide input into the applicable codes.

4.08 Submittals

A. Shop drawing and product data submissions shall be made to the Construction Manager and the Contracting Officer’s Representative electronically via ePM. Construction shall not begin on a segment of work until the associated submittals, product data, shop drawings and calculations have been approved by WRA and GSA.

B. The contractor is asked to submit submittal packages to the government unless an item has a long lead time and needs to be approved early, otherwise please submit per CSI code and keep the packages together as one submittal to limit submissions.

4.09 Substitution Procedures

A. Submit Substitution Requests, if any, prior to the date associated submittals are required per the project schedule.

B. Demonstrate compliance with the Contract Documents and the following

1. Statement indicating why the specified product cannot be provided, if any.

2. A detailed comparison of the proposed product with the specifications.

3. Product data for the product being proposed.

4. Cost information, including a proposal of change, if any, in contract sum.

C. Any Substitution Requests will be reviewed in detail by the A/E, GSA, and SSA prior to acceptance.

4.10 Closeout Documentation

A. Provide as-built drawings and specifications specifically noting any changes to the bid document set.

B. Instruction/Training

1. Operating Staff: The Contractor shall provide formal instruction for Government designated personnel, addressing the operation and maintenance of all installed equipment.

2. The Operation and Maintenance manuals developed shall be used as training materials.

3. All training sessions shall be videotaped. Provide two copies of training videos upon completion of all training in DVD or CD format.

C. As-Built Documents

1. The Contractor shall provide "As-Built Documents" based upon actual site installation, as should be reflected within latest Engineering Document / Product Data / Shop Drawings within 30 days of substantial completion and prior to request for final payment.

2. Should Record Drawings not represent as-built conditions, the Contractor shall perform field measurements and/or shop drawing takeoffs as required to support accurate As-Built Documents.

3. Should the Government determine that variations exist between finished construction and the As-Built Documents, the Contractor shall correct documents to the satisfaction of the Government within 14 days of Government notification.

4. In the event that preparation of the final As-Built Documents cannot be complete within the designated time the contractor shall provide one copy of the record drawings and documents.

5. Contractor shall provide “As-Built Documents” in the following format and quantity:

a. Paper (Red-marked) – Five (5) bound Hard Copies

b. Electronic – Scanned PDF – three (3) copies

c. Submit electronically on ePM

d. Submit to Heery Construction Manager

C. Manuals

1. Three weeks before Substantial Completion, the Contractor shall provide one draft copy of Manuals for review and acceptance.

2. At Substantial Completion, provide Manuals containing the following:

a. The Contractor shall provide manuals/documentation reflecting "As-Built" constructed building features/systems, including specifications, shop drawings, design calculations, shop drawings, and operation/maintenance requirements.

b. Manuals shall be bound in three ring binders and fitted with tab sheets to identify major text divisions. All content shall be legible, first generation photocopies or prints of published material. Each manual shall be appropriately titled and provided with an introduction and table of contents.

c. Describe overall system operation, features/services, service telephone numbers, and other information required for tenant orientation to the system.

d. Provide a directory containing contact information for the Contractor, Subcontractors, and Suppliers.

e. The Contractor shall prepare four (4) detailed Operation and Maintenance Manuals, identifying all procedures, tools, equipment and parts necessary to assure satisfactory operations and to provide maintenance per manufacturer's recommendations.

f. In addition to operating sequences of start-up and shutdown, all modes of operation shall be described, including emergency/safety shut-offs, efficiency or energy conservation adjustments, noise/vibration adjustments, control calibration procedures, interpretation of readings and reports, etc. Where equipment is controlled or monitored by the Building Automation System, the manual shall identify all access procedures and available conditions reports.

g. Maintenance shall address cycles of replacement and use of special tools, lubricants, fuels, gages/meters, etc. Also to be discussed shall be potential hazards and emergency procedures. Include references to record documents, spare parts and material lists, warranties, maintenance agreements and similar continuing commitments.

h. Should the Government establish that a submitted manual/document fails to represent installed conditions; the document shall be returned and corrected by the Contractor to the satisfaction of the Government.

3. Specification Manual

The Contractor shall provide two (2) complete sets of all final “red-lined” design specifications/documents. Specifications shall be precisely edited to match installed features/systems/equipment and materials.

4. Shop Drawing Manual

The Contractor shall provide two (2) copies of a shop drawing and product data manual, containing all approved shop drawing submissions.

F. Attic Stock: Provide attic stock as described in the construction documents. This is usually 10% of the installed material to be provided to the owner as attic stock.

4.11 Warranties

A. In addition to any special warranties required by the project specifications, provide a one

(1) year warranty inclusive of all labor and materials. Warranties shall commence on the date of Substantial Completion.

