36S79725R0003_1 EPS HVAC CORRECTIONS - FINAL.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36S79725R0003

X

08-25-2025

765-23-101

VA NAC / 003B6A

PO Box 76 1st Ave., One Block N of 22nd

Hines IL 60141

VA NAC / 003B6A

PO Box 76 1st Ave., One Block N of 22nd

Hines IL 60141

Comingore, J. Andrew joseph.comingore@va.gov

General Description: EPS Warehouse HVAC Corrections in Hines, IL

This project is being solicited as a 100% total SDVOSB set-aside in accordance with VAAR 808.004-70.

The Department of Veterans Affairs (VA) Consolidated Mail Outpatient Pharmacy (CMOP) intends to perform construction at the Emergency Pharmacy Service (EPS) Warehouse.

The construction includes general requirements, existing conditions, concrete, metals, thermal and moisture protection, openings, finishes, HVAC, electrical, and low voltage.

The contractor shall be responsible for all aspects of the project and each phase shall be subject to VA approval at designated project milestones. This project includes (but not limited to) all labor, materials, supplies, equipment, services, communications, security, operation and maintenance as built drawings, permits, construction, installation, and commissioning.

All SDVOSB's are required to be registered at www.sba.gov, as well as www.sam.gov, prior to submission of the proposal and at the award. Verification will be confirmed in VetCert (https://veterans.certify.sba.gov) Contractors are reminded to return a signed copy of VAAR 852.219-75 VA NOTICE OF LIMITATIONS OF SUBCONTRACTINHG - CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION) contained in the solicitation.

Project Magnitude: Between $1,000,000 and $5,000,000. NAICS code 236220 and a Small Business Size standard of $45 MIL.

The proposal will be evaluated according to Price, Technical Qualifications of Proposed Staffing and Relevant Past Performance. Offerors shall submit a minimum of two (2) and maximum of three (3) construction project examples for the Prime Contractor that best demonstrates recent and relevant experience by the Prime Contractor on projects that are similar in size, scope and complexity to the RFP requirements, which were issued by either Federal, State or Local Government agencies and/or Private organizations.

RFIs/Questions shall be submitted no later than 09 September 2025, 4:00 pm EST All RFIs/Questions shall be submitted via email to brandy.hudson@va.gov.

See full solicitation text for information related to site visit, requests for information, and proposal materials.

See attached specifications and drawings for the required renovations.

10 120

X 52.211-10

X 10

1 16:30 EDT

09-24-2025

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs OPAL / National Acquisition Center Building 37 1st Avenue, One Block North of Cermak Hines IL 60141

Tungsten Network https://www.tunsten-network.com/ customer-campaigns/veteransaffairs/

Brandy Hudson

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

STATEMENT OF WORK

GREAT LAKES CMOP

EPS WAREHOUSE HVAC CORRECTIONS

CONSTRUCTION PROJECT

1. PROJECT OVERVIEW

2. SCOPE OF WORK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS .... Error!

Bookmark not defined.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.4 52.228-1 BID GUARANTEE (SEP 1996)

2.5 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.7 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.9 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.10 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025)

(DEVIATION FEB 2025)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

3.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.5 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB COVERED

ENTITIES (DEC 2023)

4.3 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

PROHIBITION (DEC 2023)

4.4 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.5 52.211-12 LIQUIDATED DAMAGES—CONSTRUCTION (SEPT 2000)

4.6 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(JAN 2025)

4.7 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.8 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

4.9 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.10 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.11 52.236-21 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (FEB

1997) ALTERNATE II (APR 1984)

4.12 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.13 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.14 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.15 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.16 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.17 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.18 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.19 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..63

4.20 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.21 IT CONTRACT SECURITY

STATEMENT OF WORK

GREAT LAKES CMOP

EPS WAREHOUSE HVAC CORRECTIONS

CONSTRUCTION PROJECT

PROJECT # 765-23-101

1. PROJECT OVERVIEW

1.1 PURPOSE:

A. The Department of Veterans Affairs (VA) Consolidated Mail Outpatient Pharmacy (CMOP) intends to perform construction at the Emergency Pharmacy Service (EPS) Warehouse.

