S02_Attachment - RFI Answers.docx

Solicitation: 36C78625R0014 Project: 876CM3024 and 876CM3025 Salisbury NC Construction Projects PRFI-01 Contractor Questions & Government Responses

1. 3024: LS-102 States to refinish existing 8’ HT chain link fence to remain.

0. Detail 5-LS-502 seems to be calling out the wrong detail. Can this be corrected?

0. Please clarify the scope of work to be completed by refinishing the existing fence.

1. GOV Response: This detail reference should be corrected to 2/LS-502, which shows the scope of the refinishing work.

1. 3024: LS-105 shows a new memorial section M1 being built. It appears the only work associated with Memorial Section M1 involves final grading, installation of 2 section markers and installation of 6 Gravesite Grid Monuments. Are there any precast boxes or excavating required for the Memorial Section M1 plots 1-144?

2. GOV Response: The summary above is incomplete and does not list all the work shown on LS-105. In addition to LS-105, refer to the other site plan sheets for this area (e.g. GC-101, CG-105, LD-105, LG-105, IR 101, IR 102, and related details and specifications) for work in section M1. Section M1 does not have pre-placed crypts.

1. 3024: There appear to be several wood sheds to be moved, stored and reinstalled. Where will the existing wood sheds be stored during construction?

3. GOV Response: We would suggest the lawn area southeast of the maintenance area, with approval of the Cemetery and COR.

1. 3024: Please identify where each wood shed will be installed after construction.

4. GOV Response: See response to question #3.

1. 3024: Sheet LD-104 calls for existing bronze service plaques to be removed, restored and reinstalled. Please identify exactly what is needed for “restoring” the existing plaques.

5. GOV Response: Refer to LS-104, detail 2/LS-503, and specification section 101400. The existing bronze plaques shall be cleaned with mild soap and water, and coated with a clear protective coating such as Matthews Bronze Gloss Diamond Shield Protective Coating or approved equal.

1. 3024: It appears drawing LD-108 is not present in the drawing set. In the place where LD-108 should be is a duplicate of sheet LS-103.

6. GOV Response: The correct LD-108 will be provided.

1. 3024: It appears drawing LS-107 is not present in the drawing set. In the place where LSD-107 should be is a duplicate of sheet LG-102.

7. GOV Response: The correct LS-107 will be provided.

1. 3024: Are the existing lockers in Building A Room 122 and 123 being replaced with new lockers?

8. GOV Response: Yes, the existing lockers are being replaced with new ones in rooms 122 and 123.

1. 3024: Is the contractor to provide new refrigerator in Building A break room?

9. GOV Response: New refrigerator is furnished by contractor, installed by the contractor. Refrigerator to be Side by Side Refrigerator GE GSS25GGPWW, White, 25.3 Cu Ft.36 Inches w by 69-5/8 inch high by 34 5/8 inches deep with built-in icemaker or equal,include water supply and power.

1. 3024: Is the contractor to provide new microwave in Building A break room?

10. GOV Response: New microwave in the break room is furnished by the contractor, installed by the contractor. Countertop microwave oven to be GE Profile PGHK1151WWW , White, 1.1 Cu Ft. 11-3/4 inch by 24 inches by 12-7/8 inches or equal, include power.

1. 3024: Is the contractor to provide new ice maker in Building A break room?

11. GOV Response: New icemaker is furnished by the contractor, installed by the contractor. Maxx Ice MIM125H, include water supply and drain.

1. 3024: Detail 1, A-412 shows two Note 8 items in room 129. This lower note appears to be a window being furred out (note 7) instead of note 8 (new drinking fountain). Please clarify which is correct.

12. GOV Response: In room 129, the correct location for the new drinking fountain is near the kitchenette. Please disregard the additional note 8 next to the window. This window will remain as it is and will not be furred. Please refer to the elevations.

13. 3025: 02 41 10 states we are to maintain controls in accordance with the Erosion and Sedimentation Control Drawings, notes, and details, and Storm Water Pollution Prevention Plan and as directed by RE/COR to sustain compliance with NPDES permit. Can we get a copy of the approved NPDES Permit?

13. GOV Response: A copy of the NPDES Stormwater Construction General Permit is included with this response. Also included is the NC DEQ Erosion Control Permit.

