Williams-McCormack__O&M_RFP_2-16-2018.pdf

SOLICITATION NUMBER: 47PB0018R0005

SERVICE: OPERATIONAL & MAINTENANCE AND RELATED SERVICES

LOCATION(S): CAPTAIN JOHN F. WILLIAMS COAST GUARD BUILDING, MA0011ZZ

408 ATLANTIC AVENUE

BOSTON, MA 02203

JOHN W. MCCORMACK BUILDING, MA0013ZZ

5 POST OFFICE SQUARE

BOSTON, MA 02203

SOLICITATION ISSUE DATE: February 16, 2018

PRE-PROPOSAL SITE VISIT: February 28, 2018

QUESTIONS DUE DATE: March 6, 2018

OFFER RECEIPT DATE AND TIME: March 19, 2018

SOLICITATION TABLE OF CONTENTS

(Sections A through M)

A.SOLICITATION/CONTRACT FORM

A.1 STANDARD FORMS

B. SERVICES, ORDERING AND PRICES

B.1 DESCRIPTION OF SERVICES

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

C.1. SCOPE OF WORK

C.1.1 GENERAL

C.1.2 The Contractor Shall:

C.1.3 Excluded from this scope are:

C.2 DEFINITIONS

C.2.1 Acceptance C.2.2 Acts of God C.2.3 Additional Services C.2.4 Advanced Meters C.2.5 Advanced Metering Systems C.2.6 Approval C.2.7 Architectural and Structural C.2.8 Basic Services C.2.9 Building Automation System (BAS) C.2.10 GSAlink C.2.11 Building Operating Plan C.2.12 Commissioning C.2.13 Ongoing Commissioning C.2.14 National Computerized Maintenance Management System (NCMMS) C.2.15 Consumable Parts C.2.16 Contracting Officer (CO) C.2.17 Contracting Officer’s Representative (COR) or Designee C.2.18 Contractor C.2.19 Contractor’s Other Than Normal Working/Duty Hours

C.2.20 Controls and Control System C.2.21 Defective Service C.2.22 Emergency C.2.23 Emergency Callback C.2.24 Environmentally Sustainable C.2.25 Existing Deficiency List Report C.2.26 Exterior C.2.27 Federal Holidays C.2.28 Federal Executive Holidays, Unanticipated C.2.29 Fire Protection and Life Safety Systems C.2.30 Guiding Principles for Sustainable Existing Buildings C.2.31 GSA Green Purchasing Program (GPP) C.2.32 Indefinite Quantity

C.2.33 MAINTENANCE REPAIR

C.2.37 Non-Reimbursable Repair C.2.38 Normal Working Hours C.2.39 Occupant Emergency Plan (OEP) C.2.40 Open Systems C.2.41 Operations C.2.42 Performance Based Service Contracting C .2.43 Performance Work Statement (PWS) C.2.44 Predictive Maintenance C.2.45 Preventive Maintenance (Scheduled and Unscheduled) C.2.46 Product Preference C.2.49 Repair C.2.50 Reimbursable Repair C.2.51 Sequence of Operations C.2.52 Work Request / Work Order C.2.57 Vertical Transportation Systems C.2.58 Watch C.2.59 Unit Price Agreement or Structural Alterations Services C.3. References C.4. Existing Deficiency Inspection/Initial Deficiency List C.4.1 Initial Inspection C.4.2 Initial Deficiency List C.5 Startup Phase/Transition Phase C.5.1 Startup Phase

C.5.2 Startup Phase Schedule C.6 Phase-out Transition Period C.7 Deficiency List Completion and Withholding of Final Payment C.8 General and Administrative Requirements C.8.1 Minimum staffing and ability to contact and communicate with the CO or designee C.8.2 Communications Equipment C.8.4 Work Request / Work Order and Administrative Support C.8.5 Use of NCMMS C.8.6 Quality Control Program C.8.7 Government Quality Assurance Surveillance Program C.8.7.1 Contract Performance C.8.7.2 Methods C.8.7.3 Records and Files C.8.7.4 Cooperation – Inspections C.8.7.5 Contractor Performance Systems (CPARS) C.9.Building Operating Plan C.9.1 Building Operating Plan C.9.2 Components of the Building Operating Plan (BOP) C.10 Equipment Inventory C.11. Monthly Progress Reports C.12. Performance Review Meetings C.13. Equipment Condition Assessment C.14. Occupant Feedback Program C.15. Reference Library C.16 Review of Design Documents C.17. Building Management Support Services (miscellaneous and utility escort hours) C.19. Emergency Shutdown Instructions and Tour Checklists C.20. Labeling of Electrical Circuits C.21 Operational Requirements C.22. System Performance Standards or Procedures C.23. Work Request / Work Orders

C.24. TOURS

C.24.1 General C.24.2 Operating Logs and Tour Check Sheets C.24.3 Tour Frequencies C.24.4 Condensate Drip Pans C.24.5 Monitoring of Central Plant Equipment

