SF30-A0002_Signed.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

1PQB

David W. Mark, Contract Specialist

Solicitation # 47PB0018R0005" is amended as follows:

1. The due date for proposals is changed from 2:00 PM EST on March 19, 2018 to 2:00 PM EST on March 20, 2018.

2. The Davis-Bacon Wage Determination is updated to Gen. Dec. No: MA180001 03/09/2018 (attached).

3. The Scope of Work is revised as presented in the attached list of changes.

4. Offerors' questions are answered as presented in the attached Q&A.

5. All other Solicitation terms and conditions remain unchanged.

6. Offerors are reminded that they must acknowledge receipt of this amendment by one of the methods outlined in Block 11.

1PQB

Acquisition Management Division (1PQ) Contract Operations Branch (1PQB) GSA/PBS10 CAUSEWAY ST., RM 1100

BOSTON, MA 02222-1077 USA

EQ1PSMB-18-0072

47PB0018R0005

1 21

03/09/2018

02/16/2018

DAVID MARK Digitally signed by DAVID MARK Date: 2018.03.09 11:02:00 -05'00'

3/9/2018

AMENDMENT 0002 List of Changes

Solicitation No. 47PB0018R0005

1) The due date for proposals is changed from 2:00 PM EST on March 19, 2018 to 2:00 PM EST on March 20, 2018.

2) The maximum dollar value per repair/alteration task order is increased from $25,000 to $100,000 in Sections C.2.59 and C..40.3 and EXHIBIT 19 Paragraph 1.

3) Section C.40.2, 1st paragraph, is revised to read: “A non-reimbursable repair is a repair requiring under $2,000.00 in cost for repair parts and materials (not including labor other than approved subcontracting costs). The cost of consumable parts and materials shall not be calculated as part of the Contractor’s repair parts and material costs. Non-reimbursable repairs are entirely the Contractor’s responsibility with no reimbursement from the Government. Non-reimbursable repairs that are below the non-reimbursable repair threshold are not applied against the annual repair threshold ceiling.”

4) The dollar threshold for requiring three bids under Section H.18.8 is increased from $3,000 to $10,000.

5) Section C.1.1.j: Mechanical equipment for window washing (wall glider, tracks, davits, pedestals and associated equipment), is excluded from the scope of work and moved to Section C.1.3.l.

6) Section C.1.1 i: Maintenance of landscape irrigation systems, is excluded from the scope of work and moved to Section C.1.3. k. Lawn sprinklers/maintenance of landscape irrigation systems.

7) EXHIBIT 19 Paragraph 5 for Williams/Paragraph 3 for McCormack revised to read:

“Percent (%) based upon the total Government estimated price for all work for both buildings within the Unit Price Agreement . Price proposal evaluation will include the price difference between the Government’s estimate for the total price of all items and the Contractor’s price when multiplied by percentage proposed.”

8) Added Exhibit 21 to Section J: Personal Mobile Device List

9) Added Exhibit 22 to Section J: NCMMS Work Order History.

10) Added Exhibit 23 to Section J: Governing CBA

11) Section L.1. Management Plan, 1st paragraph, is revised to read: “The Management Plan shall be limited to no more than twenty-five (25) typewritten pages, excluding the preventative maintenance schedule, resumes and brochures, and shall address all critical elements of the solicitation. The Management Plan shall include at a minimum:”

QUESTIONS ON COMBINED MECHANICAL O&M RFP, MCCORMACK AND

WILLIAMS BUILDING

1. What is the age of the oldest systems and equipment at McCormack and Williams buildings (i.e. cooling towers, sprinklers, fire alarm devices)?

ANSWER: All of the equipment at the McCormack was installed in 2009 with the exception of the Trane Chiller which is about 20 years old. Williams building equipment has been upgraded in various areas. Last major update to the facility was in the 1980s. Throughout the years ALL major items have been updated. Most recent was the Sprinkler systems.

2. WILLIAMS BLDG: During the tour, we saw a significant renovation project, currently under construction, that aims to resolve the water flooding issue at the lower level of Williams Building. What is the timeline for the completion of this project? Does the project include installation of any kind of equipment that will help the prevention of flooding? If so, could you provide information related to this equipment? If applicable, who will be responsible for the maintenance of this equipment? In the event the Contractor is responsible for it, should the cost of maintenance be included in the current price proposal and scope of work? Will the facilities be cleaned of all construction debris and dust from electrical components and switchgear or will the O&M contractor be responsible for that after construction is completed

ANSWER: The Construction contract should be completed in 2019 and will include the addition of three (3) new sump pumps, manufacturer unknown at this time. It is anticipated that the new sump pumps will be added to the O&M Contract in 2020 through a contract modification. Until that time the O&M Contractor will not be responsible for these pumps and they should not be included in your proposal. CCI (SeaWall contractor) will be responsible for clean-up.

