4-PreBid Agenda PRK21071 RACPlayground.pdf

PRE-BID AGENDA for

Job Name: RAC Playground with Shade Sails

Job No. PRK21070

MEETING DATE: Tuesday, September 22, 2026 @ 10:00am

MEETING LOCATION: Virtual online meeting via Microsoft Teams

Meeting link:

https://teams.microsoft.com/meet/246621253384076?p=1EshZqEjniB1zafOf0

Join by meeting ID: 246 621 253 384 076 Meeting password: GZ3Pc7yU

BID DATE & LOCATION: Wednesday, September 30, 2026

(1) Electronically via Bonfire, (2) mail, (3) in hand; until 2:00 p.m.

Bid Opening: Publicly opened virtually online via Teams.

See Document 00 11 16 Invitation to Bid.

Purpose of Meeting: General discussion of the project and identification of any unclear portions of the plans, specifications, and other Contract Documents.

PRESENT: (Attendance roster to be provided with meeting minutes.)

1. OWNER’S REPRESENTATIVES:

SLC Architecture & Construction Management: Nathan Johnsen, Construction Manager

SLC Public Lands: Makaylah Maponga, Planner

Design Consultants: Megan Jones Shiotani, Dig Studio

2. WEBSITE:

Projects are bid through Bonfire: https://utah.bonfirehub.com/projects

A. All questions to be submitted through Bonfire. Responses to questions or additional project information will be released by addendum by March 16, 2026.

3. CONTRACT DOCUMENTS:

A. Project Manual

B. APWA 2017 Manual of Standard Specifications, Manual of Standard Plans.

http://utah.apwa.net.

C. Full Size Drawings: Available in electronic format from Bonfire.

D. Addenda: Will be issued on Bonfire no later than September 28, 2026.

4. BIDDING REQUIREMENTS:

A. Document 00 11 16 Invitation to Bid:

i. Article 1.1.B. - For information about the award of this Construction

Contract, contact Debby Newton, Facilities Support Coordinator at 801-535-

6224 or debby.newton@slc.gov.

ii. Article 1.2 – Brief Description of Work.

iii. Article 1.3 – Bidder’s Pre-Qualification: Not Required.

iv. Article 1.5 – Contract Time: 90 calendar days after Notice to Proceed.

https://teams.microsoft.com/meet/246621253384076?p=1EshZqEjniB1zafOf0 https://utah.bonfirehub.com/projects http://utah.apwa.net/ mailto:debby.newton@slc.gov

AGENDA Pre-Bid Meeting Page 2

Calendar days for winter shut down are not included above.

v. Article 1.8 – Bid Security: Equal to 5% of total Bid, see additional information in Article.

vi. Article 1.9 – Bid Location and Opening: Bids are due September 30, 2026, at 2:00 P.M. regardless of how the Bids are submitted.

1. When uploading an electronic bid, bidders must allow sufficient time before the deadline to complete the forms and upload documents. The bid event will end at the closing time posted on

Bonfire. Bidders must give themselves plenty of time to avoid

Internet jams, traffic, or network problems.

2. Bids will be publicly opened virtually online via Teams on or about 2:15 p.m.

B. Instructions to Bidders - Document 00 21 13

i. Article 1.4.D.5 – Bidder’s Obligations: Notify City in writing of any conflicts, errors, or discrepancies in the Contract Documents, submit via

Bonfire.

ii. All questions must be submitted no later than six (6) calendar days before the bid opening – Thursday September 24, by 5:00 pm.

C. Supplementary Instructions to Bidders (VP) - Document 00 22 18

i. Information about the Value-Based Procurement Program (“Value

Program”)

D. Bid Form - Document 00 41 00

i. Article 1.3 Construction Contract

1. Project is not federally funded.

2. Engineer’s estimate is greater than $250,000 and less than

$2,000,000.

3. The project does not require permits for work in the Public

Way.

ii. Article 1.5 Submittals

1. What is needed with Bid and after Bid Opening

2. 1.5.A.4 – As indicated, the submission of Document 00 43 40

(Value Program) is voluntary, but bidders may be at a competitive disadvantage if they do not submit it.

a. If Bidder participates in the Value Program, Bidder shall provide the information shown in the Value Program Form

(Document 00 43 40)

E. Bid Schedule – Document 00 43 00

i. Article 2.2 Base Bid

ii. Article 2.3 Additive Bid Alternates

F. Bonding - Document 00 61 13 (Performance Bond), Document 00 61 14 (Payment

Bond)

i. Part 2 Covenants - Includes the standard surety companies must meet.

