37 TRSS CATM LAUNDRY SERVICES COMBINED SYNOPSIS FA301626Q0184.pdf

502 CONS/PKBA 37 TRSS CATM LAUNDRY SERVICE

JBSA Lackland, TX FA301626Q0184

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REQUEST FOR QUOTE (RFQ)

FA301626Q0184

37 TRSS COMBAT WEAPONS FLIGHT

LAUNDRY AND DRY- CLEANING SERVICES

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Revolutionary FAR Overhaul (RFO) part 12. This announcement constitutes the only solicitation. Quotes are being requested, and a separate written solicitation will not be issued. Solicitation number FA301626Q0184 is issued as a Request for Quote (RFQ) for 37 TRSS Combat Weapons Flight Laundry and Dry-cleaning Services.

This acquisition is set-aside 100% for small business concerns under the North American Industry Classification System (NAICS) Code 812320, Dry Cleaning and Laundry Services (except coin-Operated) and a small business size standard of $8M. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at https://acquisition.gov/far-overhaul/far-part-deviation guide; https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html.

Description of Requirement. This is a Firm-Fixed-Price nonpersonal service requirement for the Contractor to provide all personnel, equipment, tools, supervision, and other items and services necessary to provide Laundry and Dry-cleaning services at building 930 on Joint Base San Antonio (JBSA), Lackland Air Force Base, Texas. All work shall be performed in accordance with (IAW) Attachment 1-Performance Work Statement (PWS). This requirement is structured as a five (5) year contract with five (5) one-year twelve months

(12) ordering periods. The Period of Performance (PoP) is 08 September 2026 to 07 September 2031. This solicitation is NOT to be construed as a commitment by the United States Air Force. The Government reserves the right to cancel this solicitation at any time before contract award. The Government is NOT liable for any costs associated with providing a response to this announcement.

Response Due Date: The Government is soliciting for quotes to fulfill the subject requirement. Please respond to this RFQ by providing your quote (to include pricing information) through the System for Award Management (SAM.gov) Solicitation platform and emailing a copy to Ms. Belinda Tindal at E-mail: belinda.tindal.1@us.af.mil and Mr.

Peter Agwata at E-mail: peter.agwata.1@us.af.mil no later than 12:00 PM CDT, on TUESDAY, SEPTEMBER 01, 2026, or sooner if possible. Any quote, modification, revision, or withdrawal of a quote received after the exact time specified above shall be determined as https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html

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late and will not be considered unless received before award is made, the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition, and it was the only quote received. By submitting a quote, the Contractor concurs that the quote is for all services noted within this solicitation and shall provide the appropriate licensed/ certified individuals to fully implement the required services IAW the PWS.

Questions/Concerns: All questions/concerns, if any, must be submitted in writing to the above noted email addresses no later than 12:00 PM CDT, THURSDAY, AUGUST 27, 2026.

Addendum to RFO 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services. The paragraph is tailored as follows:

1. INSTRUCTIONS TO OFFERORS.

***Notice to Offeror(s)/Supplier(s)***: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

1.1. Submission of Quotes. Submit signed and dated quotes through the SAM.GOV solicitation module and email a copy to belinda.tindal.1@us.af.mil and peter.agwata.1@us.af.mil at or before the exact time specified in the solicitation/SAM.gov.

At a minimum, quotes shall include—

The solicitation number The name, address, telephone number of the Offeror;

The Offeror’s Unique Entity Identifier (UEI) and Commercial and Government Entity

(CAGE) code All information necessary to evaluate the identified evaluation factors in the solicitation.

Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM); and

An acknowledgement that the offeror agrees with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

1.2. Period of Acceptance of quotes. The Offeror agrees to hold on to the price in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another period is specified in an amendment to the solicitation.

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1.3. Late Submissions, Modifications, Revisions, and Withdrawals of Quotes. Offerors are responsible for submitting quotes and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation/amendments. Any quote, modification, or revision received after the time specified for receipt of quotes is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition. However, a late modification of an otherwise successful quote that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

If an emergency or unanticipated event interrupts normal Government processes so that quotes cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. Offerors may withdraw their quotes by written notice to the Government received at any time before award.

1.4. Contract Award. The Government intends to evaluate quotes and award a contract without discussions with Offerors. Therefore, the Offeror’s initial quote should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all quotes if such action is in the public interest, accept other than the lowest quote, and waive informalities and minor irregularities in quotes received. Award will be made to the responsible offeror whose quote conforms to the solicitation requirements.

