3c Specifications.pdf

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

SHORE INFRASTRUCTURE LOGISTICS CENTER

SPECIFICATIONS FOR

REPAIR BUOY YARD (FY24 CPOP)

ISSUED FOR CONSTRUCTION – MAY 2024

PSN: 16191810

AT

USCG AIDS TO NAVIGATION TEAM NEW YORK

BAYONNE, HUDSON COUNTY, NEW JERSEY

David J. Arpin, PE David C. Dill

DESIGN PROJECT MANAGER DESIGN TEAM 1

SUPERVISOR

Michael P. Carosotto, PE

TECHNICAL DIRECTOR

by direction of the

COMMANDING OFFICER

UNITED STATES COAST GUARD

CIVIL ENGINEERING UNIT PROVIDENCE

475 KILVERT ST, SUITE 100

WARWICK, RHODE ISLAND 02886

THIS PAGE INTENTIONALLY LEFT BLANK

REPAIR BUOY YARD (FY24 CPOP) 16191810

USCG ANT NEW YORK, BAYONNE, NJ MAY 2024

i

SECTION 00 00 01

TABLE OF CONTENTS

PROJECT SPECIFICATIONS

DIVISION 01 – General Requirements

01 11 00 Summary of Work

01 14 00 Work Restrictions

01 30 00 Administrative Requirements

01 32 00 Construction Schedule/Schedule of Values

Sample Schedule of Values

01 33 00 Submittal Procedures

Submittal Register

01 35 26 Government Safety Requirements

01 45 00 Quality Control

01 50 00 Temporary Construction Facilities and Controls

01 57 19 Temporary Environmental Controls

01 77 00 Closeout Procedures

DIVISION 2 – Existing Conditions

02 41 00 Demolition and Deconstruction

DIVISION 26 - Electrical

26 00 00.00 20 Basic Electrical Materials and Methods

26 05 19.00 10 Insulated Wire and Cable

DIVISION 31 - Earthwork

31 05 19 Geotextile

31 05 21 Geogrid Soil Reinforcement

DIVISION 32 – Exterior Improvements

32 10 00 Bituminous Concrete Pavement

32 11 16 Base and Subbase Courses for Rigid and Flexible Pavement

32 13 13.06 Portland Cement Concrete Pavement for Site Facilities

32 31 13 Chain Link Fences and Gates

32 92 19 Seeding

APPENDIX A

Analytical Report for Buoy Yard Soil to be Disposed of Offsite

PROJECT DRAWINGS

G-001 COVER SHEET

G-002 LEGEND & ABBREVIATIONS

G-003 GENERAL NOTES

V-101 OVERALL SITE PLAN

CD101 BUOY YARD DEMO PLAN

C-101 BUOY YARD REPAIR PLAN

C-401 CONCRETE PAVEMENT JOINT PLAN

C-501 EROSION CONTROL DETAILS

ii

C-502 CONCRETE PAVEMENT DETAILS

C-503 ASPHALT PAVEMENT DETAILS

C-504 FENCE DETAILS – 1

C-505 FENCE DETAILS – 2

C-506 MISCELLANEOUS DETAILS

C-901 SITE PHOTOGRAPHS – 1

C-902 SITE PHOTOGRAPHS - 2

E-501 ELECTRICAL DETAILS

--End of Section-

SECTION 01 11 00 Page 1 / 4

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

1.1.1 Summary of Work, Base Bid & Optional Bid Items

The project includes one (1) Base Bid Item (BBI) as summarized below.

1.1.1.1 Base Bid Item #1

Provide all labor, equipment, and materials to perform a topographic survey and prepare the specified grading plan; temporarily relocate/demo storage sheds/containers; demo the HAZMAT area; demo perimeter fencing and vegetation; strip and stockpile RCA and RAP surface treatments for reuse;

strip existing asphalt and remove; regrade the repair area per the approved grading plan; compact the subgrade; demo and relocate the storage container underground electrical service; place geotextile and geogrid reinforcement;

backfill with compacted imported base course and grade; install asphalt and concrete pavement; install stockpiled RCA and RAP surfaces; install replacement perimeter fencing and HAZMAT fencing; loam and seed disturbed areas; and reinstall storage sheds/containers as specified and shown in the contract documents.

The project is specified to be completed in two (2) phases in order to facilitate continuous USCG access to the Buoy Yard Equipment Laydown and

Storage Area (see Drawings for further details). Mobilization shall not occur prior to April 2025. In addition, site work shall not be permitted during the month of October. Refer to 01 14 00, WORK RESTRICTIONS for additional details.

1.1.2 Location

US Coast Guard Aids to Navigation Team New York

85 Port Terminal Boulevard

Bayonne, NJ 07002

1.2 AVAILABILITY OF DIGITAL DRAWING FILES

Drawings for the project have been prepared using AutoCAD. One set of the electronic files will be provided to the successful contractor for the sole purpose of facilitating the execution of the work specified, including preparation of shop drawings, coordination drawings, record drawings, and other submittals. The KTR shall field verify all information as required to successfully provide the work specified.

