47PB0020R0005 Tab 10 Addendum 05 Instructions to Offerors 2019 12 06.pdf

Addendum 05 – Instructions to Offerors

NOTICE CONCERNING SOLICITATION

ATTENTION OFFERORS: This notice has been prepared to point out some of the important sections or requirements of this solicitation or to provide you with additional information related to this proposed contract. You are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions, and clauses.

GENERAL SERVICES ADMINISTRATION’S MISSION

To provide quality services required by our clients in a timely manner and to ensure the best value to the Federal Government and the public thereby enhancing our clients’ ability to accomplish their mission.

SYSTEM FOR AWARD MANAGEMENT (SAM)

All contractors must be active in the System for Award Management (SAM), www.sam.gov, prior to submission of offers to be considered for award. BE ADVISED: If you are registering a new entity in SAM.gov or updating your entity, you must provide and mail an original, signed notarized letter (available here: https://goo.gl/DxrEBs ) stating that you are the authorized Entity Administrator.

PERFORMANCE BASED SPECIFICATIONS

Note that the service specifications included in this solicitation are performance-based specifications.

These specifications express the Government’s requirements in the form of minimum quality standards.

Work schedule, frequencies, resources utilized, and methods of performance are to be determined by offerors.

CURRENT CONTRACTOR AND CURRENT CONTRACT PRICE

The current contractor is AOC Madison Services, LLC, located in MADISON, MS. The current annual price is $551,256.34. Although this solicitation is for services basically the same as the current contract Scope of Work, it should be reviewed carefully before submitting a bid.

CONTRACTOR DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER.

FAR Provision 52.212-1(j): Enter your DUNS number and CAGE code in Block 17A of the SF 1449.

PRE- AND POST-AWARD DEBRIEFINGS

See FAR Provision 52.212-1(l). The General Services Administration’s hours of operation are 8 a.m. to 4:30 p.m. Requests for pre-award debriefings postmarked or otherwise submitted after 4:30 p.m. will be considered submitted the following business day. Requests for post-award debriefings delivered after 4:30 p.m. will be considered received and filed the following business day.

PROVISIONS INCORPORATED BY REFERENCE

52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (Jul 2016) 52.237-1 Site Visit (Apr 1984)

PROVISIONS INCORPORATED BY FULL TEST

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)(Tailored) http://www.sam.gov/

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://acquisition.gov/browse/index/far https://acquisition.gov/browse/index/gsam

(End of provision)

52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (OCT 2018) (TAILORED)

(a) North American Industry Classification System (NAICS) code and small business size standard.

The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers must be submitted on the SF 1449.

As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. Please address the following factors:

(i) Technical Approach: explaining how offeror will meet the requirements and standards set forth in the Performance Work Statement (PWT) (</= 15 pages). We would like you to specifically explain, among other things, your approach

(A) General: discuss in general terms how you will provide service for this requirement.

(B) 24/7 Operations: discuss how you will manage remote border stations that are operating 24 hours a day, 7 days a week; how will you take care service calls on short notice and how you will meet response times outlined in the PWS.

(C) Snow Removal: discuss how you will provide snow removal services in stations that operate 24 hours a day, 7 days a week.

(D) Wind Turbines: Operations, maintenance and monitoring of Wind Turbines.

(ii) Management Approach

(A) Organization Chart detailing all key personnel by position. (</= 2 pages)

(B) Staffing Plan specifying the approach to attract and retain qualified staffing including the stipulated qualifications detailed in the PWS. Of particular concern is the staffing of Coburn Gore. (</= 4 pages)

(C) Resumes key personnel mentioned in the Organization Chart including a list of professional licenses and certifications (with expiration dates) with evidence of meeting the qualifications required by the PWS. Of particular interest would be for the resume for the Project Manager, On-Site Supervisor, Quality Assurance (</= 15 pages)

(D) Approach to managing NCMMS: Discuss the approach to managing NCMMS. (</= 2 pages) https://acquisition.gov/browse/index/far https://acquisition.gov/browse/index/gsam https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items

(E) Quality Control Plan Outline: Provide an outline of your Quality Control plan. (</= 5 pages)

(F) List of Subcontractors, including addresses and contact information. Of particular interest would be the ability of subcontractors to provide services on short notice. (</= 3 pages)

(G) Ability to perform minor construction in accordance with subsection C.5.13.8.

