WFE Solenoid SOW 389116swk.pdf

Statement of Work

Fermi National Accelerator Laboratory 1

AD-Proton Source Low Energy Solenoid and

Corrector Magnet Package Preparation Date: 07/24/2026

Date: 08/03/2026

Preparing Organization: AD-Proton Source Department

Document Number:

Document Approval

Signatures Required Date Approved

Originator: Daniel C. Jones 8/18/26

Approver: Lionel Prost

Revision History

Revision Date of Release Description of Change

- August 2026 Initial Release

Fermi National Accelerator Laboratory 2

Table of Contents

1. INTRODUCTION

2. SCOPE AND DELIVERABLES

3. REQUIREMENTS/SPECIFICATIONS

4. REVIEWS

5. DELIVERY SCHEDULE AND HOLD POINTS

6. REPORTING/MEETING REQUIREMENTS

7. QUALITY REQUIREMENTS

8. ACCEPTANCE

8.1. Subcontractor Factory Acceptance Test

8.2. FFDG Site Acceptance Testing

8.3. Serialization

9. SHIPPING

10. Technical Requirements

11. POST-AWARD MANUFACTURER'S EXCEPTION DOCUMENT

12. Attachments

APPENDIX A

A.1 ACRONYMS

Fermi National Accelerator Laboratory 3

1. INTRODUCTION

The Proton Source Department of Fermi National Accelerator Laboratory (FNAL) is responsible for providing high-intensity proton beams for FNAL’s broad physic program. To facilitate the complex’s continued success the Proton Source Department is seeking proposals for the design and fabrication of 2 magnet packages that will steer, focus, and match the 30 keV H- beam from the ion source into the Radio Frequency Quadrupole (RFQ) accelerator. The magnet packages must include the solenoid coil and two dipole corrector magnets for steering the beam in both the vertical and horizontal planes.

This Statement Of Work (SOW) outlines the technical tasks and requirements for the Prospective Offerors (hereafter referred to as “the Subcontractor”), including reporting, documentation, scheduling, change management, deliverables, and communication with The Buyer, Fermi Forward Discovery Group (FFDG).

These requirements must be fulfilled in accordance with FNAL standards and guidelines.

2. SCOPE AND DELIVERABLES

The primary scope of work covers design, manufacturing, fabrication, quality control (QC), and delivery for a built-to-spec package inclusive of all associated and/or described work within this SOW. The Subcontractor will provide all shop facilities, manufacturing/fabrication equipment, qualified shop personnel, engineering personnel, inspection services, magnetic testing services, cleaning services, and packaging services for completing the scope of work defined in this SOW.

Table 1 provides a list of all contract deliverables, including documentation which is listed as required (AR).

Only released drawings shall be used for manufacturing and fabrication. The Subcontractor is responsible for verifying the drawing release state with FFDG prior to the start of any manufacturing or fabrication. The requirements for documentation to be provided to FFDG are outlined in Section 7.

Table 1: List of Contract Deliverables

Item Quantity

Solenoid with integrated dipole correctors 2 Complete Drawing Set AR Production Schedule AR Material Certifications of Major Components AR Final Design Report AR QC: Fabrication & Inspection Plans AR Magnetic Measurement Test Plans# AR QC Reports: Fabrication & Inspection Report AR Magnetic Measurement Test Reports AR

# Magnetic measurements may not be required (see further for details)

The Subcontractor is encouraged to use the reference design provided by FFDG; however, it is the Subcontractor’s responsibility to perform the detailed final design for FFDG’s approval prior to start of fabrication. This includes magnet design, core design, coils/sections design, power and water connections design, and support design.

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If the Subcontractor does not use FFDG’s suggested design but instead chooses to make significant modifications or prefers to make its own design per the provided specification, the full set of magnetic, thermal and hydraulic calculations must be performed and provided to FFDG prior to the start of fabrication for approval. The Factory Acceptance Tests (FATs) described in Table 6 shall then be supplemented with thermal and extended magnetic measurements.

3. REQUIREMENTS/SPECIFICATIONS

The design of the magnet package must contain an isolated solenoid coil, an isolated horizontal dipole corrector coil, and an isolated vertical dipole corrector coil. The magnet package will be cross-sectionally circular in design with a support cradle. The support will have at least 2 mounting holes that accommodate a ½-13 hex head bolt to ensure the magnet can be mounted to the stand. A drawing of the stand will be provided to the subcontractor for reference.