1.3 EXISTING WORK

In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

SECTION 01 11 00 Page 2 / 4

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the KO. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

1.4 LOCATION OF UNDERGROUND FACILITIES

Obtain digging permits prior to start of any excavation. Verify the elevations of existing piping, utilities, and any type of submerged or underground obstruction not indicated or specified to be removed but indicated in locations to be dredged or altered for site access.

1.4.1 Notification Prior to Excavation

Notify the KO at least 3 working days (72 hours) prior to starting excavation work. The KTR is responsible for locating and marking all utilities not shown on the Contract Drawings.

1.5 FEDERAL AND OTHER AUTHORITIES HAVING JURISDICTION

All work shall be in compliance with Federal, State, and local regulations and requirements.

1.6 QUALITY ASSURANCE

1.6.1 Federal and Other Authorities Having Jurisdiction

All work shall be in compliance with Federal, State, and local regulations and requirements.

1.7 DEFINITIONS

COR: Contracting Officer Representative

FURNISH: After submittal approval (when required), deliver specified materials, components, equipment, and/or systems to the project site and protect until installed.

INSTALL: Install at location indicated or approved; make ready for service as specified.

KO: Contracting Officer

KTR: Contractor

NEW: As used in these specifications, "new" is indicated for the convenience of the KTR. Unless the word "existing" is used as a qualifier, all devices, components, and equipment indicated shall be new from the manufacturer.

PROVIDE: Furnish and install.

REMOVE AND DISPOSE: Completely remove materials, components, equipment, and/or systems identified; dispose of legally; repair remaining surfaces damaged as a result of removal.

SECTION 01 11 00 Page 3 / 4

REMOVE AND REINSTALL: Completely remove materials, components, equipment, and/or systems identified to allow for completion of specified work;

reinstall as specified afterwards.

REMOVE AND STOCKPILE: Completely remove materials, components, equipment, and/or systems identified; store and protect; and reinstall as specified.

SHALL: Mandatory.

1.8 SUPERVISION

Have at least one qualified Supervisor, Contractor Quality Control (CQC)

System Manager, and Site Safety and Health Officer (SSHO) capable of reading, writing, and conversing fluently in the English language on the job site during working hours. For this contract, these roles may be fulfilled by one person, provided they meet the necessary qualifications as specified herein.

1.9 MEETINGS

1.9.1 PRE-CONSTRUCTION CONFERENCE

After award of the contract but prior to commencement of any work at the site. Refer to Section 01 30 00, ADMINISTRATIVE REQUIREMENTS for additional details.

1.9.2 PROJECT COMMUNCIATIONS – CONSTRUCTION PROGRESS MEETINGS

Construction Progress Meetings (aka 'Job Meetings') will be held on a regular basis in person or via video conference (e.g., MS TEAMS) to advise of the work planned for the project and optimize communications with the construction team, USCG Project Managers, and unit personnel. Refer to

Section 01 30 00, ADMINISTRATIVE REQUIREMENTS for additional details.

1.10 INSPECTION

The KTR shall keep the KO or duly appointed representative fully informed of contract operations and plans so that a representative may arrange to be present at various times that work is being performed.

1.10.1 KTR’s Daily Log

The KTR shall complete the USCG Daily Log form at the end of each working day and deliver it to the Government Inspector and COR. The Government

Inspector will attest to its accuracy by initialing the form and forwarding that form to CEU Providence. The form template will be provided to the KTR by the COR.

PART 2 PRODUCTS

2.1 BUY AMERICAN ACT COMPLIANCE

All equipment purchased by U.S. Government agencies must comply with the “Buy

American Act” (BAA). In summary, this means that the equipment or systems installed must be made in the USA.

2.2 BASIS OF DESIGN; AND BRAND NAME OR EQUAL

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In general, the federal government does not include the name of manufacturers or model numbers to specify various items, equipment, components or systems.

However, since equipment or other items of equal capacity is not necessarily available in the same arrangement, size or construction required for the specific use or application required, manufacturers' model numbers, figures or other "Brand Name" information or references are used in the Contract

Documents for the convenience of the government and as a service to bidders, in order to generally identify features, performance and level of quality or materials to be provided. The information may appear in the specifications, on the drawings (in the form of drawing notes, schedules or other similar methods), or a combination of these methods.

Use of the name of a manufacturer in conjunction with the words "or equal" or

"Design Basis" does not indicate a preference for this equipment, but rather that the government is not aware of all possible or acceptable sources of supply for the particular item but has located at least one source. However, given the impact on the construction schedule and need for coordination during that period, these two conditions have specific meanings relative to contract document requirements.

2.2.1 Basis of Design

Not used.

2.2.2 Brand Name or Equal

Items specified with the words "Brand Name or Equal" (information in square brackets may be a manufacturer plus model number or series of equipment) have been so specified because of their particular significance relative to successfully achieving design requirements and intent. When this specification method is used, the KTR shall, if s/he would like to use a manufacturer/model number other than that specified, include a detailed submittal fully describing the item, including its ability to meet or exceed the required salient characteristics of the specified equipment for evaluation as part of the bidding process. The KTR shall also fully bear any costs associated with use of the alternate equipment or item, if approved

(e.g., work by other trades, other modifications required to achieve project requirements).

