36E77618R0094-003.docx

Digital Radiography Rooms for South Dakota

6/22/18 Scope of Work for Design-Build Prepare Digital Radiography Rooms for South Dakota Project Number 438-CSI-500

A. General Intention:

Contractor shall provide Design-Build services to renovate and site prepare rooms listed below for installation of new Samsung Digital X-Ray Radiography Systems in Fort Meade, Hot Springs, and Sioux Falls, SD. Modifications to each room will be required and shall include but not be limited to the flooring, casework, painting, patient lifts, structural for the patient lifts, structural for the x-ray system, plumbing, HVAC, electrical and low voltage systems. The existing x-ray system will be removed by Samsung.

Design-Build services shall be based on Samsung’s final equipment drawings for each site, however, full construction documents shall be developed by the Contractor. In addition, design shall be in accordance with Radiology Service Design Guide dated April 2008 and the HVAC design manual dated November 1, 2017. Additional design standards and design alerts may be found at https://www.cfm.va.gov/TIL/. Design submissions shall follow applicable requirements in A/E Submission Instructions for Minor and NRM Construction Program dated November 2008.

Please note that the design process is iterative and that both the construction drawings and the vendor equipment drawings will require updates as customer input is received. The anticipated review process is as follows:

B. Locations:

(1) Hot Springs, SD – B002

(2) Ft Meade, SD

a. Room 164

b. Room 146

(3) Sioux Falls

a. Room A20

b. Room A21

C. General Design Requirements:

1. The Contractor shall completely survey all existing spaces affected by the renovation. Survey shall include architectural, electrical, mechanical (including medical gases), structural, and low voltage systems. Contractor shall not rely on Samsung equipment drawings to provide existing conditions, but shall verify.

2. The Contractor shall meet with site staff to review details of the equipment drawings and to gather comments after each design submission (SD, DD, CD). The Contractor shall include Facilities Engineering, Biomedical Engineering, Imaging, and Samsung in all design meetings. The Contractor shall also plan for a kick-off meeting with Facilities Engineering, Biomed, Imaging, and Samsung to walk the site, pull as-built drawings, more specifically set design requirements and understand the full scope of the project requirements.

3. All equipment shall be removed and disposed of by the construction contractor except for the existing X-ray system that will be removed by Samsung. The VA will not retain any equipment and it shall not be “abandoned in place.”

4. New and modified building automation controls shall be included to ensure all systems are operational.

5. Environmental conditions shall be maintained to other spaces.

6. Phased installation shall be required. The phasing shall be clearly depicted in both the 010000 specification section and the drawing set.

7. The Contractor shall include radiation shielding calculations, design, and modifications, as needed. The Contractor shall consult with a registered radiation physicist to ensure room design meets requirement for specified equipment. Registered radiation physicist shall provide calculations and certification of architectural documents.

8. It is anticipated that the Contractor would hire the physicist outside of the VA contract for lead shielding design and certification work.

9. The X-ray system has been purchased by the VA. The Contractor shall coordinate all architectural, electrical, HVAC and structural changes with Samsung. Samsung drawings shall be “For Reference Only” and all construction requirements shall be clearly shown in the CD set.

10. Design documents shall clearly show all demo, existing, re-located, and new raceways, wireways, and cabling to/from equipment, lights, medical gases, monitors, sprinkler heads/distribution lines, smoke detectors, electrical outlets, patient lifts, HVAC grilles, speakers, etc.

11. Design documents shall clearly show all infection control requirements. The Contractor shall coordinate with the station multi-disciplinary committee and infection control prevention staff to design infection control requirements.

