JF27-012-IFB

Purchasing & Warehouse Department

Julie Fisher, CPPB, Manager/Buyer

SPECIFICATIONS

1. GENERAL

Specifications for an annual contract for Stage Rigging Inspection Services on an “as needed basis” at locations throughout Granite School District (GSD). Please see https://www.graniteschools.org/schools/ for potential locations. Bidders must meet or exceed all specifications and requirements as set forth in this document and all other information posted on the Utah Public Procurement Place (hereafter referred to as U3P).

Contractor must furnish all equipment, materials, labor, tools, transportation, supplies, and incidentals necessary to complete the services as described in the specifications and drawings (if applicable).

2. CONTACT & ACCESS TO SITE

Access to locations for site inspections and/or for project completion must be arranged through Granite School District Maintenance Department – Mycka Melendez, Custodial / General Maintenance Shop Supervisor or Taison Brandol, General Maintenance Shop Assistant Foreman. (Do not contact these staff members during the bidding process. Questions must be published in the U3P Q & A section. Answers will be provided in the same manner.)

3. AMENDMENTS TO INVITATION FOR BID

Any changes in quantity, specifications, schedules, opening date, corrections, clarifications, etc. will be in the form of an addendum.

Addenda will be posted at U3P. It is the responsibility of the bidder to obtain addenda. Bid submittal constitutes implied acknowledgment of all addenda.

4. BID SECURITY

N/A

5. BONDS

6. CHANGE ORDERS

No payments will be made to the contractor for additional work or materials https://www.graniteschools.org/schools/ unless a change order has been signed and executed by GSD Purchasing. Any change order which increases the contract amount shall be subject to prior written certification that the change order is within the determined project or contract budget.

7. CONFLICT WITH SUBMITTALS/INCONSISTENCIES IN TERMS &

CONDITIONS

In the event of conflict with submittals from bidders or inconsistencies in bidding documents, this bid document will take precedence.

8. CONSIDERATION, AWARD AND REJECTION OF BIDS

All bidders must be able to demonstrate that they are responsible, competent contractors with the resources to complete a project of this type and magnitude and must be prepared to provide documented proof of such upon request including references and financial statements. The contractor's past performance history, organization, equipment and demonstrated ability to perform and complete their contracts in the manner and within the time limit specified will be elements along with the dollar amount of the bid which will be considered by GSD in the vetting of the contractor. It is anticipated, GSD will award to a single vendor to meet the needs. Award will be made in accordance with Utah Code 63G-6a-606 responsive and responsible bidder will be awarded a contract. GSD reserves the right to reject any and all bids by reason of this paragraph and according to Utah Procurement Code. Bids shall be irrevocable for a period of 60 days from the bid due date. GSD intends to make a single award.

a. Any contractor that does not perform in an exemplary professional manner for GSD or if their work quality is less than exceptional will be notified of the problem and will not be invited to quote or bid on any additional GSD jobs or perform any additional work for GSD until they have demonstrated to GSD’s satisfaction that the cause of the problem(s) has been corrected.

b. Any contractor that has not performed up to our high standards in the past for GSD will not be allowed to bid on this contract.

c. If a contractor is awarded this contract but then fails to perform, GSD reserves the right to award the contract to the next low bidder.

9. CONTRACT DATES/DEADLINES

We anticipate the contract will be effective as soon as award can be made through 10/31/2027 with the option to renew annually through 10/31/2031.

The hours of operation shall be coordinated with the GSD contact listed in Paragraph 2 “Contact & Access to Site”.

10. CONTRACT CLAUSES

Any contract arising from this Invitation to Bid will include the following:

a. The unilateral right of GSD to order written changes in the work and/or time of performance (Changes Clause);

b. Suspension of Work Clause;

c. Price Adjustment Clause;

d. Claims Based on a Procurement Officer’s Actions or Omissions Clause;

e. Default Delay – Time Extension Clause

f. Remedies Clause - Any dispute arising under or out of this contract is subject to the provisions of Part H (Legal and Contractual Remedies) of the Utah Procurement Code;

g. Liquidated damages as appropriate;

h. Specific excusable delays are as follows: if the contractor is delayed by GSD or architect or by change orders.

i. GSD may terminate the contract for any reason at any time if the contractor fails to perform (default) or if it is in the best interest of GSD (Convenience Clause).

11. INSPECTIONS OF SERVICES/PERFORMANCE

Contractor must be prepared, willing and accommodating to on-site inspection of all work, at any time, by a GSD representative, during job progress.