3. WILLIAMS BLDG: During the site visit we were told that on Tuesday Feb. 27th there was two [2] feet of sea water in the basement of the Williams Building. Were any of the systems or equipment in the basement of the Williams Building compromised? Were any of the systems or equipment shut down because of the flooded sea water in the basement? Will the Government hold the Contractor harmless for any repairs or replacement of systems or equipment in the Williams basement due to sea water flooding?

ANSWER: There was no additional damage to systems/equipment in the basement as a result of that storm. Contractor shall take extreme caution and ensure water is draining from basement area. We closely monitor the FBI transformer (sits on a 6” pad) but they were not any shutdowns. As indicated in Section C.40.9, the contractor will not be responsible under the recurring services CLINs for damage caused by seawater flooding.

4. Because of the water in the basement of the Williams Building that we encountered on the site visit, and because of the severe weather in the Boston area last week, was there any significant damage to either building that would affect this contract or that the Contractor should be aware of?

ANSWER: There was no damage as a result of the severe weather that week.

5. Given the fact that the age of both buildings is over 85 years old (McCormack 1933 – Williams 1906), much of the building equipment is approaching the end of its useful life.

Does GSA have a plan to replace some of the equipment? Does GSA have a plan for the aging building envelope (brick facade, windows and mullions, roof and flashing, asphalt). If yes, is there a budget for this work? And finally, should that Capital Improvement be considered in the proposal?

ANSWER: This contract is for maintenance of the current equipment. GSA will partner with the contractor and management for smooth operations and determining future major projects that are vital to ensure the buildings’ operation. Capital Improvements should NOT be considered in your proposals.

6. Are elevators, escalators, and dumb waiters included or excluded in the Scope of Work? If included, what is the age of the elevators on both buildings? What are the existing expiration dates on elevators and lift permits? Is state elevator testing with the fire alarm elevator recall function included in this scope of work? If so, how many elevators in each building?

ANSWER: Elevators, escalators, and dumb waiters are not part of this maintenance contract. However, the Williams building has a total of four (4) sump pumps in the elevator pits that are listed in the inventory and are part of this contract. The Contractor will work with GSA and the elevator maintenance contractor to gain access.

7. What is the age of the roof on both buildings and is there any roof warranty in place?

ANSWER: The roof on the Williams is 18 years old and there is a roof replacement project planned for FY 2019 under a separate contract. McCormack is 10 years old and the warranty is not in place.

8. Please confirm that Waste Management and Recycling services are not the Contractor’s responsibility.

ANSWER: These services are not part of the maintenance contract.

9. What parking spaces or parking facilities are provided for the Contractor’s, Subcontractors’, or Vendors’ use at McCormack and Williams?

ANSWER: No parking is provided.

10. Will all periodic PMs, tests, and certifications with frequencies greater than one [1] year be required to be performed in the first year of this contract?

ANSWER: No.

11. When was the last 10-year load test performed for roof davits for each building?

ANSWER: This testing was performed in 2007 for the Williams and in 2013 for the McCormack. However as a result of this amendment the items listed in Section C.1.1.j:

Mechanical equipment for window washing (wall glider, tracks, davits, pedestals and associated equipment), are deleted from the contract scope of work.

12. WILLIAMS BUILDING: 500 Gallon Diesel Fuel Tank for Generators [T-3-1]: Is this fuel tank inground or above ground?

ANSWER: Above Ground

13. WILLIAMS BUILDING: Pryco Day Tank [T-3-2]: Is this fuel tank inground or above ground?

ANSWER: Above Ground

14. WILLIAMS BUILDING: F-25 5-year Hydro-Static Test: When was last 5-year Hydro- Static Test accomplished at Williams for fire extinguishers?

ANSWER: This test is performed annually as needed.

15. MCCORMACK BUILDING: F-39 Kitchen Exhaust Hood: Since the cafeteria equipment is not in use, is the Contractor still responsible for kitchen exhaust hood cleaning?

ANSWER: No, the contractor is not responsible for this equipment.

16. Section C.1.1 General, number “e” and “I” state: “e. Contractor will be responsible for hardware and software for listed systems excluding computerized operating systems (For example Windows Server 2008, Linux, etc.). Software maintenance must include security patching and minor revision updates as recommended by system installer. A minor revision is an incremental patch or update to the existing software or firmware version with low risk to existing interoperability”.

“i. Contractor shall exclude any major revision upgrade of software (minor revision, security patching and firmware patching shall be included as system maintenance.”

How many of these minor revisions, patches, or updates have occurred in the past five [5] years in each building? What where the costs for each minor revision, patch, or revision in each building?

ANSWER: The Contractor is required to update the system quarterly. Costs are not available.

17. Page 34, Optimize Energy Performance paragraph: “The Contractor will play an integral part of obtaining these goals and should be aware of the programs and processes.” What energy performance optimization programs or processes are currently in place in each building?

ANSWER: GSA energy requirements are reviewed periodically and if building systems are affected, the contractor will assist GSA in accomplishing these tasks IE: change temp settings on the BAS.