1.5. Debriefings. If a post award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

1. The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s quote.

2. The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

3. The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

4. A summary of the rationale for award.

5. For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

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6. Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

2. INFORMATION REGARDING QUOTE SUBMISSION.

2.1. General Instructions and Quote Clarity. To ensure timely and equitable evaluation, the Offeror must follow the instructions contained herein. By submitting a quote, the Contractor represents that their firm will perform all requirements specified in the solicitation. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

The offeror’s quote shall be clear, concise, and include sufficient detail for effective evaluation and substantiation of stated claims. The Offeror shall not simply rephrase, reiterate, or restate the Government's own language; rather, the Offeror must provide convincing rationale and specifically detail the actual methodology used to fulfill the requirements. The Offeror shall assume the Government has no prior knowledge of its capabilities, facilities, or experience. Elaborate formats and marketing presentations are not desired and will not be evaluated.

2.2. Quote Formatting and Labeling. Quotes must be organized into two distinct stand-alone volumes: Volume I-Contracting & Pricing and Volume II - Technical. Cross referencing between volumes is not permitted. Information required for evaluation that is omitted from its designated volume will not be considered.

2.2.1. Volume I-Contracting & Pricing Information. The Contracting Officer (CO) has determined there is a high probability of adequate price competition in this acquisition. If, upon initial review, the CO determines adequate price competition exists, no additional cost information will be requested. However, if the CO determines adequate competition no longer exists, Offerors may be required to submit other than certified cost or pricing data to determine price reasonableness.

2.2.1.1. Pricing Requirements: Offerors must submit a comprehensive Price List detailing proposed costs for every line item and performance period specified. All pricing must be rounded to two decimal places and based on the Offeror's unique operational approach to the PWS.

2.2.1.2. Quantity Modification Prohibited: Offerors are strictly prohibited from modifying the estimated quantities provided in the solicitation; any such changes will render the quote ineligible for award.

502 CONS/PKBA 37 TRSS CATM LAUNDRY SERVICE

JBSA Lackland, TX FA301626Q0184

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2.2.1.3. SCA Compliance: Offerors must ensure all proposed wages account for mandatory Service Contract Act (SCA) increases throughout the contract’s duration.

2.2.1.4. Content Restriction: This volume shall only contain pricing information subject to evaluation for award or intended for inclusion in the final contract.

2.3. Volume II-Technical. Each Offeror shall submit a technical volume addressing the proposed approach to meeting the minimum performance and capability requirements of the technical factors. All requirements specified in the solicitation are mandatory.

Responses will be evaluated against RFO 52.212-2, Evaluation - Commercial Products and Commercial Services. Hard and compelling evidence of capabilities is required to receive credit for evaluation factors. Legibility, clarity, and coherence are very important. Offerors are strongly encouraged to provide, as specifically as possible, the actual methodology to be used for accomplishing and satisfying the requirements

3. QUOTE EVALUATION.

Addendum to RFO 52.212-2 Evaluation-Commercial Products and Commercial Services.

The paragraph is tailored as follows:

3.1 Evaluation Factors. The following factors shall be used to evaluate Quotes:

I. Technical acceptability: Evaluated on an Acceptable/Unacceptable basis in accordance with the factors identified below.

II. Price: Evaluated for reasonableness, completeness, and unbalanced pricing.

3.2 Best Value Determination. For this procurement, best value determination will be made based on the Lowest Priced, Technically Acceptable (LPTA) Approach. Offerors are advised that their initial submission shall represent their best effort. Only Technically Acceptable quotes, either initially or as a result of interchanges, are eligible for award. The Government will rank quotes by price and evaluate the technical acceptability of the three

(3) lowest priced quotes on an Acceptable/Unacceptable basis. If the initial three (3) lowest submissions fail to meet the specified technical criteria, the Government will continue assessing subsequent quotes in order of price. The evaluation process terminates once the lowest-priced quote is determined to be technically acceptable, although the Government reserves the right to evaluate additional quotes to establish adequate price competition. Contingent upon a determination of contractor responsibility IAW RFO 9.104, award will be made to the lowest priced, technically acceptable offeror whose quote conforms to the solicitation requirements and the PWS, without further evaluation of other quotes.

502 CONS/PKBA 37 TRSS CATM LAUNDRY SERVICE

JBSA Lackland, TX FA301626Q0184

3.3. Technical Evaluation Ratings: The technical evaluation team will evaluate the factors identified below. For a quote to be rated as "Acceptable", all technical factors must be rated "Acceptable". If any technical factor is rated "Unacceptable", the overall quote will be rated as "Unacceptable". The failure of an Offeror to meet any or all technical criteria will result in a technically unacceptable rating and render the quote ineligible for award. The technical factors will receive one of the ratings listed below:

I. Technically Acceptable: The quote clearly meets the minimum requirements of the solicitation.

II. Technically Unacceptable: Quote does not meet the minimum requirements of the solicitation.

Initially, the three (3) lowest-priced quotes will be evaluated against the following technical factors. The Government will continue evaluating subsequent quotes as necessary per Section 4.2.

(i) Technical Factor 1-Management Plan.