G. Modifications to the General Conditions - Document 00 73 10.

AGENDA Pre-Bid Meeting Page 3

i. Bonding: Refer to Article 5.1B for standards surety companies must meet.

ii. Insurance

1. Article 5.2A2 reads:

“All policies of insurance shall be issued by insurance companies licensed to do business in the state of Utah and either:

Currently rated A- or better by A.M. Best Company;

-OR-

Listed in the United States Treasury Department’s current Listing of

Approved Sureties (Department Circular 570), as amended.”

2. Refer to 5.2B1, 2, 3, 4, & 5 (as applicable) for types and amount of insurance required.

3. Insurance Certificate Required: Document 00 62 16

5. SUMMARY OF WORK (01 11 00):

A. The project location is within the Regional Athletic Complex located at 2280 N

Rose Park Ln, Salt Lake City, UT 84116.

B. The work to be performed consists of furnishing and installing the equipment, facilities, services, and appurtenances indicated in the Contract Documents. The

Work generally includes, but is not limited to, the following: addition of new playground with play equipment, shade sails, and play safety surfacing, new concrete walk, ramps, and flatwork, addition of plantings, and modifications of existing irrigation and storm drainage systems as listed in the specifications and as shown per the Contract Drawings.

C. Additional Alternatives (Add-Alts) – Refer to Section 01 23 00 (Alternates)

i. Add-Alt 01: PIP Safety Surface

ii. Add-Alt 02: 16’ x 16’ Shade Toppers (3)

iii. Add-Alt 03: Backed Bench (3)

iv. Add-Alt 04: Contractor Purchase of Play Equipment

6. GENERAL PROJECT CONCERNS:

A. Weather – winter/spring time

B. Schedule – work to take place during RAC off-season which begins October 26th

2026. RAC event season begins on April 19th. Continued work after this date will require revisions to staging locations and work protocols in coordination with RAC staff.

C. Water and power are not available on site.

D. No Idling ordinance is enforced.

E. Staging will take place in the southern parking lot adjacent to project site. Site access must be coordinated with property owner.

F. Coordination with property owners will be required for irrigation and playground equipment (if Add-Alt 4 is not awarded). All trees will be acquired and planted by property owners.

AGENDA Pre-Bid Meeting Page 4

7. EVALUATING COST OF WORK:

A. Bonds

i. Performance: Document 00 61 13

ii. Payment: Document 00 61 14

B. Insurance and Permits (Document 00 73 10):

i. Insurance: See Article 5.2.B for required policies.

ii. Permits: See Article 6.7

C. Agreement (Document 00 52 00)

i. Timing of Work Completion

1. Anticipated Time of Completion: 90 calendar days after Notice to

Proceed. Calendar days for winter shutdown are not included above.

2. Anticipated Notice to Proceed: October 2026.

3. Anticipated Substantial Completion: May 2027.

a. Depending on Add-Alts.

ii. Liquidated and Other Damages: $350.00 per day.

D. One Year Correction Period: Anticipated May 2028 (Document 00 73 10, Article

13.7).

E. Required warranties and guarantees.

F. Temporary Facilities

i. Utilities, storage, etc.

G. Contractor is responsible for required QC/QA field inspections such as asphalt, concrete, soil densities/samples, etc. A 24-hour notice is required to schedule testing.

H. Contractor is responsible for ensuring all building permit inspections, testing, and documentation occur.

I. Utility / Other Stakeholder Coordination (Section 01 31 13) - Contractor’s responsibility

J. Safety – Contractor’s responsibility

i. Site safety is paramount – implement all applicable OSHA safety practices.

K. City’s Procore Account

i. This project shall be managed through the City’s Procore account for managing information and documentation (submittals, pay requests, change orders, proposed change orders, meetings, punch lists, general document filing, communication, etc.).

ii. It will not be available for subcontractors.

8. HIGHLIGHTS OF BID SET

A. Page-turn of the project.

9. GENERAL DISCUSSION:

AGENDA Pre-Bid Meeting Page 5

10. SITE VISIT

A. If requested, a site visit will be held Tuesday September 22, 2026 at approximately

11:30am.

B. Address is 2280 Rose Park Ln, Salt Lake City, UT 84116.

END OF AGENDA