C.25. DEMAND RESPONSE PROGRAMS

C.26 CURTAILMENT PROGRAM

C.27. BAS ALARM RESPONSE

C.28 ADVANCED METERING PROGRAM

C.28.1 Verification and Calibration

C.29. PROTECTION AND DAMAGE

C.30 NEGLIGENCE

C.31. KEY CONTROL

C.32. DISRUPTIVE OR HAZARDOUS TOOLS

C.33. SCHEDULED DISRUPTION TO UTILITIES, LIGHTING

C.34. PLUMBING AND RESTROOMS

C.35. MAINTENANCE PROGRAM

C.35.1 General C.35.2 Maintenance Standard C.35.3 Application of Diagnostic Software C.35.4 BAS Control Systems C.35.4.1 BAS Operating Standards C.35.4.1.1 GSA-hosted Systems Requirements C.35.4.1.2 Excepted Systems Requirements (not hosted on GSA’s system infrastructure) C.35.4.2 Reporting C.35.5 Smart Building Technology C.35.6 Ongoing Commissioning / Re-Tuning Technology

C.36. WATER TREATMENT

C.36.1 General C.36.2 Tolerances C.36.3 Initial Report and Development of Program C.36.4 Cooling Tower Water Management Plan C.36.5 Corrosion Monitoring C.36.6 Monthly Testing C.37. Oil Analysis and Oil Changes C.37.1 Periodic Oil Analysis C.37.2 Oil and Refrigerant Additives

C.38. LAMPS AND BALLASTS

C.39. ARCHITECTURAL AND STRUCTURAL SYSTEMS MAINTENANCE

C.39.1 General C.39.2 Maintenance and Repair C.39.3 Repair and Replacement Work

C.39.4 Painting C. 39.5 Interior Signage and Directories C. 39.6 Finishes Maintenance C. 39.7 Historic Building Preservation C.39.8 Vertical Transportation and Associated Equipment C.39.9 Flag Procedures

C.40. REPAIRS

C.40.1 General C.40.2 Non-reimbursable Repairs C.40.3 Reimbursable Repairs C.40.4 Miscellaneous Work C.40.5 Repair Shared Liability Example:

C.40.6 Approval of Work C.40.7 Invoicing C.40.8 Ordering Repairs from Outside Source C.40.9 Force Majeure (Uncontrollable events) C. 40.10 Warranties C.40.11 Quality of Materials and Replacement Parts C.41 Safety and Environment Management

C.42. FIRE PROTECTION AND LIFE SAFETY EQUIPMENT AND SYSTEMS

C.44 SUBMITTALS CHART (CONTRACTOR DELIVERABLES)

C.45 FEDERAL REQUIREMENTS

D. PACKAGING AND MARKING

E. INSPECTION AND ACCEPTANCE

F. DELIVERIES OR PERFORMANCE

G. CONTRACT ADMINISTRATION DATA

H. SPECIAL CONTRACT REQUIREMENTS

H.1 SECURITY

H-1.1 Security Requirements and Personal Identity Verification Procedures ……………………… 114

H.2. IDENTIFICATION CREDENTIAL

H.3. ESCORT REQUIREMENTS

H.4. STANDARDS OF CONDUCT

H.5. REMOVAL FROM CONTRACT WORK

H.6 SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING INFORMATION

H-6.1 SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING INFORMATION

H.7. RECORDING PRESENCE

H.8. GOVERNMENT FORMS

H.9. OTHER CONTRACTORS

H.10. ORDINANCES, TAXES, PERMITS, AND LICENSES

H.11. DISCREPANCY IN THE SPECIFICATIONS

H.12 AFFIRMATIVE PROCUREMENT PROGRAM (APP)

H.12.1 Standards H.12.2 Reporting H.12.3 Recycled Content Certification

H.13. ASBESTOS AWARENESS TRAINING

H.14. UNIFORMS

H.15 PERSONNEL QUALIFICATIONS

H.15.1 PERSONNEL TRAINING

H.15.1.1 Re-Tuning Training

H.15.2 QUALIFICATIONS OF PROJECT MANAGER AND ONSITE SUPERVISORY PERSONNEL

H.15.2.1 Qualifications of Project Manager H.15.2.2 Qualifications of Onsite Supervisor

H.15.3 QUALIFICATIONS OF TECHNICIANS GENERAL REQUIREMENTS

H.15.4 SUBMISSION OF RESUMES FOR NEW EMPLOYEES

H.15.5 STATE LICENSING

H.15.6 COMPLIANCE WITH FEDERAL, STATE, AND LOCAL CODES

H.16. GOVERNMENT-FURNISHED MATERIALS

H.16.1 REQUIREMENTS FOR NETWORK CONNECTION

H.17. CONTRACTOR-FURNISHED MATERIALS

H.18. ADDITIONAL SERVICES INDEFINITE QUANTITY PROVISIONS

H.18.1 General H.18.2 Price Proposal for Additional Services Work H.18.3 Pricing H.18.4 Parts and Materials H.18.5 Labor H.18.6 Subcontracts H.18.7 Cost Documentation H.18.8 Competitive Bids H.18.9 Method of Ordering and Invoicing

H.19. AWARD FEE

H.20. STRIKE CONTINGENCY PLAN (SCP)

H.21. OCCUPANT EMERGENCY PLAN (OEP)

