RFP 389116swk.pdf

Fermi National Accelerator Laboratory Procurement Department

Finance Section 630-840-3323 skeske@fnal.gov

Date:

Request for Proposal #:

Proposals Due:

REQUEST FOR PROPOSAL - THIS IS NOT A PURCHASE ORDER

Fermi Forward Discovery Group, LLC (FFDG) anticipates procurement of the following assemblies for Fermi National Accelerator Laboratory (Fermilab). Fermilab Requests your firm-fixed price proposal for the following:

Pg. 1 of 3

ITEM QTY. DESCRIPTION UNIT PRICE DELIV.

Company Name:

Address:

Terms: Net 30 FOB: Fermilab Signature & Date: Spencer W. Keske

Procurement Specialist III

This is a Best Value with Trade-Off source selection. Please see below for more details regarding this evaluation process.

REQUEST FOR PROPOSAL

November 5, 2026 RFP 389116swk

December 9, 2026

$2 F00484505 - Magnet Package

Notes:

All proposals to be in accordance with WFE Solenoid SOW 389116swk.

MATERIALS, SUPPLIES OR SERVICES RESULTING FROM

THIS QUOTE ARE FOR WORK DONE UNDER PRIME

CONTRACT NO. DE AC02 07CH11359 WITH THE UNITED

STATES DEPARTMENT OF ENERGY. ANY ITEMS

COVERED BY G.S.A. CONTRACTS SHOULD BE SO

INDICATED.

Exceptions to specifications and extra charges for containers, tooling, etc. must be clearly indicated.

Total Extended Proposal Price:

Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science

RFP # 389116swk Pg. 2 of 3 The 2 unit(s) will ship to: Fermilab

Receiving Warehouse 2 Kirk Rd & Wilson Street Batavia, IL 60510 United States

Basis for Subcontract Award

FFDG General Terms and Conditions for Commercial Products and Commercial Services (10.2026)

Offers to include F.O.B. Fermilab delivery terms. All freight charges must be included in your quotation.

The following Representations must be completed and returned with your proposal:

SARC - Subcontractor Annual Reps & Certs (Rev. 8) PROC-FRM-466 Proposal Certifications

Proposals shall be submitted by 5pm Central, December 9, 2026.

Questions shall be submitted by 5pm Central, November 30, 2026.

All contractural questions shall be directed to:

Spencer Keske Procurement Specialist III skeske@fnal.gov 630-840-3323 (office) https://procurement.fnal.gov/terms-conditions/

The above referenced terms and conditions are available on the Fermilab Business Services Web Site. They are PDF Format (hard copy forms are available upon request) and can be accessed at the following URL:

The RFP response shall include a completed RFP page, SARC Form (if not completed in the last year), and a PROC- FRM-466 Form.

Please reference specification/SOW document WFE Solenoid SOW 389116swk for technical requirements, manufacturing information, and post-award requirements. The bid evaluation criteria are included in Appendix A.

The following terms and conditions shall become a part of any subsequent purchase order/subcontract resulting from this solicitation.

This is a best value trade off source selection. This process permits tradeoffs among cost or price and non-cost factors and allows FFDG to accept other than the lowest priced proposal. All evaluation factors other than cost or price, when combined, are significantly more important (approximately equal to or significantly less important) than cost or price.

Award shall be made to the supplier who is deemed responsible by FFDG, whose proposal conforms to the solicitation's requirements, and is judged to represent best value to FFDG. FFDG intends to award without discussions.

Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/ mailto:skeske@fnal.gov https://procurement.fnal.gov/terms-conditions/

RFP # 389116swk Pg. 3 of 3

Appendix A - Bid Evaluation Criteria

Below categories are ranked in order of importance, with most important being highest on the list.

1. Technical Proposal as per Specification/SOW Document

2. Price

3. Infrastructure Capabilities

- Offeror to outline in-house infrastructure related to, but not limited to, manufacturing and fabrication capabilities, magnetic testing, and general quality assurance program/equipment

4. Schedule

- Offeror to provide a Gantt Chart (or similar) showing all activities and detailed schedules for all deliverables. This should include key project phases, milestone dates, production and fabrication activities, as well as delivery deadlines for deliverables

5. Past Experience

- Offeror to include past experience for similar fabrication, and quality control completed

Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science

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