14. 3025: CG101, What is meant by “Recycling items and garbage are to be collected daily and disposed of properly offsite.” Does this mean dumpsters need to be emptied daily?

14. GOV Response: All items to be recycled and garbage generated from work shall be collected at the end of the day and stored onsite in proper containers. Waste shall be removed from the site at minimum weekly. Refer to specification section 01 00 02 General Requirements, Section 015719 Temporary Environmental Controls, Section 017419 Construction Waste Management, and 024110 Demolition and Site Clearing. The intent is to keep the site clean and prevent garbage and other material from migrating into undisturbed areas and offsite.

15. 3025: Detail #9 Sheet CG501 shows a wattle ditch and check dam. However, this detail has not been located on any plans. Please confirm if this item is used or not and provide the location on the plans it is shown.

15. GOV Response: Ditch check dams are shown on the erosion control plans. Detail 8 (rock check dam) is referenced. Detail 9 (wattle ditch & check dam) can also be used. The intent is to provide guidance as to the wattle detail and installation if the contractor chooses to use that instead of the rock check dams.

16. 3025: Detail #3 Sheet CG501 shows a two inlet protection details. One is a bag in an inlet box and the other is a CMU box with built up stone berms and a galvanized fence around the perimeter. The plans do not seem to distinguish between the two details. Please confirm if the CMU box with fence is used anywhere and provide the location on the plans.

16. GOV Response: The gravel and wire around the inlet shall be used. For curb inlets, when the gravel and wire inlet protection needs to be removed for curb and paving and inlet protection needs to be maintained, install filter bags as shown in the detail.

17. 3025: Sheet CU101 denotes SD Storm Collector. There does not appear to be any information regarding what this system is. Please provide details for cleanout, inlets, pipe type and size, etc.

17. GOV Response: See plan sheets CU103, CU104 for more details about the size and length of storm collectors and underdrains. Storm collector profiles are shown on sheet CU107. Cleanout details and trench details are shown on sheet CU501.

18. 3025: Sheet CU101 denotes UD Underdrain. There does not appear to be any information regarding what this system is. Please provide details for cleanout, inlets, pipe type and size, etc. Sheet CU102 denotes detail 3/CG502 for details of the water meter by Salisbury Rowan Utilities. However, detail 3/CG502 shows the temporary sediment basin with skimmer. Please provide the correct detail for the water meter.

18. GOV Response: See plan sheets CU103, CU104 for more details about the size and length of storm collectors and underdrains. Storm collector profiles are shown on sheet CU107. Cleanout details and trench details are shown on sheet CU501.

Water meter detail and water meter box detail is shown on CU502, details number 3 and 4.

19. Can the offeror submit multiple $5-$10M projects as recent relevant projects, as this solicitation is similar to multiple smaller $5-$10M projects lumped into one project.

19. GOV Response: Offerors will be evaluated in accordance with evaluation factors criteria specified in the solicitation.

20. Spec Section 01 00 02 General Requirements (Minor NCA Projects) appears to be missing from Annex II Project 876CM3025 Project Specs. Can this be provided?

20. GOV Response: Spec section will be provide with response to PRFI

21. There are several new utility connections / services required for Annex II. Who is responsible for Tapping / Impact / Connection fees if required by Utility Providers (Salisbury Rowan Utilities, Duke, AT&T, etc…)?

21. GOV Response:

Per 01 00 02 Paragraph 1.7.K.6:

Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, payment of such fee shall be the responsibility of the Government and not the Contractor. The contractor is responsible for acquiring all public utility services, utility permits, and utility connections required for a fully functional project. The government shall reimburse the contractor for the actual utility permit application costs and utility connection costs charged by the utility companies, the government shall issue a contract mod for the actual costs paid to the utility companies for this project. These costs shall not include any contractor fees or markups.

Refer to the response to question 34 for a list of known permits and approvals.

22. Sheet LS-104 includes notes regarding Option 1 Columbarium Walls 13-24 stating to Omit Underdrains…Columbarium Walls and Paving… This wording makes it seem like Columbarium Walls 13-24 are included in the Base Bid with a credit to remove them with Option 1. Please clarify if.