4.12 Safety Plan

A. Provide a comprehensive site specific safety plan implemented by the Contractor to eliminate injuries occurring relative to providing the design and construction services for this project. Refer to Appendices C and D for further information.

B. The contractor will not be able to start construction until they have an approved safety plan from the government.

4.13 Quality Control

A. Contractor Responsibility: The Contractor shall perform all testing identified in the Contract Documents. All tests shall be witnessed by the Government and/or Construction Manager. Provide sufficient notice prior to testing.

B. Reporting: Provide documentation of any testing performed including but not limited to startup reports, inspection reports, or certifications.

4.14 Project Schedule

A. Submit initial draft of construction CPM schedule to the Construction Manager within 10 days of contract award. Upon approval of the construction schedule, define the baseline schedule prior to the first update.

4.15 Electronic Project Management

A. See attachment “APPENDIX B” for Project Website Based Electronic Management, ePM, requirements.

5. GREEN PURCHASING

A. Green Product Requirements: The contractor shall comply with the following green product requirements when applicable as detailed in this section below when purchasing a product that does not have a brand name specified in a design or scope of work.

1. Ongoing Consumable Products Group Category Definition: This group category is limited to products in the following subcategories that have a low cost per unit and are regularly used and replaced through the course of business:

Aerosol, Bath Product, Battery, Towels/Linen, Blasting Grit, Compost/Fertilizer, Corrosion Preventative, De-Icer, Desktop Supply/Accessory, Disposable Container, Disposable Cutlery/Tableware, Engine Coolant/Oil, Film Product, Folder/Binder, Fuel, Grease, Mulch, Pain Relief Product, Paper/Newsprint, Paperboard/Packaging, Sorbent, Sterilant, Tire, Tobacco Expansion, Toner Cartridge, Trash Bag

Green Criteria: All products meeting the group category definition above must meet at least one of the following green criteria if a product is available that meets at least one of the following green criteria.

Product contains at least 10% postconsumer or 20% postindustrial material.

Product contains at least 50% rapidly renewable material (agricultural products, either fiber or animal, that take 10 years or less to grow or raise and can be harvested in a sustainable fashion).

Product contains at least 50% Forest Stewardship Council certified paper product.

Product contains at least 50% material harvested and processed or extracted and processed within 500 miles of the project.

Battery is rechargeable.

Additional Certification Requirements: When an EPA Comprehensive Procurement Guideline-designated product, Energy Star-qualified product, Federal Energy Management Program-designated product, Electronic Product Environmental Assessment

Tool-registered product, WaterSense, or USDA BioPreferred Product is available that meets any of the green criteria above, one of these certified products must be purchased.

2. Durable Good Products Group Category Definition: This group category is limited to furniture, electronic durable goods replacing conventional gas-powered equipment, and energy star qualified durable goods in the following subcategories.

Air Cleaner, Air Conditioning, Audio/Visual Equipment, Boiler, Clothes Washer/Dishwasher, Computer, Dehumidifier, Display, Door, Fan, Freezer, Furnace, Furniture, Heat Pump, Imaging Equipment, Insulation, Light Bulb, Phone, Refrigerator, Roof Product, Sealant, Skylight, Television/Cable, Ventilation, Water Cooler, Water Heater, Window

Green Criteria: All products meeting the group category definition above must meet at least one of the following green criteria if a product is available that meets at least one of the following green criteria.

Durable good product is Energy Star qualified.

Durable good product is electronic equipment (battery or corded) and is replacing conventional gas-powered equipment.

Furniture product contains at least 10% postconsumer or 20% postindustrial material.

Furniture product contains at least 70% salvaged material.

Furniture product contains at least 50% rapidly renewable material (agricultural products, either fiber or animal, that take 10 years or less to grow or raise and can be harvested in a sustainable fashion).

Furniture product contains at least 50% Forest Stewardship Council certified wood.

Furniture product contains at least 50% material harvested and processed or extracted and processed within 500 miles of the project.

Additional Certification Requirements: When an EPA Comprehensive Procurement Guideline-designated product, Energy Star-qualified product, Federal Energy Management Program-designated product, Electronic Product Environmental Assessment Tool-registered product, WaterSense, USDA BioPreferred Product, Greenguard certified, or ANSI/BIFMA e3 Furniture Sustainability Standard certified product at level® 1 or higher is available that meets any of the green criteria above, one of these certified products must be purchased.

3. Facility and Alteration Base Building Element Products Group Category Definition: This group category is limited to products in the subcategories below that are permanently or semi-permanently attached to the building during facility alterations or additions that meet both of the following 2 criteria: 1) The construction activity must involve at least 1 trade specialty, make a substantial change to at least 1 entire room, and require isolation of the work site from regular building occupants and 2) The construction affects no more than 50% of the total building floor area or cause relocation of no more than 50% of regular building occupants.

