36E77618R0052-00004001.pdf

RFP 36E77618R052 IOWA CITY CORRECT LIFE SAFETY DEFICIENCIES TECHNICAL QUESTIONS AND VA RESPONSE TRACKING SHEET

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QUESTION GOVERNMENT RESPONSE

1. 3-26-2018 4-3-2018 Does this project contain any Commissioning requirements?

Commissioning is not required on this project.

2. 3-26-2018 3-30-2018 Is a full-time superintendent required for this project? At all times during the performance of this contract and until work is completed and accepted, the Contractor shall provide a full time Superintendent who shall exclusively be dedicated to the supervision of this project. The Superintendent must meet all construction competency requirements, including OSHA credentialing, and have satisfactory performance as determined by the Certifying Officer. (OSHA 10 is required for any workman on a construction site and OSHA 30 is required for any Superintendent.)

3. 3-26-2018 3-30-2018 Are there any unique requirements for the As-Built Drawings/Safety Data Sheets and Security Plan?

The Superintendent shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

The Superintendent is required to have SDS’s of all hazardous materials on site.

The Superintendent is required to maintain a Safety and Security plan. Plans need to be unique to the current project – No Generic Plans!

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QUESTION GOVERNMENT RESPONSE

4. 3-26-2018 3-30-2018 What are the quality assurance requirements? It is your superintendent’s responsibility to assure your subs are installing per the construction documents. Throughout the specifications it talks about Quality Assurance – provide a QA plan!

Quality Assurance also includes coordinating the site with your subs and scheduling them to do work.

i.e. If your sprinkler sub puts his pipe where the VAV is supposed to go and makes it inaccessible for maintenance. To the VA, this is a coordination and quality assurance issue on the prime.

Also, provide coordination drawings, to include elevations, sizes of duct work, pipes, conduits, VAV’s, FCU’s etc. Don’t do the work then come back and tell us it doesn’t work! Lack of Coordination and Quality Assurance only creates delays and needless change orders.

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QUESTION GOVERNMENT RESPONSE

5. 3-26-2018 3-30-2018 Are there are any unique Infection Control requirements at Iowa City?

This should be part of your superintendents daily Quality Assurance Plan.

- Neg Air Hepa Filters need to be cleaned once a week, if not more.

- Paths of egress need to be clear at all times.

- Sweep inside your construction site daily with sweeping compound.

- Insure sticky matts are available and changed regularly throughout the day.

- Contain construction waste before transport in a tightly covered container.

Draping a cloth over the container is not acceptable - it must be secured to the cart.

- Insure that the outside of your construction site is free of dust and debris. This includes, to and from your construction site; i.e. the Freight Elevator, Corridors, Loading Dock and Dumpsters.

6. 3-26-2018 3-30-2018 What are the requirements for daily logs and payrolls? The full-time superintendent should be able to provide Daily Logs that are detailed! Need to know the Name of the Sub, Name of the Employee, Where and What they are Working on and the Duration of the Work. The daily log will include your full-time superintendent’s time as well. Note: Daily logs are daily, not weekly!

Payrolls must reflect what your daily logs say.

You must provide payrolls and daily logs for everyday of the work week, even if there is no work.

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QUESTION GOVERNMENT RESPONSE

7. 3-26-2018 3-30-2018 Will more than one set of keys be provided for this project?

COR will issue one set of keys only to the Full Time Superintendent. Plan on using combination locks that accept a Best 7 pin Core.

Combinations cannot be written anywhere on the outside of the construction area.

8. 3-26-2018 3-30-2018 Please confirm if winter conditions are required for this project?

The Cast-In-Place Specification (03 30 00) recommends ACI 306 for cold weather conditions.

Your bid must include winter conditions and must be included into your schedule of values as a separate line item.

9. 3-26-2018 3-30-2018 What is required for GEMS documentation? You are required to separate rubble and recyclables and provide documentation on how much. Don’t wait until the end of the project!

See the attached GEMS Training for Contractors.

If you use our dumpsters there is a requirement to separate wood, cardboard, metal and general trash. If there is cardboard in any of the dumpsters the city landfill with not take them per City of Iowa City Ordinance. Also, if you get caught placing cardboard or not separating materials - dumpster privileges may be taken away. Note: We have security cameras looking at our dumpsters and your superintendent will be responsible to dumpster dive and separate correctly.

10. 3-26-2018 3-26-2018 Can the proposals be emailed to you on due date, or do they have to be delivered? From reading the solicitation it seems to me that they can be emailed to you.

Per the solicitation instructions, proposals are to be emailed to the CO only. The bond is to be delivered via mail.

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QUESTION GOVERNMENT RESPONSE

11. 3-26-2018 4-3-2018 I have extensively reviewed all the documentation listed in the solicitation, I did not see a dedicated signage schedule. Do you have any knowledge of the signage schedule?

Signage schedule and details are noted on sheet

IG-1.

12. 3-28-2018 4-3-2018 Ref drawing A2-01W- waiting area 1W39, 1W40 and corridor are called out by indicator detail 4/A2. In review of drawings shall we assume the drawing being referenced should be AP2. There are several similar indicator errors on other architectural drawings as well.

Will additional clarification be provided?

There was an error with an embedded font when the individual PDF drawings were combined into a complete set causing certain fonts to be substituted with symbols and other characters.

