40100_-_Bethel_Springs_Window_Replacement.pdf
PDF 57 KB Posted
- Attached to
- Bethel Springs Window Replacement-UPDATED
- Solicitation number
- Event 40100-13802
- Issued by
- Hamblen County, Tennessee
About this file
This is a solicitation document from the Tennessee Department of Transportation (TDOT) for a window replacement project at its District 48 South facility in Bethel Springs, Tennessee. The project scope encompasses the removal of existing windows, validation and repair of framing and insulation, and installation of 50 commercial-grade windows featuring 2-inch-thick glass distributed across three building sections: 15 windows in upstairs offices, 13 windows in downstairs offices, and 22 windows in the garage area. The bid submission period runs from January 16, 2026, at 2:00 PM CST through February 16, 2026, at 2:00 PM CST through the EDISON Supplier Portal. Written questions and comments must be submitted by January 30, 2026, at 2:00 PM Central Time. A mandatory site visit is required, with interested contractors instructed to contact James Frye at 731-514-0034 to schedule an inspection. The delivery deadline for completed work is February 21, 2026.
Bidders must submit unit pricing through the EDISON portal and be registered with the Tennessee Supplier Portal and the Tennessee Department of Revenue for sales and use tax. The contract will be awarded to the lowest-cost responsive bidder meeting all specifications. This is a one-time purchase with no renewal options. Contractors must maintain comprehensive insurance coverage, including workers' compensation of at least one million dollars, commercial general liability of one million dollars per occurrence and two million dollars aggregate, and automobile liability of one million dollars per occurrence. Additional requirements include maintaining a valid Tennessee contractor's license, complying with state regulations prohibiting illegal immigrant employment and nondiscrimination, and providing Iran Divestment Act certification. Payment will be made upon invoice submission for goods delivered and accepted by the state. No specific budget or pricing range is provided in the solicitation documents.
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Text version
Event Description ***VERSION 2 OF THIS EVENT INCLUDES AN UPDATED SPECIFICATIONS SHEET. PLEASE NOTE THAT IT IS HIGHLY ENCOURAGED TO CONDUCT A SITE VISIT PRIOR TO SUBMITTING A BID. QUESTIONS AND COMMENTS ARE
DUE JANUARY 30, 2026 BY 2:00 PM CT***
The Tennessee Department of Transportation is soliciting bids to establish a contract to provide services as described in this event.
All questions and comments are due in accordance with Terms & Conditions 1.3.
Specifications and terms & conditions are attached.
Procurement Contact:
Josh Polk Joshua.Polk@tn.gov 615-360-4460
READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments.
If the Review and bid on this event link included in the e-mail notification does not work, please go to http://www.edison.tn.gov/ and click the link to the Supplier Portal Home Page. Log in with your vendor ID and password in order to search bid opportunities.
NOTE: Internet Explorer and Firefox are the recommended browsers to access the Supplier Portal and bid on events. Google Chrome is not supported and should not be used. Need help with EDISON?
Call the Edison HELP Desk at 866-376-0104 or 615-741-4357
Please do not wait until the last day to POST YOUR BID. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed.
Supplier Portal link: http://www.edison.tn.gov (Maintain supplier information)
Central Procurement Office Website: https://www.tn.gov/generalservices/procurement
The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently.
General Questions Question UOM Best Worst Weighting Response We ask that you take a few short minutes to complete this survey. The purpose of this survey is to capture Respondents' assessments of CPO procurement processes.
Your responses will remain anonymous, and will have no bearing or consideration on contract award.
https://www.surveymonkey.com/r/stateoftncpocustomer
Required: No Mandatory Response:No
Event Details
Bidder: PUBLIC EVENT DETAILS
Submit To: Transportation Call for Shipping Information United States
Contact: Joshua Polk Phone: 615/360-4460 Email: Joshua.Polk@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013802 Sell RFx 1 Event Round Version 1 2 Event Name 40100 - Bethel Springs Window Replacement Start Time Finish Time
01/12/2026 14:00:00 CST 02/12/2026 14:00:00 CST
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Question UOM Best Worst Weighting Response
The Respondent affirms the following statement, as required by the Iran Divestment Act Tenn. Code Ann. § 12-12-111: "By submission of this response, each Respondent and each person signing on behalf of any Respondent certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each Respondent is not on the list created pursuant to Tenn. Code Ann.
