RFQ Letter 439863.pdf

Procurement & Property Management Division

Building 1005S P.O. Box 5000

Upton, NY 11973-5000 Phone 631-344-4605 kkirkenda@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

August 6, 2024

REQUEST FOR QUOTE NUMBER 439863

DESCRIPTION: Commissioning Agent Services

Issued By:

Brookhaven Science Associates, LLC

Brookhaven National Laboratory

P.O. Box 5000

Upton, NY 11973-5000

Buyer/Contracts Specialist:

Name: Kevin Kirkendall

Telephone No.: 631-344-4605

Email: kkirkenda@bnl.gov

Ship To Address:

Brookhaven National Laboratory

Receiving: Bldg. 98 Rochester Street

Upton, New York 11973-5000

Anticipated Freight Terms:

FOB Destination

Anticipated Period of Performance:

TBD – 1/31/2026

Questions Due Date: 8/23/2024 Quote Due Date & Time: 9/6/2024 5:00pm EST

Contract Type: Firm-Fixed Price (FFP) Payment Terms: TBD

*Brookhaven is a tax-exempt entity.

1.0 INTRODUCTION

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of

Brookhaven National Laboratory (BNL) under a Prime Contract (DE-SC0012704) with the U.S. Department of Energy (DOE) herewith solicits your quote for 439863 as outlined in the Draft Contract (Enclosure A).

NAICS: The North American Industry Classification System (NAICS) Code for this

RFQ is 541340. The stated size standard is $9M. The stated size shall be the sole determining factor as to classification (small or large business) of an Offeror. It is the responsibility of the Offeror to affirm its Representations and Certifications and size status are accurate and up to date in System for Award Management (SAM)

(www.SAM.gov).

This procurement has been set aside for Minority and Women-Owned Business

Enterprise (MWBE). By submitting a quotation, you are certifying that your firm is a MWBE as defined by the state of New York.

2.0 SCOPE OF WORK

The Offeror shall furnish all labor, services, materials, and equipment in strict accordance with the attached Draft Contract (Enclosure A).

http://www.sam.gov/

Draft RFQ Letter 43986343822

CAUTION TO OFFERORS: BSA is not responsible for locating or securing any information that is not furnished with the offer. Accordingly, the Offeror must furnish as part of the offer all descriptive material (such as cuts, illustrations, drawings, or other information) necessary for BSA to (i) determine whether the product offered meets the salient characteristics requirements of the solicitation, and (ii) establish exactly what the BSA would be binding itself to purchase by making an offer.

2.1 QUALIFIERS:

A. Compliance with the requirements

The Offeror shall provide a statement that all referenced attachments have been reviewed and understood. The Offeror shall verify all requirements and specifications will be achieved as directed in the SOW.

If there are exceptions the offeror shall list each exception separately identifying the document number, relevant section, and a recommended solution. BNL will review any exceptions noted and confirm if acceptable. The listing of exceptions does not indicate acceptance by BNL.

B. Key Personnel

The designated Commissioning Authority (CxA) assigned by the offeror must have a minimum of (5) years of commissioning experience and hold a recognized industry commissioning certification including Certified

Commissioning Professional (CCP) from the Building Commissioning

Association, Building Commissioning Professional (BCxP) from ASHRAE or

Commissioning Authority (CxA) from the AABC Commissioning Group

(ACG). Other certifications shall be evaluated on a case-by-case basis.

C. Firm Experience

The Offeror shall provide the following information as it relates to their previous experience to meet contract requirements.

• Have been providing commissioning services for a minimum of five

(5) years.

• Commissioning Firm shall be a Certified Commissioning Firm (CCF) via the Building Commissioning Association, or equivalent.

D. Past Performance

• Have completed a minimum of three (3) commissioning projects of similar complexity, size and /or systems in either a Design-Build, Design-Bid-Build or Construction Manager/General Contractor project delivery method.

• Have completed a minimum of one commissioning project involving AC electrical systems 0.48 - 69 kV.

• Have completed a minimum of one commissioning project involving mechanical draft cooling tower systems.

• Provide three, completed commissioning projects with client references.

3.0 BASIS OF AWARD

BSA will make award to the responsive and responsible offeror who submits the lowest total price and who meets all of BSA’s technical requirements, as stated herein. Total price will be evaluated to determine lowest price.

The resultant award shall be subject to the terms and conditions of Enclosure A.

An offeror that takes exceptions to BSA terms & conditions or fails to provide all requirements of this RFQ may be deemed non-responsive and may not be considered for Award.

4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet (Enclosure B), must be received by BSA no later than the due date and time listed on page 1 of this

RFQ. Any offer received after this time and date may not be considered. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.

BSA will only accept email submissions of formal quotations.

• Email submissions must include the signed Quotation Pricing Sheet (Enclosure

B). Emails will be sent to Buyer/Contract Specialist listed on page 1 of this

RFQ with the BSA RFQ Number in the Subject Line.

All questions must be submitted via email. Replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other offerors.

5.0 PRICING AND SUPPORTING DOCUMENTATION

5.1 Pricing Quotation and Supporting Documentation.

The offeror shall complete and return the Quotation Pricing Sheet (Enclosure

B) attached to this document. Prices shall be all inclusive and quoted in U.S.

dollars, FOB, Brookhaven National Laboratory, Upton, Long Island, New York

(freight included) including any Import Duties, customs, and associated costs, if applicable.

5.2 System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System for Award Management (SAM) with their Unique

Entity ID number (UEI#). Registration can be performed online at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration.

When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help

Desk at 866-606-8220 or by contacting your local Procurement Technical

Assistance Center (PTAC), which can be found at https://www.aptac-us.org.

6.0 Other Required Forms and Documents:

The successful offeror will be required to complete the following forms (if applicable):

• Vendor ACH Authorization Form, Enclosure C.

• W-9 Form, Enclosure D.

• Exhibit G-2 Staffing Plan

• Exhibit G-4 MWBE and SDVOB Utilization Plan

• Exhibit G-6 MWBE and SDVOB Compliance and Payment Report

Enclosures: A. Draft Contract

B. AMS Form 043 Quotation Pricing Sheet

C. Vendor ACH Authorization Form

D. W-9 Form (Domestic vendors)

E. Exhibit G-2 Staffing Plan

F. Exhibit G-4 MWBE and SDVOB Utilization Plan

G. Exhibit G-6 MWBE and SDVOB Compliance and Payment Report https://www.aptac-us.org/