1. 435797 RFQ Letter Rev. 1.docx

Document2

Procurement & Property Management Division

Building 902B P.O. Box 5000 Upton, NY 11973-5000 Phone 631-344-3936 Fax 631-344-5749 mnichols@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

October 18, 2023

BROOKHAVEN SCIENCE ASSOCIATES, LLC

BROOKHAVEN NATIONAL LABORTORY

REQUEST FOR QUOTE NUMBER 435797 Amendment 1

Issued By:

Brookhaven Science Associates, LLC Brookhaven National Laboratory P.O. Box 5000 Upton, NY 11973-5000 Buyer/Contracts Specialist:

Name: Maile Nichols Telephone No.: 631-344-3936 Email: mnichols@bnl.gov

Ship To Address:

Brookhaven National Laboratory Receiving: Bldg. 98 Rochester Street Upton, New York 11973-5000 Anticipated Freight Terms:

FOB Destination, Freight Prepaid

Anticipated Period of Performance:

+22 weeks after contract award

1.0 INTRODUCTION

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract (DE-SC0012704) with the U.S. Department of Energy (DOE) herewith solicits your quote for Installation of NX2 Hutches as outlined in the Draft Contract (Enclosure A).

A pre-quote meeting and site tour will be held at 9:00 AM ET on Monday, October 23, 2023. All attendees will meet outside the front entrance of Building 743. Inform the guard you are signing-in at the badging trailer for a pre-quote meeting. All prospective quoters are strongly encouraged to attend. In-person attendance to this meeting is highly encouraged; however, a Teams meeting invite will be sent out for all attendees if remote attendance is necessary.

A list of all individuals attending the pre-quote meeting must be emailed to mnichols@bnl.gov no later than close of business on Thursday, October 19, 2023. In addition, indicate your company name, whether you are a US citizen or not, and the meeting you’re coming to attend. Foreign Nationals must complete a Guest Registration and obtain approval for site access in order to attend (processing may take thirty days). On the day of arrival, all attendees should allow an additional twenty (20) minutes for check-in and issuance of a temporary pass by Security. Failure to comply with these requirements may hamper access or cause access to be denied.

Topics that will be discussed at the pre-quote meeting include:

· Procurement Briefing: overview of the requirements stated in this RFQ

· Technical Briefing: a review of the technical requirements and specifications

· Safety Briefing: a review of safety requirements and standards at BNL

· Question and answer period

· Site Tour: a tour of select areas at BNL where work will be performed

NAICS: The North American Industry Classification System (NAICS) Code for this RFQ is 238120. The stated size standard is $19.0M. The stated size shall be the sole determining factor as to classification (small or large business) of an Offeror. It is the responsibility of the Offeror to affirm its Representations and Certifications and size status are accurate and up to date in System for Award Management (SAM) (www.SAM.gov) within attached Quotation Pricing Sheet.

This procurement provides for full and open competition.

2.0 SCOPE OF WORK

The Offeror shall install beamline shielding and related hardware in strict accordance with the attached Draft Purchase Order (Enclosure A).

3.0 BASIS OF AWARD

BSA will make award to the responsive and responsible offeror who submits the lowest total evaluated price, and who meets all of BSA’s technical requirements, as stated herein.

Qualifier(s):

1. Does the offeror have previous experience installing steel structures of comparable complexity as the hutches identified in the SOW and shown in the attached drawings?

a. If yes, the offeror shall provide references for at least 3 successfully installed and tested structures of comparable complexity. The references shall include the name of the organization, contacts, phone numbers, and e‐mail addresses.

b. Failure to provide the above information will render your offer non‐responsive.

2. The Offeror must read and agree to comply with the attached Health and Safety Plan, BNL document NSLSII-ESH-PLN-013.

a. The Offeror shall include a signed letter as part of its quotation package acknowledging that the vendor has read the BNL HASP and agrees to comply is required with the Quote.

The resultant firm-fixed-price purchase order shall be subject to the terms and conditions of Enclosure A.

