4-Attachment B SOW.pdf
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- Solicitation number
- RA26-99
- Issued by
- Box Elder County, Utah
About this file
This is a Scope of Work document for garbage and waste disposal services issued by Box Elder County School District in Utah. The solicitation seeks vendors to provide waste removal services for the district's 24 buildings across north-end and south-end locations, including facilities such as Snowville Elementary and Park Valley. Current service includes biweekly pickup of 350-gallon containers at Snowville Elementary and on-call service at Park Valley approximately every 5-6 weeks. The district requires vendors to accommodate flexible pickup schedules (weekly, biweekly, or monthly) and reduce summer service during school breaks. Proposals must be submitted by 2:00 p.m. on Tuesday, March 17, 2026, to Box Elder School District, Attn: Corey Thompson, 960 South Main Street, Brigham City, UT 84302, with hard copies required. Questions must be submitted in writing to corey.thompson@besd.net by 2:00 p.m. on March 11, 2026.
Vendors must provide pricing based on a percent discount applied to all services, with the discount remaining fixed for the contract's duration and serving as a minimum discount amount. Price lists may be updated after 12 months, but the percent discount cannot change; new products or services may be added without contract amendment. Vendors are responsible for selecting appropriate container sizes, maintaining collection areas, managing locking device repairs within 24 hours, complying with federal and state regulations, and adhering to response times for maintenance and emergency requests. Vendors must establish clear communication protocols and accommodate any security or restricted access requirements at school campuses and government buildings. The district does not guarantee any minimum purchase volume under an awarded contract.
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Text version
BESD Garbage / Waste Disposal Services Attachment: B
Scope of Work
1. Purpose The purpose of this solicitation is to provide garbage / waste removal services for Box Elder County School District. This includes the north-end and south-end schools in the district.
2. Background The District has had 24 buildings that have been serviced by two different vendors for quite a few years. One vendor serving the north-end schools and another, the south-end schools. Currently we have two locations at the north-end being serviced as follows: Snowville Elementary, three containers (350 gal.) on a biweekly basis, and Park Valley (8-yard container) on an on-call service averaging every 5-6 weeks. One vendor, already included in their quote begins a reduced pick-up right after school ends and resumes regular pick-up when school starts. The other vendor accommodates reduced summer pick-up as per district requests, and reduces their pricing during those weeks.
3. Scope of Work
3.1 Basic Expectations of Vendor
● Vendors must provide an option of sizes of appropriate bins, containers or dumpsters for waste and recycle collection that fits the needs of each location.
● Vendors must maintain the area around the collection sites by cleaning up any litter or overflowing materials as necessary.
● Eligible Users are allowed to adjust the container size at any time to meet their needs.
● Vendors must be able to provide waste removal services on a recurring schedule to be determined by the Eligible User (i.e. weekly, bi-weekly, monthly, etc.)
● Bin placements are to be approved by the Eligible User, in writing.
● Vendors are responsible for the proper disposal of all waste throughout the entire process
● Vendors bare the responsibility of having comprehensive knowledge of Federal, State and local regulations pertaining to the services in this RFP
● Vendors must notify the Eligible Users if they have emergency services available.
● All containers with a locking function must be maintained. Vendors must fix locking device issues within 24 hours of notice.
3.2 Waste Collections and Disposal Containers: Contracts may include, but are not limited to:
● Roll-off containers for on-call/temp use as needed.
● Solid waste which includes solid domestic garbage, solid waste material from various industries.
● Food waste
3.3 Response Times
Vendors must adhere to agreed upon response times for maintenance and repair requests. A clear communication protocol shall be in place to ensure that eligible users receive timely support for scheduled pickups and drop-offs, emergencies, additional pick-up requests, bin size adjustments and equipment support.
3.4 Restricted Access Areas
Some Eligible User locations may have restricted access for security reasons (e.g., school campuses, government buildings). Vendors must comply with any access or security requirements imposed by Eligible Users for these sites.
3.5 Structure of Contract Pricing:
● Vendors will provide a percent discount amount on all services.
● Discount will be contractual for the life of the contract.
● The percent discount listed in the contract is a minimum percent discount
● Price lists may be updated at any point after at least 12 months; however, the percent discount must remain the same.
● New products or services can be added at any time without an amendment.
● Vendor will not charge eligible user any additional fees that are not listed on the Cost
Sheet
The Box Elder School District does not guarantee any eligible user purchase amount under an awarded contract.
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