H.22. CONTRACTOR PANDEMIC PLAN

CONTRACT CLAUSES

52.223-1 BIO-BASED PRODUCT CERTIFICATION (MAY 2012)

52.223-2 AFFIRMATIVE PROCUREMENT OF BIO-BASED PRODUCTS

52.223-3 HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY DATA (JAN 1997) . 144

52.223-4 RECOVERED MATERIAL CERTIFICATION (MAY 2008)

52.223-5 POLLUTION PREVENTION AND RIGHT-TO-KNOW INFORMATION (MAY 2011)

52.223-7 NOTICE OF RADIOACTIVE MATERIALS (JAN 1997)

52.223-10 WASTE REDUCTION PROGRAM (MAY 2011)

52.223-19 COMPLIANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS (MAY 2011)

J. LIST OF ATTACHMENTS (LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS) 146

EXHIBIT 1 KEY PERFORMANCE INDICATORS (KPIS)

EXHIBIT 2 GREEN PURCHASING REPORT

EXHIBIT 3 BUILDING INFORMATION SHEET…………………………………………………………….177

EXHIBIT 4 MONTHLY REPORT TEMPLATE……………………………………………………………….184

EXHIBIT 5 BUILDING OPERATING PLAN TEMPLATE……………………………………………………190

EXHIBIT 6 SMART BUILDING……………………………………………………………………

EXHIBIT 7 WATER TREATMENT……………………………………………………………………...……. 212

EXHIBIT 8 ENERGY & WATER OPERATIONAL PERFORMANCE TARGETS

EXHIBIT 9 ENERGY & WATER EFFICIENCY USE PLAN

EXHIBIT 10 ENERGY AND WATER EFFICIENCY MONTHLY REPORT

EXHIBIT 11 ANNUAL ENERGY & WATER EFFICIENCY REPORT……………………………………..275

EXHIBIT 12 QUALIFICATIONS OF ELECTRICAL TESTINGTECHNICIANS……………

EXHIBIT 13 MISCELLANEOUS BEST PRACTICES

EXHIBIT 14 INVENTORY / NCMMS

EXHIBIT 15 PREVENTIVE MAINTENANCE SCHEDULE

EXHIBIT 16 SOLID WASTE AND RECYCLING REPORT

EXHIBIT 17 BEST PRACTICES FOR BUILDING AUTOMATION SYSTEM TECHNICIANS ………………

EXHIBIT 18 MEETING TEMPLATE

EXHIBIT 19 UNIT PRICE AGREEMENT OR STRUCTURAL ALTERATIONS SERVICES

UNIT PRICE AGREEMENT – BUILDING I

UNIT PRICE AGREEMENT – BUILDING II

K. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF BIDDERS/OFFERORS..308

L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS/OFFERORS

M. EVALUATION FACTORS FOR AWARD

A. SOLICITATION/CONTRACT FORM

A.1 STANDARD FORMS

See next page.

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

PAGE

GENERAL SERVICES ADMINISTRATION

OF

ITEM NO., FORM OR

STOCK NUMBER DESCRIPTION OF ARTICLES OR SERVICES QUAN-

TITY

UNIT

OF

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UNIT

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PoP: 05/01/2018 - 04/21/2019

PoP: 05/01/2018 - 04/21/2019 at Williams Building

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0010 Administrative Fee - Percentage

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PoP: 04/22/2019 - 04/21/2020

PoP: 04/22/2019 - 04/21/2020

PoP: 04/22/2019 - 04/21/2020 at McCormack Building repair services

Services

Services at McCormack Building

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HR

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OF

ITEM NO., FORM OR

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Administrative Fee for requests

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Normal Working Hours.

markup applies to all materials, Administrative Fee - Percentage

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P1

Administrative Fee - Percentage

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Administrative Fee - Percentage

P1

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OPTION 2 - Mechanical

2002 OPTION 2 - Fire Protection & 12

OPTION 2 - Solar Roof

OPTION 2 - Fire Protection &

PoP: 04/22/2019 - 04/21/2020

122005

2001 12 __________

PoP: 04/22/2019 - 04/21/2020

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PoP: 04/22/2020 - 04/21/2021

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at McCormack Building

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MO

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OF

ITEM NO., FORM OR

STOCK NUMBER DESCRIPTION OF ARTICLES OR SERVICES QUAN-

TITY

UNIT

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2008 Reimbursable Repair Rate - 0

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PoP: 04/22/2020 - 04/21/2021

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2006 HR

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ITEM NO., FORM OR

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OPTION 3 - Mechanical

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OPTION 3 - Fire Protection &

OPTION 3 - Fire Protection &

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3004 12

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OF

ITEM NO., FORM OR

STOCK NUMBER DESCRIPTION OF ARTICLES OR SERVICES QUAN-

TITY

UNIT

OF

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from $0k ¿ $5k equipment, and approved

Per hour rate for providing from $5k - $25k equipment, and approved markup applies to all materials, Per hour rate for providing

Administrative Fee for requests

Normal Working Hours.

Administrative Fee for requests markup applies to all materials, Repair requests.