Adhesives, Carpet and Related Materials, Ceiling Panels, Coatings, Doors, Drywall, Insulation, Non-Carpet Flooring and Related Materials, Non-Ceiling Panels, Paints, Sealant, Trim, Wall Studs, Windows

Green Criteria: All products meeting the group category definition above must meet at least one of the following green criteria if a product is available that meets at least one of the following green criteria.

Product contains at least 10% postconsumer or 20% postindustrial material.

Product contains at least 70% salvaged material.

Product contains at least 50% rapidly renewable material (agricultural products, either fiber or animal, that take 10 years or less to grow or raise and can be harvested in a sustainable fashion).

Product contains at least 50% Forest Stewardship Council certified wood.

Product contains at least 50% material harvested and processed or extracted and processed within 500 miles of the project.

Adhesive or Sealant has a VOC content less than the current VOC content limits of South Coast Air Quality Management District Rule #1168 or sealants used as fillers meet or exceed the requirements of the Bay Area Air Quality Management District Regulation 8, Rule 51.

Paint or coating has a VOC emissions not exceeding the VOC and chemical component limits of Green Seal’s Standard GS-11 requirements.

Non-carpet finished flooring is FloorScore-certified and constitutes a minimum of 25% of the finished floor area.

Carpet meets the requirements of the CRI Green Label Plus Carpet Testing Program.

Carpet Cushion meets the requirements of the CRI Green Label Testing Program.

Composite panel or agrifiber product contains no added urea-formaldehyde resins.

Additional Certification Requirements: When an EPA Comprehensive Procurement Guideline-designated product, Energy Star-qualified product, Federal Energy Management Program-designated product, Electronic Product Environmental Assessment Tool-registered product, WaterSense, or USDA BioPreferred Product is available that meets any of the green criteria above, one of these certified products must be purchased.

4. Lamp Products Group Category Definition: This group category is limited to lamps.

Green Criteria: All T8 and T5 lamps must have 75 or less picograms of mercury per lumen hour. All T12 lamps must have the lowest mercury level available that meets the performance requirements. For all other lamps, the lamps must have no more than 90 picograms of mercury per lumen hour. If a lamp has no mercury, the lamp must have energy efficiency at least as good as its mercury-containing counterparts.

Additional Certification Requirements: When an EPA Comprehensive Procurement Guideline-designated product, Energy Star-qualified product, Federal Energy Management Program-designated product, Electronic Product Environmental Assessment Tool-registered product, WaterSense, or USDA BioPreferred Product is available that meets any of the green criteria above, one of these certified products must be purchased.

5. Other Green Products Group Category Definition: This group category includes all products that either do not meet any of the group category definitions above or do not meet the green criteria for an applicable group category above.

Green Criteria: All products meeting the group category definition above must meet at least one of the following green criteria if a product is available that meets at least one of the following green criteria.

Product is an EPA Comprehensive Procurement Guideline-designated product.

Product is an Energy Star-qualified product.

Product is a Federal Energy Management Program-designated Product.

Product is an Electronic Product Environmental Assessment Tool-registered product.

Product is a USDA BioPreferred Product.

Product is a WaterSense product.

Additional Certification Requirements: None

6. Miscellaneous Green Requirements Requirements: All applicable projects shall be done in a way that implements the following environmental requirements:

All products are an acceptable substitute for an ozone-depleting substance as identified under EPA’s SNAP Program. The substitute product must not contain any Class I or Class II ozone-depleting substances.

All products do not any contain priority chemicals as identified by EPA when a less harmful substitute substance exists.

Eliminate or reduce the generation of hazardous waste and the need for special material processing (including special handling, storage, treatment, and disposal).

Promote the use of nonhazardous and recovered materials.

Realize life-cycle cost savings.

Promote cost-effective waste reduction when creating plans, drawings, specifications, standards, and other product descriptions authorizing material substitutions, extensions of shelf-life, and process improvements.

Promote waste reduction through the use of duplexing (two-sides copying and printing) and electronic communications.

B. Green Products Submittal:

The contractor must submit a Green Products Final Report to the GSA COTR by October 31 st of every year of contract performance that states the actual quantity and cost of the green products purchased on the contract during that previous fiscal year starting on October 1 and ending on the most recent September 30 th . If this contract expires prior to September 30 th during a fiscal year, the contractor shall submit that final report no later than 30 calendar days after the contract ends for that fiscal year. Refer to the attached APPENDIX E - Green Products Final Report for the specific requirements of this report.