B. The construction includes general requirements, existing conditions, concrete, metals, thermal and moisture protection, openings, finishes, HVAC, electrical, and low voltage.

The contractor shall be responsible for all aspects of the project and each phase shall be subject to VA approval at designated project milestones. This project includes (but not limited to) all labor, materials, supplies, equipment, services, communications, security, operation and maintenance manuals, as built drawings, permits, construction, installation, and commissioning.

1.2 PROJECT ACTIVITIES:

The entire activity of the project will follow the following sequence of events:

A. Pre-proposal Site Visit

B. Request for Proposal Submission

C. Award

D. Post Award Kick-off Meeting

E. Notice to Proceed

F. Bonding & Insurance

G. Plans – Security, Schedule, H. Progress Reports (Bi-Weekly or Weekly depending on activities)

I. Permits, If Necessary

J. Demolition, Construction, Installation, Commissioning, and Training

K. Final Inspection and Punch List

L. Acceptance

M. Operations and Maintenance Manuals

N. AutoCAD Drawings (Design, Construction, As Built)

O. Progress Payments

P. Warranty

2. SCOPE OF WORK

2.1 GENERAL: The Contractor shall provide all necessary services to meet the program objectives and requirements and to provide the required outcome in terms of overall quality, timeliness, and documentation, per Construction Documents & Specifications titled “EPS Warehouse HVAC Corrections - FINAL CDs 20250226” and “EPS Warehouse HVAC Corrections - FINAL Specifications 20250226”. The Contractor shall be responsible for obtaining and coordinating the services of all Sub-Contractors performing other services on site and other entities as part of the contract to ensure the expected quality, timely, and documented final product.

A. Location: Building 37NW, 5000 S. 5th Ave, Hines IL. 60141.

B. Normal work hours are 7:00AM to 4:00PM, local time, Monday through Friday except for Federal Holidays. If the Contractor desires to work on Saturday, Sunday, holidays, or outside the project site’s normal working hours the contractor must submit a written request for approval to the VA-COR at least seven (7) working days prior to the proposed start of such work.

C. CMOP and EPS as well as Service & Distribution Center (SDC) operations shall not be impacted. If any activities would potentially impact operations, then they must occur on a Saturday or Sunday when CMOP is not work overtime shifts. T

D. The space will be in-use during construction. Space will be made available for the area of work in accordance with the phasing plan.

2.2 DESCRIPTION OF WORK

The EPS Warehouse stores pharmaceuticals and needs HVAC and storm drain system corrections to maintain a reliable environment.

2.3 DELIVERABLES

A. Period of Performance: 120 Calendar days after Notice to Proceed. Dependent on HVAC lead times.

B. Performance and Payment bonds: Due 10 Calendar days after award

C. Proof of Insurance: Due 10 Calendar days after award

D. Contractor Quality Control Plan (CQCP): The contractor shall develop a quality control plan and shall furnish to VA for review no later than 30 calendar days after the receipt of notice to proceed. The plan shall identify personnel, procedures, control, instructions, tests, records, and forms to be used. VA will consider an interim plan for the first 45 calendar days of operation. Installation will be allowed to begin only after acceptance of the CQCP or acceptance of an interim plan applicable to the particular feature of the work to be started. Work outside of the features of the work included in an accepted interim plan will not be permitted to begin until acceptance of a CQCP or another interim plan containing the additional features of the work to be started. After acceptance of the CQCP, the Contractor shall notify the Contracting Officer’s Representative (COR) in writing of any proposed change. Proposed changes are subject to acceptance by the Contracting Officer.