12. INSURANCE/LIABILITY/SAFETY/SECURITY

The contractor must secure and maintain liability insurance (general and auto) of one million dollars each occurrence and three million dollars General Aggregate (or more as may be required in the Project Manual on contract) against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder. The contractor’s commercial general liability policy must include builders risk insurance and completed operations coverage to guarantee recovery of damages to the work in progress during construction. Insurance must be maintained for the duration of the project. Contractor must provide proof of insurance (policy or endorsement) upon demand by GSD and agrees to, at all times, protect, indemnify, defend and hold harmless GSD and GSD employees from any and all claims.

GSD will assume no liabilities for the contractor including any of the contractor’s representatives, employees or properties.

Contractor shall, at all times, maintain safeguards for safety and protection and keep the work area in a neat, clean, safe and secure condition to avoid injury, risk of loss, theft, vandalism or sabotage.

Any damages occurring during the completion of this project, incidental or otherwise, to GSD or adjacent properties must be repaired, at the contractors expense, to the owner’s satisfaction.

13. LAWS/CODES

Contractor must abide by all federal, state and local laws including, but not limited to employment laws such as the Americans With Disabilities Act and E- Verify and meet or exceed all applicable building codes and Utah State Energy Code requirements. Undocumented (illegal immigrant) labor will not be allowed to work on GSD property. Any contract that might arise from this Invitation for Bid will be governed by Utah State Laws.

14. LICENSING

Bidders must meet all current licensing requirements of the City, County and State of Utah to do the type of work required under this bid including the proper license classifications with a sufficient monetary limit as established and issued by the Utah Division of Occupational and Professional Licensing, State Department of Commerce, as legally required by State Code Title 58, Chapter

55. Licensing must be current and valid at the date of bid opening and remain so for the duration of the contract/project(s).

15. LIQUIDATED DAMAGES

N/A

16. NOTICE TO PROCEED

Notice to proceed will be in the form of a signed Purchase Order from the GSD Purchasing Department.

17. PAST PERFORMANCE

Any contractor that does not perform in an exemplary professional manner for

GSD or if their work quality is less than exceptional will be notified of the problem and will not be invited to quote or bid on any additional GSD jobs or perform any additional work for GSD until they have demonstrated to GSD’s satisfaction that the cause of the problem(s) has been corrected.

Any contractor that has not performed up to our high standards on past GSD jobs will not be awarded a contract under this bid.

18. PAYMENT

In most cases, payments will be a "lump sum" amount made at the completion and clean-up of each inspection and will not be made until GSD has performed a final inspection and approval of the services. "Draws", prepayments, or partial progress payments will not be allowed unless specified.

19. PRE-BID CONFERENCE

N/A

20. SALES TAX

Please note that sales made to Utah school districts are exempt from sales tax (Utah Code 59-12-104).

21. SUBCONTRACTORS

GSD reserves the right to reject any subcontractor. GSD may withhold awarding the contract to a bidder if any of the proposed subcontractors are considered by GSD to be unqualified. Subcontractors must be held, by the General, to all requirements listed herein. A list of subcontractors and their licensing classification will be required. Bidder shall certify that all subcontractors are licensed as required by State law.

22. SUBMITTALS

Submit bids as per instructions on U3P. Additional attached or enclosed materials, not requested and not required, will be discarded and may cause bid rejection if the attachments are attempts to alter or amend the bid specifications and/or requirements. Additional or alternate terms or proposals will not be accepted

23. SUBSTITUTE PRODUCTS

24. TECHNICAL SPECIFICATIONS

a. Services shall include providing a comprehensive inspection and evaluation of all stage rigging, fly systems, and related equipment and apparatus which should include but not limited to: Battens and Hardware;

Lift Lines; Loft Blocks and Head Blocks; Arbors and Guide Rails; Rope Locks and Locking Rails; Hand Lines; and Galleries and Safety Environment at the (25) twenty-five school/facility locations identified by GSD. The locations includes (17) seventeen dead hung systems and (8) eight counterweight / fly systems.

b. The Contractor shall provide services using qualified personnel experienced in theatrical stage rigging systems and inspections. The Contractor shall perform all work in accordance with applicable federal, state, and local laws, codes, regulations, manufacturer's requirements, and recognized entertainment-industry standards.

Inspections shall be performed in accordance with the current edition of American National Standards Institute (ANSI) E1.47, Recommended Guidelines for Entertainment Rigging System Inspections, other applicable ANSI/Entertainment Services and Technology Association (ESTA) entertainment technology standards.

The Contractor shall also comply with applicable requirements of the Utah Division of Professional Licensing (DOPL), Utah Occupational Safety and Health requirements, OSHA requirements, and applicable building and fire codes, as applicable to the services.

c. The Contractor shall provide GSD with a comprehensive written inspection report for all (25) twenty-five locations.

The inspection report shall be prioritized in order of critical first descending to least critical and include, at minimum:

• Facility/school name and address.

• Date of inspection.