18. Section C.1.1.General, # j: “Mechanical equipment for window washing (wall glider, tracks, davits, pedestals and associated equipment).” Since we are responsible for the maintenance and repair of the window cleaning equipment, how often is it used? Who is responsible for high rise window cleaning?

ANSWER: This equipment is not the contractor’s responsibility. As a result of this amendment, Section C.1.1.j: Mechanical equipment for window washing (wall glider, tracks, davits, pedestals and associated equipment), is deleted from the contract scope of work.

19. Section C.1.1.General, # r: “The Contractor shall update software/firmware to latest revision and update software licenses for BAS.” What is the version of software in use at Williams? At McCormack? What date was the last update provided for Williams? For McCormack? What was the costs for each update and for which building?

ANSWER: The Contractor is required to update the system quarterly. Additional information is not currently available.

20. Section C.1.2, # g: “The Contractor Shall: Ensure that their employees are properly licensed and/or certified to operate necessary building systems or equipment for which licensed and/or certified personnel are required by federal, state or local law, codes or ordinances (H.15. Personnel Qualifications).” What are specific license requirements for HVAC Technicians, Plumbers, and Electricians for the city of Boston, County of Suffolk, and State of MA?

ANSWER: It is the Contractor’s responsibility to determine what licenses are needed and to obtain as necessary.

21. Section C.1.1: The itemized scope, item i, indicates Landscape Irrigation Systems are within the scope of the contract. However, Section C.1.3 item k specifically excludes lawn sprinklers. Please clarify what items related to irrigation/lawn sprinklers are within the scope of the contract. Paragraph C.1.1 General requires maintenance of landscape irrigation systems, mechanical window washing equipment, key card systems, bollard systems and dock Levelers. None of these assets are listed on the asset inventories. Can the Government provide information on these assets to include type, quantity and OEM?

ANSWER: The Williams Building does not have any irrigation equipment. The McCormack has an irrigation system on the Green roof but it is not used. As a result of this amendment, Section C.1.1 i: Maintenance of landscape irrigation systems, is deleted from the contract scope of work.

22. Section C.2.14 National Computerized Maintenance Management System [NCMMS]: Is the GSA NCMMS fully implemented? How long has the system been in use at these facilities? Has all building equipment been added to the system?

ANSWER: The NCMMS is still in process of being fully implemented. The NCMMS has been in use for tracking service calls and corrective maintenance as both sites since around the end of 2016. All buildings have equipment lists loaded into the NCMMS. The McCormack list is currently going through a final revision prior to running preventive maintenance. The William’s list was up to date as of September 2017.

23. Section C.2.15 Consumable Parts states that the contractor shall provide fuel up to $900.00 per contract year. Is the contractor’s $900 fuel requirement inclusive of both facilities, or is the contractor required to provide $900 worth of generator fuel for each facility?

ANSWER: The $900 is for both Facilities combined.

24. Section C.2.15 Consumable Parts states that Operation of a generator for an extended period (more than 4 hours per event) or due to a power loss would be treated as a reimbursable expense. If the generators run for 4 hours or more due to a power loss, is the Contractor still responsible for the first $900 in fuel costs annually?

ANSWER: Yes

25. Section C.2.47, Key Performance Indicators [KPIs]: “The Contractor must articulate and detail specifics in their proposal of how they will accomplish every requirement and how the Contractor’s effort will support GSA’s mission of protecting and preserving real property assets while enhancing the level of comfort for tenants.” Section C.1. Scope of Word states: “Support from top management is essential with commitment to the concept and process. The partnering concept commences in the acquisition process by including key performance indicators as evaluation factors for award. The Contractor and GSA will select team members to participate in partnering activities including but not limited to brainstorming, planning, execution, monitoring, feedback, and refinement of strategies to achieve mutual goals.” Page 34 seems to imply that the Government and the Contractor will collaborate on determining KPIs after award. Which is correct?

ANSWER: The Contractor is not responsible for developing KPIs but is encouraged and welcome to participate.

26. Section C.2.58 Watch: Is equipment present at Williams or McCormack, or both that require a boiler watch?

ANSWER: No watch is required at the Williams or McCormack.

27. Section C.8.2 Communication Equipment: “Such devices must be on the list of GSA approved devices and are to be processed through GSA’s procedures for remote mobile management. This will allow for mobile access to GSA email, and the NCMMS mobile environment. The process for this and the list of currently approved devices is available upon request.” Please provide the process for this and the list of currently approved devices.

ANSWER: The process and list have been added to Section J as Exhibit 21.

28. Section C.10 Equipment Inventory: “Maintain the same asset identification system currently used for new and replacement equipment unless a national asset identification standard is provided. Some asset identification systems include bar-coding, Radio Frequency identification (RFID), or other equipment tagging.” What asset identification system is currently used at Williams? At McCormack?

ANSWER: The NCMMS System is used and is uploaded manually.