PART 3 EXECUTION

--End of Section—

SECTION 01 14 00 Page 1 / 4

SECTION 01 14 00

WORK RESTRICTIONS

1.1 SPECIAL SCHEDULING REQUIREMENTS AND WORK RESTRICTIONS

a. The work is subject to the scheduling requirements and work restrictions specified in the Contract Documents.

b. The KTR shall be responsible for obtaining approval to begin each phase of work in coordination with the COR and USCG Unit Officer in

Charge (OIC).

c. The KTR shall have all materials, equipment, and personnel required to perform the work at the site prior to the commencement of work.

d. USCG ANT New York will remain in operation during the entire construction period. The KTR shall conduct his operations so as to cause the least possible interference with normal operations of the activity. Unit access to emergency response vessels and the ability to go underway shall be continuously maintained.

e. Construction is not permitted during the month of October due to the potential for conflicts with unit operations associated with the UN

General Assembly.

f. Mobilization shall not occur until April 2025 at the earliest in order to help minimize impacts associated with cold weather concreting.

g. USCG ANT NY personnel will empty the contents of the HAZMAT containers, sheds, and misc. containers prior to removal and stockpiling by the Contractor. Provide a minimum of 30 days' notice prior to removing and stockpiling to allow sufficient time to relocate contents. Relocate containers, sheds, and misc. containers to an on-site location per KO direction.

h. Areas of the facility not under construction shall remain in operation during construction. Keep all construction activities and personnel clear of facility operations.

i. The work under this contract requires special attention to the scheduling and conduct of the work in connection with existing operations and construction work at the Buoy Yard. Identify on the construction schedule each factor which constitutes a potential interruption to operations.

j. Buoy Yard Equipment Laydown and Storage Area Access:

1. Conduct operations so that equipment access between the Buoy Yard Equipment Laydown and Storage Area and the Waterfront

Piers is possible at all times. Relocate and secure construction equipment at the end of each work day away from access ways in use.

SECTION 01 14 00 Page 2 / 4

2. Construction of the Buoy Yard shall be performed in two (2) separate phases in order to provide continued USCG access to the Buoy Yard Equipment Laydown and Storage Area. Phase 1 shall be completed first and shall include all of the specified work located within the area outlined the Drawings. USCG access to the remaining Buoy Yard site areas shall be maintained during

Phase 1, including but not limited to the fenced HAZMAT storage area. Following completion of Phase 1, establish USCG access to the Buoy Yard Equipment Laydown and Storage Area via the Phase

1 work area, and commence work on the remaining portions of the project.

3. The KTR shall give proper notification to the USCG when operations shall interfere with USCG equipment access to the

Buoy Yard Equipment Laydown and Storage Area as shown on the

Drawings. Permission to interrupt any activity roads, channels, parking areas, storage areas, access, and/or utility service shall be requested in writing a minimum of 30 calendar days prior to the desired date of interruption.

1.2 KTR ACCESS AND USE OF PREMISES

1.2.1 Activity Regulations

Ensure that KTR personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. Wear appropriate personal protective equipment (PPE) in designated areas. Do not enter any restricted areas unless required to do so and not until cleared for such entry. The KTR’s equipment shall be conspicuously marked for identification.

1.2.1.1 No Smoking Policy

Smoking/Vaping (use of electronic nicotine delivery systems) of any kind is prohibited within and outside of all buildings on installation, except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The COR will identify designated smoking areas.

1.2.2 Regular Working Hours

Regular working hours shall consist of an 8 1/2 hour period established by the KO Monday through Friday, excluding Government holidays.

1.2.3 Work Outside Regular Hours

Work outside regular working hours requires KO approval. Submit application

48 hours prior to such work to allow arrangements to be made by the

Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the KO may approve work outside regular hours. During periods of darkness, the different parts of the work shall be lighted in a manner approved by the KO.

SECTION 01 14 00 Page 3 / 4

1.2.4 Exclusionary Period

No work shall be performed during the period excluded in the project permits, if any, without the prior written approval of the KO. This period will not be considered part of the time allowed for the performance of the work.

1.2.5 Occupied and Existing Buildings

The KTR shall be working around existing buildings which are occupied. Do not enter the buildings without prior approval of the KO.

1.3 SECURITY REQUIREMENTS

1.3.1 Subcontractors and Personnel Contacts

Provide a list of contact personnel of the KTR and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists. Post the list prominently at the job site in a conspicuous location.

1.3.2 Employee List

The KTR shall provide to the KO, in writing, the names of all employees and subcontractor’s employees prior to commencement of work under this contract. All employees and subcontractor’s employees shall present a valid

State or Federal ID in order to gain site access.

1.3.3 Personnel Entry Approval

Changes to the contract price or time of completion due to KTR’s or

Subcontractor’s failure to obtain entry approval will not be permitted.