The solenoid magnet shall consist of 6 double-pancake coils connected in series electrically and in parallel for water cooling. The coils assembly shall be bound by removable solid steel plates at both longitudinal ends and electrically isolated from the coils. End plates and spacer rings (between sections) shall be made of 1006/1008 low carbon steel or equivalent. The solenoid aperture shall allow for the installation of a 3” OD beam tube to pass through the center (minimum inner diameter of 80 mm). The solenoid outer diameter shall not exceed 400 mm (without water manifold, tubing and electrical connectors).

The steering dipole package includes both vertical and horizontal dipoles. Each dipole shall be assembled from 2 shell-type coils wound from #12 square heavy ML coated copper magnet wire (or equivalent). A 1/8” thick spacer shall provide space between the coils for the leads. The dipole package must be installed into the solenoid with good thermal conductivity but shall be removable.

The design must ensure that the magnet will maintain all magnetic properties, including magnetic axis positions, within the stated specifications upon disassembly and subsequent re-assembly. Table 2 and the remaining information in this section outline the overall design requirements which must be considered when designing the solenoid and steering elements. The specific design requirements are found in Table 2, Table 3, and Table 4. The requirements in these tables supersede the overall design requirements should contradictory statements be found during the preliminary design stage.

Each magnet shall have provisions to allow for rigging the magnet using swivel hoist rings meeting ASME B30.26 requirements. The swivel hoist rings shall be properly sized/rated for the load. Each swivel hoist ring must be marked to display the name or trademark of manufacturer, related load, and torque value. The Subcontractor shall provide the swivel hoist rings. The placement of the eyebolts must be reviewed and approved by FFDG.

The solenoid’s current leads shall match the standard 2-bolt long barrel cable lug on each lead, 13/4” on center and of the same of greater surface area as the lug. Leads should be marked as “positive” (or “+”) and “negative” (or “-“), consistent with the direction of the solenoidal field as indicated on the side of the yoke.

Each of the 4 dipole coil leads shall be connected externally using standard terminal blocks installed on the solenoid core. All power and water connections shall be located at the top of the solenoid (except for the terminal blocks just mentioned).

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The inlet water temperature is 32°C under normal operating conditions. Each magnet shall have one supply and one return manifold which connects to the main water system. The external water connections for the manifolds shall be 3/4” Female National Pipe Thread (FNPT) Swagelok fittings. All other water connections should be made with appropriate Swagelok fittings. All fittings shall conform to the standards defined by

ANSI/ASME B1.20.1.

The design shall allow monitoring of the solenoid magnet temperature. A 65ºC-rated Klixon shall be mounted on each solenoid section current lead. Klixons may be provided by FFDG.

The finished magnets shall be painted NAL Blue (Specs RGB:65,182,230, HEX: #41B6E6, CMYK:

67,2,0,0, PMS: 298C 298U). A nameplate shall be permanently fixed onto the magnet indicating the design parameters and/or measured data such as resistance, inductance, etc. as well as the magnet’s physical characteristics. Each nameplate shall also contain a unique serial number as stated in Section 8.3 to identify the magnet. The information required to be displayed on the nameplate shall be provided by FFDG.

Table 2: Solenoid Package General Requirements

Requirement # Requirement Statement

SP01

All solenoid sections shall be connected to two water manifolds with flexible insulating hoses. The manifold’s main water connectors (inlet, outlet) shall be 3/4” Female National Pipe Thread (FNPT) Swagelok fittings

SP02

Maximum water pressure drop across the magnet shall be less than 4.83 Bar (70 psid)

SP03 Nominal input water temperature shall be 32°C

SP04

Outlet water temperature rise shall not exceed 30°C (86°F) above the nominal inlet temperature

SP05 The maximum allowable working pressure shall be 10.3 Bar (150 psi)

SP06

The solenoid coils’ conductor shall have a minimum water passage diameter of 3 mm (0.118”)

SP07

A support cradle shall be attached to the bottom. It shall be equipped with 2 holes to fix the solenoid to the stand. The holes shall be .530” in diameter or loose clearance for a ½” diameter bolt and shall be 14.50” in spread centered about the beam centerline of the solenoid assembly and centered about its width

SP08†

There shall be 4 tapped holes ¼”-28 threads, 0.75” deep on a 7.50” bolt circle at 40.0° increments from the vertical centerline of the solenoid on both the upstream and downstream surfaces of the circular magnet body (8 total holes).