The Offeror shall submit a Management Plan detailing their organizational structure, proposed staffing levels, personnel qualifications, and performance management processes to successfully execute the PWS. The plan must provide a comprehensive approach to managing the large-scale laundry and dry-cleaning services as defined in this solicitation. At a minimum, the plan shall adequately address the following:

a. Workforce Management: Demonstrate a business approach to plan, control, and direct the labor force to meet the requirements of the PWS, including the ability to manage surge requirements and seasonal volume fluctuations.

b. Industrial Risk Mitigation and Garment Accountability: Detail proactive strategies for mitigating critical, industry-specific risks inherent to large-scale military laundry operations. This must include a comprehensive garment accountability system that utilizes either barcode, RFID, or rigorous manual tracking protocols to trace individual items from the point of receipt through final delivery, minimizing the risk of loss or misrouting.

c. Predictive Risk Forecasting: Provide mitigating strategies and processes designed to prevent and proactively identify and forecast potential risks that could have an adverse impact to schedule, inventory control, or performance.

Standard: The standard is met when the Offeror provides a Management Plan that explicitly includes and addresses all minimum elements (a) through (c) defined above to manage the workforce and operations in accordance with the PWS.

502 CONS/PKBA 37 TRSS CATM LAUNDRY SERVICE

JBSA Lackland, TX FA301626Q0184

(ii) Technical Factor 2 – Contingency & Utility Outage Plan The

Offeror shall submit a "Contingency and Utility Outage Plan" that demonstrates how the company will guarantee uninterrupted pick-up, processing, and drop-off schedules in the event of resource outages (e.g., utility losses, catastrophic equipment failure, natural disasters, or supply chain disruptions). At a minimum, the plan shall adequately address the following elements:

a. Disruption Scenarios: The plan must address the continuation of services during potential operational disruptions, including but not limited to equipment failure, utility outages, natural disasters, or severe staffing shortages.

b. Recovery Actions: The plan must identify specific, viable recovery actions and the methodology for implementing them. Offerors may propose their own unique solutions (e.g., utilization of a secondary backup plant, subcontracting agreements, shifting production to an alternate company facility, use of portable equipment with surge staffing, etc.) provided the approach ensures PWS requirements are met.

c. Risk Mitigation and Communication: The plan must establish clear communication protocols, timelines, and reporting procedures to keep the Contracting Officer (CO) and Contracting Officer's Representative (COR) informed during a disruption and throughout the recovery process. Standard: The standard is met when the Offeror provides a Contingency and Utility Outage Plan that clearly demonstrates a viable and executable approach to maintaining services and addresses all minimum elements (a) through (c) defined above.

3.4. Options: The resulting contract will include RFO Clause 52.217-8, Option to Extend Services, with the potential to extend the contract an additional six (6) months beyond the awarded contract performance period. The price for that period will be determined based on the unit prices proposed for the current period of performance and will be evaluated at time of award. In the event the Government requires continued performance, the Government's evaluation of prices proposed will be considered fair and reasonable as applied to an extension of services. Should an extension of services be required, rates will be adjusted only as a result of revisions to applicable prevailing Department of Labor wage rates.

3.5. Notice of award: A written notice of award or acceptance of a quote furnished to the successful Offeror within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not

502 CONS/PKBA 37 TRSS CATM LAUNDRY SERVICE

JBSA Lackland, TX FA301626Q0184 there are discussions after its receipt, unless a written notice of withdrawal is received before award. (End of Provision)

4. INTERCHANGES.

The Government may conduct interchanges with one, some, none or all offerors at its discretion, if determined to be advantageous to the Government as part of the best value and price reasonableness determination. Interchanges are the fluid exchange of information between the Contracting Officer and Offerors during the ordering process.

Interchanges may address any price and non-price aspect of the quote and/or any matter in the evaluation process. Interchanges may be written as Interchange Notices, which will capture the contemporaneous sharing of information between Government and Offeror.

Interchanges may also be verbal conversations between Government and the Offeror, but such verbal interchanges will be documented. Interchanges may include quote revisions/changes as requested by the Government and will be included in the final evaluation. However, the Government reserves the right to award without the opportunity to revise quotes with any or all interested offerors. Interchanges do not require the administrative steps necessary under RFO subpart 15.3 negotiations. Therefore, when engaging in Interchanges with Offerors, the Contracting officer does not need to establish and document a competitive range.

5. MANDATORY REGISTRATIONS.

To be eligible for award, registration with the System for Award Management (SAM) must be current (legacy for On-line Registration and Certifications Application(ORCA) and Central Contractor Registration (CCR) registrations). To register or update former CCR and Reps & Certs that are not current go to https://www.sam.gov/ and provide mandatory information.

6. ATTACHMENTS.

1. Performance Work Statement

2. Questions and Answer sheet

By submitting a quote, the Offeror agrees to the contract terms and conditions as written in the solicitation with attachments. If any amendments to the RFQ are issued, acknowledgment of each amendment is required.

https://www.sam.gov/