1.3.4 Areas Not Covered by Contract

The KTR will not be permitted to enter buildings or areas not covered by the work included in this contract, except by prior approval of the KO and the

Officer-In-Charge of the facility.

1.3.5 KTR Vehicles and Equipment

KTR employee parking is prohibited on any wharfs and waterfront areas with the exception that up to three vehicles may be parked within the KTR’s

Staging Area shown on the Drawings. Car-pooling off site will be required.

Do not park on or block the marked fire lanes at any time.

Do not operate on areas outside of the construction Limits of Disturbance or the KTR’s Staging Area without permission. Metal track construction vehicles are not allowed to operate on paved areas to remain. Utilize rubber tires or rubber track vehicles in these areas only.

SECTION 01 14 00 Page 4 / 4

3.1 SEQUENCE OF WORK

The KTR shall provide their intended sequence of construction of the work activities in the “Construction Schedule” which shall be prepared and submitted in accordance with Specification Section 01 32 00, CONSTRUCTION

SCHEDULE/SCHEDULE OF VALUES.

Section 01 30 00 Page 1 / 4

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

03/22

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2014) Safety -- Safety and Health

Requirements Manual

1.2 MINIMUM INSURANCE REQUIREMENTS

Provide the minimum insurance coverage required by FAR 28.307-2 Liability, during the entire period of performance under this contract. Provide other insurance coverage as required by State law.

1.3 SUPERVISION

1.3.1 Superintendent Qualifications

Provide Project Superintendent with a minimum of 10 years’ experience in construction with at least 5 of those years as a Superintendent on projects similar in size and complexity. The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate Superintendent are the same as for the Project Superintendent. The KO may request proof of the

Superintendent's or alternate Superintendent’s qualifications at any point in the project if their performance is in question.

For this project, the Superintendent is permitted to also serve as the

Contractor Quality Control (CQC) System Manager as established in Section 01

45 00.00 10 QUALITY CONTROL, and the Site Safety and Health Officer (SSHO) as established in accordance with Section 01 35 26 GOVERNMENTAL SAFETY

REQUIREMENTS. The Superintendent must have qualifications in accordance with those sections.

1.3.2 Minimum Communication Requirements

Have at least one qualified Superintendent, CQC System Manager, and SSHO, or competent alternates, capable of reading, writing, and conversing fluently in the English language, on the job-site at all times during the performance of contract work.

1.3.3 Duties

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The Project Superintendent is primarily responsible for managing subcontractors and coordinating day-to-day production and schedule adherence on the project. The Superintendent is required to attend project meetings, safety meetings, and quality control meetings. The Superintendent or qualified alternative must be on-site at all times during the performance of this contract until the work is completed and accepted. If a

1.3.4 Project Manager

Assign a Project Manager with the responsibility for the overall management of the project. The KO may request proof of the Project Manager's qualifications at any point in the project if the performance of the Project

Manager is in question.

1.3.4.1 Project Manager Qualifications

The Project Manager must have a minimum 10 years’ experience as a Project

Manager or Superintendent on projects of similar size and complexity. The

Project Manager shall be capable of reading, writing, and conversing fluently in the English language, on the job-site at all times during the performance of contract work.

1.3.4.2 Non-Compliance Actions

The Project Superintendent and Project Manager are subject to removal by the

KO for non-compliance with requirements specified in the contract and for failure to manage the project to ensure timely completion. Furthermore, the

KO may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the KTR.

1.4 MEETINGS

1.4.1 Preconstruction Meeting Conference

Immediately after award, prior to commencing any work at the site, coordinate with the KO a time and place to meet for the Preconstruction

Meeting. The meeting must take place within 30 calendar days after award of the contract, but prior to commencement of any work at the site. The purpose of this meeting conference is to discuss and develop a mutual understanding of the administrative requirements of the Contract including but not limited to: daily reporting, invoicing, value engineering, safety, base-access, outage requests, hot work permits, schedule requirements, quality control, schedule of prices or earned value report, shop drawings, submittals, cybersecurity, prosecution of the work, government acceptance, final inspections and contract close-out. KTR must present and discuss their basic approach to scheduling the construction work and any required phasing.

Subcontractors who will engage in the work shall also attend. The KTR will record and distribute the meeting minutes to each party present and to parties requiring information.

1.4.2 Construction Progress Meetings

Construction Progress Meetings (aka 'Job Meetings') will be held on a regular basis in person or via video conference (e.g., MS TEAMS) to advise

Section 01 30 00 Page 3 / 4 of the work planned for the project and optimize communications with the construction team, USCG Project Managers, and unit personnel.

A schedule for these meetings will initially be established at the Pre-

Construction Conference, with dates and times to be arranged for the mutual convenience of all, to the extent practical. The need for these meetings shall be at the discretion of the COR, but it is anticipated that initially, at a minimum, these meetings shall occur biweekly until all submittals are approved. Meetings may increase to weekly as the period for on-site construction approaches, and continue on a weekly basis until no longer required, at the discretion of the COR.

