4-Elementary Site-Based Support for Early Literacy RFP.pdf

Request for Proposals (RFP) Elementary Site-Based Support for Early Literacy Sevier School District– Rural Central Utah

I. Purpose of the RFP Sevier School District is seeking a qualified partner to provide ongoing coaching, systems support, and implementation guidance to elementary school leadership teams to strengthen literacy outcomes and support implementation of Utah SB241 requirements.

The work will focus on:

● Strengthening instructional leadership

● Improving data-informed decision-making

● Enhancing Tier 1 literacy instruction

● Building effective intervention systems

● Supporting implementation of cohesive and effective literacy block structures

II. Background and Context Sevier School District serves a network of rural elementary schools working to strengthen early literacy outcomes for all students, including students with disabilities.

Support will be provided to:

● Four elementary schools serving approximately 450 students each

● One smaller elementary school

Each school will receive differentiated and personalized support based on its unique strengths, needs, and implementation priorities. The smaller elementary school will be paired with a similar site following an initial kickoff process to ensure appropriate alignment of support.

The district seeks a partner experienced in:

● Supporting multi-school implementation

● Working in rural settings

● Advancing literacy systems aligned with Utah SB241

III. Scope of Work The selected partner will provide ongoing, job-embedded support across participating schools. Services will include, but are not limited to:

1. Systems Support & Continuous Improvement

● Support leadership teams in strengthening schoolwide literacy systems

● Facilitate structured planning and problem-solving cycles

● Guide implementation of aligned instructional and intervention practices

2. Instructional Leadership Coaching

● Provide coaching to school leaders and instructional coaches focused on:

○ Observation and feedback practices

○ Leading data conversations

○ Monitoring instructional quality

● Build leadership capacity to sustain improvements over time

3. Literacy Instruction & Implementation

● Support effective implementation of:

○ Tier 1 core literacy instruction

○ Intervention systems for struggling readers

○ Structured and protected literacy blocks

● Provide feedback aligned to evidence-based literacy practices

4. Data-Informed Decision Making

● Support schools in:

○ Using data to identify needs and monitor progress

○ Adjusting instruction and interventions based on student outcomes

○ Establishing consistent data review routines

5. Onsite Coaching and Support Model

The partner will provide recurring onsite visits throughout the contract period.

During onsite visits, consultants will:

● Meet with school leadership teams for collaborative planning and problem-solving

● Facilitate coaching conversations with administrators and instructional coaches

● Conduct classroom walkthroughs and instructional observations

● Provide actionable feedback aligned to school literacy priorities

● Support implementation monitoring and next steps planning

Service Expectations:

● On-site visits will occur approximately every other month starting in October for a total of four visits.

● Consultants will spend approximately one full day at each of the four larger elementary schools during visit cycles

● Support for the smaller elementary school will be structured based on alignment with a partner school

IV. Required Qualifications

Mandatory Requirements

Vendors must demonstrate:

● Experience supporting elementary literacy improvement aligned with Utah SB241

● Experience in Utah schools

● Proven ability to provide onsite, job-embedded coaching

● Experience developing instructional leadership capacity

● Expertise in:

○ Tier 1 literacy instruction

○ Intervention systems

○ Data-driven school improvement

● Ability to support multiple schools in a coordinated model

Preferred Qualifications

● Experience working in rural school systems

● Experience supporting multi-school implementation models

● Demonstrated success in improving outcomes for students with disabilities

V. Proposal Requirements

3. Technical Approach

Vendors should clearly describe:

● Their approach to ongoing coaching and systems support

● How onsite visits will be structured and leveraged for impact

● Methods for supporting instructional leadership and literacy implementation

● Approach to differentiating support across multiple schools

VI. Evaluation Criteria

● Total Score = 200 points

● Technical Score = 100 points

○ Strength of ongoing coaching model- 10 points

○ Quality of onsite support structure- 10 points

○ Alignment to Utah SB241 and literacy priorities- 30 points

○ Ability to support multi-school implementation- 10 points

○ Demonstrated impact on literacy outcomes and instructional systems- 40 points

● Cost Score = 100 points

VI. Evaluation Criteria