D. Discipline Specific Requirements:

1. Architectural

a. Primary intent of work shall be site preparation for installation of Samsung X-ray equipment in accordance with equipment drawings. See SOW Appendices 1-3.

b. Design and construction shall include finishes for immediate and adjacent spaces affected by construction.

c. Design and construct all spaces using current VA design standards and design standards specific to the site. Contractor shall field verify all room measurements and impacted existing conditions.

d. Contractor shall be responsible for testing and verifying integrity of shielding for each space. If shielding upgrades are required, Contractor shall be responsible for design.

e. Contractor shall provide code compliance review. Drawing set shall include code analysis sheet.

f. All DR rooms shall have a minimum floor finish to ceiling finish dimension of 9’-2” (recommended 9’-6”) in order to implement the full functionality of the Samsung X-ray equipment. Existing ceiling heights at specific South Dakota sites:

(1) Hot Springs, SD – B002: 9’-4”

(2) Ft Meade, SD

(a) Room 164: 9’-3”

(b) Room 146: 9’-5”

(3) Sioux Falls

(a) Room A20: 9’-6”

(b) Room A21: 9’-6”

g. The Contractor shall verify ceiling heights listed and work with the station to design modifications to utility runs and the existing ceiling grid to optimize ceiling heights for installation of Samsung equipment. The Contractor shall account for these utility modifications in their pricing. If the Contractor finds during the site investigation and design process that the ceiling heights cannot be raised to a minimum of 9’-2”, the DB Contractor shall facilitate a discussion with the Contracting Officer’s Representative and Technical Manager, Samsung, and the Contractor’s team to discuss and agree on a compromise solution that may limit equipment functionality.

h. Contractor shall verify delivery route from outside of building to destination and show route on drawings. Route shall show corridor widths, opening sizes, turning radii, and elevator size.

i. Contractor shall verify door openings are adequate with a minimum door size of 39” wide x 78” high.

j. Reflected ceiling plan shall show structural support, ceiling tiles/construction, overhead lighting, HVAC, sprinklers, speakers, detectors, RFID, etc.

k. Design shall include all reinforcement plates/unistrut necessary to install equipment. Unistruts shall be designed to meet the weight requirement of 1.2 tons.

l. Provide required maintenance and servicing clearances. Clearly indicate on floor plan.

m. Provide ceiling openings for maintenance access as required by Samsung equipment drawings.

n. Contractor shall design and construct control counter to include placement of all equipment, including: monitors, control room module, keyboard, etc.

o. Contractor shall show elevation of space under counter to include: imaging system, computer boxes, low shelf to hold equipment, etc.

p. Contractor shall design and construct all wall blocking for equipment mounting.

q. Contractor shall be provided with specific purchase orders for each site that will describe accessory items. Contractor shall be responsible for locating, detailing, and building accessory mounting systems.

r. Contractor shall include uni-strut channel covers.

s. In all rooms with the exception of Room 164 at Fort Meade, Contractor shall salvage and re-use lead window for control room.

t. Contractor shall ensure lead shield door with adequate minimum opening. If opening does not meet minimum requirement, a new door system shall be designed and constructed within this scope of work.

u. Contractor shall ensure anchor bolts are used to fix each component to floor. Drill points shall be reviewed and approved. If the floor thickness is less than 7.8 inches, the Contractor shall recommend an alternative method, appropriate to the site, such as through bolts or chemical anchors.

v. Contractor shall coordinate electrical raceways and floor penetrations with all other work. See Samsung equipment drawings for cable access holes and minimum dimensions.

w. During construction and the installation of various wall mounted devices the existing lead lining may be compromised. The Contractor shall provide details for the repair of the lead lining in the walls. There is NO lead lining in the ceilings or floors.

x. X-Ray system table – A new table will be included as part of the new x-ray system. Contractor shall coordinate the location of the new table. Design shall include table base mounting details.

a. Interior design shall include finishes to provide a safe, comforting space for veterans.

b. Contractor shall work with the VA Interior Designers for finish schedule. Provide color board for each site when finishes have been selected.

3. Structural

y. Contractor shall be responsible for design and detail of floor, wall, and ceiling structures in accordance with the weights, moments, and forces as shown in vendor’s design documents.

4. Electrical/Low Voltage

1. All existing electrical systems and components shall be field-verified by the Contractor’s electrical engineer.

2. All electrical work shall meet current National Electrical Code (NEC) requirements.

3. Design and Construction shall include all electrical plans, elevations, sections, details, diagrams and schedules showing existing power, new power, and low voltage.