29. Section C.24.1 General: “The contractor is not expected to perform tours on systems or equipment monitored by the BAS, GSALink, Advance Meters, etc.” C.24.3 Tour Frequencies:

Minimum: DAILY: Major HVAC equipment (when in operation), including boilers, chillers, cooling towers, pneumatic control air compressors, and air handler rooms. Fire alarm system control units (e.g. fire alarm system control units shall not have any unwanted trouble conditions). Steam system reducing and regulating stations. Special HVAC for critical functions.”

These two [2] statements, C.24.1 and C.24.3 seem to contradict each other. Daily tours are requested on major HVAC equipment, which are controlled by BAS. Please clarify which systems require tours.

ANSWER: The “Minimum” is required, Monitoring the BAS system is not considered to be touring the building.

30. Section C.39.7 Historic Building Preservation: Are either the McCormack or Williams Buildings historic? If so, how does this impact the SOW and the $2,000 non-reimbursable repair threshold?

ANSWER: There is no impact as a result of this to the SOW or the non-reimbursable repair threshold.

31. Section C.40.2 Non-Reimbursable Repairs: Please provide historical data for both buildings for non-reimbursable repair costs for the past 5 years by: a) Monthly quantities; b) Craft associated with the non-reimbursable repair; and c) Cost of the non-reimbursable repair.

ANSWER: We are estimating the following: 40 hours per year for ASR maintenance and repair, 40 hours per year for fire protection repair, 10 hours per year for emergency call back mechanical work, and 10 hours per year for Emergency call back fire protection work. NCMMS Work Order History for each building has been added to Section J as Exhibit 22. The Work Order History goes back to 9/21/2016 for the Williams Building and 5/11/2016 for the McCormack Building.

32. Section C.40.3 Reimbursable Repairs: Please provide historical data for both buildings for reimbursable repair costs for the past 5 years by: a) Monthly quantities; b) Craft associated with the non-reimbursable repair; and c) Cost of the non-reimbursable repair.

ANSWER: The average annual amount of labor per building for reimbursable repair is 20 hours during normal hours and 20 hours for after hour reimbursable repair work.

33. Section C.41.17.3 Backflow Prevention Devices: When were the last Backflow Preventer tests accomplished for both buildings?

ANSWER: Within the last year.

34. Section C.41.17.4 Potable Water Systems: When was the potable water tested last for lead content in both buildings?

ANSWER: Within the last year.

35. Section C.41.18, Labeling and Signage: Are all labeling and signage up to date for existing equipment, pipes, etc.?

ANSWER: The Contractor will not be responsible for non-updated signage.

36. Section C.41.19 Roof Anchorage Points: When was the last roof anchor inspections accomplished for both buildings? When was the last 10-year load test completed? See

ANSWER: See answer to Question #11.

37. Section C.42.2, Fire Alarm Services: What company provides the fire alarm services and other tests and certifications required in C.42.2 through C.42.10?

ANSWER: Williams uses Covergint Tech and McCormack uses Central Signal.

38. Section C.42.8 Portable Fire Extinguishers: Please provide a list of fire extinguishers in each building and include type and size.

ANSWER: See inventory list.

39. Section H.15.3.1 Qualifications of Fire Alarm Systems Technicians: Does H.15.3.1 mean that Contractors must be Edwards/EST certified?

ANSWER: No.

40. Section H.16: The site visit did not include contractor space in the McCormack Building. Where is contractor’s office space located in McCormack? Where is any storage space for the contractor in McCormack? What are the space sizes?

ANSWER: The Contractor’s office space is located on the ground floor of the McCormack Building. Storage space is located in the basement and other mechanical spaces. Ample space is provided.

41. Government Furnished Equipment: What computer, printer, and other IT equipment is the Government providing the contractor?

ANSWER: Computer hardware, PCs or Laptops are provided solely for the access to the Building Automation System (no printers are available at either location for BAS related printing)

42. Please confirm if fire alarm testing can be done during normal business hours in these buildings?

ANSWER: Fire Alarm testing may not be performed during normal business hours.

43. Please provide the number of service call history for the past 3 years.

ANSWER: 400 per year that consist of mostly light bulbs and hot/cold call per building.

44. Section C.40.4, Miscellaneous Work: Please provide a history of the usage of these hours during normal working hours and outside normal working hours.

ANSWER: 10 hours per month per building for normal working hours and zero hours during other than normal working hours.

45. Section C.40.8 Ordering Repairs from Outside Source: Please provide any history available regarding this requirement?

ANSWER: This information is not being provided. This information will be up to what the contractor is able to do IN house.

46. Please provide any applicable equipment warranty information.

ANSWER: This information is not being provided.

47. Is re-lamping included in the SOW? If so, how often?

ANSWER: Fixture re-lamping only. As needed.

48. WILLIAMS BUILDING: Specifically, Solar Panel maintenance has been added to the FFP of the solicitation in Amendment 1. We were told on the site visit that the roof of the WILLIAMS building, and the solar panel will be replaced soon. When will this occur?

What company is replacing the solar panels. Who is the manufacturer of the current solar panels? What Contractor or subcontractor maintains the solar panels? When was the last time the solar PV system at the Williams building was serviced?

