36H79720R0009 0003.docx

REQUEST FOR INFORMATION RESPONSES – WEST PALM BEACH, FL 36H79720R0009 0002

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 06-09-2021 548-B05019 36H797 Department of Veterans Affairs OPAL/National Acquisition Center Building 37 1st Avenue, One Block North of Cermak Hines IL 60141

To all Offerors/Bidders

36H79720R0009 04-15-2021

X X X HOUR & DATE for Receipt of Offers is Tuesday, June 22, 2021 at 15:00 CT X The purpose of this Solicitation Amendment 36H79721R0009 for West Palm Beach, FL is to provide

Request for Information (RFI) responses.

All other terms and conditions remain unchanged.

Monique Lara Contracting Officer

FORM 1449

1. Request that an extension to bid submission be submitted for time not less than 30 days from the VAs response to this request for information.

Answer: West Palm Beach, FL date for receipt of offers has been extended to June 22, 2021.

B-2 SCHEDULE OF SUPPLIES

1. Page 6 of 97: “All items must be delivered within 120 days after receipt of award.”

Q1. Can this time be extended?

Answer: No, delivery date extension, All items must be delivered within 120 days after receipt of award.

2. Page 6 of 97: “The textile facility will be closed during the project for no longer than 150 days. The contractor will have 24-hour access to the laundry facility seven days a week” Versus the following statement Document 36H79720R0009 Page 32 of 97: “(h) Once installation is started, it shall be continuous, eight (8) hours per day Monday to Friday between the hours of 8:00 am and 4:30 pm excluding federal holidays, may include additional time frames as agreed upon by the facility and contractor.”

Q1. Which one is it? 24/7 access to the laundry or Monday thru Friday, 40 hours per week?

Answer: SOW will be updated to reflect the following, “The textile facility will be closed during the project for no longer than 210 days. The contractor will have 24-hour access to the laundry facility seven days a week.”

SOW updated with the removal of “(h) Once installation is started, it shall be continuous, eight (8) hours per day Monday to Friday between the hours of 8:00 am and 4:30 pm excluding federal holidays, may include additional time frames as agreed upon by the facility and contractor.”

Contractor shall coordinate a schedule with the Station in advance.

B-3 STATEMENT OF WORK:

A. Project Special Requirements:

1. Page 23 of 97: “[Para. #2] The contractor shall provide positive and negative air pressure balancing of the newly…”

Q1. What are the details of the existing HVAC equipment?

Answer: Contractor to verify existing HVAC equipment is sufficient and if not, contractor responsible to design and modify.

Q2. Is it capable of supplying balancing in current configuration?

Answer: Contractor to verify capability of supplying balancing in current configuration.

Q3. Is there a specification for how much air movement is required?

Answer: Contractor to identify specification for how much air movement is required.

2. Page 23 of 97: “[Para. #4] Within the new layout of the laundry, the contractor shall replace all existing light fixtures with new Light-emitting Diode.

Q1. Details of the existing lighting. What voltage?

Answer: The voltage of the existing lighting is 277 volts.

Q2. Any specifications on illumination of the lighting?

Answer: New lighting shall be LED and illumination is per design guide.

3. Page 23 of 97: “[Para. #7] All piping, water, gas, and air shall originate from the new mechanical room to the new equipment. All piping, water, gas, conduit and air shall be new.”

Q1. Specification for piping?

Answer: Refer to the VA Master Specifications.

Q2.Specification for conduit and fittings?

Answer: Refer to the VA Master Specifications.

4. Page 23 of 97: Para. #9 Meters (outside of vendors’ scopes): “The hot water heaters, thermal fluid ironers, non-production dryers and garment tunnel finisher shall be equipped with a totalizing non-resettable gas meter.”

Q1. Any specification on these meters?