Normal Working Hours

Callback/ OT and Reimbursable

P1

Administrative Fee ¿ Percentage

Reimbursable Repair Rate - After

Repair requests.

P1

Administrative Fee - Percentage

Reimbursable Repair Rate -

Callback/ OT and Reimbursable

HR

3010 10

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Additional Service, Emergency subcontractor costs under

PoP: 04/22/2021 - 04/21/2022

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PoP: 04/22/2021 - 04/21/2022

PoP: 04/22/2021 - 04/21/2022 repair services

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OF

ITEM NO., FORM OR

STOCK NUMBER DESCRIPTION OF ARTICLES OR SERVICES QUAN-

TITY

UNIT

OF

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PoP: 04/22/2022 - 04/21/2023

124004

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LS

PoP: 04/22/2022 - 04/21/2023

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Relating to Implementation and

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at McCormack Building

Maintenance Services

Transition Activities

Administrative Fee - Percentage

Maintenance & Repair Services

MO

MO

Callback/ OT and Reimbursable

3013 1

Life Safety Equipment & Systems

MO

OPTION 4 - Mechanical

OPTION 4 - Mechanical

MO

Additional Service, Emergency

P1

4002 OPTION 4 - Fire Protection &

PoP: 04/22/2021 - 04/21/2022

OPTION 4 - Fire Protection & subcontractor costs under

OF

ITEM NO., FORM OR

STOCK NUMBER DESCRIPTION OF ARTICLES OR SERVICES QUAN-

TITY

UNIT

OF

ISSUE

UNIT

PRICE

AMOUNT

PoP: 04/22/2022 - 04/21/2023

PoP: 04/22/2022 - 04/21/2023

PoP: 04/22/2022 - 04/21/2023 repair services repair services

Services at McCormack Building

Services

HR

at Williams Building

Per hour rate for providing

Per hour rate for providing

Equipment & Systems Maintenance

Maintenance Services

HR

Fire Protection & Life Safety

P1

Equipment & Systems Maintenance

Maintenance and Repair Services

Normal Working Hours.

Normal Working Hours

Fire Protection & Life Safety

Life Safety Equipment & Systems

Reimbursable Repair Rate - After

OPTION 4 - Solar Roof

Reimbursable Repair Rate -

Emergency Callback/Overtime Rate

104010

HR

4006 Additional Services Rate

HR

PoP: 04/22/2022 - 04/21/2023

PoP: 04/22/2022 - 04/21/2023

PoP: 04/22/2022 - 04/21/2023

OF

ITEM NO., FORM OR

STOCK NUMBER DESCRIPTION OF ARTICLES OR SERVICES QUAN-

TITY

UNIT

OF

ISSUE

UNIT

PRICE

AMOUNT

PoP: 04/22/2022 - 04/21/2023 subcontractor costs under from $0k - $5k

PoP: 04/22/2022 - 04/21/2023 subcontractor costs under equipment, and approved equipment, and approved

P1 from $5k - $25k

P1

Administrative Fee for requests of $25k and up equipment, and approved

Administrative Fee for requests markup applies to all materials, Repair requests.

markup applies to all materials, Repair requests.

Administrative Fee for requests markup applies to all materials, Administrative Fee - Percentage

Administrative Fee - Percentage

Repair requests.

Callback/ OT and Reimbursable

4011 7

Administrative Fee - Percentage

Callback/ OT and Reimbursable

Transition Activities

Callback/ OT and Reimbursable

LS

Additional Service, Emergency

Additional Service, Emergency

PoP: 04/22/2022 - 04/21/2023

Additional Service, Emergency subcontractor costs under

OF

ITEM NO., FORM OR

STOCK NUMBER DESCRIPTION OF ARTICLES OR SERVICES QUAN-

TITY

UNIT

OF

ISSUE

UNIT

PRICE

AMOUNT

MO

Fire Protection & Life Safety

Additional Services Rate

PoP: 04/22/2022 - 04/21/2023

PoP: 04/22/2022 - 04/21/2023

05006

5002 6 __________

PoP: 04/22/2022 - 04/21/2023

PoP: 04/22/2022 - 04/21/2023

PoP: 04/22/2022 - 04/21/2023

Startup of GSA¿s National CMMS at McCormack Bldg.

at Williams Building at Williams Building

PoP: 04/22/2022 - 04/21/2023 at McCormack Bldg.

Services

Relating to Implementation and

MO

at Williams Building

Services

Services

Services

Equipment & Systems Maintenance

Repair Services

Mechanical Maintenance & Repair

Mechanical Maintenance & Repair __________

Equipment & Systems Maintenance

HR

Equipment & Systems Maintenance

MO

Fire Protection & Life Safety

Fire Protection & Life Safety

Solar Roof Maintenance and

OF

ITEM NO., FORM OR

STOCK NUMBER DESCRIPTION OF ARTICLES OR SERVICES QUAN-

TITY

UNIT

OF

ISSUE

UNIT

PRICE

AMOUNT

Additional Service, Emergency

75011

PoP: 04/22/2022 - 04/21/2023

PoP: 04/22/2022 - 04/21/2023

0 __________

PoP: 04/22/2022 - 04/21/2023

PoP: 04/22/2022 - 04/21/2023 subcontractor costs under repair services

PoP: 04/22/2022 - 04/21/2023

HR

Per hour rate for providing repair services

Services from $0k - $5k equipment, and approved

Per hour rate for providing

Services

HR

Administrative Fee for requests

P1

P1

Equipment & Systems Maintenance markup applies to all materials, Normal Working Hours.

markup applies to all materials, Repair requests.