4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet (Enclosure C), must be received by BSA no later than the due date and time listed on page 1 of this RFQ. Award is expected to be made on or about 11/10/2023. Any offer received after this time and date may not be considered. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so. An offeror that fails to provide all requirements of this RFQ may be deemed non-responsive and may not be considered for Award. BSA reserves the right to reject any and all quotations.

BSA will accept electronic submissions of formal quotations. Electronic submissions will be accepted by the following method:

· Email submissions must include the signed Quotation Pricing Sheet (Enclosure C). Emails will be sent to Buyer/Contract Specialist listed on page 1 of this RFQ with the BSA RFQ Number 435797 in the Subject Line.

Should you have any questions, they must be submitted in writing; replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other offerors.

5.0 PRICING AND SUPPORTING DOCUMENTATION

5.1 Pricing Quotation and Supporting Documentation.

The offeror shall complete and return the Quotation Pricing Sheet (Enclosure C) attached to this document. Prices shall be quoted in U.S. dollars, FOB, Brookhaven National Laboratory, Upton, Long Island, New York (freight included) including any Import Duties, customs and associated costs, if applicable.

5.2 System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System For Award Management (SAM) with their Unique Entity ID number (UEI#). Registration can be performed online at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local Procurement Technical Assistance Center (PTAC), which can be found at https://www.aptac-us.org

5.3 Representations and Certifications.

AMS-Form-050 is only required for vendors that are not currently active and registered in SAM.gov. A current copy (less than 12 months prior to the date of solicitation) of Supplier Specific Representations & Certifications AMS-Form-050 (Enclosure B) must be on file with BSA’s Procurement and Property Management Division before a purchase order can be placed. The attached AMS-Form-050 (Enclosure B) has been included for informational purposes. At the time of award the successful offeror will be asked to complete AMS-Form-050 (Enclosure B) if it is not already on file.

6.0 SMALL BUSINESS SUBCONTRACTING PLAN

All Offerors certifying that they are other than a “small business or foreign business” and that they expect to submit an offer that will exceed $750,000 must submit a Small Business Subcontracting Plan for BSA’s approval prior to contract award. Reference shall be made to FAR 52.219-9 before completing this subcontracting plan. Firms certifying that they are small or foreign businesses need not complete the plan.

The following BSA small business goals are provided as an example for this procurement. Any exceptions to this requirement shall be noted accordingly.

Small Business ................................................................................. 50% Small Disadvantaged Business .......................................................... 5% Women-Owned Business ................................................................... 5% Hub Zone ............................................................................................ 3% Veteran-Owned Business ................................................................... 3% Service Disabled Veteran-Owned Business ........................................3%

7.0 WAGE DETERMINATION:

This Contract will incorporate by reference FAR 52.222-41 Service Contract Labor Standards and the Service Contract Act in its entirety. The wage determination for this effort shall be subject to the locality where service is being performed. All provisions of the Service Contract Act must be adhered to (i,e. Health and Welfare, Vacation, Holidays, etc.). Offerors shall provide its list of Occupation Codes that will be utilized throughout performance of this contract.

8.0 Other Required Forms and Documents:

At the time of award, if the successful offeror is new to doing business with BSA, the following forms and deliverable must be completed:

· Vendor ACH Authorization Form, Enclosure D

· W-9 Form, Enclosure E

· W-8 Form, Enclosure F, will need to be completed in lieu of the W-9 Form if Vendor is foreign

· Potential awardee shall develop, implement, and submit a workplace substance abuse program that complies with the requirements of 10 CFR part 707, Workplace Substance Abuse Programs at DOE Sites, as a condition for award of the subcontract. The DOE Prime Contractor will review and approve the subcontractor's program and will periodically monitor each subcontractor's implementation of the program for effectiveness and compliance with 10 CFR part 707.

B. AMS Form 050 Annual Representations & Certifications

C. AMS Form 043 Quotation Pricing Sheet

D. Vendor ACH Authorization Form

E. W-9 Form

F. W-8 Form image1.jpeg