4-2902 Exhibit C.xlsx

This file contains exhibit materials for Request for Proposal (RFP) 26-2902 issued by Denton County, Texas, seeking sealed proposals to establish a firm fixed price contract for the lease and full-service support of a countywide multifunction copier fleet. The RFP seeks comprehensive equipment, installation, network integration, relocations, training, maintenance, service, warranty support, and related labor necessary to support reliable operations across all device types and locations. The county currently operates 176 multifunction copier devices distributed across numerous facilities in Denton County and surrounding areas, including courthouses, administrative buildings, law enforcement centers, public health facilities, and satellite offices. The fleet comprises primarily black-and-white Estudio 4518A and 5018A models along with color Estudio 4515AC and newer 4525AC models, with some legacy Lexmark equipment. Current annual usage data indicates total black-and-white volumes exceeding 500,000 copies annually with color volumes approximately 150,000 copies annually. The county's objective is to ensure dependable day-to-day operations, minimize service interruptions, and provide a standardized user experience supporting departmental workflows.

The exhibit materials document the complete current fleet inventory, historical usage data by machine identification number and serial number, site and location profiles including security classifications and physical infrastructure specifications, and relocation history spanning 2021 through 2026. Campus locations include administrative courthouse facilities, specialized law enforcement and detention centers designated with escalated security protocols, satellite government centers in Frisco, Lewisville, Carrollton, Argyle, and Flower Mound, and specialized departmental facilities serving public health, juvenile services, and tax assessment functions. Historical relocation data reflects departmental transitions, facility consolidations, equipment upgrades, and temporary storage movements. The exhibit provides the successful proposer with baseline operational metrics, equipment specifications, distribution patterns, and facility access information necessary for implementation planning and service delivery cost calculations. Current incumbent equipment ages span from original November 2021 installations through recent additions in 2026, with newer color devices increasingly deployed across facilities since 2023.