4. Coordinate power requirements for the new X-ray system with Samsung equipment drawings. Review the existing power to the X-ray system and remove or replace as required. Electrical engineer shall design both normal and emergency power.

5. Contractor shall show all necessary normal and emergency service panels, circuits, cabling, wiring, conduit, relays, switches, and disconnects for a complete and usable electrical system to support the new suite including any new HVAC systems and ancillary equipment. All components shall be identified and labeled on design drawings.

6. Incoming power supply for Samsung equipment shall be dedicated back to source, isolated, and insulated from any other equipment such as elevators, generators, HVAC systems, etc.

7. Contractor shall design and construct 3-phase, 480V AC system as required by Samsung equipment.

8. Contract shall include all low voltage systems necessary to meet code and VA standards. The low voltage systems include; fire alarm, code blue, public address, voice, data, wireless systems, remote telemetry monitoring (power/data infrastructure only) and Radio-frequency identification (RFID)

9. Utilize site-specific construction specifications for low voltage and telecommunications.

n. Contractor shall include circuit breakers, emergency off button, warning light and door switch connections.

o. Contractor shall include layout for equipment cabling. There are cable length limitations that shall be assessed and described on drawings. Design shall include raceways and floor penetrations.

p. Contractor shall follow and describe all junction box and wire duct/raceway guidance provided in vendor drawings.

q. Contractor shall include wiring with tails and labeling as indicated in vendor drawings.

r. Contractor shall include circuit breakers that meet load current rating and short circuit current rating described in vendor drawings.

s. Electrical specifications shall include requirement to test and verify equipment power supply to ensure it meets vendor specifications.

t. Contractor shall include all grounding and bonding requirements.

5. Mechanical

a. Field verify existing conditions. Design for installation and replacement/repair of ductwork, VAV boxes, controls, valves, and all other components, as needed.

b. Contractor shall include all mechanical plans, elevations, sections, details, schedules for controls, sequence of operations, pumps, valves, piping systems, gages and other devices to support the installation of the new mechanical systems.

c. Contractor shall take heat loads of new x-ray system equipment into account during HVAC design.

d. Design parameters shall be in accordance with Samsung equipment drawings; operating temperature = 50F – 104F, operating humidity = 30% - 75%.

e. Contractor shall study the capacity of existing air handling unit to support the required air exchanges.

f. Design for appropriate amount of air exchanges in accordance with VA HVAC design manual dated November 1, 2017.

g. The Contractor shall design and install necessary HVAC units to satisfy heating and cooling requirements to serve the equipment and people inside the space. The existing air handling unit that serves this space is in the basement mechanical room below.

E. Location Specific Requirements – Sioux Falls: A20-2 and A21-5:

1. Contractor develop a phasing plan and shall ascertain clinic hours and designate specific construction activities that shall be completed off-hours to minimize construction impact to clinic. The remodeled area is within an existing clinic that shall remain operational throughout construction duration. Phasing must be such that both rooms are not inoperable at the same time.

2. Design and install new cabinetry and work station (casework) for the imaging technician. Worktop shall be solid surface. Sheet A1.2, Notes of the vendor equipment drawings states that all cabinetry work will be provided by the Sioux Falls VA Medical Center, however, please note that the Scope of Work includes the description of all work for the Design-Build Contractor and that the DB Contractor is responsible for casework and cabinetry design and installation.

3. Remove existing casework and replace with new use solid surfaces (non-laminated).

4. Floor and wall finishes shall be replaced. The new room finishes shall be proposed by the Contractor for VA review and shall be coordinated with both the VA Design Guides and Specifications as well as existing adjacent finishes, products and colors in mind. The Sioux Falls VA shall approve all finish selections prior to the final design submission.

5. Replace the existing ceiling tile and grid system.

6. Finishes:

13. Contractor’s structural engineer shall review and field verify existing conditions for floor loading (both deck above and below) and support of new Samsung equipment. Modify as required.

G. Location Specific Requirements – Hot Springs Room B002:

1. Contractor shall develop a phasing plan and shall ascertain clinic hours and designate specific construction activities that shall be completed off-hours to minimize construction impact to clinic. The remodeled area is within an existing clinic that shall remain operational throughout construction duration.