E. Schedule: The Contractor shall develop a Critical Path Method (CPM) plan and schedule demonstrating fulfillment of the contract requirements (Project Schedule) and shall keep the Project Schedule current in accordance with the requirements of this section and shall utilize the plan for scheduling, coordinating and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers). See the Specifications for details.

F. Safety Plan: Comprehensive safety plan, AKA the Accident Prevention Plan or Construction Safety & Health Plan, shall be implemented by the Contractor in accordance with the Specifications prior to mobilization. The plan shall be site and job specific, and address all prime and subcontractor work operations. Work cannot proceed without an accepted Safety Plan. The Plan can include Fire Safety rather than having a separate Fire Safety Plan. See the Specifications for details.

G. Progress Reports: Shall be submitted electronically every week to the COR and address, at a minimum, the status of deliverables, project schedule, price and technical performance as they relate to the planned and actual work performed during the past week, work planned for the following two weeks and address any open critical issues.

H. Progress Meetings: Will be held weekly or bi-weekly depending on project status, and 30 minutes to 1 hour in length. The Contractor is responsible for scheduling the meetings, providing the agenda, and documenting minutes. The frequency and duration may change depending on the work activities occurring.

I. Permits: The building is on federally owned property. If any permitting or outside approval is required for delivery and installation of the roof top equipment, like use of a helicopter, the contractor is responsible for obtaining approvals.

J. Operations and Maintenance Manuals (O&M): The Contractor shall provide complete sets of O&M manuals in accordance with the Specifications.

K. Operations and Maintenance Training: The Contractor shall provide on-site O&M training in accordance with the Specifications.

O. Warranty Plan: Contractor shall provide a Warranty Management Plan at least thirty (30) days before the planned pre-warranty conference in accordance with the Specifications.

2.4 ACCEPTANCE

A. For the purposes of Warranty and payment for the work performed at a location, government “Acceptance” will be provided by the VA upon the completion of all the following:

i. The Contractor has demonstrated/verified that the implemented equipment and measures function as intended at commissioning. All punch list items identified during the commissioning have been resolved.

ii. The Contractor has provided O&M manuals.

iii. The Contractor has provided Record drawings to include a CD with all as-built CAD files, one full set, one half set.

2.5 CONFIDENTIALITY AND NONDISCLOSURE

A. The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the VA which has been generated by the contractor in the performance of this Order are the exclusive property of the U.S. Government and shall be submitted to the COR at the conclusion of the contract.

B. The Contracting Officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract presented to the contractor shall be submitted to the CO for response.

C. Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

D. To the extent that the work under this contract requires that the contractor be given access to proprietary business, technical or financial information belonging to the Government or other companies, the contractor shall treat such information as proprietary business sensitive and agrees not to appropriate such information to its own use or to disclose such information to third parties unless specifically authorized by the CO in writing. A mutually agreed to agreement for exchange of sensitive information or nondisclosure agreement may be required.

2.6 VA PRIVACY POLICY REQUIREMENTS

A. Information Systems Officer, Information Protection: The contractor will not have access to VA Desktop computers nor will they have access to online resources belonging to the government while conducting services in the application of complex adaptive system theory to health care organizations. The certification and accreditation requirements do not apply to this procurement nor is a security accreditation package required.

B. Privacy Officer: The contractor will not have access to Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA. All research data available for Contractor analyses is de-identified.

C. Records Manager: There will be no federal records created, maintained, used or disposition with this contract; regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.]

3. BID ITEMS

Base bid by Division without alternates.

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVI

CES

QUANTI

TY

UNI

T UNIT PRICE AMOUNT

1.00 JB _______________

765-23-101 EPS Warehouse HVAC Corrections

GRAND TOTAL _______________

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE

AND BONDS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

SOLICITATION: 36S79725R0003_1

PROJECT: EPS Warehouse HVAC Corrections

PROJECT NUMBER: 765-23-101

LOCATION: Great Lakes CMOP, Bldg 37, 5th Ave & Roosevelt Rd, Hines, IL 60141

1. PREPARATION AND SUBMITTAL OF PROPOSALS

GENERAL INFORMATION.

