4-A01D Addenda Checklist 0725.pdf

This is an Addenda Checklist form issued by the Department of Purchasing at The University of Texas Health Science Center at San Antonio (UTHSCSA) for RFP No. 745-26-P34 regarding SABCS Audiovisual (AV) Services. The form requires proposers to acknowledge receipt of any addenda issued to the RFP, with space to initial acknowledgment of up to five numbered addenda or to indicate that no addenda were issued. The document serves as a standard administrative control mechanism to ensure all bidders have received all official modifications or clarifications to the original solicitation before submitting their proposals.

The SABCS AV Services RFP solicits comprehensive audiovisual production services for the San Antonio Breast Cancer Symposium, a major international conference entering its 48th year in 2025. The symposium attracts over 10,000 international attendees with approximately 2,000 presentations over four days at the Henry B. Gonzalez Convention Center in San Antonio. Required services include multi-room support, projection, audio, lighting, presentation management, and live streaming capabilities to accommodate simultaneous sessions with plenary audiences exceeding 7,000 attendees. The contract is organized in partnership with UTHealth Houston and the American Association for Cancer Research. UTHSCSA explicitly does not guarantee any specific amount of compensation, volume, minimum, or maximum amount of services under this RFP or any resulting contract agreement.