4-Attachment B1 to Cost Proposal.docx
DOCX document 20 KB Posted
- Solicitation number
- RFSOQ FY26-0094
- Issued by
- Santa Clara County, San Francisco City, California
About this file
This is a cost proposal attachment related to a Statement of Qualifications (SOQ) for professional architectural and engineering services at Levi's Stadium in Santa Clara, California. The Stadium Manager is establishing a multi-year, on-call service agreement with qualified architectural and engineering firms to provide services at the stadium located at 4900 Marie P. DeBartolo Way. Work will be performed on an on-call basis under task orders issued by the Stadium Manager, with detailed scope requirements outlined in the primary SOQ documents.
The document establishes a Stadium Manager Travel Expense Reimbursement Policy governing how the selected vendor will bill and seek reimbursement for necessary travel expenses. The vendor must provide advance estimates for travel expenses and obtain Stadium Manager approval before booking. All air travel must be economy class at the lowest available airfare, with any changes requiring pre-approval or becoming the vendor's responsibility. Lodging must utilize Stadium Manager's discounted rates at select Santa Clara hotels when available. Ground transportation should employ the least expensive mode, with rental cars used only when other options are more costly or impractical. The vendor will be reimbursed for mileage using the standard IRS Mileage Rate for personal vehicle use and GSA per diem rates for meals and incidentals based on GSA Travel Rates. All expenses require supporting documentation, with the Stadium Manager reimbursing actual costs without vendor markup.
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Other files
| File | Type | Posted |
|---|---|---|
| 5-Attachment D - Exemplar Contract FY26-0094.docx | DOCX document | |
| 1-Attachment C - Respondent Certification Form.docx | DOCX document | |
| 7-RFSOQFY26-0094 Architect and Engineering Services.docx | DOCX document | |
| 3-Attachment E - Integrity Conflict of Interest Guidelines.docx | DOCX document | |
| 2-Attachment F - Customer Reference Form FY26-0094.docx | DOCX document | |
| 9-Attachment B - Cost Proposal FY26-0094.docx | DOCX document | |
| 6-Attachment A - Scope of Services FY26-0094.docx | DOCX document | |
| 8-RFSOQFY26-0094 Architect and Engineering Services.pdf |
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Text version
SCHEDULE 1 TO THE
EXHIBIT B COST PROPOSAL
STADIUM MANAGER TRAVEL EXPENSE REIMBURSEMENT POLICY
Vendor will bill all necessary travel expenses to Stadium Manager at Vendor’s cost without markup.
Vendor will provide an estimate of travel expenses to Stadium Manager in advance of booking travel.
Stadium Manager must approve the travel expenses prior to Vendor booking the travel.
Vendor will provide to Stadium Manager the receipts, bills, or other documentation to support expenses that are not covered under a per diem.
Time spent traveling is not eligible for reimbursement as a travel expense pursuant to this policy.
Stadium Manager will reimburse Vendor for travel expenses using the U.S. General Services Administration travel rates for the time of travel.
GSA Travel Rates https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-results?action=perdiems_report&fiscal_year=2026&state=&city=&zip=95054
Air Travel
1. All air travel should be economy (coach) class and booked at the lowest available airfare.
2. Any changes to flight reservations which result in an increase or additional cost must be pre-approved by Stadium Manager or the increase or additional charges will be the responsibility of Vendor and not subject to reimbursement by Stadium Manager.
Lodging
1. Stadium Manager has discounted rates at select hotels in Santa Clara and requires Vendor to utilize those rates at hotels, if available.
2. Stadium Manager shall provide details to Vendor for advance booking.
Ground Transportation
1. The least expensive mode of transportation is expected to be utilized during travel. Such expenses include taxi and other local transportation such as Uber or Lyft.
2. Cars are to be rented when other means of transportation are unavailable, more costly, or impractical. Mileage will not be reimbursed for rentals. Insurance offered by rental agencies will not be reimbursed.
3. Vendor shall invoice Stadium Manager for mileage using the standard IRS Mileage Rate when personal vehicles are used in connection with business activities during travel.
Meals and Incidentals A per diem allowance will be paid for each day of travel. Per diem covers all meals and other incidental charges. Vendor shall invoice Stadium Manager using the GSA Travel Rate linked above.
File details come from the government source that posted it. Updated .