765-23-101_GL_CMOP_EPS_HVAC_Pre-Bid_Agenda_09032025.pdf
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- Solicitation number
- 36S79725R0003
About this file
This document is a Pre-Proposal Conference minutes for the EPS Warehouse HVAC Corrections project at Great Lakes Consolidated Mail Outpatient Pharmacy (CMOP) in Hines, Illinois. The solicitation (No. 36S79725R0003) is a 100% set-aside for Service Disabled Veteran-Owned Small Businesses, with a project cost range of $1M to $5M and a 120-calendar day performance period. The project involves HVAC corrections at the warehouse, with Atriax serving as the Designer of Record.
Key administrative details include a proposal due date of 3:30 PM CT on 24 September 2025, with questions due by 3:00 PM CT on 9 September 2025. The North Atlantic Industry Classification System (NAICS) code is 236220, and the project will be conducted at a VA-owned facility that operates only on day shifts Monday through Friday. The solicitation includes provisions for liquidated damages, and material purchases for the project are exempt from state sales tax. The facility is secure and not open to the public, with specific guidelines for site tours and photography.
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PRE-PROPOSAL CONFERENCE
EPS Warehouse HVAC Corrections at Great Lakes CMOP
Project Number: 765-23-101
1) Introduction:
a. Date: 3 September 2025 at 10:00 AM CT.
b. Welcome and introductions.
c. Important that the process is fair and everyone is getting the same information.
d. Solicitation No: 36S79725R0003.
e. Location: Hines, Illinois.
f. Contracting: Brandy Hudson, Commodities and Services Acquisition Service.
g. CMOP Staff:
i. Carren Christianson, Engineering Facility Manager, Great Lakes Consolidated Mail Outpatient Pharmacy (CMOP)
ii. J. Andrew Comingore, Engineer and Contracting Officer’s Representative (COR), National
CMOP
iii. Rachel Joseph, Facility Program Manager, Emergency Pharmacy Service (EPS)
iv. Chris Randel, Facility Program Manager, EPS
v. Brian Duce, Supervisory General Engineer, Service and Distribution Center (SDC)
h. Designer of Record: Atriax.
2) Contractual /Administrative Issues:
a. Please ensure that you have signed the attendance sheet.
b. The procurement is 100% set-aside for Service Disabled Veteran-Owned Small Businesses only and firms that do not meet this criteria will have their proposals rejected.
c. The North Atlantic Industry Classification System (NAICS) code is 236220.
d. Cost Range: $1M to $5M.
e. Period of Performance: 120 calendar days. Dependent on equipment and material lead times.
Liquidated damages included.
f. Questions are due by 3:00 PM CT on 9 September 2025.
g. Proposals are due by 3:30 PM CT on 24 September 2025.
h. Please review the Proposal Submittal Instructions in the solicitation.
i. Please review the bonding, insurance, and clauses in the solicitation.
j. The purchase of material for this project is exempt from state sales tax.
3) Phasing plan to coordinate construction activities in an active workspace.
4) Disclaimer Statements:
a. Remarks and explanations at the conference shall not qualify the terms of the solicitation.
b. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing.
5) Tour:
a) Stay together as group.
b) Free to take photos as long as they don’t include staff.
c) The building is owned by VA. VA is the AHJ.
d) Facility is secure and not open to the public.
e) Operations are only on the day shift Monday through Friday.
File details come from the government source that posted it. Updated .