Selection of an offeror for contract award will be made on the basis of an assessment of each offeror’s response to the Request for Proposal (RFP). All proposals shall be subject to evaluation by a team of government personnel. The Government intends to award one contract to the responsible offeror whose offer conforms most to the solicitation and lowest price technically acceptable. The government reserves the right to award without discussions based upon the initial evaluation of the proposals.

THE OFFER.

The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, including the Plans & Specifications for the construction of this project. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

AWARD BASED ON INITIAL OFFERS.

Pursuant to clause 52.215-1 (included by reference), the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price, and technical qualifications standpoint. The VA reserves the right to conduct discussions if the Contracting Officer later determines such discussions to be necessary.

NUMBER OF COPIES TO SUBMIT. Offerors shall submit proposals electronically by e-mail to Brandy Hudson, brandy.hudson@va.gov.

The total size if any single email must be less than 10 megabytes. Use multiple emails if necessary and label each as 1 of 3, 2 of 3, etc.

Original Bid Bonds/Guarantee must still be received at the Contracting Office address below by US Postal Service or other courier prior to the solicitation closing time.

Package shall be marked as follows:

ORIGINAL RESPONSE TO RFP 36S79725R0003_1

PROJECT: 765-23-101 EPS Warehouse HVAC Corrections Department of Veterans Affairs Commodities and Services Acquisition Service Attn: Brandy Hudson P.O. Box 76, 1st Avenue, One Block North of 22nd Street, Hines, IL 60141

This package is to contain the signed original copies of the documents listed below:

2. DOCUMENTS TO SUBMIT

Documents to be included in the proposal shall consist of:

a.) STANDARD FORM 1442. Submit the SF 1442 issued under this solicitation, with Blocks 10 (SAM UEI Number) and Blocks 14 through 20 properly filled-out by the Offeror. Include acknowledgment of any and all Amendments that may have been issued, either by: (1) listing them in Block 19 of the SF 1442, or (2) including copies of the Amendment document(s) (Standard Form 30) with Blocks 8 and 15 filled in and signed, or (3) including signed acknowledgement in the form of a separate letter that includes a reference to the solicitation and amendment numbers. NOTE: Failure to acknowledge any and all Amendments issued pursuant to this solicitation may be cause for rejection of your offer.

b.) OFFER GUARANTEE (BID BOND). In accordance with solicitation provision 52.228-1, Bid Guarantee, failure to furnish a bid guarantee, in the proper form and amount, by the deadline established for submitting offers, may be cause for rejection of the offer. Bid guarantee shall be 20 % percent of the bid price or $3,000,000 whichever is less. The original is to be mailed.

c.) VAAR 852.219-75 VA Notice of Limitations on Subcontracting.

d.) PRICE SCHEDULE. Offerors must provide a price for each bid item. In addition, offerors shall include a breakdown of material and labor costs, by specification division for each bid item. Overhead, profit and bond costs shall be added after a subtotal of materials and labor costs has been calculated.

e.) DOCUMENTATION OF TECHNICAL ACCEPTABILITY. Proposals received in response to this solicitation will be evaluated in accordance with procedures outlined in

Federal Acquisition Regulations (FAR) 15.101-2 Lowest price technically acceptable source selection process.

The following NON-Price Evaluation Factors will be used as the basis for determining Technical Acceptability:

1. Relevant Past Performance of the Prime Contractor

2. Technical Qualifications of Proposed Staffing

NOTE: There is a realistic possibility that some offerors may choose to submit the same construction project as a qualifying example for both the past performance and the technical experience evaluation factors. This is not prohibited, but the supporting documentation must demonstrate that the submitted projects absolutely do comply with the specific minimal requirements, identified below, for each separate evaluation factor.

SELECTION CRITERIA

The following information will be used to evaluate each offer.