This sheet and the entire Volume 1 Drawing set will be reissued. See Amendment 00001 posted on 4-03-2018.

13. 3-28-2018 4-3-2018 Drawing AE1 detail 1 appear to be utilizing a different elevation number system based on elevations noted off column line 4. Also the elevation is being referenced as SLA. Assuming this is the west elevation, will additional information be provided?

There was an error with an embedded font when the individual PDF drawings were combined into a complete set causing certain fonts to be substituted with symbols and other characters.

This sheet and the entire Volume 1 Drawing set will be reissued. See Amendment 00001 posted on 4-03-2018.

14. 3-28-2018 4-3-2018 Detail 8 on drawing S11 is labeled as “Framing section at floor grate”. Please clarify.

The title of Detail 8 is incorrect. This will be clarified in Addendum No. 1, which will be posted as part of Amendment 00002.

15. 3-28-2018 4-3-2018 Drawing IF2-01W- furnishing keynotes 5,7,9,11, 26, 27,28, 29 and 31 is not designated as OF/OI. Who is providing and installing these furnishings?

OF/OI is an abbreviation for “Owner Furnished/Owner Installed”. These will be provided by the Government.

16. 3-28-2018 4-3-2018 Drawing IF2-01W and IF3- general note 4 requires to contractor to contract with Pigott to remove and reinstall wall mount work surfaces and storage cabinets. Please clarify where are these cabinets are currently located and where are they to be reinstalled?

Note 4 will be clarified in Addendum No. 1, which will be posted as part of Amendment 00002.

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QUESTION

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QUESTION GOVERNMENT RESPONSE

17. 4-03-2018 4-13-2018 For the Amcase wardrobes & sinks, do you have a floor plan of the patient rooms these will be going in on 5West & 7West so that we can have Amcase quote the correct quantities? Or do you know room #’s and quantities that we can include with the elevations?

Floor plans, room numbers and elevations for Amcase wardrobes and sinks are shown on sheet IN12. This was further clarified in Addendum 00002.

18. 4-03-2018 4-05-2018 We have a list of items we would like the VA to review as substitution requests. Will you please review now and provide a response?

Please refer to the instructions in FAR 52.211-6 Brand Name or Equal and VAAR 852.211-73 Brand Name or Equal that are listed in the solicitation.

19. 4-06-2018 4-13-2018 There is a note on electrical drawings that states that no exposed conduit will be allowed in stairwell. Since this is a poured in place stairwell. It will be very expensive to embedded conduit in walls. All existing stairwells have exposed conduit in them.

See response to duplicate question #21.

20. 4-10-2018 4-10-2018 There is no equipment schedule on electrical drawings It is on the Mechanical Schedules on sheets M3 and M4.

21. 4-10-2018 4-10-2018 Per the Electrical Drawing Note: No surface mounted conduit & Junction Boxes allowed. Including stair tower.

Is it possible to surface mount electrical boxes in the stair tower?

Yes, it would be preferred that conduit and electrical boxes be surface mounted in the stairwell. All other conduit and boxes shall be roughed in as specified.

22. 4-12-2018 4-13-2018 Note 7 is missing off sheet EP10-09W. Electrical Keynotes incorrectly go 1-6, (skip 7), 8.

Electrical Keynote #8 should read as #7, which corresponds to keynotes on floor plans.

23. 4-12-2018 4-13-2018 In regards to the price schedule, item 3. Of the “NOTICE” at the bottom of page 6 of the solicitation states the following:

3. Prices for each Deduct Alternate shall be expressed as the dollar amount to be deducted from CLIN 0001, Item I.

But then the CLINS State (BASE BID MINUS)

CLIN 0002, DEDUCT ALTERNATE NO. 1 (BASE

BID MINUS THE FOLLOWING WORK):

ELIMINATE ALL WORK SHOWN IN THE POLICE

SUITE ON THE FIRST FLOOR. THE PERIOD OF

PERFORMANCE WITH THE APPLICATION OF

THIS DEDUCT ALTERNATE REMAINS AT 620

CALENDAR DAYS AFTER ISSUANCE OF NOTICE

TO PROCEED.

CLIN 0002: $__________________________________

CLIN 0003, DEDUCT ALTERNATE NO. 2 (BASE

BID MINUS DEDUCT ALTERNATE NO. 1 AND

THE FOLLOWING WORK): ELIMINATE ALL

WORK SHOWN ON FLOORS SEVEN THRU TEN.

THE PERIOD OF PERFORMANCE WITH THE

APPLICATION OF THIS DEDUCT ALTERNATE IS

REDUCED TO 470 CALENDAR DAYS AFTER

ISSUANCE OF NOTICE TO PROCEED.

CLIN 0003: $__________________________________

The instructions under the “NOTICE” seems to contradict the instructions on the bid schedule.

Can you please clarify if you want the new totals for each CLIN (Base Bid minus the work) or if you want us to list the deduct amount only?

If you want the deduct amount only, will there be a revised price schedule issued?

Notice Item #3 in the Price Schedule stating “Prices for each Deduct Alternate shall be expressed as the dollar amount to be deducted from CLIN 0001, Item 1,” shall be deleted in its entirety. The instructions under each CLIN shall be how the pricing is provided. A Revised Pricing Schedule is provided in Amendment 00004. See attached - Price Schedule - Revised 4-13-2018.

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