4-RFQ - SS4A Project Manager, Green River 2026.docx

REQUEST FOR QUALIFICATIONS (RFQ)

Project Management and Technical Services Safe Streets and Roads for All (SS4A) Planning and Demonstration Grant Comprehensive Safety Action Plan – Main Street Corridor City of Green River, Utah

1. Introduction and Background The City of Green River, Utah (the “City”) is soliciting Statements of Qualifications (SOQs) from qualified multidisciplinary consulting teams experienced with traffic engineering to provide project management and technical services in support of its Safe Streets and Roads for All (SS4A) Planning and Demonstration grant, awarded by the U.S. Department of Transportation (USDOT) and administered by the Federal Highway Administration (FHWA), Utah Division.

The City has been awarded $361,600 in federal SS4A funding to develop a Comprehensive Safety Action Plan to improve safety along Main Street and other priority corridors. The total estimated project cost is $452,000, including the required 20 percent non-federal match of $90,400, provided by the City. This budget information is provided for planning purposes only — respondents are requested not to submit cost or fee information as part of this RFQ (see Section 6, Estimated Project Budget).

Green River is a rural city of approximately 847 residents located along the Union Pacific mainline and Interstate 70. Once a hub of rail, uranium, and defense activity, the City has experienced significant disinvestment, with a population roughly one-third of its historical peak and nearly a quarter of residents living in poverty.

Main Street is the heart of the community — a four-lane divided arterial approximately 80 feet wide, spanning 4.4 miles between freeway interchanges. The central 1.2-mile segment, between Green River Avenue and Broadway, forms the spine of the city. This stretch has no traffic signals and wide-open lanes that encourage high vehicle speeds, posing serious risks to pedestrians and cyclists. Sidewalk coverage is City of Green River, Utah RFQ – SS4A Project Management Services partial at best, and there are virtually no signed crosswalks, requiring residents traveling to school, City Hall, or nearby parks to cross multiple lanes of uncontrolled traffic. More than 1,500 heavy trucks traverse Main Street daily, and the corridor experiences recurring collisions at a low-clearance railroad underpass.

This planning effort will enable the City to develop a Comprehensive Safety Action Plan that reduces roadway fatalities and serious injuries while supporting broader goals for economic revitalization, walkability, and freight safety. It will help position Green River for future SS4A Implementation Grant funding.

1. Project Objectives

· Develop a Comprehensive Safety Action Plan that meets all requirements of the FY25 SS4A Notice of Funding Opportunity (NOFO).

· Reduce fatalities and serious injuries for all roadway users, with particular attention to the pedestrian-heavy downtown corridor.

· Identify low-cost, high-impact safety countermeasures (e.g., restriping, curb extensions, signage, lighting, traffic calming) that can be implemented quickly and cost-effectively.

· Evaluate options to improve freight safety, including potentially rerouting trucks to the Inland Ports currently under development.

· Engage residents, schools, business owners, and regional stakeholders to ensure the Action Plan reflects local needs and a shared community vision.

· Establish an implementation-ready framework, including cost estimates and a decision matrix, to position the City for future capital and SS4A Implementation Grant funding.

· Ensure full compliance with applicable federal requirements, including 2 CFR Part 200.

2. Scope of Services The selected consultant will provide day-to-day project management and technical services under City oversight. Anticipated services include, but are not limited to:

2.1 Project Management

· Preparation of a detailed project work plan and schedule for City and FHWA concurrence.

· Ongoing coordination with City staff, FHWA Utah Division, and other project stakeholders.

· Preparation of quarterly progress reports and support for reimbursement documentation.

· Submission of quarterly deliverables for City review and FHWA concurrence at defined milestones.

2.2 Data Collection and Safety Analysis

· Baseline safety analysis, crash data evaluation, and documentation of existing roadway and sidewalk conditions (see Attachment B).

· Identification and prioritization of high-risk locations and safety risk networks.

· Use of evidence-based and, where appropriate, innovative data tools (e.g., mobile LiDAR, speed sensors, digital mapping) to assess curb conditions, vehicle behavior, and high-injury networks.

2.3 Community and Stakeholder Engagement

· Engagement of residents, schools, business owners, and regional stakeholders through workshops, surveys, and public meetings.

· Coordination with UDOT Region 4, FHWA, and Union Pacific Railroad, as appropriate.

2.4 Comprehensive Safety Action Plan Development

· Safety risk mapping and analysis.

· Identification of proven, evidence-based countermeasures consistent with FHWA guidance and Safe System principles.

· Equity and underserved-community considerations.

· Cost estimates, phasing, and implementation strategies.

· Advancement of priority corridors, including Main Street, from planning concepts into safety-driven preliminary design appropriate for a Planning and Demonstration grant.