ANSWER: The roof and solar panel will be replaced in 2019 to a contractor not yet determined. The current solar panels are manufactured by Power Light. EMCOR currently maintains the panels. The PV system was last serviced in 2017.

49. Can the Government provide current trade licensing for current staff?

ANSWER: GSA cannot provide this information. Only the Employees or the current contractor may provide this.

50. In the case where a repair or replacement service is required due to vandalism or customer damage how is the contractor reimbursed?

ANSWER: If damage is from vandalism, then GSA is responsible for all of the costs.

51. Does the site have any utility monitoring equipment installed and active? If utility monitoring is installed is it tracked by the BAS system?

ANSWER: Both sites have Advanced Meters that are integrated to GSA’s metering portal.

52. Who is the current water treatment company?

ANSWER: BARDON Water Services at both

53. Hazardous Waste Handling: Since the Government is the generator of this waste are they also the responsible party for disposal?

ANSWER: The Contractor is responsible for their own waste such as lamp and oil.

54. When was the last time the motor control centers were serviced? Please provide for both buildings.

ANSWER: Williams 2017/ McCormack February 2018 infrared scan.

55. When was the last time the transformers were serviced? Please provide for both buildings.

ANSWER: Williams 2017/ McCormack Infrared scan annually. Serviced 2013.

56. When was the last time the Switch gear was services? Please provide for both buildings.

ANSWER: Williams 2017/ McCormack 2103

57. When was the last time eddy current testing was completed on the chillers at both buildings?

ANSWER: Williams 2017/ McCormack 2015

58. Section C.41.15 Asbestos Management: Is there an asbestos survey of both buildings available for review? How many asbestos repair/clean-ups for the last 5 years for each facility?

ANSWER: McCormack has a survey and plan, no abatement has been required.

Williams has no known friable Asbestos Containing Materials.

59. Lead Paint management: Is there a lead paint survey of both buildings available for review? Please provide a history of the last 5 years for both buildings where lead paint management/abatement was required?

ANSWER: McCormack has a survey and plan, no abatement has been required. There is lead paint above all suspended ceilings but no abatement is required unless under renovation. No information is available for the Williams.

60. Open loop cooling water system: Do the two building open loop systems utilize corrosion coupons or real-time online corrosion monitoring?

ANSWER: Coupon racks at the Williams are for the close and open loop system. BARDON Water subcontractor monitors. The McCormack has Corrosion coupons.

61. Section C.8.1 – Minimum Staffing – states that the On Site supervisor’s physical location shall be at the work site. Since this contract has multiple work sites, please advise which site has work space set aside for the On Site Supervisor. Will the Government provide an internet connection and landline phone service at this location?

The requirement states that the Project Manager's physical location and availability shall be approved by the CO or designee. Is the Project Manager required to be on-site full time during normal business hours?

ANSWER: The Supervisor will work out of the McCormack building. The Contractor shall provide tele/data.

62. Section C.8.4 - Service Requests and Administrative Support – states “Contractor shall operate a service request and administrative support function during normal working hours, to act as a central point of contact for the Government and building occupants to take service requests and track and maintain service request records in the NCMMS.” As the various sites have different normal hours of operation, please define the normal working hours requirement for this function. Will the Government allow the services of an answering service or automated software to perform some or all of this function?

ANSWER: Normal working hours apply to each building individually. Contractor may propose means and methodology for handling service calls received outside of a building's normal working hours.

63. Section C.8.5 Use of NCMMS states “On a yearly basis, the Contractor will complete a NCMMS audit in a format provided by the CO or designee. The Contractor will correct any deficiencies noted on the audit within in a month of receiving the report.”

Please define further as it sounds as if we are to audit ourselves.

ANSWER: Expectation is that the equipment inventory, and tracked work orders are to be reviewed for accuracy and completeness with current building equipment conditions, and work order statuses. This activity is to be self-performed by the contractor and findings provided to the CO or designee. Any findings of this audit report as well as any additional notes or findings by the CO or designee are to be addressed within one month of this audit report.

64. Section C.8.5.b Use of the NCMMS states: All personnel requiring access to GSA’s NCMMS will be required to obtain government access account ENT credentials and will need to maintain an up to date system profile. At a minimum this will entail logging into the GSA system at least every 90 days to maintain an active profile, as well as completing annual GSA IT Security Training courses through GSA’s Online

University. Will the Government permit remote access to the NCMMS or must it be done onsite via a government computer?

ANSWER: Remote access is the most common method used to access these systems.

All of these are available outside of the GSA network and can be completed and accessed on any computer with internet access.

65. Section C.15: Is there currently a fully comprehensive reference library? If so, when it will be accessible?

ANSWER: There is not currently a reference library in either building.

66. Section C.20 LABELING OF ELECTRICAL CIRCUITS: is there currently a comprehensive list of identified electrical circuits?

ANSWER: All panels are labeled.

67. Section C.25 Demand Response: What, if any, curtailment or demand response programs does the Government currently have active in at any site?

