40100-51692_Bethel_Springs_window_replacement_specs_v2.pdf

This is a specifications document from the Tennessee Department of Transportation (TDOT) for a window replacement project at its District 48 South facility in Bethel Springs, Tennessee. The project requires replacement and installation of 50 commercial-grade double-pane windows across a two-story brick and mortar building: 15 windows in upstairs offices, 13 windows in downstairs offices, and 22 windows in the garage area with 28 panes of glass per window. The scope of work includes removal and disposal of existing windows, validation and repair of current framing and insulation as needed, and installation of all replacement windows to State Building Commission requirements. Site visits are strongly encouraged and can be scheduled by contacting James Frye at 731-514-0034. Bid submissions are due February 16, 2026, at 2:00 PM CST through the EDISON Supplier Portal, with written questions required by January 30, 2026. The delivery deadline is February 21, 2026, to the TDOT facility in Bethel Springs. This is a one-time purchase with no renewal options.

Contractors must provide unit pricing and include freight costs in their bids. Award will be made to the lowest-cost respondent meeting all specified requirements. Bidders must be registered with the Tennessee Supplier Portal and the Tennessee Department of Revenue for sales and use tax collection. Prior to performing any work, contractors must provide a certificate of insurance and agree to the state's standard terms and conditions. Insurance requirements include workers' compensation coverage of at least one million dollars, commercial general liability of one million dollars per occurrence and two million dollars aggregate, and automobile liability of one million dollars per occurrence. Contractors must maintain a valid contractor's license and comply with state regulations regarding illegal immigrant prohibition and nondiscrimination. By submitting a bid, respondents acknowledge responsibility for accuracy of all measurements and pricing; failure to conduct a site visit or submit a complete and accurate bid does not constitute grounds for change orders or additional compensation claims after contract award.