2. Design and install new cabinetry and work station (casework) for the imaging technician. Worktop shall be solid surface.

3. Remove existing casework and replace with solid surface (non-laminated).

4. Floor and wall finishes shall be replaced. The new room finishes shall be proposed by the Contractor for VA review and shall be coordinated with both the VA Design Guides and Specifications as well as existing adjacent finishes, products and colors in mind. The Hot Springs VA shall approve all finish selections prior to the final design submission.

5. Design shall include corner guard and crash rail on corners and walls.

6. Replace the existing ceiling tile and grid system.

14. Existing raceways shall be used to the extent possible.

15. Existing ceiling heights may not be adequate for equipment, so AE shall assess and include modifications in design. The existing ceiling height is 9’-4”. All modifications, including re-routing of utilities, conduits, ductwork, and raceways shall be the responsibility of the Contractor.

16. Review condition and size of current electrical panel. Design modifications and upgrades, as required to support equipment. It is anticipated that power for the equipment will come from panel 12-DXR1 located in room DB021B. Evaluate if a new design and installation of a main breaker in modified rooms is needed. Evaluate the use of emergency power and generator capacity.

17. Show electrical pathways to feed new table equipment. Concrete cut and trench is preferred. Evaluate existing in floor trenches to determine if usable with new system.

18. Remove and replace light fixtures. Replace with LED fixtures.

H. Ft Meade: (2) Rooms 146 and 164

1. Contractor shall develop a phasing plan and shall ascertain clinic hours and designate specific construction activities that shall be completed off-hours to minimize construction impact to clinic. The remodeled area is within an existing clinic that shall remain operational throughout construction duration.

2. In Room 164, remove control room wall and casework. Install new control room wall on south end of room. Design and construct new counter, viewing window, lighting, power, and cabling to support control room equipment.

3. Design and install new cabinetry and work station (casework) for the imaging technician. Worktop shall be solid surface. Sheet A1.2, Notes of the vendor equipment drawings states that all cabinetry work will be provided by the Fort Meade VA Medical Center, however, please note that the Scope of Work includes the description of all work for the Design-Build Contractor and that the DB Contractor is responsible for casework and cabinetry design and installation.

4. Remove existing casework and replace with solid surface (non-laminated).

5. Remove existing sink and cabinetry. Install new wall-hung lavatory, upper cabinet, and built in shelving at the locations shown in equipment vendor drawings.

6. Floor and wall finishes shall be replaced. The new room finishes shall be proposed by the Contractor for VA review and shall be coordinated with both the VA Design Guides and Specifications as well as existing adjacent finishes, products and colors in mind. The Fort Meade VA shall approve all finish selections prior to the final design submission.

7. Design shall include corner guard and crash rail on corners and walls.

8. Replace the existing ceiling tile and grid system.

9. Review access through current door. Existing doors are Room 164 = 47-1/2” and Room 146 = 43-3/4” wide. Relocate door or adjust swing of existing, as required.

16. Existing ceiling heights may not be adequate for equipment, so AE shall assess and include modifications in design. The existing ceiling heights are: Room 164 = 9’-3” and Room 146 = 9’5”. All modifications, including re-routing of utilities, conduits, ductwork, and raceways shall be the responsibility of the Contractor.

17. Review condition and size of current electrical panel. Design modifications and upgrades, as required to support equipment. It is anticipated that power for the equipment will come from panels located in room EC1C. Evaluate if a new design and installation of a main breaker in modified rooms is needed. Evaluate the use of emergency power and generator capacity.

18. Show electrical pathways to feed new table equipment. All electrical pathways shall be within walls and flooring. Existing in-wall and in-floor raceways shall be used, if possible. See original drawings for locations/size.

a. Sensitivity of Information: The sensitivity of information relating to this project is emphasized. All of the information in this SOW shall be treated as For Official Use Only. This information is not to be distributed without a confirmed need to know as confirmed by the VA.

b. IT Security Requirements apply as follows: Contractor will have access to Sensitive data in the form of facility drawings.

c. The Contractor will have no access to VA IT systems

d. Contractor personnel shall be escorted at all times when in sensitive areas. An IT escort is required for access to IT closets.

e. NACI background investigation IS required.