ANSWER: The Government does not currently have any curtailment or demand response programs at either building.

68. Section C.36: Is the existing water treatment equipment (controllers, injection pumps, coupon racks, spill containment, reagent kits) property of the Government and, therefore, to convey to the new contractor?

ANSWER: YES

69. Mechanical Inventory: Is the current inventory provided physically asset tagged? If so, what type of tag (barcode, etc.)?

ANSWER: Nothing barcoded. They are tagged.

70. Mechanical Inventory: Have all MEP history equipment files been maintained by the incumbent contractor and will they be made available to the successful offeror?

ANSWER: NCMMS system has current data and will be made available to the Contractor.

71. Will a lift be made available to the contractor for work on any areas in either or both buildings not reachable via ladders?

ANSWER: Contractor to provide all equipment needed.

72. What air filtration MERV rating is required and how many filters are needed per

AHU?

ANSWER: Merv 11, On each AH 21 and 7.

73. When were the Central Plant Chillers last overhauled and who performed the overhaul maintenance for each building?

ANSWER: The Central Plant Chillers have never been overhauled. Johnson Control monitors our York chiller. Trane Chiller is monitored by our HVAC mechanic.

74. How often are chiller non-destructive testing inspections being conducted and are the results of the testing available for review? If not, can you provide a number of tubes per chiller that have been plugged, if any?

ANSWER: As required by PM guide, no additional information is being provided.

75. Is refrigerant or are any other hazardous chemicals being stored in large quantities?

If so, what are the types of chemicals?

ANSWER: No.

76. Is there an internal load bank for the generators at both buildings? If not, where would a load bank be hooked up for onsite testing?

ANSWER: McCormack has a load bank. There is none at the Williams; A Load bank will be set up outside on water edge.

77. For the equipment listing provided for the “Williams” building: Please advise which PM Standard Guide (2007 or 2012 version) must be used to price the required maintenance?

ANSWER: Contractor is to propose maintenance based on manufacturer’s instructions, industry best practices, GSA PM Guides, and any other known means. The current standard loaded into the NCMMS for these facilities is the GSA 2012 PM Guide, however this is not a mandatory requirement.

78. For the mechanical equipment listing for the “McCormack” building: Please provide the PM Standard Guide as well as the “Guide No.s” listed in the PM Standard Guide to be utilized, either 2007 or 2012 version?

ANSWER: The 2012 PM Guide was provided under Exhibit 15 of Section J as a separate attachment. As stated in the previous answer, the contractor is to propose a maintenance schedule based on several available resources.

79. Section C.8.6: The requirement states that the QCP shall include outside inspections not to be performed by the Project Manager or On-site Supervisor. It is unclear what the scope and frequency of the "outside inspection by qualified parties" requirement must include as a minimum.

ANSWER: The Contractor is to propose frequencies.

80. What hours of operations will the maintenance and operations personnel be required at both the Williams and McCormack buildings?

ANSWER: Refer to Building Information Sheets (Exhibit 4). Normal building operating hours are from 7 AM-5 PM.

81. What operations systems are currently in use at the Williams and McCormack building (i.e. BAS, EMS, lighting etc.)?

ANSWER: Alerton system for BAS; Metasys for CG Command Center.

82. How much fuel does each electrical generator burn per hour?

ANSWER: McCormack uses 8 gallons per hour. Williams uses 2 gallons per hour per generator.

83. Are there operating hours, and a physical location, the NCMMS Administrator must follow?

ANSWER: Activities related to NCMMS administration do not have a physical location requirement. The contractor only needs to meet the levels of services as outlined in the solicitation. Use of mobile work management via mobile application by technicians would be on site.

84. What is considered as normal occupancy operating hours for heating /cooling each facility

ANSWER: 7 AM to 5 PM.

85.Who is the Roof Anchor’s Manufacturer?

ANSWER: Boston Anchor but anchors are not in contract.

86. When was the last flow obstruction test performed on the fire suppression system

ANSWER: Quarterly testing was last performed January 2017

87. Are the BAS operating system’s software considered proprietary by the installing contractor?

ANSWER: Yes Alerton software is in place at both locations. Johnson Controls is used on the Metasys system but is not proprietary.

88. Is there a price point that distinguishes an “additional service” work (mentioned in the solicitation) from a capital improvement? Who is responsible for approving, monitoring and installation capital improvement projects? Could you provide examples of some significant (>$25,000) additional services happened in the past and were included in the price proposal?

ANSWER: There is no set price point that distinguishes additional services from capital improvements. GSA will be responsible for capital improvement projects. No known additional services task orders have been ordered greater than $25,000 over the course of either of the current contracts.

89. According to section H.18.1, the Contracting Officer may order additional services related to repairs, system upgrades, system operation or tenant services not covered within basic services. Is there any limit on the price of the work that can be ordered? Is GSA aware of any significant work within the sites that needs urgent repair/upgrade?

ANSWER: The limit on work that can be ordered is $100,000 ($250,000 per calendar year). The Government is not aware of any significant work that will be performed by task order under this contract.

