4-Attachment B - Scope of Work.pdf

Scope of Work: RR27-103

Attachment B: Camp Williams Avian Protection Plan and Avian Risk Assessment

RR27-103

1. Introduction Camp Williams is a Utah National Guard (NGUT) installation located approximately 15 miles south of Salt Lake City. The purpose of the installation is supporting military training missions, but it is also managed for multiple objectives under the Sikes Act. The Sikes Act requires compliance with environmental state and federal laws—such as the Endangered Species Act—and outlines the conservation and sustainability of natural resources on Department of Defense (DoD) owned and operated lands.

Federal and state regulations prohibit both intentional and unintentional harmful conduct, take, and disturbance of raptors within military training areas, as cited in:

• Bald and Golden Eagle Protection Act (BGEPA; 16 U.S.C. § 668)

• Migratory Bird Treaty Act (MBTA; 16 U.S.C. § 703)

• Army Regulation and Policy (AR 200-1; NGB-ARE 5 Sep 08; DAIM-ISE 19 Aug 08)

In accordance with these regulations, the Camp Williams Integrated Natural Resource Management Plan (INRMP) includes plans to monitor the occurrence and reproduction of raptors on Camp Williams property. Increased nesting of golden eagles in recent years has resulted in the application for an Incidental Take Permit from the U.S. Fish and Wildlife Service (USFWS). To support this permit, Camp Williams requires the development of an Avian Protection Plan (APP) and an Avian Risk Assessment (ARA).

1.1 Background

Eagle monitoring on Camp Williams began in the early 1990s. Activities included surveying for active nests and territories, monitoring success, banding, and transmitter deployment.

Recently, multiple active nests on base have caused conflicts with active military training, making it necessary for Camp Williams to pursue an incidental take permit through the USFWS. As part of the consultation process, it was determined that an APP and ARA would be advantageous for permitting and decision-making.

1.2 Objectives

The objectives of the project are as follows:

RR27-103

1. Develop an Avian Protection Plan (APP): APPs are facility-specific documents that address the twelve elements described by the Avian Power Line Interaction Committee (APLIC) and the USFWS:

o Corporate Policy o Training o Permit Compliance o Construction Design Standards o Nest Management o Avian Reporting System o Risk Assessment Methodology o Mortality Reduction Measures o Avian Enhancement Options o Quality Control o Public Awareness o Key Resources

APPs are tailored to the facility to ensure they are responsive to specific needs and highly actionable. An APP is a written framework built around the operational realities of power distribution, which are sometimes compounded by operating within a secure military context.

2. Develop an Avian Risk Assessment (ARA): An ARA is a field assessment to identify specific structures at elevated risk of harmful avian impacts, such as electrocution or collision. For each high-risk pole, the contractor will record coordinates, pole ID, multiple photographs, primary configuration, grounding considerations, and inventories of pole-mounted equipment. The contractor will also develop pole-specific mitigation recommendations in the form of a materials list.

RR27-103

1.3 Contractor Qualifications & Operational Requirements

Individuals developing protocols, conducting field work, analyzing data, and writing reports must possess:

• Relevant experience with Golden eagles and avian species found on Camp Williams.

• Previous experience developing APPs and ARAs on military installations in Utah.

• Previous experience working on military installations in Utah.

General Operational Requirements:

• Attend all project meetings.

• Conduct all fieldwork and research exclusively in relation to Camp Williams and Utah National Guard properties.

• Provide all deliverables (reports, publications, etc.) as electronic documents at the conclusion of the project.

• Complete all deliverables by the agreed-upon dates.

2. General Performance Terms

2.1 Contractor-Furnished Property and Services

• The contractor shall furnish all labor, equipment, supervision, transportation, materials, operating supplies, and incidentals to perform all work.

• The contractor must provide their own lodging, food, transportation, and tools.

• All equipment must be free of fluid leaks and in good operating condition.

2.2 Equipment and Workmanship

• All equipment and materials incorporated into the work shall be of the most suitable grade for the purpose intended.

• All work shall be performed in a skillful and workmanlike manner.

RR27-103

• The State may require, in writing, that the contractor remove any employee deemed incompetent, careless, or otherwise objectionable.

2.3 Environmental & Safety Considerations

• Vehicle Access: 2-wheel and 4-wheel vehicles are permitted only on existing dirt roads. Off-road travel is strictly prohibited without written permission.