Answer: System shall provide for real time utility and event measurement for natural gas, electric, air, water and sewer (wastewater) with seamless integration for reporting. System shall include installation of new flow meters and sensors having sufficient analog/digital sophistication for the collection of data required by the system furnished. Utility data shall be captured by a data logger located within the textile care manager’s office, which will enable the VA to measure and manage utility usage. Contractor shall install new flow meters/sensors and control interconnection wiring, and fully commission system including data reporting set-up.

Q2. Please provide a clear definition with specs for the Energy Monitoring System and the Utilities Monitoring Program and the installation needs for meters. Metering under the Energy Monitoring and Utilities Monitoring is not specific or seems to be missing points of interest.

Answer: Reference the Technical Specifications, Item #5 – Energy Monitoring System. “Furnish and install one (1) Energy Monitoring System. System shall provide for real time utility and event measurement for natural gas, electric, air, water and sewer (wastewater) with seamless integration for reporting. System shall include installation of new flow meters and sensors having sufficient analog/digital sophistication for the collection of data required by the system furnished. Utility data shall be captured by a data logger located within the textile care manager’s office, which will enable the VA to measure and manage utility usage. Contractor shall install new flow meters/sensors and control interconnection wiring, and fully commission system including data reporting set-up. (VA shall be responsible for suppling the internet service for the contractor to connect to.) The system is to be compatible and work with Item #22 Industrial Laundry Plant Management System.

Following are the minimum functional specifications:

a. Distributed network architecture capability (internet connectivity capability)

b. Capability for email/text alerts for utility metrics.

c. Standard 32 low speed (frequency less than 25 Hz) digital inputs that are suited for most lower resolution digital output flow meters (i.e. water, gas, wastewater, sewer, etc.) and any other digital event counters.

d. Standard 16 analog inputs that are suited for most analog output temperature sensors, water level sensors, pH monitors, etc.

e. Capacity for expansion – up to four additional cards may be installed, either 16-channel low-frequency digital input cards or 8-channel analog input cards, or 4-channel high-frequency digital input cards.

f. Control box for data logger with clear font panel (15”H x 13”W x 10”D minimum)

g. Windows-based PC computer with systems application software, windows office (to include Word, Excel and PowerPoint), wireless keyboard, mouse, wall mounted minimum 32 inch color monitor and color LaserJet printer.

h. 110/220-volt, 40 watt electric specification.

i. Furnish and install a minimum two (2) hour uninterrupted power supply (UPS) backup.

j. Display and keypad for local interface.

k. Numerical and graphical data sorted by date(s) reporting capability via ArcNet or Web Server.

l. Flow meters, sensors, transducers, flow straighteners/conditioners, etc.: Shall be sized by the manufacturer for each specific application and installed according to manufacturer’s recommendations. Provide lateral and horizontal supports as required to minimize vibration at the meter location.

m. Wall-mounted storage unit.

n. Upon completion of installation, provide as-built documentation of system.

o. The energy monitoring system shall be integrated with the Industrial Laundry Plant Management System.”

5. Page 23 of 97: [Para. #10] “All drain piping that is broken, collapsed or inoperable shall be replaced including any piping that drains outside to the sewer” Q1. Are there any known conditions?

Answer: No, there are no known conditions.

Q2. Has there been a survey of the drains been conducted?

Answer: No survey of the drains has been conducted.

Q3. Will the VA provide this prior to bid submission?

Answer: No, the VA will not provide this prior to bid submission.

6. Page 24 of 97: [Para. #11] “…potential asbestos containing, or asbestos contaminated items should not be recycled but shall be disposed of properly” Q1. Any known instances of asbestos?

Answer: No, known instances of asbestos.

Q2. Any reports of any asbestos surveys?

Answer: No, reports of any asbestos surveys.

Q3. Will the VA provide this prior to bid submission?

Answer: No, the VA provide this prior to bid submission.

7. Item #2: The contractor shall provide positive and negative air pressure balancing of the newly renovated and new design of the laundry building using the existing HVAC equipment and provide positive and negative air balance between the soiled and clean side of the laundry.

