4-006 Conflict of Interest Reporting Requirements.pdf

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Attached to
26001510 Landscaping and Property Maintenance
Solicitation number
26001510
Issued by
Mason County, Texas

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This is a Conflict of Interest Reporting Requirements notice issued by the City of Midland, Texas, in compliance with Texas Local Government Code Title 5, Chapter 176. The document outlines mandatory disclosure requirements for vendors seeking to conduct business with the City of Midland. All vendors with a business relationship with the local governmental entity must file Form CIQ (Conflict of Interest Questionnaire) no later than the 7th business day after becoming aware of facts requiring disclosure. The questionnaire must be submitted to the City of Midland's Records Administrator at the address provided or filed with the bid response. Bidders should consult the current list of local government officers available on the City of Midland's website at http://www.midlandtexas.gov/ to determine if any conflicts exist.

Vendors are responsible for compliance with Chapter 176 of the Texas Local Government Code, and failure to file required conflict of interest disclosures constitutes a Class C Misdemeanor. Contracts or Purchase Orders awarded to vendors in violation of these requirements are subject to termination without recourse, and the vendor will be removed from the City's bidders list for a minimum of one year. Form CIQ submission is required only when a conflict of interest exists; however, vendors must submit the form if a conflict is discovered after an initial determination of no conflict. By submitting a bid response, vendors represent their compliance with all applicable conflict of interest reporting requirements.

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IMPORTANT NOTICE

Conflict Of Interest Reporting Requirements

Compliance with LOCAL GOVERNMENT CODE TITLE 5. MATTERS AFFECTING PUBLIC OFFICERS AND EMPLOYEES SUBTITLE C. MATTERS AFFECTING PUBLIC OFFICERS AND EMPLOYEES OF MORE THAN ONE TYPE OF LOCAL GOVERNMENT CHAPTER 176. DISCLOSURE OF CERTAIN RELATIONSHIPS WITH LOCAL

GOVERNMENT OFFICERS; PROVIDING PUBLIC ACCESS TO CERTAIN INFORMATION.

Form CIQ: This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire shall be filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor.

Bidders are responsible for filing Conflict of Interest form “CIQ” in accordance with the above referenced statute. Failure to do so is a class C Misdemeanor. Contracts or Purchase Orders awarded to a vendor that has violated this law is subject to termination at such time that the violation is discovered with no recourse to the City of Midland. The bidder will be subsequently removed from the bidders list for a minimum of one year.

When there is no known conflict of interest as defined by the statute, it is not necessary to file/submit the Form CIQ. The form must be submitted if a conflict is subsequently discovered.

By submitting a response to this request, vendor represents that it complies with the requirements of Chapter 176 of the Texas Local Government Code.

For a current list of the local government officers go to: http://www.midlandtexas.gov/

Upon completion of the form, sign and submit with bid or mail to:

City of Midland Attn: City Secretary PO Box 1152 Midland, Texas 79702 http://www.midlandtexas.gov/

File details come from the government source that posted it. Updated .