22. GOV Response: The label indicates that the dashed area is CONTRACT OPTION 1, and lists items in this area that are to be omitted from the BASE BID. To clarify, contract option 01 includes niche walls 13 thru 24, underdrains, irrigation, walls and paving, benches, trees, and planting, and all other items of work in this area designated by dashed line. Base bid does not include any of this except for grading as shown, 6” topsoil, and lawn seeding, and establishment of lawn.

23. Spec 31 20 00 Earth Moving 1.4 Classification of Excavation and Includes Rock Excavation as separate from Unclassified. The Spec also includes definition of rock (including within the Geotech Report). We do not see that there is a payment method for rock if encountered. Is the intent for rock to be paid for separately as a change or part of the general excavation and not paid for as a change?

23. GOV Response: All excavation will be unclassified regardless of type. Refer to response to question 145.

24. Spec Section 01 45 29 Testing appears to be missing from Project 876CM3024 (Historic/Annex 1) Spec. Please provide.

24. GOV Response: Spec section 01 45 29 for 2024 will be provided with response to PRFI

25. Spec 03 48 21 Crypts F. 1. States to install approved (rounded) that meets specified gradation. Please verify.

25. GOV Response: Rounded pea gravel is required between the crypts

26. Spec 03 48 21 Crypts F.1.a. States that angular stone may be used if determined that rounded stone is not available for less than 4 times the costs of a cut/crushed stone. Please verify that 4 times the costs is intended.

26. GOV Response: Yes 4 times the cost is intended, pea gravel is easier to place between the crypts in order to completely fill up the narrow space between them without gaps in the fill material, it does not jamb up.

27. Public Renovation Drawings No. 37 (LD-108) is missing. LS-103 is inserted as Drawing No. 37.

27. GOV Response:Sheet LD-108 will be provided with response to PRFI

28. Public Renovation Drawings No. 45 (LS-107) is missing. LG-102 is inserted as Drawing No. 45.

28. GOV Response:Sheet LS-107 will be provided with response to PRFI

29. Are CAD files of the civil drawings available.

29. GOV Response: CAD files can be made available to the selected contractor. CAD files will not be provided for bidding purposes.

30. Can the bid date be extended for an additional two (2) weeks?

30. GOV Response:Has been extended

31. The Flower Vase Litter Receptacles call for tapered formed lids in the specifications but call for stainless steel domed lids on the drawing details. Which is correct?

31. GOV Response: Provide domed lids

32. Is this project tax exempt? If so, will the VA provide the documentation after contract award?

32. GOV Response: No tax-exempt certificate will be provided.

33. Utility Coordination & Easements

· Issue: There is unclear guidance on how the contractor must coordinate with existing utility providers and any third-party easement owners (e.g., gas pipeline, sewer lines).

· References:

· Utility Plan CU502 (Drawing File Bk03) references pipeline & sanitary sewer easements but does not specify notification lead times or approval requirements.

· FA481424R0002 does not fully detail permit responsibilities for these easements.

· RFI Question: Will the VA confirm if the contractor is responsible for all notifications to pipeline/utility companies, obtaining work-permit approvals within those easements, and any required lead times or fees?

33. GOV Response: The contractor is responsible for notifying utilities and pipeline company and coordinating work with their inspectors. An encroachment permit application has been submitted to the pipeline but not yet approved. Lead times and fees are unknown. See response to PRFI question 21 above and PRFI question 34 below.

34. Permit Responsibilities & Pending Approvals

· Issue: The Government states it already holds some permits, and others are pending. The contractor’s responsibilities to secure further permits remain unclear.

· References:

· FA481424R0002 references a set of Government-obtained permits but does not clarify the contractor’s additional permit obligations or timeline.

· RFI Question: Will the VA confirm the full list of permits that have been approved or are pending, and which permits the contractor must obtain, including required timelines or fees?

34. GOV Response:

Permits that the government has acquired which have been included in this solicitation documents. See response to PRFI question 21 above.