• Type of system.

• General system photos.

• Name and qualifications of inspector(s).

• Inspection findings and description of the issue(s).

• Recommended corrective action(s).

• The Contractor shall clearly identify where the Contractor believes that a structural engineer, professional engineer, manufacturer, or other specialty professional is required.

d. If the Contractor identifies a condition that presents an imminent or significant threat to the safety of students or staff, the Contractor shall immediately notify the GSD representative. The Contractor shall recommend that affected equipment be removed from service, locked out, tagged out, or otherwise restricted from use when necessary to prevent injury or property damage.

The Contractor shall identify in writing:

1) The equipment or condition affected.

2) The nature of the hazard.

3) The reason the condition presents a safety concern.

4) Recommended immediate corrective action.

5) Whether the equipment should be removed from service.

6) Whether temporary mitigation is available.

7) Whether additional engineering or specialty evaluation is required.

e. Response Time and Schedule: Contractor must establish a schedule for the inspection of 25 locations and complete the inspections based on the mutually agreed upon schedule.

It is anticipated that the Contractor complete two to three standard inspections per day, depending on location and complexity. Larger or more complex school inspections may take more than 4 hours to complete.

Contractor’s proposed schedule should reflect completing inspections for all 25 locations in no more than 30 days.

f. Experience: Contractor must have at least three-years’ demonstrated experience providing a similar scope of services.

g. Individual projects to make suggested repairs will be competitively bid and not covered by this contract. Minor repairs can be completed with the approval of GSD at the hourly rates specified in the contract.

h. Rates are all inclusive. Mileage charges, office time, fuel charges, trip charges or any other additional overhead charges will not be allowed.

i. GSD makes no guarantee regarding the minimum or maximum amount of work to be performed under this contract. It is anticipated that all 25 locations will be inspected.

j. Equipment: GSD lift will be provided and operated by GSD staff. The Contractor will coordinate schedule with GSD General Maintenance Department. All other equipment required to perform the inspection is the responsibility of the Contractor.

k. The use of alcohol, tobacco (including smokeless or chewing tobacco) or e-cigarettes on GSD property is prohibited.

25. TERMS AND CONDITIONS

The terms and conditions attached to the solicitation and contract will govern any purchases made under this contract. Any terms and conditions attached to a contractor’s quote will not be considered.

26. WARRANTY

Contractor warrants all equipment, materials, and labor furnished or performed will be free from defects for a minimum period of twelve (12) months (unless longer as listed in the Technical Specifications or Drawings) from date of discovery (or when discovery should have been made).

Upon notice from GSD of any defect during the applicable warranty period, the affected item, parts or work shall be redone, redesigned, repaired or replaced by the contractor (at the contractor’s expense) at a time acceptable to GSD.

27. STANDARDS OF CONDUCT

Contractor must not have direct, unsupervised contact with students. In addition to ensuring compliance with GSD’s tobacco, drug, and alcohol-free workplace requirements, Contractor shall be responsible for ensuring that its employees, agents, sub-contractors, and anyone directly or indirectly employed by any of them, are appropriately identified at all times while performing work, and refrain from the following prohibited conduct:

a) any fraternization or inappropriate interactions of any nature whatsoever with GSD students, employees, and patrons, including talking, touching, staring, or otherwise contributing to a hostile or offensive environment for GSD’s students, employees, and patrons;

b) criminal conduct;

c) possession of drug paraphernalia;

d) sale, misuse or unauthorized use/possession of prescription drugs;

e) carrying weapons (except to the extent allowed by law with a valid concealed weapons permit);

f) the use of profanity or other offensive language;

g) inappropriate dress (e.g., lewd, offensive, alcohol/tobacco/drug-related t-shirts, hats, or other clothing);

h) parking anywhere except in expressly designated parking areas (violators may be towed at Contractor’s expense); and

i) accessing areas of GSD’s property that are unnecessary to the performance of the Work.

Violation of these conduct standards shall result in immediate removal of the offending individual from all work on any of GSD’s properties. Repeated minor violations resulting in removal of Contractor’s forces, or one serious infraction (as determined within the discretion of GSD) shall constitute a substantial breach of contract and constitute grounds for termination.

28. COST

Cost will be submitted using the “JF27-012-IFB _BID FORM”

Pricing is valid for one year. Following the one-year period, any requests for price adjustments must be for an equal guarantee period and must be made at least thirty (30) days prior to the renewal of the contract. Requests for price increase will be considered only for extreme changes in market conditions and must include enough documentation to support the request. Any adjustment or amendment to the contract will not be effective unless approved by GSD Purchasing and will be reviewed/approved using the amounts listed in the Prevailing Consumer Price Index (CPI), Producer Price Index (PPI), or any approved index relevant to the industry.