The KTR will record and distribute the progress meeting minutes to each party present and to parties requiring information. Review progress since the last meeting. Review items of significance that could affect progress.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to KTR's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1.4.2.1 Progress Meeting Minutes

Progress Meeting Minutes shall include the following:

a. Project Name, Meeting Date, and List of Attendees,

b. Project Status(i.e. items On-Time/Ahead-of-Schedule/Behind-Schedule),

c. Submittal and RFI Status,

d. Previous Outstanding KTR Concerns/Issues

e. Previous Outstanding Government Concerns/Issues

f. Progress/Schedule

g. New KTR Concerns/Issues

h. New Government Concerns/Issues

1.4.3 Attendees

KTR attendees must include the Project Manager, Superintendent, SSHO, CQC

System Manager and major subcontractors.

1.5 ELECTRONIC MAIL (E-MAIL) ADDRESS

Establish and maintain electronic mail (e-mail) capability along with the capability to open various electronic attachments as text files, pdf files, and other similar formats. Within 10 days after contract award, provide the

KO a single (only one) e-mail address for electronic communications from the

KO related to this contract including, but not limited to contract documents, invoice information, request for proposals, and other correspondence. The KO may also use email to notify the KTR of base access conditions when emergency conditions warrant, such as hurricanes or terrorist threats. Multiple email addresses are not allowed.

It is the KTR's responsibility to make timely distribution of all KO initiated e-mail with its own organization including field office(s).

Promptly notify the KO, in writing, of any changes to this email address.

Section 01 30 00 Page 4 / 4

Not Used

Not Used

-- End of Section --

Section 01 32 00 Page 1 / 6

SECTION 01 32 00

CONSTRUCTION SCHEDULE/SCHEDULE OF VALUES

1.1 SUBMITTALS

Submit the following in accordance with Section 01 33 00, SUBMITTAL

PROCEDURES.

1.1.1 SD-01 Preconstruction Submittals

Construction Schedule

Schedule of Values

Approval of the above submittals is required prior to the start of construction.

1.2 CONSTRUCTION SCHEDULE AND SCHEDULE OF VALUES

At the Preconstruction Conference, submit a Construction Schedule and Schedule of Values in accordance with FAR Clause 52.236.15. The Schedule of Values shall be based on the actual breakdown of the bid price, and organized to facilitate progress payments as major portions of the Work are completed. The cost of insurance shall not be listed as a separate item but included as part of each item of work. The actual cost of bonds may be paid as the first progress payment when a receipt from the bonding company is presented to the KO. In addition, keep the Government Inspector informed daily of the expected delivery dates for major pieces of equipment and materials.

1.2.1 Schedule Contents

The Construction Schedule and the Schedule of Values shall be incorporated into separate forms which clearly indicate the start and completion dates and unit value of all major work components. Include the following project specific items at a minimum:

1. Bonds

2. Pre-Construction Submittals

3. Topographic Survey & Grading Plan

4. Mobilization

5. Work Activities:

A. Stripping, Stockpiling, Removal, Grading, and Subgrade Compaction

B. Electrical

Section 01 32 00 Page 2 / 6

C. Geotextile, Geogrid, and Imported Base Course Placement

D. Concrete Pavement Installation

E. Asphalt Pavement Installation

F. HAZMAT Relocation

G. Perimeter Fencing Replacement

H. RCA/RAP Surface Installation

I. Site Restoration

6. Factors which Constitute Potential Interruptions to Unit

Operations

7. In-Progress Submittals

8. Final Government Inspection

9. Demobilization

10. Close-Out Submittals

1.2.1.1 Definitions

A. Preconstruction Submittals: Activities which encompass the obtaining, submission, review, and approval of submittals necessary prior to the start of the related site work. KTR shall annotate all such activities into the progress schedule with their forecasted time periods. These activity periods shall not be exclusive of the contract performance period. No site work shall commence until the respective submittals have been approved.

B. Mobilization: Having all personnel, equipment, and materials needed to perform the work on site.

C. Work Activities: The value of all major work components within the project shall be identified on the Schedule of Values on a unit quantity and unit cost basis (e.g. number of squares and cost per square of roofing, number of lineal feet and cost per lineal foot of conduit, number of panels and cost per panel etc.). Lump sum items shall only be paid for when 100% complete.

1.2.2 Format

The Construction Schedule shall be provided in a horizontal Gantt-chart format and prepared using MS PROJECT or approved equal. Include any constraints and work restrictions (e.g., exclusionary periods, holidays, government scheduled events, etc.), phasing, work performed by the government, staging of construction for major portions of the work, and milestones. Subdivide schedule into sufficient number of work activities to accurately display the work schedule, sequence of work, activity duration, and interdependence of each activity. Clearly show the activities of the critical path. The critical path is defined as the longest path.

Section 01 32 00 Page 3 / 6

The Schedule of Values shall be provided on the attached KTR’s Schedule of Values form.

Provide one (1) electronic copy of both the Construction Schedule and Schedule of Values in PDF format as well as one (1) electronic copy of the Construction Schedule in MS PROJECT format prior to the start of construction. Provide updated versions in accordance with paragraph Updated Schedules.