The Offer will be evaluated in accordance with the following factors and sub-factors: Price, Technical Qualifications of Proposed Staffing and Past Performance. Price and Technical Qualifications when combined, are significantly more important than Past performance. Sub-factors are of equal importance.

Factor 1: Price

Factor 2: Technical Qualifications of Proposed Staffing

Factor 3: Past Performance

The relative importance of Price and Technical Qualifications, when combined, are significantly more important than Past Performance. Factor 1 is significantly more important than Factors 2 –

3. Factor 2 is more important than Factor 3.

NOTE: Failure to comply with the RFP requirements will raise serious questions regarding an Offeror’s technical ability to perform the services and may be grounds to eliminate the proposal from further consideration for contract award.

I. PRICE

Price analysis techniques contained in FAR 15.404-1(b) will be used to determine the reasonableness of total evaluated price to support the Lowest Price Technically acceptable offer.

Please complete the attached Pricing Schedule with divisions. Price proposals will be evaluated on the basis of price reasonableness to the Government.

II. TECHNICAL QUALIFICATION OF PROPOSED STAFFING:

Qualified offerors must provide information regarding the technical qualifications of the proposed project staff, to include the individuals who will be responsible for the following functions:

(a) Project Management;

(b) Quality Control; and

(c) Safety Compliance.

Offerors need only submit a brief resume of each key individual. This will be evaluated to determine if they have the appropriate technical training & previous construction experience to meet the technical requirements of a project of this nature. If any of the submitted individuals will perform more than one of the listed functions, this is acceptable as long as the submitted documentation identifies any and all functions the given individual will be performing.

III. RELEVANT PAST PERFORMANCE:

To be evaluated under this factor, Offerors shall submit a minimum of two (2) and maximum of three (3) construction project examples for the Prime Contractor that best demonstrates recent and relevant experience by the Prime Contractor on projects that are similar in size, scope, and complexity to the RFP requirements, which were issued by either Federal, State or Local Government Agencies and/or Private Organizations. To be evaluated as relevant past performance, the construction contracts submitted by offerors must involve:

• Scope related construction work as a prime contractor;

• A dollar magnitude equal to, or greater than $2,000,000;

• Work that was 100% completed within a time period of no more than seven (7) years prior to the date of submitting this proposal. If the work is still incomplete or was completed more than ten years prior to the date of submitting this proposal, it will not be deemed relevant and shall not be considered.

Projects which are similar in size, scope, and complexity are preferred and will be rated higher.

More specifically, projects located at the VA and especially the CMOP as well as projects in operational medical or pharmaceutical production facilities will be rated higher. For each of the submitted relevant past performance contract, provide the following information:

a) The name of the construction contract (title and description), the location (physical address), and the contract ID number;

b) The name of the contracting agency or organization the contract was awarded by along with the name, telephone number, current mailing address and email address (if applicable) of a point of contact;

c) Provide project statistics including start and completion dates (original and actual) and project cost (original and actual). If original and actual completion dates and project cost differ, provide an explanation as to why they differ;

d) Provide a description of the scope of work, to include the work performed by the prime contractor. Scope of work includes information on subcontractors managed during the project.

The Government reserves the right to contact references for verification or additional information.

Factor 3 SPECIAL NOTE 1 for Offerors That May Lack Past Performance Information: In accordance with FAR Part 15.305(a)(2), in the case of an offeror that is without a record of relevant past performance, or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. Such offerors may submit relevant past performance information regarding: predecessor companies; key personnel who have relevant experience; or subcontractors that will be performing major or critical aspects of this requirement; provided that such information is relevant to the construction in this solicitation.

Factor 3 SPECIAL NOTE 2 for Offerors that have Past Performance: Offerors may provide information on problems encountered on the identified contracts and the offeror’s corrective actions. The government also reserves the right to consider past performance information from all available sources, in addition to any information submitted by offerors.