6. PROJECT TEAM INFORMATION

5.01 Contracting Officer (CO)

The Government's Contracting Officer (CO) has the authority to enter into, administer and/or terminate contracts and make related determinations and findings. The CO will designate to the A/E in writing the roles and responsibilities of other Government officials as they relate to the execution of this contract.

Noel Willette – Contracting Officer US General Services Administration Dow Building, 2nd Floor 100 South Independence Mall West Philadelphia, PA 19106 Telephone: 215-446-6123

5.02 CONTRACTING OFFICER'S REPRESENTATIVE

The Contracting Officer's Technical Representative may act for the CO within delegated authority limits. Unless otherwise noted, on behalf of the CO, the COR is responsible for the general administration and technical coordination of this project. The Project Engineer is the Government's point of contact for post award information exchange, submission reviews, construction inspection/tests, and all administrative duties associated therewith.

Julia Cavanaugh US General Services Administration Dow Building, 2nd Floor 100 South Independence Mall West Philadelphia, PA 19106 Telephone: 215-446-4996

5.03 CONSTRUCTION MANAGER (CM)

In support of the Contracting Officer and GSA Project Engineer, the Government has entered into a separate contract to obtain Construction Management services with Heery International to review development of design and monitor construction inspections and tests. Heery shall have access to all areas of the construction site, including the Contractor’s construction office area.

Heery shall also have access to all construction drawings, files, records and test reports.

Wain Jenkins Heery International 6401 Security Boulevard, RM Ball Bldg.

nd Floor 2-F-20

Baltimore, MD 21235 Telephone: 410-966-0625

7. PAYMENT INFORMATION

6.01 Submit to the CO a detailed schedule of values for which the contractor payments will be based.

Payments will not be made until the schedule of values is approved by the Government.

6.02 Invoices: Prior to official submission of an invoice by the Contractor to GSA Finance, the Contractor shall submit a pencil copy invoice to the Construction Manager and GSA Contracting Officer’s Representative for approval. Once this approval is received, the Contractor may submit the official invoice to GSA Finance with a signed copy sent to the Contracting Officer. Invoices shall be submitted monthly along with the schedule of values. The invoice shall show payment requested by listing the percentage completed for each separate task. This invoice shall be accompanied by an updated project schedule.

8. CORRESPONDENCE

All proposals, submissions, correspondence prior to award shall be sent to the GSA CO:

ATTN: NOEL WILLETTE, CONTRACTING OFFICER

c/o General Services Administration

Dow Building, 2nd Floor

100 South Independence Mall West

Philadelphia, PA 19106

9. WORKING HOURS / PARKING

8.01 Government Typical Working Hours are during the following hours on weekdays, Monday through Friday, except for established Government Holidays: 6:00 AM to 6:00 PM.

8.02 Government Non-Typical Working Hours are during the following hours on weekdays, Monday through Friday, 6:00 PM to 6:00 AM; all day on the weekends, and established Government Holidays.

8.03 Contractor’s Typical Working Hours: The Contractor’s working hours shall be generally established to occur during Government Typical Working Hours please reference specifications for more detail.

8.04 Parking: During typical working hours, parking shall be limited to the “U” lot. Applications for parking permits will be completed and “U” lot parking stickers will be provided.

9 SECURITY REQUIREMENTS

All personnel who require access to the building in performance of the contract work shall follow the security clearance requirements. The forms described in APPENDIX A shall be submitted for those officers of the firm, who for any reason may visit the work site during the period of this contract and for all employees who require access to the building in performance of the contract work.

The contractor shall provide the names of the individuals who will require access to the site and begin the security clearance process within seven (7) calendar days of issuance of the contract modification. These forms shall be submitted for all employees thirty (30) days before they require physical access to the site.

There are two different processing procedures for the submission of the background investigations. The preferred method for submitting applications is the electronic submission. The manual submission method is only to be used when absolutely necessary.

See attachment “APPENDIX A” for complete GSA security procedures.

10 OFFICE OF ENVIRONMENTAL HEALTH AND OCCUPATIONAL SAFETY

(OEHOS) REQUIREMENTS

The Contractor shall bring to the attention of the GSA On-Site CM / GSA Contracting Officer’s Representative any materials suspected of being hazardous encountered during the performance of the work. Once notified, GSA / SSA personnel will proceed with any required testing.

Any identification of hazardous materials must be done by certified individuals. OEHOS requests copies of training certifications for these individuals. OEHOS would like copies of any report that is generated from any sampling.

11 ATTACHMENTS

APPENDIX A: SSA Suitability Information APPENDIX B: Project Web Site Based Electronic Project Management System APPENDIX C: Accident Prevention Plan Outline APPENDIX D: Environmental Health and Safety Project Specifications Review APPENDIX E: Green Products Final Report

APPENDIX F: SSA 4395

12 DRAWINGS AND SPECIFICATIONS

NCC Health Suite Remodel 100% Construction Set- Drawings and Specifications.