SP09

All magnets shall have provisions to allow for rigging the magnet using swivel hoist rings meeting ASME B30.26 requirements

SP10

Removable lifting eyes shall be included and sized appropriately for the solenoid weight

SP11 Maximum core length shall be 140 mm

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SP12

Maximum outer diameter shall be 400 mm (without electrical and water connections and tubing).

SP13

The good field region shall extend to a radius of at least 20 mm with respect to the magnet center line

SP14 The integrated field homogeneity in the good field region shall be ±1%

SP15

The magnets shall include provisions for 6 alignment fiducials. Fiducials will be provided by FFDG (Dwg# F09010285); the Subcontractor shall be responsible for their installation – welded to the yoke at mutually agreed locations.

SP16

The minimum inner diameter shall be 80 mm to accommodate a standard 3” OD beam pipe with clearance

SP17 The solenoid’s end plates shall be removable

SP18

End plates and solenoid’s spacer rings shall be made out of 1006/1008 low carbon steel or equivalent

SP19 The solenoid shall be vacuum impregnated with epoxy

SP20

The solenoid current leads shall match the standard 2-bolt long barrel cable lug on each lead, 13/4” on center and of the same or greater surface area as the lug

SP21 There shall be 4 dipole corrector coils (one pair for X and one pair for Y)

SP22

The dipole package shall be removable while maintaining as good as reasonably achievable thermal contact with the solenoid coils

SP23 A 1/8” thick spacer between dipole coils shall provide space for the leads

SP24

The leads of the vertical and horizontal dipoles shall be connected to terminal blocks installed on opposite sides of the solenoid

SP25

All electrical and water connections shall be located at the top of the solenoid (except for the dipole coils’ terminal blocks, SP23)

† These tap holes are for mounting a plastic cover assembly preventing direct exposure of the current leads. This cover may be added as an optional deliverable upon mutual agreement.

Table 3: Solenoid Coil Specifications

Requirement # Requirement Statement

SOL01 The solenoid strength ∫ 𝐵ଶ𝑑𝑧 shall be 0.3 T2 m at peak current SOL02 The maximum current shall be ≤ 300 A SOL03 The maximum power dissipation shall be less than 6.5 kW

Table 4: Corrector (dipole) Specifications

Requirement # Requirement Statement

COR01 The dipole coil field integral shall be 0.5 mT m at the maximum current COR02 The maximum current at the maximum field shall be ≤15 A COR03 The horizontal and vertical fields shall be perpendicular to within ±5º

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COR04

The field integral ∫ 𝐵 𝑑𝑧 shall not vary by more than ±5% over a cross-sectional area of radius R = 5 mm

Welding/brazing procedures should follow the ASME B31.3 standard.

4. REVIEWS

To ensure a proper understanding of the specifications and the design proposals the Subcontractor and FFDG shall conduct the following program reviews. The Subcontractor shall provide all documents required for each program review in electronic format. Note that the extent of the required documentation is commensurate with whether or not the Subcontractor adopts FFDG preliminary design as the baseline for their design.

Initial Kickoff Meeting

a. The Initial Kickoff Meeting shall be held to review the contract requirements, deliverables, Subcontractor approach to executing the contract, and production schedule.

2. Preliminary Design Review (PDR)*

a. The PDR shall be held at the 50% design maturity state to ensure the design approach meets the technical requirements outlined in this SOW. Detailed designs are not expected, but preliminary design and analyses are required to demonstrate compliance with requirements.

Presentations of the design, analyses, modeling and any early results are required. Supporting data and analyses for mechanical, power, thermal, and reliability assessments should be shown. Results from prototype testing, if available, should also be presented. The following deliverables are required for the PDR:

i. Preliminary QC: Fabrication & Inspection Plan

ii. Preliminary Design Report

iii. Preliminary 3D models/drawings of all major components (i.e., core)

iv. Preliminary Magnetic Measurement Plans

v. Preliminary Production Schedule

3. Final Design Review (FDR)

a. The FDR shall be held at the 90-100% design maturity state to ensure the completed design achieves all physics, functional, technical, and interface requirements supported by engineering notes, drawings, etc. The technical areas addressed during the review include the overall final design as well as verification, planning and compliance with the requirements. Approval of the FDR deliverables by FFDG is required before starting production. The following Deliverables are required for the FDR:

i. QC: Fabrication & Inspection Plan

ii. Final Design Reports

iii. Final 3D models and complete drawing sets

iv. Final Magnetic Test Plan

v. Final Production Schedule

4. Documentation Review and Testing

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a. The articles shall undergo Factory Acceptance Tests (FATs) and Site Acceptance Tests (SATs) outlined in Section 8.1 and 8.2 respectively. As part of the deliverables for the FATs, the Subcontractor shall provide Final QC: Fabrication and Inspection Reports as well as Final Magnetic Measurement Test Reports for each article. The documentation shall be reviewed and approved by FFDG prior to shipping. FFDG reserves the right to witness all article FATs.

Upon delivery, the articles shall undergo SATs.

5. DELIVERY SCHEDULE AND HOLD POINTS

Table 5 outlines the expected delivery schedule for the deliverables and hold points required by the contract.

The schedule represents the number of weeks After Receipt of Order (ARO) and is preliminary pending further discussion with the Subcontractor during the bidding process. The Subcontractor is requested to submit a production schedule for review and approval by FFDG as part of the deliverables for the reviews as stated in Section 2. The magnets shall be delivered in 1 batch. As magnets are received, FFDG shall perform the SATs outlined in Section 8.2 to ensure the magnets the specifications in this SOW. Magnets that fail these tests shall be rejected and returned to the Subcontractor for repairs at the Subcontractors expense.

Table 5: Overall Project Schedule and Hold Points

Description Weeks for Item Weeks ARO

Kickoff Meeting 2 2 PDR Hold Point* – FFDG review and approval of PDR deliverables 8 10 FDR Hold Point – FFDG review and approval of FDR Deliverables 8 18 Production Units Documentation Review Hold Point – FFDG review and approval of QC: Fabrication & Inspection Report and Magnetic Test Report* per magnet for approval to ship

12 30

Delivery of Production Units (2) 6 36 Production Units SATs and Contract Closeout 4 40

6. REPORTING/MEETING REQUIREMENTS

The subcontractor shall submit a written subcontract status report to FFDG (e.g., in bullet form via email) monthly. Virtual Bi-weekly or monthly meetings shall also be held between the Subtractor and FFDG on an as needed basis to discuss project status.

The Subcontractor shall provide access to the subcontractor’s manufacturing facility, which will include observation of the in-process work/testing as defined in this SOW. FFDG reserves the right to witness the FATs listed in Section 8.1. The Subcontractor is required to notify FFDG when the FATs will begin with a minimum of 20-day written notice.

7. QUALITY REQUIREMENTS

As part of QC, the Subcontractor is required to develop documentation as per the deliverables in Section 2 to ensure the magnets meet the technical requirements listed in Section 3. The Subcontractor is required to procure, build, test, and deliver the magnets per the requirements listed in Section 3. The subcontractor shall immediately notify FFDG of any conflict or ambiguity between the specifications, SOW and/or

Fermi National Accelerator Laboratory 9 drawings prior to any work being performed or cost being incurred by FFDG. In the event of a conflict, the order of precedence is as follows:

Scope of Work Specifications General Terms and Conditions as identified in the Request for Proposal (RFP) documents Subcontractor’s RFP response

The documentation listed below is considered a contract deliverable and is required for review and approval by FFDG prior to the start of fabrication, prior to shipment of the magnets, and/or acceptance of the magnets.

In addition, the vendor is required to develop and maintain a production schedule. The production schedule shall outline the timeline for the execution and completion of tasks and deliverables described by this SOW.

At a minimum, it shall include key project phases, milestone dates, production and fabrication activities, and delivery deadlines. The schedule ensures that all work is carried out in a timely and coordinated manner, allowing for regular review and adjustments as needed. Deviations from the schedule must be communicated and approved by FFDG prior to implementation.

Material Certifications of Major Components:

Material certification documents for the copper conductors, epoxy used for potting, steel, ect used to fabricate the solenoids and/or dipole correctors shall be provided to FFDG to ensure they are in compliance with the specifications. The material certifications should include, but are not limited to, the type of material, mechanical and chemical properties, lot or heat number, and the specifications the material complies with (i.e., ASME, ASTM, etc.).

