44DOC-S3623 NDOC OMS RFI.docx

Nevada State Purchasing Division Department of Administration 515 E Musser St Ste 300 Carson City, NV 89701 purchasing.nv.gov nevadaepro.com

Request for information

Date December 19, 2025

Solicitation number 44DOC-S3623

Single point of contact name Brandon Lewallen

Single point of contact email blewallen@doc.nv.gov

Requesting agency Dept of Corrections

Request for information title Offender Management System

Response deadline date and time January 22, 2026

This request for information (RFI) is available at nevadaepro.com as a bid solicitation.

Table of Contents

Applicable regulations governing procurement

All applicable Nevada Revised Statutes (NRS) and Nevada Administrative Code (NAC) documentation can be found at: www.leg.state.nv.us/law1.cfm.

Vendors are advised to review Nevada’s ethical standards requirements, including but not limited to NRS 281A, NRS 333.800, and NAC 333.155.

This solicitation is a request for information (RFI) only. It is not a solicitation for bids or proposals. No contract award will result from this RFI. Aggregate information from this RFI will be analyzed and may be used as budget justification or to develop a subsequent solicitation.

All information received in response to this solicitation is considered confidential business information by the Administrator of the Nevada State Purchasing Division of the Department of Administration. This solicitation will not lead to evaluation or award pursuant to NRS 333.335(7), so responses remain confidential.

Project overview

The Nevada Dept. Of Corrections (NDOC) is seeking information from qualified vendors regarding the modernization and replacement of its current Offender Management System (OMS). NDOC requires a comprehensive, secure, and scalable solution that supports the full lifecycle of offender management while aligning with modern correctional practices, state IT standards, and future growth. This Request for Information (RFI) is intended to help the Department better understand available technologies, implementation strategies, and cost structures in preparation for future competitive procurement.

This RFI is intended to support early-stage planning and does not constitute a solicitation for bids. Responses will assist the Department in refining requirements, identifying viable solution paths, understanding market offerings, and preparing for a competitive procurement process. NDOC anticipates selecting a solution that is modern, configurable, user-friendly, secure, and able to support corrections operations for the next decade and beyond.

Requesting agency background

NDOC houses over 10,000 offenders across multiple facilities statewide and relies on its OMS to support daily operation, administrative, and supervisory functions. NDOC’s existing OMS environment is aging, highly customized, and increasingly difficult to support. Limitations within the legacy platform impact data accuracy, reporting capabilities, operational efficiency, and the Department’s ability to integrate with internal and external partners. To address these challenges, NDOC is exploring modern OMS solutions that can improve reliability, enhance data quality, streamline staff workflows, and support the Department’s mission in a more adaptable, sustainable technology environment.

Scope of work

NDOC is seeking information on modern OMS solutions capable of supporting offender management from intake through release, including classification, sentence structure, movement tracking, medical and mental health information, programming, case management, discipline, grievance tracking, victim services, investigations, and community supervision coordination. The system should also support staff workflows, automate routine processes, improve data integrity, and provide robust reporting and analytics tools. The OMS should include institutional management and incident reporting.

Additionally, NDOC is seeking information on system architecture, hosting options, data migration approaches, role-based access control, API capabilities, and compliance with CJIS, PREA, HIPAA (where applicable), ADA, and State of Nevada security standards. The Department is also interested in learning about available mobile functionality, audit trails, automated notifications, electronic forms, and configurable workflows.

Cost

4.1. The cost estimates provided will be used to secure funding in the future and to help in development a future RFP.

Timeline

All questions shall be submitted using the bid Q&A feature in nevadaepro.com by the deadline below.

The following represents the proposed timeline for this project.

All times stated are Pacific Time (PT).

These dates represent a tentative schedule of events.

The State reserves the right to modify these dates at any time.

Submission checklist

This section identifies the information requested and how to respond.

Information should be submitted as a quote through nevadaepro.com.

Technical information and cost information should not be included in the same attachment.

All attachments should be flagged as confidential in nevadaepro.com.

Additional attachments may be included.

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