1.2.3 KTR Schedule Responsibilities

The Construction Schedule and Schedule of Values as approved by the Government is not a substitute for quantities conveyed by the specification and drawings and those required for a complete job.

Omissions and errors on the Construction Schedule and Schedule of Values are the responsibility of the KTR. Payments will not be made until the schedule of prices has been submitted to and approved by the KO.

1.2.4 UPDATED SCHEDULES

A revised Construction Schedule/Schedule of Values shall be issued by the KTR on a regular basis (minimum monthly, with each requisition for payment), and reviewed/revised at each progress meeting. In addition, any revisions to the Construction Schedule/Schedule of Values such as modifications or delays shall be reflected by KTR submission of an updated Construction Schedule/Schedule of Values.

1.3 PROJECT SCHEDULER QUALIFICATIONS

Designate an authorized representative to be responsible for the preparation of the schedule and all required updating and production of reports. The authorized representative must have a minimum of [2] years of experience scheduling construction projects similar in size and nature to this project with scheduling software that meets the requirements of this specification.

Representative must have a comprehensive knowledge of CPM scheduling principles and application. Qualifications shall be submitted upon request of the COR.

3.1 GENERAL REQUIREMENTS

3.1.1 Withholdings / Payment Rejection

Failure to meet the requirements of this specification may result in the disapproval of the preliminary, initial or periodic schedule updates and subsequent rejection of payment requests until compliance is met.

In the event that the KO directs schedule revisions and those revisions have not been included in subsequent Project Schedule revisions or updates, the KO may withhold 10 percent of pay request amount from each payment period until such revisions to the project schedule have been made.

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3.2 PROJECT SCHEDULE DETAILED REQUIREMENTS

3.2.1 Level of Detail Required

Develop the Project Schedule to the appropriate level of detail to address major milestones and to allow for satisfactory project planning and execution. Failure to develop the Project Schedule to an appropriate level of detail will result in its disapproval. The KO will consider, but is not limited to, the following characteristics and requirements to determine appropriate level of detail:

3.2.2 Procurement Activities

Include activities associated with the critical submittals and their approvals, procurement, fabrication, and delivery of long lead materials, equipment, fabricated assemblies, and supplies. Long lead procurement activities are those with an anticipated procurement sequence of over 30 calendar days.

3.2.3 Government Activities

Show Government and other agency activities that could impact progress.

These activities include, but are not limited to: approvals, environmental permit approvals by State and/or Federal regulators, inspections, utility tie-in, Government Furnished Equipment (GFE) and Notice to Proceed (NTP) for phasing requirements.

3.2.4 Phase of Work

Assign Phase of Work to all activities. Examples of phase of work are procurement phase and construction phase.

3.2.5 Out-of-Sequence Progress

Activities that have progressed before all preceding logic has been satisfied (Out-of-Sequence Progress) will be allowed only on a case-by-case basis subject to approval by the KO. Propose logic corrections to eliminate out of sequence progress or justify not changing the sequencing for approval prior to submitting an updated project schedule.

3.2.6 Added and Deleted Activities

Do not delete activities from the project schedule or add new activities to the schedule without approval from the KO. Activity number and description changes are considered new activities and cannot be changed without KO approval.

3.2.7 Percent Complete

Update the percent complete for each activity started, based on the realistic assessment of earned value.

3.2.8 Remaining Duration

Update the remaining duration for each activity based on the number of estimated work days it will take to complete the activity.

Section 01 32 00 Page 5 / 6

3.3 REQUESTS FOR TIME EXTENSIONS

Provide a justification of delay to the KO in accordance with the contract provisions and clauses for approval as soon as the delay occurs, but not more than 10 days following the delay. Also prepare a time impact analysis for each Government request for proposal (RFP) to justify time extensions.

3.3.1 Justification of Delay

Provide a description of the event(s) that caused the delay and/or impact to the work. As part of the description, identify all schedule activities impacted. Show that the event that caused the delay/impact was the responsibility of the Government. Provide a time impact analysis that demonstrates the effects of the delay or impact on the project completion date or interim completion date(s).

3.3.2 Time Extension

The KO must approve the Justification of Delay including the time impact analysis before a time extension will be granted. No time extension will be granted unless the delay consumes all available Project Float and extends the projected finish date ("End Project" milestone) beyond the Contract Completion Date. The time extension will be in calendar days.

Actual delays that are found to be caused by the KTR's own actions, which result in a calculated schedule delay will not be a cause for an extension to the performance period, completion date, or any interim milestone date.

3.4 FAILURE TO ACHIEVE PROGRESS

Should the progress fall behind the approved project schedule for reasons other than those that are excusable within the terms of the contract, the KO may require provision of a written recovery plan for approval. The plan must detail how progress will be made-up to include which activities will be accelerated by adding additional crews, longer work hours, extra work days, etc.