• Fire Danger & Safety: In cases of high fire danger, crews must coordinate with the Point of Contact (POC) to ensure safety. When fire danger reaches "extreme" or "red flag," gas-powered equipment and off-road vehicular movement are restricted on the range. Smoking downrange is prohibited. The contractor may be held responsible for suppression costs for fires they start.

• Property Damage: The contractor is responsible for any damage to property or facilities.

• Hazardous Materials:

1. The use of hazardous materials or petroleum products requires compliance with all applicable state and federal regulations, including maintaining Safety Data Sheets (SDS) on-site and using proper Personal Protective Equipment

(PPE).

2. On-site disposal of hazardous materials or waste (including hydrocarbons) is prohibited and will subject the contractor to reclamation and disposal costs.

3. Incidental (de minimis) leaks from fittings, gaskets, or ruptured hoses are considered normal losses, but continual leaks must be corrected via maintenance.

4. Maintenance operations requiring fluid draining must capture and containerize fluids for off-site disposal. Cleanups must follow the Camp Williams Emergency Spill Response Plan.

2.4 Crew Supervision & Work Hours

• Supervisors must be identified at the initial project meeting. Changes in supervisory designations require 24-hour advance written notice to the NGUT Project Manager.

RR27-103

• Designated supervisors must remain with the crew to make periodic inspections, advise on improper methods, and provide corrective instructions.

• Work hours will be determined at the initial project meeting (generally during daylight hours between 6:00 AM and 4:00 PM). Work outside these hours requires prior coordination by Wednesday of the preceding week.

3. Site Access, Security, and Compliance

3.1 Base Access & Security

• All project personnel must present a U.S. government-issued picture ID to enter camp. Drivers must possess a valid driver's license.

• Personal vehicles must display a POV pass obtained from Range Control in the window.

• Field crews must have an English-speaking representative to maintain communication with Range Control.

• No pets, personal weapons, or overnight camping are permitted on Camp Williams property.

3.2 Unexploded Ordnance (UXO) & Safety

• All sites may contain unexploded ordnance (UXO). Mandatory 30-minute UXO training will be provided by Range Control or Environmental Resources Management (ERM). Personnel must not touch or disturb potential UXO.

• Contractors must clear daily access with Range Control through the project POC.

• Crew leads must maintain a Range Control-issued radio at all times and perform hourly radio checks during the workday. Crews must check out with Range Control upon departure.

3.3 Historical & Cultural Compliance

1. All activities must be conducted under the direct supervision of personnel meeting professional qualifications in 36 CFR § 61 Appendix A.

RR27-103

2. Work must comply with Utah State Historic Preservation Office (SHPO) standard operating procedures and the National Historic Preservation Act (16 U.S.C. § 470 et seq. / 36 CFR § 800).

3. Public or private disclosures regarding project data are prohibited without written authorization from UTNG. Professional papers or presentations require UTNG CRM review.

4. Project Schedule & Deliverables

4.1 Timeline & Delays

• Work shall begin within 90 days after contract award or as weather permits.

• The pre-project meeting will occur within 30 days of contract award.

• Fieldwork schedules must be coordinated well in advance with the UTARNG CRM due to military training activities. Work cannot occur during active military training unless formally agreed upon by all parties.

• Excusable delays include acts of God, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, or unusually severe weather.

4.2 Required Deliverables

• All raw data sheets, field notes, photographs, and electronic GPS/GIS data.

• All samples collected and organized.

• Draft signage and brochures for a 30-day UTARNG review, followed by revised drafts within 30 days of receiving comments.

• Completed Avian Protection Plan (APP).

• Completed Avian Risk Assessment (ARA).

• Comprehensive scientific report outlining methods, results, discussions, and protocols.

• Project Completion Date: December 31, 2028.

RR27-103

5. Review, Acceptance, and Invoicing

5.1 Acceptance & Quality Control

• If work quality falls below contract specifications, the Project Manager will notify the contractor in writing. Continued unacceptable performance may result in a suspend-work order or required rework at the contractor's expense.

5.2 Invoicing Requirements

The UTARNG must receive the first invoice before September 30, 2026 for work completed prior to that date. Subsequent invoices must be submitted regularly and include:

• Contractor name, address, and Taxpayer Identification Number (TIN).

• Invoice date and unique invoice number.

• Contract/order line item numbers.

• Description, quantity, unit price, and extended price of services performed.

• Shipping/payment terms and Electronic Funds Transfer (EFT) banking details.

• Name, title, phone number, and address of the designated point of contact for invoice inquiries.