IV. DESCRIPTION OF EVALUATION PROCEDURES

Evaluations will be conducted pursuant to FAR 15.101-2 – Lowest Price Technically Acceptable, with the ordering activity evaluating all responses received using the evaluation criteria provided in the solicitation. The Government intends to award without discussions.

The lowest priced offer will be evaluated for price reasonableness using techniques described in FAR 15.404-1(b). If deemed reasonable, this offer will be evaluated under Factor 2 and 3 per procedures listed below. If both Factors 2 and 3 are deemed acceptable, no further evaluations will take place. If the lowest priced offer is not deemed acceptable, no further factor evaluations will take place. If the lowest priced offer is not deemed acceptable in either Factor 2 or 3, the next lowest priced offer will be evaluated. This evaluation process will continue until the lowest priced offer with acceptable technical and past performance ratings is identified.

V. RATING SYSTEM

Factor 2 will receive one of the adjectival ratings defined below. Proposal risk is used to portray the evaluation of weaknesses in the offeror’s proposals.

Rating Description

Acceptable Proposal meets the requirements of the solicitation

Unacceptable Proposal does not meet the requirements of the solicitation.

Factor 3 will receive one of the adjectival ratings defined below. Proposal risk is used to portray the evaluation of weaknesses in the offeror’s proposals.

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See Note 1 below)

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

Factor 3 SPECIAL NOTE 1 for Offerors That May Lack Past Performance Information: In accordance with FAR Part 15.305(a)(2), in the case of an offeror that is without a record of relevant past performance, or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. Such offerors may submit relevant past performance information regarding: predecessor companies; key personnel who have relevant experience; or subcontractors that will be performing major or critical aspects of this requirement; provided that such information is relevant to the construction in this solicitation.

Factor 3 SPECIAL NOTE 2 for Offerors that have Past Performance: Offerors may provide information on problems encountered on the identified contracts and the offeror’s corrective actions. The government also reserves the right to consider past performance information from all available sources, in addition to any information submitted by offerors.

INSTRUCTIONS INFORMATION:

I. SITE VISIT: One site visit is scheduled for 03 September 2025, at 10:00 AM CST. Only one site visit will be conducted. Participants are to meet at: Great Lakes CMOP, Bldg 37, 5th Ave & Roosevelt Rd, Hines, IL 60141.

II. RFI QUESTIONS: RFI Questions must be submitted in writing only to brandy.hudson@va.gov, by 09 September 2025, 4:00 pm EST. The government reserves the right not to respond to Questions submitted after the above date and time. Verbal telephone questions will not be accepted or answered.

III. Late Submissions: Late responses are considered any SF1442 proposal package that is submitted after the exact date and time shown within block 8 on SF1442. Late proposal packages may not be considered for evaluation.

IV. INSTRUCTIONS FOR PROPOSAL SUBMITTAL:

a. Proposal due date and time are shown on SF1442, block 13a.

b. The complete SF1442 Proposal package must be submitted to brandy.hudson@va.gov by the time and date shown on block 13a, of the SF1442.

c. Provide date for when offer will expire.

d. Complete all applicable section of page 2 of SF1442 (back page).

e. Provide and submit Technical and Pricing information.

f. Completed attached VAAR 852.219-75 VA Notice of Limitations on Subcontracting.

g. Acknowledgment of Amendments (if amendments issued for this RFP). From page 2/back page of SF1442

V. ATTACHMENTS

1. 765-23-101_EPS_HVAC_Construction_SOW-Attachment 1

2. DBA Wage Rates 22 AUGUST 2025-Attachment 2

3. EPS Warehouse HVAC Corrections - FINAL CDs 20250226-Attachment 3

4. EPS Warehouse HVAC Corrections - FINAL Specifications 20250226-Attachment 4

5. Pricing Schedule-Attachment 5

6. VAAR 852.219-75 VA Notice of Limitations on Subcontracting - CoC for Services Construction Attachment 6

7. EPS Warehouse HVAC Corrections - FINAL Submittal Log 20250207 - Attachment 7

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—

SECONDARY SITE OF THE WORK (MAY 2014)

(a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—

CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.4 52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or 3,000,000.00, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

(End of Provision)

2.5 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID

GUARANTEE) (FEB 2021)

(a) Offerors shall obtain from each person acting as an individual surety on a bid guarantee—

(1) A pledge of assets that meets the eligibility, valuation, and security requirements described in the Federal Acquisition Regulation (FAR) 28.203–1; and

(2) Standard Form 28, Affidavit of Individual Surety.