Q1. Please clarify if there is an existing balancing report for the facilities HVAC system and provide a copy of this report for review.

Answer: Yes, there is an existing 2019 balancing report for the facilities HVAC system attached, VAMC WPB AHU Cx Reports.

Q2. Please validate what air flow values the VA recommends the HVAC system’s diffusers and grilles be calibrated for the balancing process.

Answer: Utilize HVAC design guide for VA Laundry plants to validate what air flow values the VA recommends the HVAC system’s diffusers and grilles be calibrated for the balancing process.

Q3. Will a final Testing and Balancing report be required for submission at project closeout?

Answer: Yes, a final Testing and Balancing report will be required for submission at project closeout.

8. Item #3: Within the new layout of the laundry, the contractor shall replace all existing light fixtures with new Light-emitting diode (LED) lighting and add LED lighting for any new workstation or storage area.

Q1. Please provide specifications on the type of LED lighting fixture that the VA is requesting for this project.

Answer: The type of LED light fixture will be determined by the contractor, adhere to the what is stated in the design guide.

9. Item #8: The hot water heaters, thermal fluid ironers, non-production dryers and garment tunnel finisher shall be equipped with a totalizing non-resettable gas meter. The non-resettable gas meters are required for to prove fuel consumption is less than the heat input limit in therms per year.

Q1. Please provide specifications on the type of non-resettable gas meter that the VA is requesting for this project.

Answer: The meters are to be in-line multivariable mass vortex type flow meters.

10. Item #9: All drain piping that is broken, collapsed or inoperable shall be replaced including any piping that drains outside to the sewer.

Q1. Are there any reports available from the VA facilities Engineering indicating the current state of the laundry facility drainage system?

Answer: There are no reports available from the VA facilities Engineering indicating the current state of the laundry facility drainage system. Contractor shall field verify the condition of any system that they intend to reuse. Otherwise, they should assume it would need upgrades or replacement.

Q2. With the extensive demolition that needs to occur with the laundry facility, has there been any abatement reports generated for this facility identifying hazardous materials?

Answer: No, there has not been any abatement reports generated for this facility identifying hazardous materials.

B-3 STATEMENT OF WORK:

B. General Installation Requirements:

1. Page 25 of 97: “[Para. #5.c.] If required for offered equipment, structural alterations to the building will be the responsibility of the contractor.”

Q1. Any available structural details for the building?

Answer: Yes, VA has available structural details for the building in the as built drawings, but cannot guarantee the accuracy. VA will provide these drawings as needed.

Q2. Any details available about the concrete floor? Footings layout? Pad Thickness?

Answer: Yes, the VA has available structural details for the building in the as built drawings, but cannot guarantee the accuracy. VA will provide these drawings as needed.

2. Page 27 of 97: Para. #9: Emergency Gas Shut Off System “An emergency gas shut off system will be installed and connected to the building fire alarm system.”

Q1. Any information on the current building fire alarm system? Is it microprocessor based? If so, what available input and output connections are available?

Answer: Existing fire alarm system is a Siemens addressable fire alarm system. Any additions or deletions will need to be addressed by the contractor through Siemens.

3. Para. 5, Item #f: All pipes, vents, drains, electrical boxes, ductwork, and conduit shall be new. Energy Star rated; motors shall be Federal Energy Management Program (FEMP) rated.

Q1.Please validate if Item #f is requiring that all motors on the project need to be Energy Star rated or is it stating that if a motor is Energy Star rated then it also needs to be Federal Energy Management Program (FEMP) rated?

Answer: As stated in the Statement of Work, motors are to be Energy Star Rated.

B.4 – List of Deliverables

1. A. Provided by the Contractor after Award – Item #b: The contractor will also provide final as built drawings of the entire laundry at completion of project in AutoCAD electronic format and three (3) hard copies to the COR.

Q1. Will the As-Built drawings need to be stamped and certified by a Licensed Engineer?

Answer: Yes, the As-Built drawings need to be stamped and certified by a Licensed Engineer.