Reimbursable Repair Rate - After

Fire Protection & Life Safety

Normal Working Hours

Administrative Fee - Percentage

Reimbursable Repair Rate -

Administrative Fee - Percentage

Callback/ OT and Reimbursable

HR

Emergency Callback/Overtime Rate

OF

ITEM NO., FORM OR

STOCK NUMBER DESCRIPTION OF ARTICLES OR SERVICES QUAN-

TITY

UNIT

OF

ISSUE

UNIT

PRICE

AMOUNT

5013 Transition Activities

Callback/ OT and Reimbursable

Additional Service, Emergency

Additional Service, Emergency

5012 4 __________

PoP: 04/22/2022 - 04/21/2023

PoP: 04/22/2022 - 04/21/2023 subcontractor costs under of $25k and up subcontractor costs under from $5k - $25k

PoP: 04/22/2022 - 04/21/2023 equipment, and approved equipment, and approved

P1

Administrative Fee for requests

Startup of GSA¿s National CMMS

Administrative Fee for requests Repair requests.

Repair requests.

markup applies to all materials, Relating to Implementation and

LS

Administrative Fee - Percentage

Callback/ OT and Reimbursable

B. SERVICES, ORDERING AND PRICES

B.1 DESCRIPTION OF SERVICES

RECURRING SERVICES

ITEM

NO. *

SCHEDULE

OF

SERVICES

QUANTITY UNIT UNIT PRICE TOTAL AMOUNT

BASE OPT 1 OPT 2 OPT 3 OPT 4 6 mo.

Extend BASE OPT 1 OPT 2 OPT 3 OPT 4 6 mo.

Extend 1 Mechanical

Maintenanc e & Repair Services at Williams Coast Guard Building

12 Mo.

2 Fire Protection & Life Safety Equipment & Systems Maintenanc e Services at Williams Coast Guard Building

12 Mo.

3 Mechanical 12 Mo.

Maintenanc e & Repair Services at McCormac k Bldg.

4 Fire Protection & Life Safety Equipment & Systems Maintenanc e Services McCormac k Bldg.

12 Mo.

ADDITIONAL SERVICES**

ITEM

NO. *

SCHEDULE OF

SERVICES

QUANTITY UNIT UNIT PRICE TOTAL AMOUNT

BASE OPT 1 OPT 2 OPT 3 OPT 4 6 mo.

Extend BASE OPT 1 OPT 2 OPT 3 OPT 4 6 mo.

Extend 0005 Solar Roof

Maintenance and Repair Services at Williams Coast Guard Building

12 Mo.

0006 Additional Services Rate – Fire Protection & Life Safety

15 Hour

Equipment & Systems Maintenance Services

0007 Emergency Callback/Overti me Rate – Fire Protection & Life Safety Equipment & Systems Maintenance Services

25 Hour

0008 Reimbursable Repair Rate – Normal Working Hours. Per hour rate for providing repair services

10 Hour

0009 Reimbursable Repair Rate – After Normal Working Hours.

Per hour rate for providing repair services

10 Hour

Administrative Fee – Percentage markup applies to all materials, equipment, and approved subcontractor costs under Additional Service, Emergency Callback/ OT and Reimbursable Repair requests.***

0010 Administrative Fee for requests from $0k – $5k.

$2,500 %

0011 Administrative Fee for requests from $5k – 25k.

$20,000 %

0012 Administrative Fee for requests of $25k and up.

$50,000 %

0013 Transition Activities Relating to Implementation and Startup of GSA’s National

CMMS

1 LS

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

INTRODUCTION

This is a Performance Based Service Contract and the success of the Contract depends on the satisfaction of the requirements, but also the satisfaction of our shared customer. Rather than a mere list of activities, this is a written expression of the GSA’s expectation of the service to be performed by the Contractor. A higher level of effective communication between the Government and Contractor is essential for partnering and for the performance based service contract to succeed. The success of this Contract is shared between the Government and the Contractor.

More emphasis is placed on the Contractor’s self-management of quality, not the usual external inspection by Government Inspectors, although that is a part of this Contract as well. All parties should act proactively to reduce service cost, therein providing an incentive for the Contractor.

The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following the Guiding Principles for Sustainable Existing Buildings:

Employ Integrated Assessment, Operation and Management Principles\ In conjunction with the Contract Officer (CO) or designee establish operational performance goals for energy, water, material use and recycling, and indoor environmental quality, and ensure incorporation of these goals throughout the life of this Contract.

Ensure that operating decisions are carried out with regard to sustainable operations.

Meet ASHRAE standards as noted throughout the SOW for thermal comfort and indoor air quality.

Use low emitting materials Volatile organic compounds (VOC) or other for maintenance. In particular, use products that have low pollutant emissions, adhesives, sealants, and solvents.

