4-Procurement - LMCO ban the box.pdf
PDF 188 KB Posted
- Attached to
- Deferred Compensation Plan Services
- Solicitation number
- RFP260119
- Issued by
- Bath County, Kentucky
About this file
This is a policy certification document from the Louisville Metro Government establishing compliance requirements for vendors contracting with the city regarding hiring practices for persons with prior criminal convictions. The Louisville Metro Codified Ordinance (LMCO) Section 112.30 prohibits the city and its vendors from requesting criminal history information on initial employment applications, commonly referred to as "ban the box" practices. The ordinance applies to the Deferred Compensation Plan Services contract, which seeks qualified vendors to administer and record keep Louisville Metro Government's 457(b) Deferred Compensation Plan effective July 1, 2026, for approximately 5,400 benefit-eligible employees.
The certification requires responding vendors to affirm compliance with LMCO 112.30 standards, which become part of the evaluation criteria for contract awards. Seven specific exceptions exist to the ban the box requirement, including positions involving cash handling exceeding $500, access to confidential information such as social security numbers or financial data, unsupervised access to minors or vulnerable adults, unsupervised access to residents' homes, positions mandated by law, positions prohibited by federal, state, or local law from hiring individuals with felonies, and sole source contracts. The responding vendor must indicate whether any exceptions apply by checking the appropriate boxes and must be signed by an authorized official. The city retains authority to deny, rescind, revoke, terminate, or not renew contracts with vendors failing to comply with these standards.
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Other files
| File | Type | Posted |
|---|---|---|
| 3-Info Signatures-RFP.pdf | ||
| 8-RFP260119 Deferred Compensation Plan Services.pdf | ||
| 5-Vendor Information.pdf | ||
| 1-GFE Docs 1.pdf | ||
| 6-W9 2024.pdf | ||
| 2-GFE Docs 2.pdf | ||
| 7-Submission Instructions - RFP260119.pdf |
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Text version
LOUISVILLE METRO CODIFIED ORDINANCE POLICY CERTIFICATIONS
Prohibiting The City or Its Vendors from Engaging in Certain Hiring Policies and Practices Against Persons Previously Convicted of Crimes
The Louisville Metro Government, in Louisville Metro Codified Ordinance (“LMCO”) Section 112.30, prohibited vendors from engaging in certain practices against persons previously convicted of crimes.
Specifically, per LMCO 112.30(D):
(1) Vendors who apply for business with the City must follow the practice that initial vendor employment applications not contain a "box" or a question of inquiry on the initial application regarding an applicant's prior criminal history and applicants shall not be required to check or otherwise fill in a "box" or respond to an inquiry regarding an applicant's prior criminal history on the vendor's initial employment application, unless as otherwise provided by or required by state and federal law.
(2) The standards established in this chapter and the criminal history policies shall be a part of the evaluation criteria when awarding City contracts. The City shall retain at all times the authority to deny, rescind, revoke, terminate or not renew a contract with a vendor for failing to comply with the standards established in this section.
Exceptions. The requirements under this section are not applicable under certain conditions. Please indicate if one or more of the following conditions apply:
1. Vendor employees are involved with the transfer and handling of cash amounts in excess of
$500 or that involve major fiduciary responsibilities (e.g. employees charged with investing funds, accounting, auditing, etc.)
2. Vendor employees are involved with access to confidential information, including but not limited to, social security numbers, bank account information, credit card information, or other combination of information that could be used for identity theft or related criminal activity.
3. Vendor employees are involved or may involve unsupervised access to children or minors under the age of 16, developmentally disabled persons or vulnerable adults.
4. Vendor employs positions with unsupervised access to homes of residents, in which they work alone without direct supervision, or they do not work in pairs or in teams of employees.
5. Employment positions or categories as may be required by law.
6. Vendor is prohibited by federal, state and/or local law from hiring an individual with a felony, which requires an applicant's conviction history.
7. Vendor is engaging with Louisville Metro Government through a sole source contract.
, affirms that it follows the practice set forth in LMCO
112.30 or that an exception applies as indicated herein. In addition, the Contractor understands and agrees that the provisions of LMCO 112.30(D)(2), applies to this certification.
Signature of Contractor’s Authorized Official
Name and Title of Contractor’s Authorized Official
Date
| Name and Title of Contractors Authorized Official: |
| Date: |
| Check Box #1: Off |
| Check Box #2: Off |
| Check Box #3: Off |
| Check Box #4: Off |
| Check Box #5: Off |
| Check Box #6: Off |
| Check Box #7: Off |
| Legal Name of Responding Company: |
File details come from the government source that posted it. Updated .