90. Have GSA discussed any other significant renovations (new floors, painting etc.)

that will take place in the agencies during this next contract term? Is this cost solely a cost born by the GSA and the agencies or should support costs (for example personnel overtime) provided by the Contractor be included by the Bidders in the solicitation? If the second is the case, how will the Contractor be compensated for these activities? Is there any added cost for the contribution of the personnel involved to the project?

ANSWER: The Government is not aware of any significant work that will be performed by task order under this contract. The Contractor is only responsible to perform recurring service work (CLINs 1-5) unless a task order is issued under one of the additional services CLINs.

91. Is there a Union workforce? If so, what is the Union and the local? Please provide a copy of the CBA and the site roster. What is the governing CBA for this contract?

ANSWER: For the Williams Building, the CBA is with Service Employees International Union, Local 32BJ. For the McCormack Building, the CBA is with the Area Trades Council (International Brotherhood of Electrical Workers, Local 10 3; New England Regional Council of Carpenters, Local 51; International Union of Operating Engineers, Local 877; Plumbers and Gasfitters Union Local 12; and the Painters District Council No. 35). The McCormack CBA governs and is added to section J as Exhibit 23.

92. Considering the many questions asked from all prospective Contractors; the impact many of these questions will have on costs and narrative changes; and the time it will take the Government to answer the questions which typically generate more needed clarifications, we respectively ask for a two-week extension for the due date of proposals to 2 April 2018.

ANSWER: The Government will extend the due date for proposals by one (1) day to 2:00 PM EST, March 20, 2018 as a result of this amendment. The Government does not plan to answer any additional questions.

93. Will a SAM report suffice for evidence to establish our small business status under NAICS Code 238220 that we are a SDVOSB? If not, what evidence will be sufficient that we are a SDVOSB and qualify as a small business under NAICS Code 238220?

ANSWER: The Government will verify the Contractor’s claimed socio-economic status by checking SAM and the Annual Representations and Certifications. No additional documentation is needed.

94. Does the Management Plan 25-page limit include the Quality Control Plan; the Teaming Arrangement; the Staffing Plan; the Preventive Maintenance Schedule; the Customer Service Plan; and the Socio-Economic Status Narrative? If not, are there specific page limits on the above plans? Please clarify.

ANSWER: The 25 page limit for the Management Plan applies to everything in the plan other than resumes and any informational brochures. As a result of this amendment, the preventive maintenance schedule will also not be included in the page limit. The Quality Control Outline, Teaming Arrangement, Staffing Plan and Customer Service Plan are all included in the 25 page limit. The Socio-Economic Status is a separate evaluation factor and is not included in the Management Plan.

95. Will offerors be permitted to hand-deliver our proposal submissions to the mailing address? If so, what is the process?

ANSWER: Offerors will be permitted to hand-deliver proposals or mail proposals, but they must be received at the front desk of the U.S. General Services Administration, 10 Causeway Street, 11th Floor, Boston, MA 02222 by 2:00 PM EST on Tuesday, March 20, 2018. It is suggested that you either email David Mark at david.mark@gsa.gov or telephone him at 617-531-9092 to let him know that you will be hand-delivering the proposals or that you are mailing them (and please provide tracking numbers).

96. Amendment No. 1; C.5.1 Startup Phase; C.5.2 Start Up Phase Schedule: Does Section C.5.1 reference the first 30 days immediately after contract award or a 30-day period ending with the contract start date? Does Section C.5.2 reference the 15-day period immediately preceding or following contract award?

ANSWER: Both the 30 day transition period and 15 day startup period commence on the first day of contract award.

97. RFP Section L, Price Proposal: Section L appears to limit the price proposal to submission of the SF1449 and GSA 527. The RFP contains a Section B - Services, Ordering and Pricing that appears to be another pricing form. Please clarify what is required in the Price Proposal? The Price Proposal instructions in Section L do not instruct where or in what format GSA desires offerors to submit their pricing. Are offerors to submit all pricing in accordance with Section B of the RFP? Is there a Pricing Detail spreadsheet that offerors are required to complete? Please advise.

ANSWER: The contractor is required to fill out both the SF 1449 and Section B of the solicitation and include those two forms and the GSA 527 with their price proposal. There is no specific format for back-up pricing information.

98. C.40.2, Nonreimbursable Repairs: Two [2] sentences are in conflict with one another. The first sentence states that non-reimbursable repair costs are to include materials. The second sentence states that the cost of consumable parts and materials shall not be calculated as part of the contractor’s repair parts and material costs. Please clarify.

ANSWER: Section C.40.2 is revised to read: “A non-reimbursable repair is a repair requiring under $2,000.00 in cost for repair parts and materials (not including labor other than approved subcontracting costs). The cost of consumable parts and materials shall not be calculated as part of the Contractor’s repair parts and material costs. Non-reimbursable repairs are entirely the Contractor’s responsibility with no reimbursement from the Government. Non-reimbursable repairs that are below the non-reimbursable repair threshold are not applied against the annual repair threshold ceiling.”