Use products meeting or exceeding EPA’s recycled content recommendations for building maintenance. For other products such as ceiling tiles, use materials with recycled content. For more information, see EPA’s Comprehensive Procurement Guideline website.

Use materials with the highest content level per USDA’s bio-based content recommendations for maintenance of or use in the building.

Use environmentally sustainable products that have a lesser or reduced effect on human health and the environment. See the Green Products Compilation.

Provide salvage, reuse and recycling services for waste generated from building operations, maintenance, and repair and discarded equipment.

Eliminate the use of ozone depleting compounds where alternative environmentally sustainable products are available consistent with the Clean Air Act.

Optimize Energy Performance – GSA is in the process of optimizing energy performance through advance metering and monthly reporting. Operate all equipment to optimize efficiency to reduce energy use and otherwise seek operating costs reductions wherever possible.

Protect and Conserve Water where possible inside and outside. Metering systems may be already installed or will be installed in government buildings to aid in reducing consumption. Where available, use EPA’s Water Sense-labeled products or other water conserving products.

Be aware that the building(s) and management involved with this Contract may be in the process of establishing new initiatives, instituting plans, and operational procedures to meet energy efficiency goals either through receiving an ENERGY STAR rating, Smart Building/ GSA link technology, or comparable programs. The Contractor will play an integral part of obtaining these goals and should be aware of the programs and processes.

The purpose of partnering is to adopt procedures wherein the Scope of Work where the Contractor and Government can work together in achieving Contract objectives. Partnering involves the development of a cooperative management team that seeks to identify common goals and objectives.

This is a fixed-price Contract and while working with the Government in obtaining goals the Contractor is motivated to find improved methods of performance in order to increase its profits. Results of an effective partnership should reflect a “mutual win” situation.

C.1. SCOPE OF WORK

As indicated in the introduction, this is a Performance Based Service Contract and the success of the Contract depends on the satisfaction of the requirements, but also the satisfaction of our shared customer.

GSA seeks to establish a Partnering relationship with the Contractor to accomplish its program objectives in this Contract. The objective of the Partnering process is to provide effective problem-finding/problem-solving management team composed of personnel from both parties, thus creating a single culture with one set of goals and objectives. Partnering also requires the recognition that risks must be shared by both parties and that maintaining a healthy partnership is everyone's responsibility. The approach requires utilizing a facilities engineering and systems thinking approach to provide solutions from a global perspective. The outcome of this initiative is for GSA to leverage Contractor technical, managerial, and decision making expertise to assist GSA in accomplishing its goals and objectives.

Support from top management is essential with commitment to the concept and process. The partnering concept commences in the acquisition process by including key performance indicators as evaluation factors for award. The Contractor and GSA will select team members to participate in partnering activities including but not limited to brainstorming, planning, execution, monitoring, feedback, and refinement of strategies to achieve mutual goals. All Contractor resources including but not limited to subcontractors and vendors from various levels of the organization are encouraged to participate. The Partnering team should be balanced and of a size that will maximize efficiency. GSA and the Contractor will meet at the direction of the Contracting Officer (CO) or designee to evaluate the objective, potential course of action, risks, and expected outcomes associated with this Contract. The Partnering team is expected to implement all courses of action agreed upon. The nature of the action and the predefined terms of this contract will govern if additional reimbursement to the Contractor is warranted. Jointly, GSA and the Contractor are expected to monitor and evaluate the success of achieving the objective and make necessary adjustments over the long term. The Partnering team will assess the impacts of all actions and decisions agreed upon and incorporate this information into future standard operating procedures. Teamwork, trust, and open communication are critical to success of this program.

In addition to partnering with GSA, it is also expected that the Contract partner with other building services contractors and any construction contractors involved in work at the site where services are to be performance. The intent of this partnering is to provide a complete facilities management service that is seamless and smooth to all tenants and GSA.

Coordination and partnering with external stakeholders is also required for Public Realm initiatives, and these specific aspects are outlined in the General Additional Miscellaneous Services Requirements attachment.

In performance of all the requirements of this contract, the Contractor, through innovation, technology, or other means, shall perform maintenance and operations of these facilities in accordance with the Guiding Principles for Sustainable Existing Buildings.

C.1.1 GENERAL

The Contractor shall provide management, supervision, labor, materials, equipment, and supplies and is responsible for the efficient, effective, economical, and satisfactory operation, scheduled and unscheduled maintenance, and repair of equipment and systems located within the property line of the Captain John F. Williams Coast Guard Building (MA0011ZZ) & John W. McCormack Building (MA0013ZZ) building(s), to include the following:

a. Electrical systems and equipment.

b. Mechanical, plumbing, (where systems are connected to the GSA network, the Contractor’s employees will need to obtain a GSA ENT account to access systems) and heating, ventilation, exhaust systems and air conditioning (HVAC) systems and equipment.

c. Fire protection and life safety systems and equipment.

d. All Building Monitor and Controls system are within the scope of this contract. These BMC systems may include Building Automation Systems (BAS), Digital Lighting Systems and Public Address Systems, Energy Management Systems or other building controls systems. BMC systems will be connected to the GSA Network and access to these systems will require GSA ENT network credentials (see section C.35.4.1.1 for details).