Final Design Report:

The Subcontractor shall prepare and submit a comprehensive Final Design Report documenting the complete design, analysis, and fabrication approach. The report must detail the magnetic design*, coil configuration, material selection, and field strength and quality analysis supported by 2D and 3D simulation* results. The report must provide an overview of the mechanical design addressing analysis or calculations related to the structural integrity, thermal parameters, provisions for rigging, and tipping calculations. Furthermore, an overview of the electrical design is also required. The report shall also describe the general manufacturing and assembly process. The Final Design Report will serve as the basis for proceeding to procurement of materials and the start of fabrication.

QC: Fabrication & Inspection Plan/Report:

The supplier shall develop a QC plan for review and approval by FFDG prior to the start of fabrication. The QC plan shall include:

o Description of equipment and testing/inspection methods planned to ensure requirements outlined in this SOW are met o Description of documentation planned to communicate contract conformance to FFDG o Description of nonconformance management process to be used

The QC plan shall outline in-process inspections for major manufacturing and fabrication steps including core assembly, coil winding and potting, and final magnet assembly. The plan must define critical processes, specify dimensional tolerances and identify QC hold points. The plan shall

Fermi National Accelerator Laboratory 10 describe all inspections and acceptance tests to be performed on the completed magnets. This shall include, but is not limited to, electrical tests (Hipot, resistance, etc.), mechanical dimensional tests, and hydrostatic measurements. The test plan shall specify test setups/equipment, measurement methods, data recording, and acceptance criteria. Any deviations from expected results must be clearly reported along with proposed corrective actions. The Subcontractor is responsible for maintaining detailed records throughout the fabrication and testing process and shall submit a final QC: Fabrication & Test Report that includes as-built data, non-conformance reports (if any), and complete test results. These reports shall contain the signature and title of the authorized personnel who perform the tests and measurements. The final Fabrication & Test Report shall be completed for all magnets and submitted to FFDG for review and approval prior to shipment.

Magnetic Measurement Test Plan/Report:

The Magnetic Test Plan outlines the procedure, equipment, and criteria for verifying the magnetic performance of the magnets. The plan shall define the scope of testing, including the magnetic parameters to be measured, such as field strength, field uniformity and integrated field. The plan shall describe the test setup in detail including the type of instrumentation used (hall probes, rotating coils, etc.) and the post measurement processing of magnetic data results. The Subcontractor is responsible for maintaining detailed records throughout magnetic testing process and shall submit a final Magnetic Test Report that includes measured values for all key magnetic parameters. Any observed deviations or nonconformances shall be clearly identified, along with proposed or implemented corrective actions. Data shall be presented in both tabular and graphical form where appropriate and compared directly to the specified performance requirements. These reports shall contain the signature and title of the authorized personnel who perform the tests and measurements.

The Final Magnetic Measurement Test Reports shall be completed for all magnets and submitted to FFDG for review and approval prior to shipment.

8. ACCEPTANCE

8.1. Subcontractor Factory Acceptance Test

The Subcontractor shall complete all FATs listed in Table 6 at their facility and complete the required documentation as described in Section 7. The Subcontractor must have the capability to complete the General Inspection and Magnetic Measurement* listed in Table 6 at their facility. The FATs shall be performed on 100% of magnets with the results attached to each magnet upon delivery. The test results must demonstrate that the magnets meet all technical specification requirements described in this SOW. The Subcontractor is permitted to conduct additional tests and/or suggest variations to the FATs in accordance with their standard practices and procedures for review and approval by FFDG.

Table 6: Subcontractor FATs

General Inspection

Test Name Test Description Acceptance Criteria

Visual Magnet assembly visual inspection for damage Magnets must be free of damage, rust, dirt, grease, oil, and chips

Dimensional Solenoid aperture diameter with dipole package installed

80 mm -0 mm/+.1 mm

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Electrical Hipot between coils and core, and between them at 500 V

<5 μA Leakage Current

Electrical Measure magnet total DC resistance ±5% calculated resistance Electrical Measure magnet inductance at 100 Hz and 1 kHz Reference Only

Electrical

Ring Test to 100 V, 100 Hz:

Each solenoid section Entire solenoid coil Each dipole section Each dipole coil

No Shorts

Hydro Flow Rate Measure water flow rate at 60 psi pressure drop > 0.8 GPM

Hydrostatic Leak Pressure test water circuits at 13.8 Bar (200 psi) for 30 minutes