(b) The Offeror shall include with its offer the information required at paragraph (a) of this provision within the timeframe specified in the provision at FAR 52.228–1, Bid Guarantee, or as otherwise established by the Contracting Officer.

(c) The Contracting Officer may release the security interest on the individual surety’s assets in support of a bid guarantee based upon evidence that the offer supported by the individual surety will not result in contract award.

(End of Provision)

2.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Andrea Lay

Director, NAC Hand-Carried Address:

Department of Veterans Affairs

OPAL / National Acquisition Center Building 37 1st Avenue, One Block North of Cermak Hines IL 60141 Mailing Address:

Department of Veterans Affairs

OPAL/ National Acquisition Center Building 37

1st Avenue, One Block North of Cermak Hines IL 60141

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

2.7 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I

(FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) An organized site visit has been scheduled for—

03 September 2025, at 10:00 AM CST

(c) Participants will meet at—

Great Lakes CMOP, Bldg 37, 5th Ave & Roosevelt Rd, Hines, IL

(End of Provision)

2.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Provision)

FAR

Number

Title Date

52.204-7 SYSTEM FOR AWARD MANAGEMENT NOV 2024

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE

REPORTING

AUG 2020

52.204-22 ALTERNATIVE LINE ITEM PROPOSAL JAN 2017

52.215-1 INSTRUCTIONS TO OFFERORS—COMPETITIVE

ACQUISITION

NOV 2021

52.236-28 PREPARATION OF PROPOSALS—CONSTRUCTION OCT 1997

2.9 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED

AND VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC

2009) Prime contractors are encouraged to assist service-disabled veteran-owned and veteran-owned small business potential subcontractors in obtaining bonding, when required. Mentor firms are encouraged to assist protégé firms under VA's Mentor-Protégé Program in obtaining acceptable bid, payment, and performance bonds, when required, as a prime contractor under a solicitation or contract and in obtaining any required bonds under subcontracts.

(End of Clause)

2.10 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

(a) As an alternative to filing a protest with the Contracting Officer, an interested party may file a protest by mail or electronically with: Executive Director, Office of Acquisition and Logistics, Risk Management and Compliance Service (003A2C), Department of Veterans Affairs, 810 Vermont Avenue NW, Washington, DC 20420 or Email: EDProtests@va.gov.

(b) The protest will not be considered if the interested party has a protest on the same or similar issue(s) pending with the Contracting Officer.

PLEASE NOTE: The correct mailing information for filing alternate protests is as follows:

Deputy Assistant Secretary for Acquisition and Logistics, Risk Management Team, Department of Veterans Affairs 810 Vermont Avenue, N.W.

Washington, DC 20420 Or for solicitations issued by the Office of Construction and Facilities Management:

Director, Office of Construction and Facilities Management 811 Vermont Avenue, N.W.

Washington, DC 20420

FAR

Number

Title Date

852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION

OCT 2018

852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE

FEB 2023

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN

2025) (DEVIATION FEB 2025)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 236220.

(2) The small business size standard is $45 Million.

(3) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(i) Is set aside for small business and has a value above the simplified acquisition threshold;

(ii) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(iii) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

[ ] (i) Paragraph (d) applies.

[ ] (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.204-26, Covered Telecommunications Equipment or Services—Representation. This provision applies to all solicitations.

(vii) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations— Representation.

(viii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(ix) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any…