APPENDIX A

Security Clearance Requirements for All Contracts at SSA in Woodlawn, MD

Section 013553 – SECURITY PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including Federal Acquisition

Regulations, General Services Administration Acquisition Manual and other Division 01 Specification Sections, apply to this Section.

1.2 SECURITY CLEARANCE REQUIREMENTS FOR ALL CONTRACTS

All personnel who require access to the building in performance of the contract work shall follow the following security clearance requirements. The forms described below shall be submitted for those officers of the firm, who for any reason may visit the work site during the period of this contract and for all employees who require access to the building in performance of the contract work.

The contractor shall provide the names of the individuals who will require access to the site and begin the security clearance process within seven (7) calendar days of issuance of the Notice to Proceed (NTP). These forms shall be submitted for all employees fifty-six

(56) calendar days before they require physical access to the site.

A. Electronic Submission (OPM “e-QIP Process)

1. Fill out U.S. Department of Homeland Security (DHS) Immigration and Customs Enforcement (ICE) "Contractor Information Worksheet” and proofread it for completeness. Refer to Section XVII “Attachments” for copy of Contractor Information Worksheet.

2. Complete two (2) FD-258 Fingerprint Cards. You must make an appointment to get fingerprints taken. For appointments at the downtown Baltimore Office, please call Brenda Harrington at 410-962-7611. Fingerprints can also be done at the local police station but you must use the FD-258 fingerprint cards provided by GSA. GSA strongly recommends having fingerprints done by GSA and that any delays caused by poor quality fingerprints taken elsewhere are the sole responsibility of the contractor.

3. Send hardcopies of the Contractor Information Worksheet along with the two (2) FD-258 Fingerprint Cards to the GSA point of contact, Brenda Harrington at the address below:

GSA Baltimore Office

Attn: Brenda Harrington Garmatz Federal Courthouse 101 W. Lombard Street, Room 7625 Baltimore, MD 21201 Tel: (410) 962-7611

4. Once the Contractor Information Worksheet and fingerprint cards are received by DHS, an electronic invitation to go to the U.S. Office of Personnel Management (OPM) website to complete the SF-85P application will be sent.

5. Log onto the OPM portal from any internet capable computer and complete the form. If it is necessary to start and stop, save your information. When you return to the portal you can continue from where you stopped, until all the questions have been completed. Fill in all boxes with requested information or when not applicable use N/A. The SF-85P must be initiated and completed within seven

(7) business days. The website address is http://www.opm.gov/e-qip.

6. If a time extension is needed email one of the following individuals with the reason and the amount of additional days that are needed.

Sheree Reed/Ryan Hessler/Lisa Leo Sheree.Reed@dhs.gov DHS/ICE/FPS Ryan.Hessler@dhs.gov Office: (215) 521-2176 Lisa.Leo@dhs.gov Fax: (215) 521-2169

7. After the form is complete, print out all signature pages PRIOR to releasing it to the agency. The signature pages should include:

Signature page certifying that your application is complete General Release "Authorization for Release of Information” Credit Release for moderate and high-risk applicants

8. Before the suitability process can begin, applicants using the e-QIP system must immediately forward all of these documents to the address below:

GSA Baltimore Office Attn: Brenda Harrington Garmatz Federal Courthouse 101 W. Lombard Street, Room 7625 Baltimore, MD 21201 Tel: (410) 962-7611

9. NOTE: Access to the secure Portal is by invitation only, limited to those having official business with it and others in the personnel security community. This portal supports secure communication and collaboration for sensitive but unclassified information (SBU), such as Privacy Act information. No classified information shall be posted to this site, nor processed through it.

B. Provision of Forms and Additional Instructions

1. The fingerprint charts and SF-85P must be printed legibly or typed and must be completed in their entirety except as specified above, with required signatures.

Refer to the instructions on the required forms for further information. Failure to comply with such instructions, or the following notes, may delay the processing of the forms.

2. Prints may be taken in ink or electronically on FD-258. Prints must be clear.

Cards with unclear prints will be returned without being reviewed and replacement cards will be required.

C. Employee Suitability

1. Unsuitable Employees

If the Contracting Officer receives an unsuitable report on any employee after processing of these forms, or if the Project Manager finds a prospective employee to be unsuitable or unfit for his assigned duties, the contractor shall be advised immediately by the Contracting Officer that such employee cannot continue to work or be assigned to work under the contract. The contractor must then take action to remove the employee from the GSA contract.

