Pre-Proposal_Agenda-McCormack_Williams_Mechnical_02-28-18.pdf
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- 47PB0018R0005
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U.S. General Services Administration Public Buildings Service New England Region
Thomas P. O’Neill Federal Building 10 Causeway Street, Room 1100 Boston, MA 02222 www.gsa.gov
Pre-proposal Conference Site Visit Agenda
Solicitation for
COMBINED MECHANICAL O&M SERVICES, CAPTAIN JOHN F. WILLIAMS COAST
GUARD BUILDING AND JOHN W. MCCORMACK BUILDING, BOSTON, MA
Wednesday, February 28, 2018 10:00 AM, Local Time AT McCormack Building, 3rd Floor, Suite 320, BLDG MANAGERS OFFICE (Please e-mail david.mark@gsa.gov with questions)
1. Greetings and Introductions
The purpose of this meeting is to gain a better understanding of each requirement of the solicitation. A copy of these meeting minutes will be issued along with any forthcoming amendment(s)
2. Record Attendance
A Sign-in sheet is being passed around. Please check your name if it is on the sheet. If not, please fill out the required information.
3. Ground Rules
Attendees are advised that any discussions held today do not change the written Solicitation.
The questions and answers are provided for information purposes only and do not authorize changes to the solicitation. Only changes made by the issuance of a written amendment are to be considered in preparing your proposals. In the event the discussion or questions raised during the pre-proposal conference indicate a need to modify the Solicitation, an amendment will be issued in writing; any such amendment to the solicitation must be acknowledged in the same manner and under the same conditions as all other written amendments.
4. Program Background
This solicitation and any related documents have been posted on the FedBizOpps website.
Paper copies will not be issued. All future documents regarding this solicitation will also be posted on this website. The website provides vendors access to agency business opportunities and allows them to register to receive e-mail notification of opportunities in their area of interest.
The Internet address is: http://www.fbo.gov.
5. Contract
a. NAICS Code 238220. Total Small Businesses Set-Aside. Size Standard-$15 Million
b. Single Award
c. Term: 1 base year plus 4 option years http://www.gsa.gov/ mailto:david.mark@gsa.gov http://www.fbo.gov/
10 Causeway Street, Room 1100 Boston, MA 02222 www.gsa.gov
d. Contract Clauses, Terms & Conditions.
This is a commercial item RFP, includes the following clauses:
-FAR Clause 52.212-4 Contract Terms and Conditions-Commercial items included by reference and all terms and conditions apply.
-FAR Clause 52.219-14, Limitation on Subcontracting - Para. (c)(1) States: “Services (except construction). At least 50% of the cost of contract performance incurred for personnel shall be expended for employees of the concern.”
-FAR 52-222-43, Fair Labor Standards Act and Service Contract Act-Price Adjustment (Multiple Year and Option Contracts). Be advised that you must submit a copy of your original bid sheets with your request for each price adjustment. The clause also states, the C.O. has the right to examine any directly pertinent records of the Contractor until expiration of 3 years after final payment under the contract. Therefore, original bid sheets must be kept on file.
-Review Repairs (C.40): Repairs costing under $2,000 for parts/materials/specialized subcontractors are non-reimbursable. Reimbursable Repairs are not reimbursed for the initial $2,000 for parts/materials/specialized subcontractors.
-Review information that details the Security Requirements (Section H.1).
6. Method of Award
a. Best value
b. Price and non-price factors
c. Proposal Format – Proposals may be rejected for failure to follow the format described in the solicitation.
d. Price Proposal
-There are five (5) recurring service contract line items(one for mechanical service at each building, one for fire protection/life safety maintenance service at each building, and one for solar roof maintenance at the Williams Building).
-Minor reimbursable repairs are established at an hourly rate.
-Emergency Services and callbacks are established at an hourly rate.
-Make sure a price is provided for every line item, including the CMMS option and all service option periods.
-The total evaluated price of the offer will be the combined total of the Base Contract, plus all Option years (including the six month extension).
-For proposal purposes:
Estimated Annual Additional Services-Fire/Life Safety: 15 Estimated Emergency/Callback Hours: 25 Estimated Repair Hours/normal working hours: 10 Estimated Repair Hours/OT hours: 10
10 Causeway Street, Room 1100 Boston, MA 02222 www.gsa.gov
Administrative Fees should have amounts of $2,500, $20,000 and $50,000 respectively for the quantities and the unit of issue should be %. Unit Price should be amount times %. For example if 10% is proposed for small repairs, amount will be 1.10 x $2,500 = $2,750.
e. Technical Proposal: If teaming make sure that past performance is either for entire team or for each team member. If no past performance date is available, state that in your proposal and you will not be penalized.
f. Amendments Several changes are already known to be necessary:
-CLINs 6 thru 12 must have the quantities and Unit Prices corrected as indicated above.
-CLIN 13 may be eliminated.
-The Insurance requirements must be included.
-Section C.5. Startup Phase/Transition Phase was inadvertently written as if the buildings were brand new. The SOW will be revised to call for a 30 day transition period during the first month of the contract during which time the new Contractor will accomplish the following:
-Develop a new, updated building operating plan (See Section C.2.11 of the SOW).
-Inspect the condition of all equipment and systems for which the Contractor will assume responsibility (See Section C.4.1 of the SOW).
-Based on the inspection and a review of work order history and equipment inventory information, develop the initial deficiency list report (See Section C.4.2 of the SOW).
7. Proposal Instructions
Each offeror assumes full responsibility for ensuring that its proposal meets the requirements of the Solicitation as described in Section L.
8. Due Date for Proposals
The due date for receipt of proposals is March 19, 2018 at 2:00 PM, Local Time. Each offeror assumes full responsibility for ensuring that its proposal is received on or before the specified date and time.
9. Next Steps
QUESTIONS DUE DATE: March 6, 2018 (but submit them as you have them before then) Questions must be submitted in writing via email to david.mark@gsa.gov and john.sarnoski@gsa.gov by 5:00 PM EST on the due date. Any questions received after that date will not be answered. Answers to the questions will be posted to www.fbo.gov via amendment on or about 5:00 PM EST on March 12, 2018.
mailto:david.mark@gsa.gov mailto:john.sarnoski@gsa.gov http://www.fbo.gov/
10 Causeway Street, Room 1100 Boston, MA 02222 www.gsa.gov
10. Tips for Preparing a Response to the Solicitation
a. Read the entire solicitation package and any amendments.
b. Do not hesitate to ask questions in writing.
c. Ensure your proposal contains all items requested in the solicitation.
d. Never assume we know about your company or your performance.
11. Q&A
12. Closing
13. Site Visits:
A. McCormack Site Visit: 10:30-12:00 followed by lunch on your own.
B. Williams Site Visit: Meet in Williams Lobby at 1:00 PM.
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