§ 12-12-106." For reference purposes, the list is currently available online at:
https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/library-/public-information-li brary.html 0%
Required: Yes Mandatory Response:No
Response Comments
Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption.
Required: Yes Mandatory Response:No
Response Comments
I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.
IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud. Yes 0%
Required: Yes Mandatory Response:Yes
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Transportation Call for Shipping Information United States
Contact: Joshua Polk Phone: 615/360-4460 Email: Joshua.Polk@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013802 Sell RFx 2 Event Round Version 1 2 Event Name 40100 - Bethel Springs Window Replacement Start Time Finish Time
01/12/2026 14:00:00 CST 02/12/2026 14:00:00 CST
Please list the following information:
List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website
Required: Yes Mandatory Response:No
Response Comments
Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details:
(a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency;
(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and
(d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default. 0%
Required: Yes Mandatory Response:No
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Transportation Call for Shipping Information United States
Contact: Joshua Polk Phone: 615/360-4460 Email: Joshua.Polk@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013802 Sell RFx 3 Event Round Version 1 2 Event Name 40100 - Bethel Springs Window Replacement Start Time Finish Time
01/12/2026 14:00:00 CST 02/12/2026 14:00:00 CST
Please attest you have read and accept the Specifications and Terms and Conditions of this event. 100%
Required: Yes Mandatory Response:No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Transportation Call for Shipping Information United States
Contact: Joshua Polk Phone: 615/360-4460 Email: Joshua.Polk@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013802 Sell RFx 4 Event Round Version 1 2 Event Name 40100 - Bethel Springs Window Replacement Start Time Finish Time
01/12/2026 14:00:00 CST 02/12/2026 14:00:00 CST
Line Details Line: 1 Item ID: Line Qty: 1 UOM: Lot Weighting: 100% Bid Qty: 1 Required: Yes Reserve Price: No
Description: Total Window Replacement - Bethel Springs Office/Garage
Question UOM Best Worst Weighting Response What is the unit price of this item? 100%
Required: No Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Transportation Call for Shipping Information United States
Contact: Joshua Polk Phone: 615/360-4460 Email: Joshua.Polk@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013802 Sell RFx 5 Event Round Version 1 2 Event Name 40100 - Bethel Springs Window Replacement Start Time Finish Time
01/12/2026 14:00:00 CST 02/12/2026 14:00:00 CST
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Transportation Call for Shipping Information United States
Contact: Joshua Polk Phone: 615/360-4460 Email: Joshua.Polk@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013802 Sell RFx 6 Event Round Version 1 2 Event Name 40100 - Bethel Springs Window Replacement Start Time Finish Time
01/12/2026 14:00:00 CST 02/12/2026 14:00:00 CST
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: Lot Weighting: 100% Description: Total Window Replacement - Bethel Springs Office/Garage
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: TDOT DISTRICT 48 SOUTH
4239 MAIN STREET
BETHEL SPRINGS TN 38315
United States
Quantity: 1 Due Date: 02/21/2026 Freight Terms:
Ship Via: Best Option Available
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Transportation Call for Shipping Information United States
Contact: Joshua Polk Phone: 615/360-4460 Email: Joshua.Polk@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013802 Sell RFx 7 Event Round Version 1 2 Event Name 40100 - Bethel Springs Window Replacement Start Time Finish Time
01/12/2026 14:00:00 CST 02/12/2026 14:00:00 CST
Appendix B - Terms & Conditions
1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.
2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.
If the information will be submitted in writing please mail to the following address:
Department of Finance and Administration 312 Rosa L. Parks Ave.
21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243
3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.
Last Updated: 08/30/2016
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Transportation Call for Shipping Information United States
Contact: Joshua Polk Phone: 615/360-4460 Email: Joshua.Polk@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 40100-0000013802 Sell RFx 8 Event Round Version 1 2 Event Name 40100 - Bethel Springs Window Replacement Start Time Finish Time
01/12/2026 14:00:00 CST 02/12/2026 14:00:00 CST
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