2. Criteria for Eligibility

The principal factors used in the adjudication process in determining whether a person’s conduct would be expected to interfere with the ability of the applicant(s) to function in the position, or if the applicant’s past conduct was such that the safety of Federal employees and/or visitors to delegated and/or GSA controlled facilities would be in jeopardy, are outlined below.

a. Any type misconduct or negligence in prior employment which would have an effect on the quality of security and protection provided to customer agencies, or prior conduct which would interfere with and/or prevent a Federal agency from carrying out its operational responsibilities.

b. Criminal or dishonest conduct related to the duties to be assigned to the applicant/employee and/or performance of such duties. The following crimes are acts which could disqualify prospective or regular employees:

Abuse or neglect of a child or other dependent person entrusted to their care Child molestation Forcible or statutory rape Possession and sale of narcotics and/or dangerous drugs Arson Murder Kidnapping

Robbery, Burglary, Larceny, Theft Aggravated assault Buying, receiving or possessing stolen property Embezzlement, forgery, counterfeiting Fraud Falsifying a personal history application

3. Prior Clearance

Employee clearances obtained through this process are valid for a period of five

(5) years. When such prior clearances are due to expire within the performance period of the contract, contractors are responsible for timely resubmission of all information necessary to apply for a new clearance.

4. Government Control

The Government shall have and exercise full and complete control over granting, denying, withholding or terminating clearances for employees. The Government may, as it deems appropriate, authorize and grant temporary clearance to employees of the contractor. However, the granting of a temporary clearance to any such employees shall not be considered as assurance that full clearance will follow as a result of condition thereof, and the granting of either temporary or full clearance shall in no way prevent, preclude or bar the withdrawal or termination of any such clearance by the Government.

E. Photo Identification/Building Badge

Upon receipt of a pre-favorable determination letter, each employee of the Contractor and subcontractor shall make an appointment to pick up a badge from the GSA Baltimore Field Office. Appointments may be made by contacting the office via email:

BaltoSecure@gsa.gov.

Once the badge is issued and activated, it may be brought to SSA by the individual along with a completed SSA Form 4395 to be activated for the SSA CAMPUS.

At all times while working on the contract, a contractor employee, including subcontractor employees, must have in his/her possession the specific identification credential issued to them by the Government. The identification credential shall be displayed and visible at all times while on Government property. GSA personnel, Government law enforcement personnel or security personnel shall periodically verify identification credentials with the employee’s personal identification. Contractor employees shall comply with security verification procedures at all times.

The contractor shall see that every contract employee has a Government issued identification credential before the employee gains routine access to the site. As required by the Government, the contractor shall make his employees available for photo identification badges after a favorable suitability determination has been received for the contractor’s employees. Each identification credential shall have an expiration date and contractor employees shall sign each badge at the time of photographing.

The contractor shall be responsible for ensuring that all identification credentials are returned to the GSA Project Manager as employees leave the contract (contract is completed, employees leave the company, employees are dismissed or terminated).

The contractor will notify the GSA COTR when credentials are lost.

PART 2 - PRODUCTS

PART 3 – EXECUTION (Not Used)

END OF SECTION 013553

APPENDIX B

1.9 PROJECT WEB SITE-BASED ELECTRONIC PROJECT MANAGEMENT (ePM)

SYSTEM

A. Use Owner's Project Web site for purposes of electronic project management of project communication and documentation until Final Completion. Project Web site will include the following functions:

1 . Project d i rec tory.

2 . Project cor respondence.

3 . Mee t ing m inutes .

4 . Contract modifications forms and logs.

5 . RFI forms and logs.

6 . Task and issue management.

7 . Photo documentat ion.

8 . Schedule and calendar management.

9 . Submit ta ls forms and logs.

10. Payment appl icat ion forms.

11. Drawing and specification document hosting, viewing, and updating.

12. Online document col laborat ion.

13. Reminder and tracking functions.

14. Archiving funct ions.

B. Contractor, subcontractors, and other parties granted access to project Web site shall execute a data licensing agreement in the form issued by the Owner.

C. The GSA will provide Contractor with training on the e-PM system. After base bid award, the Contractor will be required to attend a one (1) day training session on the system.

D. Purpose: GSA will require the Contractor to utilize an Enterprise electronic Project Management (e-PM) system on this project. GSA’s goal is to implement this state-of-the art technology to reduce administrative and overhead costs, eliminate redundancies, and institute a collaboration tool to ensure better accountability among all project team members. This technology wil l provide up-to-date information, encourage disciplined methods for monitoring progress, ensure better communication regarding changes, provide improved documentation, and enable PBS executives to have real-time access to status of projects.

E. e-PM is defined as an internet-based information and project communication system that allows the entire project team to collaborate in a centralized and secure repository. All project-specific correspondence, workflow processes, and documentation will be stored and routed within the ePM system.

