36C78627Q50002 0001 Ammendment.pdf

X

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 2

36C786

Department of Veterans Affairs

National Cemetery Administration

Contracting Services

18434 Joplin Road

Triangle VA 22172

36C786

Department of Veterans Affairs

National Cemetery Administration

Contracting Services

18434 Joplin Road

Triangle VA 22172

To all Offerors/Bidders

36C78627Q50002

X 1

The purpose of this amendment is to:

(1) Provide amended Combined Solicitation, Statement of Work and Wage determination.

(2) While no questions were directly asked, concerns listed below are addressed.

April Graves

Contracting Officer

Q1: — The turf-quality provision (SOW ¶ A.1(b)) is internally contradictory.

A1: See revised SOW.

Q2: — The sod standard and the seed standard for this cemetery cannot be reconciled. This is a red-line issue for ****.

A2: **** has given a false statement. Jefferson Barracks has not held a contract for sod installation with

**** in the previous 10 years.

Q3: — The record shows no documented basis for dropping the established A-LIST standard.

A3: **** has given a false statement. The A-list standard has not been listed in the previous 3 contracts for Sod and installation.

Q4 — Acceptance turns on undisclosed, subjective criteria.

A4: See revised SOW.

Q5: — The SOW states two irreconcilable sod thicknesses.

A5: See revised SOW.

Q6: — Conflicting units of measure and undefined order limits.

A6. The clause referencing min/max orders references monetary amounts not sod measurements.

Q7: — The IDIQ ordering period ends before the base performance period begins.

A7: See Amended Solicitation

Q8: — The wrong wage determination is attached.

A8: See Amended Solicitation

Q9: — Conflicting question and quotation deadlines.

A9: See Amended Solicitation

Q10 — The evaluation scheme conflicts with itself and the acceptability standard is undefined.

A10: See Amended Solicitation

Q11 — Four one-year options are priced with no proper term-extension mechanism.

A11: See Amended Solicitation

Q12 — The availability-of-funds date precedes performance.

A12: The clause is correct as is for timeframes solicitation is issued. The Clause date may be changed prior to award, as funds become available.

Q13 — The required Service Contract Act labor price-adjustment clause is missing.

A13: FAR 52.222-41 is required for service contracts over $2,500. FAR 52.222-43 is required over the simplified acquisition threshold (SAT). Contract value is not expected to exceed SAT.

Q14 — The 30-day guarantee and one-to-two-day replacement duty are undefined.

A14: See Amended SOW

Q15 — The site-manager and staffing language is overbroad for an as-needed IDIQ.

A15: See Amended SOW

Q16: — The $1,000 guaranteed minimum is nominal and the IDIQ limits lack a stated basis.

The government retains broad discretion to set minimum and maximum contract values as it determines necessary to meet program and procurement objectives. This includes selecting minimums, and setting aggregate maximums based on factors such as estimated usage, budgetary constraints, or market research.

While FAR 16.504-1(b) specifies that the minimum quantity should not be merely nominal, and FAR

16.504-1(c) requires the maximum to have a rational basis, ultimately these thresholds are established at the government's discretion and can be adjusted to reflect anticipated demand, operational needs, and risk allocation considerations.

The Government retains the sole authority and discretion to define, clarify, amend, or revise its technical requirements and specifications in accordance with applicable federal laws and regulations, including the

Federal Acquisition Regulation. The requirements stated in the solicitation represent the Government’s needs and mission priorities.

The Government welcomes meaningful feedback from industry partners to enhance clarity and fair competition. All timely, substantive concerns will be considered, and, if appropriate, may result in amendment to the solicitation. However, the Government is under no obligation to adopt suggested changes and will adhere to the requirements as stated in the final solicitation and any subsequent amendments.

1. Pricing workbook

Use latest posted documents

2. Applicable wage determination

Use latest posted documents.

3. Ordering and performance dates

The solicitation identifies an anticipated base performance period beginning April 1, 2027.

However, the ordering-period language under FAR 52.216-18 appears to provide dates that precede the anticipated base period. Please confirm the correct ordering period for the base year.

4. Estimated annual quantity

Estimated 40,000 per contract year

5. Past-performance submissions

The Government will evaluate the Past Performance of the Prime

Vendor (i.e. the offeror) proposed to perform a major portion of the requirement. The

Government may, but is not required to, also consider relevant past performance information regarding predecessor companies, key personnel, or subcontractors that will perform major or critical aspects of the requirement when the Government determines such information to be pertinent to this acquisition. The past performance evaluation factor assesses the degree of confidence the Government has in the an offeror's ability to supply products and services that meet users' needs, based on a demonstrated record of performance. For evaluation of Past Performance, the

Government may use information from any sources available to it including, but not limited to, the Contract Performance Assessment Reporting System (CPARS) and the attached Past Performance Questionnaire.

6. Onsite Site Manager

The Government will evaluate the Past Performance of the Prime

Vendor (i.e. the offeror) proposed to perform a major portion of the requirement. The

Government may, but is not required to, also consider relevant past performance information regarding predecessor companies, key personnel, or subcontractors that will perform major or critical aspects of the requirement when the Government determines such information to be pertinent to this acquisition. The past performance evaluation factor assesses the degree of confidence the Government has in the an offeror's ability to supply products and services that meet users' needs, based on a demonstrated record of performance. For evaluation of Past Performance, the

Government may use information from any sources available to it including, but not limited to, the Contract Performance Assessment Reporting System (CPARS) and the attached Past Performance Questionnaire.