e. Contractor will be responsible for hardware and software for listed systems excluding computerized operating systems (For example Windows Server 2008, Linux, etc.). Software maintenance must include security patching and minor revision updates as recommended by system installer. A minor revision is an incremental patch or update to the existing software or firmware version with low risk to existing interoperability.

f. Architectural and structural systems, fixtures, and equipment within the site (to the property line).

g. Work Request / Work Order desk operations as identified in Section C.8.4 to include record keeping using the National Computerized

h. Maintenance Management System (NCMMS) or by other means as well as other administrative functions.

i. Maintenance of landscape irrigation systems.

j. Mechanical equipment for window washing (wall glider, tracks, davits, pedestals and associated equipment).

k. Locks, keycard systems, vehicle barrier systems and static and dynamic bollard systems.

l. Dock levelers and roll-up and sliding garage doors.

m. Storm drainage systems - reduce storm water pollution by minimizing discharges and runoff to the storm sewer system and environment.

n. The Contractor shall complete roofing system investigations and repairs.

o. The Contractor shall maintain and repair U.S. flag pole, lighting and pulley system.

p. The Contractor shall maintain kitchen/concessions area drains if applicable.

q. The Contractor shall maintain conveying equipment, parking control equipment, and loading dock equipment.

r. The Contractor shall update software/firmware to latest revision and update software licenses for BAS

s. The Contractor shall provide the CO or their designee copies of all subcontracts to ensure subcontractors are qualified for performing the works

C.1.2 The Contractor Shall:

a. Be responsible to make the management and operational decisions to meet the quality standards required under this contract.

b. Use innovation, technology and other means and methods to develop and perform the most efficient services for the building.

c. Implement an effective Quality Control Plan (QCP).

d. Implement an effective service call system, as specified under the Special Requirements section of this contract that results in prompt, professional, and courteous resolution of tenant concerns.

e. Keep the Contracting Officer (CO) or designee informed of current status of the work being performed, provide work schedules, provide a major equipment and critical system break down or impairment form, and provide other pertinent information needed by the CO or designee.

f. Reduce the environmental impacts of work performed under this contract by using, to the maximum extent, environmentally sound practices, processes, and products.

g. Provide training to their employees that will stress stewardship in maintenance practices i.e., the proper use, disposal, recycling of chemicals, dispensing equipment and packaging. Provide documentation that their employees are completing training in the core competences and participating in continual educational training according to the Federal Building Personnel Training Act. Ensure that their employees are properly licensed and/or certified to operate necessary building systems or equipment for which licensed and/or certified personnel are required by federal, state or local law, codes or ordinances (H.15. Personnel Qualifications).

Federal Requirements: The Contractor shall comply with all applicable Federal, state and local laws, regulations and codes, including any supplements or revisions. The Contractor shall obtain all applicable licenses training, and permits. If a change in law or regulation requires the Contractor to implement an action that will result in an increase or decrease in Contract price, the Contractor shall implement the required action and within 30 calendar days submit to the CO or their designee a price proposal for such change. If the CO or their designee determines an equitable adjustment is substantiated a modification to the Contract will be issued.

C.1.3 Excluded from this scope are:

a. Security systems (does not include mechanical components of the door, closers, keepers, hinges, etc.)

b. Telecommunication systems. All Government Furnished Equipment (including GSA switches, Routers, Workstations and peripherals)

c. Equipment owned and operated by tenant agencies.

d. Furnishings (not installed as fixtures).

e. Paper, soap, and hand-sanitizer dispensing equipment in restrooms.

f. Kitchen appliances and equipment (but ductwork above the ceiling, grease traps with associated piping, and any fire suppression or fire alarm equipment are included in the scope).

g. Equipment owned by servicing public utilities.

h. Upgrade of software and software licenses for NCMMS.

i. Contractor shall exclude any major revision upgrade of software (minor revision, security patching and firmware patching shall be included as system maintenance.

j. Fitness center equipment.

k. Lawn sprinklers.

Additional services as needed by various agencies.

C.2 DEFINITIONS

C.2.1 Acceptance “Acceptance” means an authorized representative of the Government has inspected and agreed that the work meets all requirements of this contract, to include documentation requirements.

C.2.2 Acts of God These are unanticipated grave natural disasters or other natural phenomenon of an exceptional, inevitable, and irresistible character; the effects of which could not have been prevented or avoided by the exercise of due care or foresight.

C.2.3 Additional Services

“Additional services” are services that the Contractor will provide at an additional cost to the Government, to include all labor, supervision, supplies and materials specifically identified as being outside the provisions of the basic services and included in the offeror’s overall pricing. The CO or their designee will issue a separate delivery order before work may proceed.

C.2.4 Advanced Meters

Advanced meters are those that have the capability to measure and record interval data (at least hourly for electricity), and communicate the data to a remote location in a format that can be easily integrated into an advanced metering system.

C.2.5 Advanced Metering Systems

A system that collects time-differentiated energy usage data from advanced meters via a network system on either an on-request or defined schedule basis. The system is capable of providing usage information on at least a daily basis and can support desired features and functionality related to energy use management, procurement, and operations, U.S. Department of Energy, EERE: Guidance for Electric Metering in Federal Buildings, (February 3, 2006).