I. Deliverables:

1. Design Services: All contract drawings and specifications, including equipment layout. Review at SD, DD, and final CD issue.

2. Utilize VA standard details and specifications, modified to suit the job, whenever possible.

3. Drawings shall be provided in AutoCAD 2011 format, PDF format and hard copy. All CAD drawings shall be bound when delivered for review and CD issue. Provide plot styles for both architectural drawings, mechanical drawings and electrical drawings.

4. Specifications shall be provided in Microsoft Word, PDF format and hard copy format.

5. For all review submissions, provide two hard copies of the drawings and specifications, compact disk with drawings and specifications in AutoCAD, PDF and Word.

6. For the CD submission, provide two hard copies of the drawings, two hard copies of the specifications and one compact disk with specifications and drawings. CD issue drawings and specification shall be provided in PDF, Word and AutoCAD format. Bind only the CD issue external references. Provide plot style.

7. The Contractor shall prepare a submittal log based on the specifications. The Contractor shall review with the VA a format for the submittal log based on standard industry practice.

8. The Contractor shall arrange site visits with appropriate disciplines and subcontractors, as they deem necessary to complete the design.

9. The Contractor shall include commissioning of all equipment/systems.

10. Construction Services: All materials, labor, and installation shall be included to ensure site is prepared in accordance with Samsung equipment drawings and this Design-Build Scope of Work.

11. Minimum requirements for drawing sheets:

a. Cover Sheet

b. Sheet Index, Symbols, Location Map

c. Life Safety Plan

d. Demolition Plan (include infection control measures and haul routes)

e. Construction Plan

f. Ceiling Plan

g. Floor Finish Plan

h. Architectural Details

i. Structural Plan and Details

j. Mechanical Demolition

k. Fire Protection

l. Plumbing

m. Mechanical and Building Automation Systems

n. Mechanical Schedules and Details

o. Electrical Demolition

p. Electrical Plan

q. Lighting and Ceiling Plan

r. Special Systems Plan (IT, Security, Code Blue, Nurse Call)

12. Minimum requirements for Specification Sections: see Attachment 4.

J. Proposed Schedule (calendar days):

Phase I (Includes all rooms - Sioux Falls room A20-5, A21-5, Fort Meade room 143-113-FM, 164-113-FM and Hot Springs room B002-12-HS)

a. Award

b. Notice to Proceed – D=Day

c. Design Initiated – D+7

d. SD Submission – D+35

e. SD Review by VA Complete – D+49

f. DD Submission –D+70

g. DD Review by VA Complete – D+84

h. CD Submission –D+105

i. CD Review Completed by VAMC – D+119

j. Documents Complete (CD issue) – D+126

Phase II (Includes Sioux Falls room A20-5, Fort Meade room 143-113-FM, and Hot Springs room B002-12-HS)

a. Mobilization Complete – D+140

b. Submittals Complete – D+140

c. Samsung to complete removal of equipment for Phase II – D+145

d. Construction Complete – D+205

Phase III (Includes Sioux Falls room A21-5 and Fort Meade room 164-113-FM)

a. Mobilization Complete – D+233

b. Submittals Complete – D+233

c. Samsung to complete removal of equipment for Phase II – D+238

d. Construction Complete – D+298

Total Period of Performance = 298 calendar days

K. Qualifications of Designers: The design of architectural, structural, mechanical, electrical, civil or other engineering features of the work shall be accomplished by architects or engineers registered in the State of Minnesota. The Construction Specifications and Drawings shall bear the seal and signature of the registered professional architect or engineer responsible for its design.

L. Appendices:

1. Hot Springs Samsung Equipment Drawings dated 6-14-17.

2. Ft Meade Samsung Equipment Drawings dated 6-16-17.

3. Sioux Falls Samsung Equipment Drawings dated 6-16-17.

4. Specifications List – Table of Contents End