4-Submission Instructions - 2026-082.pdf
PDF 145 KB Posted
- Attached to
- Document Custodian for Single Family
- Solicitation number
- 2026-082
- Issued by
- New Jersey
About this file
This document contains submission instructions for suppliers responding to a Request for Proposal (RFP) issued by the New Jersey Housing and Mortgage Finance Agency (NJHMFA) for a Document Custodian provider to service Ginnie Mae, Freddie Mac, and Fannie Mae lines of business. Suppliers must submit materials through the NJHMFA's Public Portal via the Euna Procurement system by March 25, 2026 at 11:00 AM EDT. Required submissions include RFP Section 5.0 responses, Exhibits A through H (with Exhibit H being a cost sheet), and optional additional attachments, all in PDF format with a maximum file size of 1000 MB per upload. The question period for the opportunity runs from February 26, 2026 at 12:00 PM EST through March 10, 2026 at 2:00 PM EDT. The RFP relates to document management software and document storage services, with relevant UNSPSC commodity codes identified as 43232202 (document management software), 44122016 (document holder), and 78131804 (document storage services).
Suppliers should prepare responses in advance, as text field responses are limited to 2000 characters. The submission portal requires a modern web browser (Microsoft Edge, Google Chrome, or Mozilla Firefox) with JavaScript and cookies enabled. Upon finalizing submission, suppliers will receive an email confirmation receipt with a unique confirmation number. Technical support for portal-related questions is available through Euna Procurement at support.bonfire@eunasolutions.com. No pricing terms, set-asides, incumbent information, or contract award amounts are specified in these submission instructions.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 1-Fillable Exhibits A - G Rev 03-07-24.pdf | ||
| 5-Document Custodian RFP.pdf | ||
| 3-Cover Letter.pdf | ||
| 6-Exhibit H - Cost Sheet (fillable).pdf | ||
| 2-Notice to Bidders.pdf |
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement
RFP SECTION 5.0 SPECIFIC SUBMISSION
REQUIREMENTS File Type: PDF (.pdf) Multiple Required
EXHIBITS A - G File Type: PDF (.pdf) 1 Required
EXHIBIT H - COST SHEET File Type: PDF (.pdf) 1 Required
ADDITIONAL ATTACHMENTS (OPTIONAL) File Type: PDF (.pdf) Multiple Optional
How did you hear about this bid opportunity? Data Type: Text N/A Required
Commodity Codes
Commodity Set
Commodity Code Title Description
UNSPSC 43232202 Document management software
The document imaging and document management software help in finding files faster, organize documents easily, save space and distribute information. Some of the document management software are WORLDDOX, LASERFICHE etc.
UNSPSC 44122016 Document holder
UNSPSC 78131804 Document storage services
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions.
Learn more about Requested Data at the Euna Procurement Help Center.
2. Upload your submission at:
https://njhmfa.bonfirehub.com/opportunities/223485
The Question period for this opportunity starts February 26, 2026 at 12:00 PM EST. The Question period for this opportunity ends March 10, 2026 at 2:00 PM EDT. You will not be able to send messages after this time.
https://customer.eunasolutions.com/s/article/whats-a-data-field-or-slot https://njhmfa.bonfirehub.com/opportunities/223485
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of March 25, 2026 at 11:00 AM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.
Need Help?
New Jersey Housing and Mortgage Finance Agency uses a Euna Procurement portal for accepting and evaluating proposals digitally.
Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission.
You can also visit their help forum at:
https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support mailto:support.bonfire@eunasolutions.com https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support
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