3.4.1 Failure to Perform

Failure to perform work and maintain progress in accordance with the supplemental recovery plan may result in an interim and final unsatisfactory performance rating and may result in corrective action directed by the KO pursuant to FAR 52.236-15 Schedules for Construction Contracts, FAR 52.249-10 Default (Fixed-Price Construction), and other contract provisions.

3.5 MODIFICATIONS

When a modification is issued by the Government, record the modification as the last activity of the Construction Schedule and Schedule of Values and include the value of the modification. Adjust the Schedule of Values to reflect the inclusion of the modification. Revise the Construction Schedule portion of the form to annotate the progress change. Enter all modifications in this manner in sequential order.

Section 01 32 00 Page 6 / 6

REPAIR BUOY YARD (FY24 CPOP)

16191810

ANT NEW YORK

May-24

5 Work Activities

5A

5B

5C

5D

5E Asphalt Pavement Installation

5F

5G Perimeter Fencing Replacement

5H

5I

7 In-Progress Submittals

8 Final Government Inspection

9 Demobilization

10 Close-Out Submittals

Site Restoration -$

Geotextile, Geogrid, and Imported Base Course Placement

HAZMAT Relocation -$

Concrete Pavement Installation -$

RCA/RAP Surface Installation -$

Stripping, Stockpiling, Removal, Grading, and Subgrade Compaction

Electrical

TOTAL COST:

0%

Estimated Cost Percentage of Total

Contract Cost

Contract Number:

Project PSN:

Contractor Name & Address:

Contractor's Schedule of Values

Bonds

Pre-Construction Submittals

Topographic Survey & Grading Plan

Mobilization

Factors which Constitute Potential Interruptions to Unit Operations

Contract Work Item

Project Title:

Task Order Number:

Project Location:

Issue/Date:

SECTION 01 33 00 Page 1 / 10

SECTION 01 33 00

SUBMITTAL PROCEDURES

GENERAL

1.1 DEFINITIONS

1.1.1 Submittal

Shop drawings, product data, samples, and administrative submittals shall be presented for review and approval. Contract Clauses "FAR 52.236-5, Material and Workmanship," paragraph (b) and "FAR 52.236-21, Specifications and Drawings for Construction," paragraphs (d), (e), and (f) apply to all "submittals."

1.1.2 Types of Submittals

Submittals shall be classified as indicated in paragraph "Submittal Descriptions (SD)". Submittals may also be grouped as follows:

a. Shop drawings: As used in this section, drawings, schedules, diagrams, and other data submitted by Contractor prepared specifically for this contract by Contractor, subcontractor, manufacturer, supplier, distributor, or other lower tier contractor, to illustrate portion(s) of work.

b. Product data: Preprinted material such as illustrations, standard schedules, performance charts, instructions, brochures, diagrams, manufacturer's descriptive literature, catalog data, and other data to illustrate portion of work, but not prepared exclusively for this contract.

c. Samples: Physical examples of products, materials, equipment, assemblies, or workmanship that are physically identical to the portion of work, illustrating portion of work or establishing standards for evaluating appearance of finished work or both.

d. Administrative submittals: Data presented for reviews and approval to ensure that administrative requirements of the project are adequately met but not to ensure directly that work is in accordance with design concept and in compliance with contract documents.

1.1.3 Submittal Descriptions (SD)

SD-01 Preconstruction Submittals

Construction Progress Schedule Submittal Register Schedule of Values Health and Safety Plan Work Plan Quality Control (QC) Plan Environmental Protection Plan

SD-02 Shop Drawings

SECTION 01 33 00 Page 2 / 10

Drawings, diagrams, and schedules specifically prepared to illustrate some portion of the work.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions, and brochures illustrating size, physical appearance, and other characteristics of materials, systems, or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-04 Samples

Fabricated or unfabricated physical examples of materials, equipment, or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged.

Color samples from the manufacturer’s standard line (or custom color samples if specified) to be used in selecting or approving colors for the project.

Field samples and mock-ups constructed on the project site establish standards by which the ensuing work can be judged. Includes assemblies or portions of assemblies which are to be incorporated into the project and those which will be removed at conclusion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-05 Design Data

Design calculations, mix designs, analyses, or other data pertaining to a part of the work.

SD-06 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. (Testing must have been within three years of date of contract award for the project.)

Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

SECTION 01 33 00 Page 3 / 10

Investigation reports

Daily checklists

Final acceptance test and operational test procedure

SD-07 Certificates

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system, or material attesting that product, system, or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a manufacturer, supplier, installer, or subcontractor through Contractor, the purpose of which is to further quality of orderly progression of a portion of the work by documenting procedures, acceptability of methods, or personnel qualifications.

Confined space entry permits.

SD-08 Manufacturer’s Instructions

Preprinted material describing the installation of a product, system, or material, including special notices and Material Safety Data Sheets concerning impedances, hazards, and safety precautions.

SD-09 Manufacturer's Field Reports

Documentation of the testing and verification actions taken by manufacturer's representative at the job site, in the vicinity of the job site, or on a sample taken from the job site, on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must be signed by an authorized official of a testing laboratory or agency and must state the test results;

and indicate whether the material, product, or system has passed or failed the test.