F. Project Documentation: The Contractor is required to timely and accurately post, review, respond, and collaborate with other team members using the following features and/or workflow processes within the ePM system:

Project Team Directory – Contractor shall provide an updated directory of contact information for all companies, subcontractors and project team members who are engaged on this project.

Schedules – Contractor shall post, review, and/or respond to CPM schedule updates within the ePM system.

Meeting Minutes – Contractor shall enter meeting agendas, records and minutes in the system for all applicable meetings as designated by the GSA PM.

Project Correspondence – Contractor shall manage and maintain all incoming and outgoing correspondence and associated logs for all correspondence related to the project.

Budget and Cost Management – Contractor to provide estimates and work breakdown structure (WBS) to provide GSA with accurate budget/cost analysis.

Contract Management – Contractor to provide administration of all contract tasks related to the project.

Pay Application Requests (Invoices) – The Contractor shall create invoices for review by GSA. Once the invoices are agreed to by GSA then the invoices should be submitted to GSA per the instructions given by the Contracting Officer.

Progress Photos – Contractor shall upload all progress photos into the system.

Permits & Approvals – Contractor shall upload and maintain current copies of all permits and agency approvals that relate to the project.

Design Drawings/Design Packages – Contractor shall submit design drawings and design packages into the system.

Design Review Comments – Contractor shall post and/or respond to design comments related to his/her role in the project team Daily/Progress Reports – The Contractor identified in e-PM shall maintain construction progress reports, daily reports/logs, and documentation of inspections.

Inspection Reports – Maintain inspection reports on materials and/or workmanship to assure compliance with all construction requirements.

Safety/Injury Reports – Maintain reports on construction contractors' compliance with current safety regulations and standards.

Punchlists – Maintain list(s) of observed defects and omissions.

Request For Information (RFI) – The system shall manage the RFI process and all Request for Information shall be entered and responded to by the Contractor within the e-PM system.

Issue Tracking – Contractor to log and respond to issues that are related and affect other stakeholders within the project team.

Submittals – The system shall manage the submittals and the Contractor is responsible for uploading submittal documentation and using the system to track the submittal process.

Change Management – Cost Events and Change Orders will be managed by the e- PM system and the Contractor shall be responsible for reporting potential changes and logging Requests for Change Orders in the system. The Contractor shall also upload and manage all documentation supporting Requested Change Orders.

Shop Drawings – The Contractor shall submit all shop drawings in the system for review by GSA (and the CM where applicable).

As-built Drawings and Specifications – The Contractor shall use the system to record all approved specifications as well as all as-built construction documents.

GSA reserves the right to require the Contractor to upload other documentation not mentioned above that is needed to support the project.

G. Equipment and Training: The e-PM system is based on the Proliance software that was developed by Meridian Systems. Users will be provided a username and password after they have completed the HSPD-12 process. The Contractor shall log into the e-PM system to enter the Project Documentation. All correspondence should be communicated through the e-PM system. GSA will hold several training sessions to familiarize team members with the system, and all Contractor staff are expected to attend one of these sessions or otherwise receive proper training on the system’s use.

Furthermore, all Contractor team members who are actively participating on the project must have access to the proper computer equipment and software to access and utilize the e- PM system and be trained in the proper usage of said equipment and software. All workstations require a high-bandwidth Internet connection.

H. Personnel Requirements: The Contractor shall be required to have an adequate number of people who can complete the HSPD-1 2 background check process to have rights to log into the e-PM system.

I. Data Ownership: GSA shall retain ownership of all data entered into the system and shall administrate and distribute all information contained therein.

J. References: PBS SECURITY ORDER 3490.1 (March 8, 2002)

APPENDIX C

Minimum Basic Outline for Accident Prevention Plan REFERENCES:

29 CFR 1926, OSHA Construction Standards, 1 July 2006

29 CFR 1910, OSHA General Industry Standards, 1 July 2006 AIMS Guide, Chapter 13, Safety and Health.

An accident prevention plan is in essence, a safety and health policy and program document. The following areas are typically addressed in an Accident prevention plan, but a plan shall be job-site specific and shall also address any unusual or unique aspects of the project or activity for which it is written.

The accident prevention plan shall interface with the employer's overall safety and health program. Any portions of the overall safety and health program that are referenced in the accident prevention plan shall be included as appropriate. Detailed site specific hazards and controls shall be provided in the activity hazard analysis for each phase of the operation.

Parts of the Plan

1. SIGNATURE SHEET:

Title signature and phone number of the following:

a. Plan preparer (corporate safety staff person or QC):

b. Plan approval, by the owner, company president, regional vice-president (HTRW activities require approval of an Industrial Hygiene personnel.

