4-1. Specifications.pdf

Specifications: Decontamination Services for Housing Authority Properties

1. Purpose

The purpose of this Specifications is to define the requirements and expectations for professional decontamination, sanitation, and remediation services for residential and administrative properties managed by the Boulder County Housing Authority (the Authority). The goal is to ensure all units, common areas, and facilities are restored to safe, sanitary, and habitable conditions following contamination, exposure, or hazardous incidents.

2. Service Locations

Services will be performed at multiple Authority-managed properties, including:

• Multifamily residential complexes

• Senior housing units

• Scattered-site single-family homes

• Community centers and maintenance facilities

• Administrative offices

A full property list with addresses and site contacts will be provided to the awarded Contractor.

3. Specifications

The Contractor will provide comprehensive decontamination and remediation services, including but not limited to the following:

A. Unit Decontamination and Deep Cleaning

• Perform full decontamination and sanitation of residential units that have been vacated or contaminated due to:

o Biohazard exposure (e.g., bloodborne pathogens, bodily fluids) o Drug or chemical residue (e.g., methamphetamine, fentanyl) o Mold, mildew, or other environmental contaminants o Pest or rodent infestations requiring sanitation o Odor removal (e.g., smoke, pet, or decomposition)

• Clean and disinfect all surfaces, including:

o Walls, floors, ceilings, doors, and trim o Cabinets, appliances, and fixtures o HVAC vents and filters o Plumbing and electrical fixtures o Windows, blinds, and screens

B. Biohazard and Trauma Scene Cleanup

• Respond to incidents involving bodily fluids, decomposition, or trauma scenes.

• Contain and safely remove contaminated materials.

• Clean and disinfect affected areas using EPA-registered disinfectants.

• Properly package, label, and dispose of biohazard waste through licensed waste haulers.

• Provide certification of biohazard remediation completion.

C. Chemical and Drug Residue Decontamination

• Conduct testing, cleaning, and clearance for units exposed to drug residue (methamphetamine, fentanyl, etc.).

• Follow EPA and state health department guidelines for safe decontamination and disposal.

• Provide written clearance documentation confirming unit safety and compliance with applicable standards.

D. Mold and Environmental Cleaning

• Perform assessment and cleaning of visible mold contamination.

• Clean and disinfect affected materials and surfaces with approved antimicrobial agents.

• Recommend or coordinate further remediation if structural damage or hidden mold is suspected.

4. Contractor Responsibilities

The Contractor will:

• Provide all necessary labor, materials, equipment, PPE, and cleaning agents.

• Employ only trained and certified personnel in decontamination, biohazard cleanup, and chemical safety.

• Comply with all local, state, and federal regulations related to hazardous materials handling and disposal.

• Maintain current liability insurance per Exhibit A (Insurance Requirements) and all required licenses or certifications.

• Provide Safety Data Sheets (SDS) and labels for all products used (only if asked).

• Ensure all personnel wear appropriate PPE, maintain professional appearance, and display company identification.

• Provide before-and-after photo documentation and a service completion report for each work order.

• Ensure all contaminated materials are disposed of at licensed facilities, with manifest documentation available upon request.

5. Authority Responsibilities

The Authority will:

• Provide access to units and areas requiring service.

• Notify residents, staff, or contractors of pending work.

• Secure utilities (water, power) as necessary to perform decontamination.

• Review and approve completed work prior to payment.

6. Response Time

• Contractor will respond to standard decontamination requests within 48 hours of notification.

• Emergency biohazard or trauma response must be available 24/7 with an on-site response time of no more than 4 hours after notification.

• Contractor will provide confirmation of receipt and estimated arrival time upon each dispatch request.

7. Reporting and Documentation

The Contractor will provide the following documentation:

• Work Order Report for each service, including:

o Date/time of service o Housing Authority Work Order number o Address and unit number o Description of contamination and work performed o Cleaning methods and products used o Names of technicians o Disposal records (if applicable) o Before-and-after photos

• Certification of Completion for each decontamination project.

• Monthly summary reports listing all completed services and pending issues.

8. Health, Safety, and Environmental Compliance

All services must comply with:

• OSHA Bloodborne Pathogens Standard (29 CFR 1910.1030)

• EPA and CDC guidelines for disinfection

• HUD and local housing health standards

• State and local environmental and waste management regulations

• Proper ventilation and safe chemical handling procedures

9. Quality Control and Inspections

• The Authority reserves the right to inspect and verify completed work prior to payment approval.

• Unsatisfactory work shall be corrected at no additional cost to the Authority.

• The Contractor will maintain quality assurance protocols to ensure consistent performance and compliance.