1-Attachment D - SS4A Project Management Plan.docx

Attachment D – Green River, UT – SS4A Project Management Plan Integrated Delivery and Coordination Framework This SS4A Project Management Plan describes the City of Green River’s proposed approach to implementing its Safe Streets and Roads for All (SS4A) Planning and Demonstration Grant in a coordinated, efficient, and fully compliant manner with Federal Highway Administration (FHWA) requirements.

The project will be delivered using a consultant-led model, consistent with FHWA Utah Division expectations for small rural communities. City staff will retain responsibility for policy direction, grant administration, fiscal oversight, and final approval of all project activities and deliverables.

1. Grant Execution and Notice to Proceed

· FHWA Utah Division executed the SS4A grant agreement and issued a formal Notice to Proceed (NTP).

· The City confirms authorized signatories, designates a project manager and financial contact, and establishes internal roles and responsibilities.

· The City establishes grant accounting, reimbursement tracking, and documentation procedures, including tracking of the required 20 percent non-federal match.

2. FHWA Kickoff and Coordination

· FHWA Utah Division conducts a kickoff meeting with City staff and the selected SS4A consultant.

· Project roles, scope, schedule, deliverables, and review milestones are confirmed.

· Federal compliance requirements, reporting expectations, and reimbursement procedures are clarified.

· Communication protocols, points of contact, and escalation procedures are established.

3. Consultant Procurement and Mobilization

· The City conducts qualifications-based procurement in accordance with 2 CFR Part 200.

· Scope, schedule, and fee are finalized with the selected consultant.

· The consultant contract is executed, and a Notice to Proceed is issued.

· The consultant prepares a detailed project work plan and schedule for City and FHWA concurrence.

4. Project Implementation and Technical Work (Consultant-Led) Under City oversight, the SS4A consultant will provide day-to-day project management and technical services, including:

· Baseline safety analysis, crash data evaluation, and documentation of existing conditions.

· Identification and prioritization of high-risk locations and safety risk networks.

· Public and stakeholder engagement conducted in accordance with SS4A requirements.

· Development of Comprehensive Safety Action Plan components, including:

· Safety risk mapping and analysis

· Identification of proven and evidence-based countermeasures

· Equity and underserved community considerations

· Cost estimates, phasing, and implementation strategies

· Advancement of priority corridors, including Main Street, from planning concepts into safety-driven preliminary design appropriate for a Planning and Demonstration grant.

· Submission of interim deliverables for City review and FHWA concurrence at defined milestones.

5. City Oversight and FHWA Coordination

· The City provides ongoing policy guidance and reviews all draft and final deliverables.

· The City reviews and approves consultant invoices before submitting reimbursement requests.

· The consultant supports the preparation of progress reports and reimbursement documentation.

· The City submits all required progress and financial reports to FHWA Utah Division.

· FHWA provides program oversight and review at key milestones.

6. Reporting, Final Deliverables, and Grant Close-Out

· The Draft Comprehensive Safety Action Plan is submitted to FHWA for review and comment.

· FHWA comments are addressed, and the Final Comprehensive Safety Action Plan is prepared.

· Final financial reconciliation and performance reporting are completed.

· The grant is formally closed following FHWA acceptance of all final deliverables.

Proposed SS4A Project Timeline – Planning and Demonstration Grant

1. Month 0: Grant agreement executed; Notice to Proceed issued; FHWA kickoff meeting conducted.

2. Months 1–2: Consultant procurement and contracting; financial systems setup.

3. Months 3–5: Baseline safety analysis, crash data review, and initial public engagement.

4. Months 6–8: Risk network analysis, countermeasure identification, and continued engagement.

5. Months 9–10: Draft Comprehensive Safety Action Plan and preliminary cost estimates.

6. Months 11–12: FHWA review, revisions, final Action Plan approval, and grant close-out.