NOTE: For in-house SSA activities a safety and occupational health professional; or qualified Industrial Hygienist may approve the plan, including UST removal for operations involving operations where Contaminants are known to be petroleum, oils, or lubricants):

c. Plan concurrence, (provide concurrence of other applicable corporate and project personnel, Professional Engineer, or Chief of Operation, Corporate Safety Manager, corporate Industrial Hygienist, project manager, superintendent, and project safety professional or Project QC.

2. BACKGROUND INFORMATION:

List the following:

a. Name of Primary Contractor:

b. Contact number

c. Project name;

d. A brief narrative project description, description of work to be performed and location map.

e. Contractor accident experience (provide information such as EMER, OSHA 200 FORMS; or corporate safety trend analyses).

f. Listing of phases of work and hazardous activities requiring activity hazards analyses.

2. STATEMENT OF SAFETY AND HEALTH POLICY:

Include a copy of the Company's Safety and Health Policy Statement. In addition, to the corporate policy statement, a copy of the corporate safety program may provide a significant portion of the information required by the Accident prevention plan.)

4. RESPONSIBILITES AND LINES OF AUTHORITES:

a. Identification and accountability of personnel responsible for safety at both Corporate and project level (contracts specifically requiring safety or industrial hygiene personnel should include a copy of their resume.) The SSA Office of Environmental Health and Occupational Safety (OEHOS) will review the qualifications for acceptance.

b. Provide the Lines of Authority

5. SUBCONTRACTORS AND SUPPLIERS:

Provide the following:

a. Identification of subcontractors and suppliers (if known):

b. Means for controlling and coordinating subcontractors and suppliers.

c. Safety responsibilities of subcontractors and suppliers.

6. TRAINING:

a. List subjects to be discussed with employees in safety indoctrination.

b. List of mandatory training and certifications which is applicable to the project (e.g., asbestos abatement, lead or mold removal activities, explosives, actuated tools, confined space entry, crane operator, vehicle operator, etc.

c. Hazard Communications, in accordance with (IAW) 29 CFR 1910.1200 and 1926.59.

d. HAZWOPER training and certification IAW 29 CFR 1910.120 and 29 CFR 1926.65.personal protective equipment) and

e. Requirements for periodic re-training/ recertification, IAW 29 CFR 1910.131-133.

f. Identify requirement for emergency response training, IAW 29 CFR 1910.38.

g. Outline on-site training requirements; (who attends, when given, who will conduct etc.) for supervisory and employee safety meeting.

7. SAFETY AND HEALTH INSPECTIONS:

Provide details on:

a. Who will conduct safety inspections (e.g. project manager, safety professionals, QA, supervisors, employees, etc.) when inspections will be conducted, how the Inspections will be recorded, deficiency tracking system, follow-up procedures.

b. Any external inspections/certifications which may be required (i.e.; State, or Federal OSHA, GSA or SSA Health and Safety Staff.)

8. SAFETY AND HEALTH EXPECTIONS AND COMPLIANCE:

a. Outline the company's written safety programs goals, objective and accident experience goals for the contract shall be provided.

b. Company policies and procedures regarding non-compliance with safety requirements, (to include disciplinary actions for violation of safety requirements) shall be identified.

c. Provide written company procedures for holding managers and supervisors accountable for safety.

9. ACCIDENT REPORTING:

The contractor shall identify who shall complete the following, how, and when;

a. Exposure data (man hours worked);

b. Accident investigations, reports and logs;

c. Immediate notification of SSA Project Manager or COR for all lost time accidents, or lost capital expense equipment involving and unsafe act.

10. MEDICAL SUPPORT:

Outline on-site medical support, and off-site medical arrangements, include directions to nearest medical facility.

11. PERSONAL PROTECTIVE EQUIMENT (PPE):

What PPE will be used for what specific hazards. Outline procedures (who, when, and how) for conducting hazard assessments. Provide written certifications for use of personal protective equipment, IAW 29 CFR 1910.131-134.

12. PLANS, PROGRAMS, PROCEDURES:

a. Emergency response plans, including spills response plans, firefighting plans

b. Procedures and tests.

c. Listing of emergency telephone numbers

d. Layout plans.

e. We include; however, this is not limited to the following health and safety plans; if applicable to the work to be performed:

(1) Respiratory protection plan, IAW 29 CFR 1910.134

(2) Chemical, Physical and Biological Health hazard control program IAW 29 CFR

1926.52- .65

(3) Lead abatement plan, specification; OSHA 29 CFR 1926.62;

(4) Asbestos abatement plan, specifications, OSHA 29 CFR 1926.1101;

(5) Abrasive blasting plan OSHA 29 CFR 1910.94(a) and 244(b)

(6) Confined space entry plan, OSHA 29 CFR 1910.146;

(7) Hazardous energy control plan, OSHA (Lock-out/Tag-out) IAW 29 CFR

1910.147;

(8)…