2.5 Federal Compliance and Reporting

· Support for compliance with 2 CFR Part 200, FHWA procurement requirements, and Title VI.

· Support for required federal quarterly progress and financial reporting.

· Invoices for fees will be submitted quarterly along with a project update. The fees cover consultant expenses

3. Roles and Responsibilities The City will retain ownership of the project and provide policy direction, grant administration, fiscal oversight, and final approval of all project activities and deliverables, including review and approval of consultant invoices. The selected consultant will provide day-to-day project management and technical services as described in Section 3. FHWA Utah Division will provide project kickoff, compliance guidance, and review at key milestones.

4. Anticipated Project Schedule The project is anticipated to be completed within approximately 12 months of Notice to Proceed, as outlined below. The selected consultant will be expected to refine this schedule in coordination with the City and FHWA.

5. Estimated Project Budget The total project budget shall not exceed $452,000.

This amount includes the $361,600 federal SS4A award and the required $90,400 (20 percent) non-federal match provided by the City, and covers all consultant fees, City costs, and any other project expenses. The table below summarizes the planning-level budget submitted with the City’s SS4A grant application; the full itemized template is provided as Attachment A.

This budget information is provided for planning and informational purposes only. Respondents are not requested to submit cost, fee, or pricing information as part of this Request for Qualifications. Consultant compensation will be negotiated with the top-ranked firm following qualifications-based selection, consistent with federal procurement requirements under 2 CFR Part 200. It shall not cause the total project budget to exceed $452,000.

6. Submission Requirements Respondents shall submit a concise Statement of Qualifications (SOQ) that includes, at a minimum:

1. Firm overview, including office location(s) and relevant licensure/certifications.

2. Relevant experience, including comparable SS4A or transportation safety planning projects.

3. Proposed project team, including the qualifications of key personnel and any subconsultants.

4. Proposed project approach and understanding of the scope described in Section 3.

5. Experience working with rural communities.

6. References from at least three comparable projects.

Respondents are requested not to submit cost, fee, or pricing information in response to this RFQ. SOQs should be concise; a 15-page limit is suggested.

7. Evaluation Criteria SOQs will be evaluated by a City selection committee based on the following criteria:

Project Approach

8. Federal Requirements Any contract resulting from this RFQ will be subject to applicable federal requirements, including but not limited to 2 CFR Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards), FHWA procurement requirements for qualifications-based selection of professional services, and Title VI of the Civil Rights Act of 1964. Selection will be based on demonstrated competence and qualifications, consistent with applicable federal procurement requirements; fees will be negotiated separately with the top-ranked firm.

All-Inclusive Fees & Invoicing: The Consultant’s quoted fees must encompass all costs associated with the delivery of the services, including out-of-pocket expenses, travel, and ancillary charges. Invoices must be submitted quarterly, reflecting only earned fees, with no breakdown or itemization of expenses.

9. Anticipated Procurement Schedule

· RFQ Issued: June 19, 2026

· Deadline for Questions: July 10, 2026. 4:00 p.m. MDT

· Statements of Qualifications Due: July 24, 2026, 4:00 p.m. MDT

· Anticipated Selection: August 7, 2026

10. Submission Instructions This RFQ is posted and administered through U3P (Utah's Public Procurement Place). Statements of Qualifications must be submitted electronically through U3P by July 24, 2026, 4:00 p.m. MDT. SOQs submitted by email, mail, or any method outside of U3P will not be accepted.

All questions regarding this RFQ must be submitted through U3P — https://u3p.utah.gov.

Consistent with the City's standard practice for RFQs and RFPs, questions will not be answered by phone, email, or any channel outside of U3P. Submitting questions through U3P ensures that all prospective respondents can see both the questions asked and the City's official answers. Questions must be submitted no later than July 10, 2026. 4:00 p.m. MDT. The City will not be responsible for SOQs that are incomplete, late, or submitted outside of U3P.

11. Reservation of Rights The City reserves the right to reject any or all submittals, to waive minor irregularities, to request clarification or additional information from any respondent, and to negotiate scope and fees with the selected firm in compliance with applicable federal procurement requirements. Issuance of this RFQ does not commit the City to award a contract.

12. Attachments The following documents are provided to assist respondents in preparing their Statements of Qualifications:

· Attachment A – SS4A FY25 Planning and Demonstration Grant Supplemental Estimated Budget (submitted with the City’s SS4A grant application)

· Attachment B – Green River Roadway and Sidewalk Network Conditions (KML file; viewable in Google Earth Pro, ArcGIS, QGIS, or similar GIS software)

· Attachment C – SS4A Project One-Page Summary – Integrated Delivery and Coordination Framework

· Attachment D – SS4A Project Management Plan (Draft v3)

· Attachment E – SS4A Grant Application Narrative

· Green River roadway network.kml