4-5. Vendor Response Questionnaire.docx

Vendor Response Questionnaire

General Instructions Responses should be clear, concise, and organized according to the evaluation criteria. Highlight recent, relevant experience, with priority given to work for Texas public school districts. Vendors selecting Option 1: Clemens High School and Lehnhoff Stadium Renovation Project should demonstrate experience with projects of similar scope and type in their responses.

1. Ability of the Firm’s Professional Personnel to Perform the Services (40 Points) Provide a brief response demonstrating the Vendor’s qualifications and experience of the proposed team, including:

a. An organizational chart identifying key personnel assigned to SCUC ISD projects and their respective roles and responsibilities.

b. Resumes for all key personnel, emphasizing relevant K–12 project experience, particularly with Texas public school districts.

c. Identification of all applicable professional registrations and certifications (e.g., Registered Architect, Professional Engineer, RCDD).

d. Identification of the proposed Project Manager and key discipline leads, including their anticipated level of involvement.

e. A description of the firm’s approach to staffing, including availability, continuity, and ability to commit resources for the duration of the project(s).

f. A summary of the team’s experience working collaboratively with school districts and project stakeholders.

2. References (10 Points) Provide references that demonstrate the Vendor’s successful performance on similar projects, including:

a. A minimum of three (3) references for recently completed K–12 or comparable public-sector projects.

b. For each reference, include the client name, contact information, project description, construction value, and completion date.

c. Evidence of client satisfaction, responsiveness, effective communication, and problem-solving ability.

d. Identification of any repeat clients and a description of those ongoing relationships.

3. Ability to Meet Time and Budget Requirements (5 Points) Provide a brief response to demonstrate Vendor’s ability to successfully manage project schedules and budgets, including:

a. A description of the firm’s approach to schedule management and on-time delivery.

b. Examples of completed projects illustrating performance relative to original budgets and schedules.

c. A description of the firm’s approach to cost estimating, value engineering, and cost control.

d. Strategies used to minimize change orders and manage unforeseen conditions or scope changes.

4. Location of the Firm (10 Points) Provide a brief response identifying Vendor’s geographic presence and ability to support SCUC ISD, including:

a. The location of the office(s) that will provide services to the District.

b. Proximity to SCUC ISD, including the firm’s ability to attend in-person meetings and conduct site visits.

c. Availability of local staff and resources to support timely project delivery.

5. Recent, Current, and Projected Workload (10 Points) Provide a brief response to demonstrate Vendor’s capacity to perform the work, including:

a. A listing of current projects, including size, scope, schedule, and assigned project personnel.

b. A description of anticipated workload over the next 12–24 months.

c. An explanation of how the firm will ensure sufficient staffing and resources to meet SCUC ISD needs.

d. Identification of additional personnel who may support the project and the firm’s ability to scale resources as needed.

6. Adherence to Code-Enforcing Entities (5 Points) Provide a brief response to demonstrate Vendor’s familiarity with applicable regulatory requirements, including:

a. Experience working with the Texas Education Agency (TEA), Texas Department of Licensing and Regulation (TDLR), and other applicable authorities having jurisdiction.

b. A description of the firm’s process for ensuring compliance with all applicable codes, standards, and regulations, including Texas Accessibility Standards (TAS).

c. Examples of successfully navigating permitting processes and coordinating with regulatory agencies.

7. Performance on Similar Projects (20 Points) Prove a brief response to demonstrate Vendor’s relevant experience and successful project delivery, including:

a. Descriptions of similar projects, including K–12 bond programs, new construction, phased renovations in occupied facilities, and athletic stadium renovations.

b. Project details including size, scope, construction value, delivery method, and completion date.

c. Demonstrated experience working in occupied school environments, including strategies to minimize disruption to campus operations.

d. Evidence of successful project outcomes, including adherence to budget and schedule.

e. Examples of innovative solutions and the firm’s ability to overcome project challenges.

Schertz-Cibolo-Universal City ISD Solicitation No. 26-020V, Architectural Services