No Leaks or manometer pressure drop

Magnetic Measurements*

Test Description Acceptance Criteria

Magnetic Excitation The nominal and maximum solenoid magnetic field shall be measured up to the maximum current as specified in Section 3

Integrated Field Strength All Integrated Field Strength shall be within 0.1% of the nominal as specified in Section 3 at the maximum current

Field Homogeneity (solenoid) The integrated field homogeneity in the good field region shall be ±1% as specified in Section 3

Field Homogeneity (dipole correctors) The integrated field homogeneity shall be ±5% over a cross-sectional area of radius R = 5 mm (good field region), as specified in Section 3

Water Temperature The outlet water temperature rise shall not exceed 30°C (86°F) above the nominal inlet temperature

Magnet Temperature The temperature of all components shall be <65°C (149°F)

In addition, solenoid magnetic measurements* shall include:

The 3D fields (x,y,z) on axis from z = - (solenoid magnet length + 10 mm) to z = + (solenoid magnet length + 10 mm), where z = 0 is the center of the magnet in the longitudinal direction

The 3D fields (x,y,z) at R = 20 mm as a function of the azimuthal angle and along the solenoid magnet axis from z = - (solenoid magnet length + 10 mm) to z = + (solenoid magnet length + 10 mm), where z = 0 is the center of the magnet in the longitudinal direction

Magnetic measurements shall be carried out at several solenoid currents, including the solenoid magnet peak current

8.2. FFDG Site Acceptance Testing

FFDG will conduct the SAT’s listed in Table 7 upon receipt of the magnets. All magnets need to meet the requirements as stated in this SOW and as verified through acceptance testing. A magnet will not be accepted if any of these requirements are not met. All magnets must pass incoming inspection which includes visual inspection for damage, dimensional verification, electrical inspection, and hydrostatic flow and leak measurements. Magnetic measurements* may also be conducted on all articles. Additional tests and measurements may be conducted but are not part of the SAT criteria.

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Table 7: FFDG SATs

General Inspection

Test Name Test Description Acceptance Criteria

Visual Magnet assembly visual inspection for damage Magnets must be free of damage, rust, dirt, grease, oil, and chips

Dimensional Solenoid aperture diameter with dipole package installed

80 mm -0 mm/+.1 mm

Electrical Hipot between coils and core, and between them at 500 V

<5 μA Leakage Current

Electrical

Ring Test to 100 V, 100 Hz:

Each solenoid section Entire solenoid coil Each dipole section Each dipole coil

No Shorts

Hydro Flow Rate Measure water flow rate at 60 psi pressure drop > 0.8 GPM

Hydrostatic Leak Pressure test water circuits at 13.8 Bar (200 psi) for 30 minutes

No Leaks or manometer pressure drop

Magnetic Measurements*

Test Description Acceptance Criteria

Magnetic Excitation The nominal and maximum solenoid magnetic field shall be measured up to the maximum current as specified in Section 3

Integrated Field Strength All Integrated Field Strength shall be within 0.1% of the nominal as specified in Section 3 at the maximum current

Field Homogeneity (solenoid) The integrated field homogeneity in the good field region shall be ±1% as specified in Section 3

Field Homogeneity (dipole correctors) The integrated field homogeneity shall be ±5% over a cross-sectional area of radius R = 5 mm (good field region), as specified in Section 3

8.3. Serialization

All units shall be assigned a unique serial number for identification and traceability. Each serial number shall be linked to the required documentation outlined in Section 7 as appropriate. The serial number shall be displayed on the nameplate as stated in Section 3. The serial number shall consist of a prefix designating the magnet type followed by a sequential number indicating the order in which the magnets were fabricated.

The following shall be used as a template:

Solenoid Package – PIPIISAXXX (trailing digits shall not be 000 to 004)

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9. SHIPPING

The magnets shall be cleaned and protected against corrosion prior to crating and shipment. This includes, but is not limited to, clearing the water circuits of residual water, protecting unpainted surfaces from corrosion. Standard shipping methods and practices shall be used. The shipping crates shall be designed so that they can be moved using standard handling devices (e.g., overhead cranes, pallet jacks, etc.). All crates shall be clearly marked with contents and weights including units. Irreversible indicators that record vertical shock loads of more than 10 G shall be attached to the shipping crates. The packing shall be such that the magnets are not exposed to any environmental elements that will cause structural damage or cosmetic concerns. The packaging shall also prevent damage to any part of the magnet assembly.