(</= 2 pages)

(iii) Corporate Capabilities: Provide a narrative of capabilities of performing contracts of similar scope, complexity and magnitude as the subject requirement (</= 7 pages). The offerors shall describe how the contracts of similar size and scope relate to the prospective contract and indicate that the offeror is likely to successfully perform the prospective contract.

(iv) Price Proposal

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-

3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f)Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-https://acquisition.gov/content/52212-3-offeror-representations-and-certifications-commercial-items#i1060550 https://acquisition.gov/content/52212-3-offeror-representations-and-certifications-commercial-items#i1060550 https://acquisition.gov/content/52212-3-offeror-representations-and-certifications-commercial-items#i1060550 https://acquisition.gov/content/subpart-410-uniform-use-line-items#iSubpart_4_10

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item

Descriptions, FPMR Part101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-

GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. The offeror shall enter its DUNS number and CAGE code in block 17a on the SF 1449. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm

(End of provision)

EVALUATION FACTORS FOR AWARD

52.212-2 EVALUATION-COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Technical Approach (non-price),

(ii) Management Approach (non-price),

(iii) Corporate Capabilities (non-price),

(iv) Past Performance (non-price),

(v) Price Proposal.

All non-price factors are equal in importance to each other. When combined, all non-price factors are equal in importance to price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

SUBMISSION OF PROPOSALS

Offerors are requested to submit one (1) electronic copy of its proposal in PDF format (along with excel spreadsheet), which includes both the technical and pricing data. Proposals must be marked as RFP 47PB0020R0005. Proposals shall be received no later than the dated and time specified in Block 8 of the SF 1449. Proposals shall be emailed to robert.budlongo@gsa.gov and brooke.harris@gsa.gov. It is the responsibility of the offeror to allow sufficient time for security screening and to ensure timely receipt of proposal documents.

Proposal Arrangement: Each proposal shall consist of two (2) separate volumes; each individually titled and numbered as stated as follows.

Volume 1 will be titled "Price and Business Proposal" and will be comprised of signed SF 1449, Excel Pricing Spreadsheets (Addendum 02), applicable parts of Representations and Certifications (Addendum 04), and the GSA 527.

Volume 2 will be titled "Technical Proposal" and will be comprised of the Technical Approach, Management Approach, Corporate Capability, and Past Performance. No pricing information is to be included in the Technical Proposal.

Volumes 1 and 2 are to be separate and clearly labeled. Prices and dollar value shall be stated only in Volume 1, "Price and Business Proposal". Offerors are cautioned to make their initial offer their best mailto:robert.budlongo@gsa.gov mailto:brooke.harris@gsa.gov offer. In accordance with FAR 52.212-1(g) the Government intends to award on the basis of initial offers, but reserves the right to conduct discussions if determined by the Contracting Officer to be necessary.

PREPOPOSAL CONFERENCE & SITE VISIT(S)

All offerors are strongly encouraged to visit the sites. Unless modified by the Government via Amendment, a site visit will occur on the following days:

December 18, 2019 at 9:30 AM (EDT)

Interested Parties shall meet at the Land Port of Entry in Jackman, Maine at the time specified above. A site visit will follow the Pre-Proposal Conference.

SUBMISSION OF QUESTIONS

The final submission date for questions is NO LATER THAN THE COB, on TBD. Questions must be sent via email to Robert Budlong at robert.budlong@gsa,gov and Brooke Harris at brooke.harris@gsa.gov.

52.233-2 Service of Protest (Sept 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Robert Budlong at robert.budlong@gsa.gov.

(b) The copy of any protest shall be received in the office designated above within oneday of filing a protest with the GAO.

(End of provision) mailto:robert.budlong@gsa,gov mailto:brooke.harris@gsa.gov https://www.acquisition.gov/content/33101-definitions#i1080401 mailto:robert.budlong@gsa.gov