4-SLCI26031 Attachment No. 2 Scope of Work.docx

Attachment 2 Scope of Work Tire recapping and Related Services

RESPONSIBILITIES OF CONTRACTOR

The responsibilities of Contractor include, but shall not be limited to, the following:

A. TIRE RECAP – TECHNICAL SPECIFICATION

Contractor shall recap radial 315/80R22.5 and 11R22.5 casings with cold cap as follows:

1. Contractor shall ensure that the read design used is regional Traction, Regional Rib, Drive Position Waste, or city’s Fleet Management approved equal.

2. 315/80R22.5 Drive Position Waste tire shall have a minimum of a 250mm width contact surface, with a tread depth not less than 32/32. 11R22.5 Drive Position Waste tire shall have a minimum of a 9.5” contact surface with a 26/32 tread depth.

3. Tires must be scrub and impact resistant with cleaning grooves and a built-in depth gauge to visually show 50% wear.

4. Contractor shall perform any required casing preparation, spot repair or section repairs required.

5. Contractor shall ensure that any non-City casing used is a major brand such as Michelin, Goodyear, Bridgestone, Continental or General.

6. Contractor shall ensure that no casing is capped more than five (5) times.

7. Contractor shall use Oliver brand recapping rubber product, or a city approved equal.

8. Contractor casing inspection shall be performed with non-destructive analysis equipment, in addition to visual inspection.

9. All recapping shall be done by the Contractor or, if subcontracting, a recapping facility pre-approved by City in writing prior to use.

10. All of Contractor’s tire technicians shall be TIA certified.

B. TIRE RECAP PERFORMANCE SPECIFICATION

1. Guarantee against defects.

Recapped tires shall be guaranteed against defects in materials and workmanship for the tread life of the tire. For purposes of this provision, “tread life” shall be defined as the period of wear between the original depth and when the remaining read depth measures 4/32 inch. Tread depth shall be measured at three points within each tire groove and equally spaced around the circumference of the tire and the results averaged.

Charges for ties failing before 25% of the original tread is worn shall be refunded at the full recap cost.

Tires failing after 25% of the original tread is worn shall be repaired or recapped (as appropriate_ at a prorated contract rate. The prorated charges shall be determined by measuring the remaining read depth in excess of 4/32”, The ratio shall then be applied to the contract price to establish the fee for the new recap.

2. Longevity Guarantee Tread life of the recap tire shall last 12,000 miles. For the purposes of this provision, “tread life” shall be defined as the period of wear between the original depth and when the remaining tread depth measures 4/32 inch. Tread depth shall be measured at three points within each tire groove and equally spaced around the circumference of the tire and the results averaged. Charges for ties wearing out prior to the 12,000 mile standard will be prorated by cost per mile.

Example: Recap tire costs $200.00. the 12,000 mile cost is $0.0166 per mile. The tire wears down as specified above after 9,000 miles. The prorated credit towards the replacement tire shall be 3,000 miles x $0.0166 = $49.80

C. TIRE RECAP STORAGE, PICK-UP, and DELIVERY

1. Contractor shall pick up casings from the City Fleet Management Shop located at 1990 West 500 South in Salt Lake City within one business day following request from City.

2. Contractor shall pick up casings when replacing worn recaps at City site. Contractor shall have casings recapped within a maximum of three (3) working days. Contractor will then *store the recapped tires at their site for City use when needed. Contractor’s service department will bring City recaps with service technician when replacing tires at City Site.

*It is anticipated that Contractor shall store sufficient quantities of City’s recapped tires to service two (2) trucks in order to help lessen any wait times if demand stats to exceed quantities on hand.

3. Contractor shall use City casing unless casing is non-recappable. Contractor shall dispose of all non-recappable casings and supply records of non-recappable casings to the City Fleet Management designee.

D. TIRE REPAIR SERVICES

Contractor shall provide tire repair services for light, medium and heavy trucks and heavy equipment on an “an-needed” basis. Repairs shall be performed primarily at: City’s Fleet Shop, sometimes at a City job site, or occasionally at Contractor’s facility as directed by City.

E. TIRE REPAIR OR REPLACEMENT RESPONSE TIME

Contractor shall provide 24/7 call-out service for tire repair or replacement. Contractor will adhere to the following response times;

1. Contractor will respond and be on site within 30 minutes for road-side service.

2. Contractor will respond (start the repair) within 30 minutes of arrival for a repair or replacement at Contractor’s place of business.

3. Contractor will respond and be on site within 1.5 hours for any non-emergency repair or replacement at the City Fleet Shop site.

4. Contractor will retain an adequate number of service vehicles to maintain the requested minimum response times above. During the summer months and other peak maintenance months repair service calls are frequently on daily basis. In the winter call outs of 1 or 2 per week are expected.

F. ALIGNMENT SERVICES

Contractor shall perform alignments on vehicles and trucks upon request. Contractor shall, in most cases, pick up vehicle, perform services at Contractor’s place of business, and deliver vehicle back to City’s Fleet Shop.

G. DISPOSAL SERVICES

Contractor shall be responsible for the disposal of City ties that are no longer fit for use on an on-going basis as repairs and replacement services are provided to City and will respond to calls for the pick-up of multiple tires when requested by City. Tires shall be disposed of in accordance to all applicable environmental guidelines.

H. FLEET TIRE SURVEY

Contractor shall provide “Fleet Tire Surveys” at the City’s Fleet Shop location each week surveying a minimum of five (5) vehicles per week. All surveys shall list and include:

1. Date of Survey

2. Unit number of each piece of equipment surveyed.

3. Check all tire pressures and adjust to manufacturer’s recommendations.

4. Check and record tread depth of all tires per unit.

5. Check condition of all tires per unit.

6. Check sidewall condition of all tires per unit.

7. Record Contractor’s recommendations.

I. GENERAL SERVICE REQUIREMENTS

1. Contractor shall use high quality materials and workmanship in performing all services.

2. Contractor shall provide sufficient personnel to accomplish the required services as scheduled. All personnel shall be skilled in the various tasks assigned to them.

3. Contractor warrants that products furnished conform to the specified requirements and are of good merchantable quality and suitable for the purpose intended.

4. Contractor shall warrant tire repair services (not related to the production of recapped tires) to the extent the resulting work product shall remain functional and in good order for a minimum of one (1) year from the date of acceptance. The date of acceptance shall be defined as the dated of the final payment for the work. Recapped ties shall be guaranteed as stated in II-B above.

5. Contractor shall guarantee that all services meet Federal Specification ZZ-T-441H, as recommended by the EPA. If contractor does not meet such specification, then documentation must be submitted to City and show the reason (specific costs differences that are prohibitive, etc.)

J. Biweekly after business hours yard check – “in yard” tire inspections to document any repairs that may be needed. Contractor shall provide photo of asses number and as well as repair needed prior to making any repairs. On the next business day, Contractor shall request a work order from City’s Fleet Shop for each asset documented as needing repair and upon receipt of the work order from Fleet, shall repair the asset(s) in accordance with the work order.

K. After business hours in yard tire rotation – Contractor shall request a work order from city’s Fleet Shop to authorize tire rotations on vehicles to extend the longevity of the tires based upon Fleet tire rotation program. Upon receipt of approval, Contractor shall perform the tire rotations authorized.