C.2.6 Approval “Approval” means the Government has reviewed submittals, deliverables, and administrative documents (e.g., insurance certificates, installation schedules, planned utility interruptions, etc.) and has determined the documents conform to contract requirements.

C.2.7 Architectural and Structural

“Architectural and structural” systems include all building structure, envelope, building improvements and finishes, and site improvements (e.g., paving, walkways, asphalt, etc.) to the property line.

C.2.8 Basic Services The Basic Services of the contract consist of the recurring contract requirements for which the Contractor is paid as a base price, i.e., the requirements established by the contract statement of work and related general and administrative requirements that do not contain provisions for separate reimbursement. Indefinite Quantity requirements (Additional Services and Reimbursable Repairs) are requirements outside of Basic Services, for which payment is made on a case-by-case basis.

C.2.9 Building Automation System (BAS) The “building automation system” is a system controlling and monitoring building HVAC, and possibly other systems, to include all device, field, and global controllers, instrumentation, networking infrastructure, computers and peripherals, software, programming, database files, and licenses. A System Integrator is the "BAS support vendor," or "BAS Dealer/Distributor," or a brand software company such as ,"JCI," "Siemens," "Honeywell," or a branch or independent BAS vendor.

C.2.10 GSAlink GSAlink - strategic platform to leverage automated building analytics technology to measure and substantially lower operational expenses in the existing owned building portfolio through ongoing commissioning. GSAlink is a hardware and software solution to capture real-time building systems point data, apply rules-based analytics software to the data, and spot trends and deficiencies while reporting actionable events to building operators, O&M contractors, and GSA Service Center property managers. This platform is provided to the O&M to help meet their contractual requirements to the GSA of running the building in the most efficient and energy savings way possible.

C.2.11 Building Operating Plan The “building operating plan” is a mandatory plan that the Contractor prepares for Government approval that describes the Contractor’s program for operating and maintaining the building, to include both normal circumstances and contingencies.

C.2.12 Commissioning

A practice used to optimize and verify performance of fundamental building systems.

C.2.13 Ongoing Commissioning

The practice of optimizing system performance by continuing to fine-tune equipment so will result in actively preventing problems for the lifetime of the building. GSA’s Ongoing Commissioning efforts will focus on maintaining the facility in the optimized state resulting from TBC and Re/Retro Commissioning efforts. GSA will achieve this through its relationship with its service providers (Operations and Maintenance/Custodial/Repair and Alterations/IT/Utilities) and the use of technology (networked systems/Advanced Meters/Smart Buildings/GSALink).

C.2.14 National Computerized Maintenance Management System (NCMMS) A “computerized maintenance management system” is a database and application software package that automates the O&M and repairs record keeping requirements. GSA’s National Computerized Maintenance System (NCMMS) is designed to enhance efficiency and effectiveness of maintenance activities. Typical features include planning, scheduling and monitoring of work orders and maintenance needs.

The National NCMMS (N-NCMMS) is a central repository (Database) for all maintainable GSA Assets. The N-NCMMS provides a mandatory, Agency-Wide means and method for processing and reporting all maintenance work done for GSA regardless of Region or Contractor.

C.2.15 Consumable Parts

“Consumable parts” or components are parts or components that customarily require regular replacement rather than repair in a maintenance program and shall be disposed of properly. Examples include, but are not limited to: oil, grease, belts, filters, ballasts, lamps, etc.

The Contractor is responsible for any consumables (including fuel) used during day-to-day operation of a generator, i.e., exercising the generator, testing, etc. Operation of a generator for an extended period (more than 4 hours per event) or due to a power loss would be treated as a reimbursable expense. If the operation of the generator is caused by Contractor negligence, the Contractor shall be liable for the full cost of refueling, any other provisions notwithstanding. The contractor shall not allow the fuel level to drop below 75%. The contractor shall provide fuel up to $900.00 per contract year. The contractor shall maintain a running log containing the amount of fuel used with associated costs and have available to the CO or designee upon request. GSA will pay for all fuel after the $900.00 limit is reached each year the contract is in effect.

C.2.16 Contracting Officer (CO)

Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. However, the CO may delegate certain other responsibilities to authorized Government representatives.

C.2.17 Contracting Officer’s Representative (COR) or Designee

Contracting Officer's Representatives (COR) or their designee shall be appointed by letter from the CO. CORs or designees will be the primary Government representatives for the administration of Contract, shall have proper training and experience in inspecting contracts, but will not have the authority to modify the contract.

C.2.18 Contractor “Contractor” as used in this document refers to the company or firm awarded this contract.

C.2.19 Contractor’s Other Than Normal Working/Duty Hours Hours other than those identified as Normal Working Hours.

C.2.20 Controls and Control System A “control system” is any pneumatic or low-voltage control, communication and monitoring system, including but not limited to stand alone devices, field and global controllers; instrumentation; networking infrastructure; computers and peripherals; software; programming; database files; and licenses. Examples are the BAS, Advance Metering System (AMS), and lighting control systems.