Factory test reports.

SD-10 Operation and Maintenance Data

Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer's help and product line documentation necessary to maintain and install equipment.

This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance, and repair of the item.

This data is intended to be incorporated in an operations and maintenance manual or control system.

SD-11 Closeout Submittals

Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

SECTION 01 33 00 Page 4 / 10

Special requirements necessary to properly close out a construction contract. For example, Record Drawings and As-Built Drawings. Also, submittal requirements necessary to properly close out a major phase of construction on a multi-phase contract.

1.1.4 Approving Authority

Person authorized to approve submittal.

1.1.5 Work

As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce construction and materials, products, equipment, and systems incorporated or to be incorporated in such

1.2 SUBMITTALS

Submit the following in accordance with the requirements of this section.

1.2.1 SD-01 Preconstruction Submittals

Submittal register

Approval of the above submittal is required prior to the start of

1.3 USE OF SUBMITTAL REGISTER

Prepare and maintain submittal register, as the work progresses.

1.3.1 Submittal Register

Submit submittal register. Do not change data in columns (a), (b), (c), and

(d) as delivered by the Government. Verify that all submittals required for the project are listed and add missing submittals. Complete the following on the register:

Column (e) Scheduled Submittal Date: Scheduled date for approving authority to receive submittals.

Column (f) Date Forwarded to Approving Authority: Actual date submittal is forwarded to Approving Authority.

1.4 PROCEDURES FOR SUBMITTALS

1.4.1 Reviewing, Certifying, Approving Authority

Government organization shall be responsible for reviewing and certifying that submittals are in compliance with contract requirements. Approving authority on submittals is the Project Manager unless otherwise specified for specific submittal.

1.4.2 Constraints

a. Submittals listed or specified in this contract shall conform to provisions of this section, unless explicitly stated otherwise.

SECTION 01 33 00 Page 5 / 10

b. Submittals shall be complete for each definable feature of work;

components of definable feature interrelated as a system shall be submitted at the same time.

c. When acceptability of a submittal is dependent on conditions, items, or materials included in separate subsequent submittals, the submittal will be returned without review.

d. Approval of a separate material, product, or component does not imply approval of assembly in which item functions.

1.4.3 Scheduling

a. Coordinate scheduling, sequencing, preparing and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow for potential requirements to resubmit.

b. Except as specified otherwise, allow review period, beginning with receipt by approving authority, that includes at least 10 working days.

Period of review for each re-submittal is the same as for initial submittal. Allow longer time periods where processing must be coordinated with subsequent submittals.

c. No time extensions shall be authorized because of the Contractor’s failure to transmit submittals to the USCG sufficiently in advance of the work.

1.4.4 Variations

Variations from contract requirements require Government approval pursuant to contract Clause entitled "FAR 52.236-21, Specifications and Drawings for Construction" and will be considered where advantageous to Government.

1.4.4.1 Considering Variations

Discussion with Contracting Officer prior to submission, will help ensure that functional and quality requirements are met and minimize rejections and re-submittals. When contemplating a variation which results in lower cost, consider submission of the variation as a Value Engineering Change Proposal

(VECP).

1.4.4.2 Proposing Variations

When proposing variation, deliver a written request to the Contracting Officer, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to the Government. If lower cost is a benefit, also include an estimate of the cost savings. In addition to documentation required for variation, include the submittals required for the item. Clearly mark the proposed variation in all documentation.

1.4.4.3 Warranting That Variations Are Compatible

When delivering a variation for approval, the Contractor warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

SECTION 01 33 00 Page 6 / 10

1.4.4.4 Review Schedule Is Modified

In addition to normal submittal review period, a period of 5 working days will be allowed for consideration by the Government of submittals with variations.

1.4.5 Contractor's Responsibilities

a. Determine and verify field measurements, materials, and field construction criteria; review each submittal; and check and coordinate each submittal with requirements of the work and contract documents.

b. Transmit submittals to the Contracting Officer in accordance with the schedule on the approved Submittal Register, and to prevent delays in the work, delays to the Government, or delays to separate contractors.

c. Advise Contracting Officer of variations, as required by paragraph entitled "Variations."

d. Correct and resubmit submittals as directed by the approving authority.

When resubmitting disapproved transmittals or transmittals noted for re-submittal, the Contractor shall provide a copy of that previously submitted transmittal, including all reviewer comments, for use by the approving authority. Direct specific attention in writing or on resubmitted submittal to revisions not requested by the approving authority on previous submissions.

e. Furnish additional copies of submittals when requested by the Contracting Officer.

f. Complete work which must be accomplished as basis of a submittal in time to allow submittal to occur as scheduled.

g. Ensure no work has begun until submittals for that work have been returned as "approved," except to the extent that a portion of work must be accomplished as basis of the submittal.

1.4.6 Government Responsibilities

a. Note the date on which the submittal was received from the Contractor on each Contract Item Approval Request Form.

b. Review each submittal and check and coordinate each submittal with requirements of work and contract documents.

c. Review submittals for conformance with project design concepts and…