There is no conflict. Consumable parts are defined in Section C.2.15 and should not considered when calculating repair costs.

99. Please provide the GSA Form 527 - Contractor's Qualification and Financial Information or certified financial statements.

ANSWER: GSA and other forms may be found at the following weblink: https://www.gsa.gov/reference/forms .

100. During the site visit it was noted that there is vacant space in both buildings. How much of each building is vacant? If the amount of vacant space might affect labor staffing, does the Government want an offeror to provide staffing as if the building is fully occupied, or as it is presently occupied?

ANSWER: The offeror shall price their proposal and provide staffing based on full occupancy of the building.

101. CLIN 0013 is included in the revised RFP that was issued with Amendment #1. Is it still GSA’s intent to eliminate CLIN 0013?

ANSWER: As stated in Amendment 0001, CLIN XX13 has been changed from “Transition Activities Relating to Implementation and Startup of GSA’s National CMMS” to “Unit Price Agreement (UPA) Differential”.

102. Will the General Services Administration consider amending the above referenced solicitation to allow Mentor-Protégé 8(a) Joint Ventures be considered based on the relevant experience of the mentor firm?

ANSWER: Mentor-Protégé 8(a) Joint Ventures will be considered based on the experience of the mentor firm; however, proposals shall demonstrate that at least 50% of the cost of contract performance incurred for personnel shall be expended for employees of the small business concern. Also, please be sure that your past performance information is in conformance with Section L and clearly indicates whether the Past Performance Evaluations provided were for projects completed by the same Team. If the proposed Team has not performed together in the past, then separate Past Performance Evaluations for each Team Member (3 each in accordance with the above) are required.

103. Technical Proposal, Past Performance: For Federal contract past performance, are CPARS acceptable in lieu of PPIRS evaluations? If the client agency has not https://www.gsa.gov/reference/forms completed/submitted evaluations in the PPIRS or CPARS systems, may the reference point of contact use the fillable CPARS form provided in Amendment 1 for non-PPIRS past performance?

ANSWER: For past performance projects that are not in PPIRS or are not with the federal Government, have the reference fill out Exhibit 20: CPARS Fillable Form, and email the form to david.mark@gsa.gov .

104. Technical Proposal, Past Performance: Section L past performance requirements reference only the PPIRS or similar formal evaluations. However, Section M Evaluation Factors for Award states that the offeror is to provide detailed narratives for past performance projects. Please confirm if offerors are to submit detailed project narratives corresponding to project evaluations submitted under Past Performance. If detailed narratives are required, are there any applicable page limits?

ANSWER: In addition to the PPIRS/CPARS forms, the offeror should include project narratives that describe how the projects are similar in magnitude, scope and complexity to that identified in this solicitation. There is no page limit for these narratives.

105. Section C.5.1 Startup Phase and FAR Contract Clause 52.237-3 CONTINUITY OF SERVICES (JAN 1991): Assuming this section is revised to require a 30-day start phase to transition from the incumbent per the prior RFI and according to the FAR Contract Clause – “The Contractor shall be reimbursed for all reasonable phase-in, phase-out costs (i.e., costs incurred within the agreed period after contract expiration that result from phase-in, phase-out operations) and a fee (profit) not to exceed a pro rata portion of the fee (profit) under this contract.” However, there is no specific CLIN that provides for the pricing of this period on the line item pricing spreadsheet. Will the Government add a separate CLIN to cover the cost of the phase-in period or should that be included within the base year cost?

ANSWER: Any costs associated with phase-in should be included in the base year cost.

106. Section 2. C.6 – Phase Out Transition Period – states “When the Contract ends, the Contractor shall cooperate with the incoming Contractor during a phase-out period.

For planning purposes, the Contractor shall assume a phase-out period of 30 days.” Is it the Government’s intent for this period to be inside the contract period or after it ends? If after the contract ends, will the Government add a separate CLIN to cover the cost of the phase-out period?

ANSWER: As there is no guarantee that option years will be exercised, the offeror should include any phase-out costs within each year of for their proposal.

107. Exhibit 20: Are we to use the fillable CPAR form provided in Amendment 1 for clients who do not have a PPIRs or CPAR on file? Is the contractor to complete any of the CPAR form as well? This form is typically sent and received through a secure website. Please provide instructions on how to complete and submit the CPAR form.

ANSWER: For past performance projects that are not in PPIRS or are not with the federal Government, have the reference fill out Exhibit 20: CPARS Fillable Form, and email the form to david.mark@gsa.gov .

108. Section L.1, Past Performance: In addition to CPARs, may an offeror provide additional information (narratives) in the past performance section of the proposal to demonstrate and explain the relevance of our experience to the proposed projects?

ANSWER: In addition to the PPIRS/CPARS forms, the offeror should include project narratives that describe how the projects are similar in magnitude, scope and complexity to that identified in this solicitation. There is no page limit for these narratives.

109. For commercial past performance references…