TECHNICAL PERFORMANCE SPECIFICATIONS:

1. Item #4K – Mechanical Room Ventilation: The mechanical room shall have ventilation/exhaust fans installed to remove excess heat from the room.

Q1. Provide baseline specifications for the type of ventilation/exhaust fans that the VA is requiring for this item number.

Answer: This would be the responsibility of the contractor, in accordance with any manufacturer’s recommendation as to type of ventilation/exhaust to keep equipment from overheating and keep humidity in control.

2. Page 5: “ITEM # 3 – AUTOMATED SOIL STORAGE/MONORAIL SYSTEM.” States “Note: System must be engineered and sealed by a licensed engineer to coordinate structural design with structural load parameters from either the roof structure or floor supports. The structural design with structural load parameters from either the roof structure or floor supports must be submitted with bid proposal.”

Q1. Is the VA purchasing this design from each of the bidding agencies as part of the bid proposal?

Answer: The VA is NOT purchasing any design from bidding agencies; this information is provided by bidders.

Q2. Does the VA have any information regarding the existing load parameters of the roof structure?

Answer: Yes, VA has as built drawings but cannot guarantee the accuracy. VA will provide drawings as needed.

3. Page 9: Water Storage/Pumping System Para. #1: “If the fresh water has a normal chloride level of 40 mg/l or more, the…” Q1. Does the VA have a current water analysis of incoming water?

Answer: Yes, the VA has a current water analysis of incoming water.

4. Page 11: Section C. Water Reuse System: “A trash pump, for transferring the reuse water to the storage tank, shall be provided.”

Q1. If it currently exists, what is the size of the reuse water pit?

Answer: Contractor to verify the size of the reuse water pit.

Q2. Is there a specification for trench size as the washroom trenches will require redoing based on potential layout and differences of machinery?

Answer: There is no specification for the trench size as this varies from manufacturer and equipment offered. The successful bidder will go by the Original Equipment Manufacturer (OEM) standard/recommendation.

5. Page 11: Section C. Water Reuse System: “The water reuse system shall be capable of reusing an average of 25 percent of the water used in the production wash/extractors.”

Q1. Page 31 of the Technical Performance Specs documents calls for a single, one (1) 250/300 lb non-production washer. This is the only washer noted to be installed with the use of reuse water. Has someone from the VA looked at the return on investment of the “Water Reuse System?

Answer: There is no water re-use required for the non-production washer.

Q2. Does the washroom soap vendor agree that he can reuse 25% of the water from the production washer/extractor?

Answer: There is no water re-use required for this machine.

6. Page 36: ITEM # 8 – SEMI AUTOMATIC CART WASHER/DRYER Q1. What is the material of construction to be used for the supply and exhaust ducts?

Answer: Galvanized steel is the material of construction to be used for the supply and exhaust ducts, per SMACA directives.

Q2. Where is the water to drain from the cart wash floor trench noted on page 38?

Answer: The contractor needs to field verify where the water is to drain from the cart wash floor trench.

7. Page 47: ITEM # 10 Ordering Data (Medium Production Thermal Fluid Flatwork Ironer Q1. What is the material of construction to be used for the exhaust ducts?

Answer: Pre-fabricated U.L. Listed gas-tight, double wall flue systems having a 304 stainless steel inner liner and an aluminized steel jacket with 1” thick ceramic fiber insulation between the inner and outer jacket and a drain provided to collect condensation and shall be installed in compliance with VA Construction Specification Section 15400 Breeching, Chimney and Stacks.

General: Request for Information

1. To allow for enough time to incorporate the above RFI response into the forthcoming solicitation response, please provide a 30 day extension on the due date of solicitation past the date these RFI responses are answered and returned for review (Example RFI response and post date 6/7/21 = updated solicitation due date of 7/6/21).

Answer: Solicitation response date has been changed to June 22, 2021.

See attached document: VAMC WPB AHU Cx Reports.