36E77619B0008-0001004.doc

Upgrade Pharmacy Requirements – John L. McClellan Little Rock VAMC

36E77619B0008 Site Visit Agenda 8-13-2019 9AM CT

1. Open meeting & Introductions (Sign in sheet)

· Introduction of Vendors

· Contracting Officer: Andrea Fink

· Contract Specialist: John Fancella

· COR: Ernest Johnston and Arnold Kelly

· Architect-Engineer (A-E): Bancroft Architects & Engineers

2. Solicitation Information

· Please note that any verbal exchange at this site visit does not constitute a change to this solicitation. Only amendments constitute a change. Only questions received in writing and answered via solicitation amendment will be deemed official.

· This is solicitation is set-aside for SDVOSB concerns.

· All SDVOSBs must be verified by the VA’s Center for Veterans Enterprises (CVE) (http://www.vetbiz.gov). Offerors must be verified by CVE and visible in the Vendor Information Portal (VIP) database at TIME OF SUBMISSION OF OFFERS and AT THE TIME OF AWARD. Failure to be BOTH visible and verified at the time of bid submission AND AT THE TIME OF AWARD will result in the offeror’s bid being deemed ineligible for award.

· Invitation for Bid (IFB) IAW FAR Part 14, 19, and 36

· Solicitation Closing Date: September 10, 2019 at 11:00 AM ET

· Cut-off date for technical questions is August 20, 2019 at 1:00 PM ET

· Technical Questions after the Cut-Off date will be reviewed, but the VA does not guarantee that they will be answered. Only questions received in writing and answered via solicitation amendment will be deemed official.

· Please submit all technical questions to me via email to John Fancella at john.fancella@va.gov.

· Responses to technical questions will be posted in a timely manner as an amendment to the solicitation on FBO. Please confirm receipt of all amendments in IFB responses.

· Bid format submission requirements are in the solicitation.

· Only the original bids will be accepted. No electronic copies will be accepted.

· Ensure that the Experience Modification Rate (EMR) is included in the bid as required per the Instructions to Offerors.

· The VAAR range of magnitude for the project is between $2 and $5 Million.

· The Period of Performance for the project is 300 calendar days after NTP.

· A copy of the site visit sign in sheet will be provided as an amendment to the solicitation, posted to FBO.gov.

3. Questions

· Please submit all technical questions in writing as outlined above. All verbal communication is considered unofficial and for general information sharing only.

· The site walk through should be done as a group, so please do not break-off and ask questions to the COR or any other VA staff member individually.

4. COR/A-E Presentation: Provide general review of the job and review of any important Drawings and Specifications, unique requirements and site-specific items.

5. Site Walk Through: COR and/or A-E will lead.