10. Technical Requirements

The proposals shall be evaluated based on the following technical criteria in addition to the criteria in the RFP documents:

1. Fabrication Experience:

Subcontractors are to include past construction experience for similar fabrication, and quality control completed on their premises. A list of 3 contracts completed in the past 5 years that have been awarded to the Subcontractor of approximately the same dollar magnitude as the FFDG proposal and are as similar as possible in nature to the requirements covered by this SOW. Specifically, the list should provide the following information for each contract:

a) Contract Title

b) Date of Award

c) Contract Amount

d) Client’s Name and Address

e) Client’s Contact Information

f) Description of Contract Deliverables with photos of devices (if shareable)

2. Infrastructure and Capabilities:

Subcontractors are to outline their in-house infrastructure related to this specific job including, but not limited to, manufacturing and fabrication capabilities, magnetic testing, and general quality assurance program/equipment. The Subcontractor shall provide, at a minimum, the following information:

a) Description of planned manufacturing and fabrication equipment to be used to meet the deliverables in Tables 1 through 4

b) Magnetic testing infrastructure directly applicable to the magnetic tests* stated in Table 6

c) Outline of the general Subcontractor QA program including certifications

d) Outline of the Subcontractor QC program and planned equipment to be used directly related to the deliverables outlined in this SOW and described in Section 7

3. Preliminary Design:

Subcontractors are to include their preliminary magnetic and mechanical designs. The preliminary mechanical design shall, at a minimum, show and describe the overall design and fabrication procedures respectively. A detailed mechanical design is not required. The preliminary magnetic

Fermi National Accelerator Laboratory 14 design shall, at a minimum, show the design that meets the specifications listed in Section 3.

Specifically, the preliminary design must show the following:

a) Physical parameters outlined in Table 2, Table 3 and Table 4

b) Description of the core fabrication procedure and planned tooling to be used

c) Description of the coil winding process and the planned tooling to be used

d) Description of the coil epoxy impregnation process and planned tooling to be used as well as the type of epoxy

e) Simulations and graphical presentations showing magnetic and electrical requirements in Table 2, Table 3 and Table 4 have been met

f) Calculations describing the required cooling characteristics during full excitation/ operation according to the requirements in Table 2

4. Schedule:

Subcontractors are to include a computer-generated Gantt chart (or similar) showing all activities and detailed schedules for all deliverables in Table 1 and Table 2. The schedule shall outline the timeline for the execution and completion of tasks and deliverables described by this SOW. At a minimum, it shall include key project phases, milestone dates, production and fabrication activities as well as delivery deadlines for the deliverables in Table 1 and Table 2.

11. POST-AWARD MANUFACTURER'S EXCEPTION DOCUMENT

If the Subcontractor requests a post-award change to the contract requirements (specifications, drawings, etc.), the Subcontractor shall provide to FFDG a Manufacturers Exception Document (MED). This document shall list all proposed changes. When drawings are affected, each drawing change shall be listed and include the drawing number, changed drawing values, and drawing location. FFDG must sign and return the MED prior to implementing changes. All changes shall be pursuant to and consistent with Clause 5 – CHANGES AND MODIFICATIONS as identified in the Terms and Conditions provided in the RFP documents.

12. Attachments

Drawing Number Rev Description

F00484505 Project X Room Temp Solenoid PXIE Solenoid (original drawing number 5520.000-ME-484505)

F10009710 Mounting Plate Solenoids 2 and 3

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APPENDIX A

A.1 ACRONYMS

ARO After Receipt of Order AR As Required BAL Beam Absorber Line BTL Beam Transfer Line EOL End of Line FATs Factory Acceptance Tests FDR Final Design Review FFDG Fermi Forward Discovery Group, LLC FNAL Fermi National Accelerator Laboratory LCW Low Conductivity Water Linac Linear Accelerator MED Manufacturers Exception Document MNPT Male National Pipe Thread PDR Preliminary Design Review PIP-II Proton Improvement Plan Phase 2 QC Quality Control RFI Request For Information RFP Request For Proposal SATs Site Acceptance Tests SMR Spherically Mounted Retroreflector SOW Statement of Work