· 876CM3025 ACOE NWP 39 For Commercial and Institutional Development General Cond

· 876CM3025 ACOE NWP Verification File SAW-2015-02539 Bk01

· 876CM3025 ACOE NWP Verification File SAW-2015-02539 Bk02

· 876CM3025 North Carolina DEQ approval of 401 water quality cert for stream disturbance

· 876CM3025 North Carolina DEQ water quality certification No. 4263

· 876CM3025 Rowan Farmland Protection Policy Act (FPPA) Exemption Letter

· 876CM3025 ACOE Acceptance of Wetland Delineation

· 876CM3025 DEQ Erosion Control Permit

Permits that have been submitted and still pending (contractor shall follow thru and acquire these permits)

· City water and sewer connection permit

· City driveway permit

· City right of way work permit

· City easement access permit

· Kinder Morgan gas pipeline encroachment permit

35. Proposal Page Limit

· Issue: The RFP sets strict page limits for technical responses, potentially restricting detailed construction or logistics discussions. Clarity is needed on whether these can be extended or if certain details may be excluded from the count.

· References:

· FA481424R0002, Table 1 – Proposal Organization states page limits for each volume and section.

· RFI Question: Will the VA consider extending the proposal page limits may for sections that require additional technical detail, such as technical approach and schedule line-item summary?

35. GOV Response: No, the intent is for the offeror to tailor their proposal specifically per the evaluation factors that target required qualifications, the page limit is set intentionally to limit content of proposals to directly relevant information about the offerors qualifications for this specific project per evaluation factors.

36. GFE Delivery & Phasing

· Issue: While the VA will furnish certain items (e.g., niche covers, memorial wall markers), the delivery schedule and handling responsibilities remain ambiguous.

· References:

· Spec Section 03 48 21 (Precast Concrete Burial Crypts) references Government-Furnished niche covers but not the exact logistics (timing, offloading, storage).

· FA481424R0002 does not expand on GFE scheduling.

· RFI Question:

· Will the VA confirm the expected delivery timeline for Government-Furnished Equipment (GFE) such as niche covers and markers, as well as who is responsible for unloading, on-site transport, storage, and potential security measures?

· Will the VA confirm the phasing and delivery approach, including whether partial deliveries will occur, any maximum daily placement rates, and how that interacts with other site prep activities?

36. GOV Response: Subsequent to construction award the government will require a detailed project performance schedule that shall include target dates for niche and memorial cover installations, the government shall procure and have the covers delivered to the site prior to target installation dates, contractor shall assist with offloading the covers when delivered, and assist with inspection and culling of the covers for color consistency and condition. Contractor shall store niche covers and protect from weather damage until they are installed and the project is delivered.

37. Crypt Installation Phasing & Delivery

· Issue: The 2,937 crypts are confirmed (Item 0003, PDF p.7/81 in FA481424R0002), but there is no stated phasing plan or whether deliveries will be in batches. This affects the contractor’s storage, labor scheduling, and site logistics.

· References:

· FA481424R0002, Price Schedule confirms total crypt count.

· Spec Section 03 48 21 (Precast Concrete Burial Crypts) does not detail phased deliveries or daily placement rates.

· RFI Question: Will the VA confirm the phasing and delivery approach for the 2,937 burial crypts, including whether partial deliveries will occur, any maximum daily placement rates, and how that interacts with other site prep activities?

37. GOV Response: Pre-Cast Crypt procurement and delivery to site is by General Contractor, the phasing and delivery approach is means and methods by the contractor.

38. 876CM3024 - Public Restroom Renovations, Repairs,and Improvements Please confirm. Section 8 of the SOW provided by the Government seems to request a summary of cost to be provided for each of the items listed below under each CLIN (see SOW section 8):

0. 876CM3024 Base Contract

0. • Temporary office and restrooms

0. • Site utilities, Storm pipe, Storm basin repairs

0. • Paving (asphalt, concrete, curbs)

0. • Soil storage building removal and memorial section M1 with irrigation

0. • Columbarium repairs

0. • POW flagpole

0. • Service plaques

0. • Building “A” addition and renovation

0. • Maintenance Garage

0. • Vehicle Storage Building

0. • Bulk Storage Building

0. 876CM3024 Option 01

1. • Paving (LS-101)

0. 876CM3024 Option 02

2. • Paving (LS-109)

0. 876CM3024 Option 03

3. Historic iron fence restoration

0. 876CM3025 Base Contract

4. Erosion control

4. Site work, excavation, and grading

4. Site infrastructure (storm, sewer, utilities)

4. Pre-cast concrete culvert and footings

4. Roads and curbs

4. IGC 50 and 51 with irrigation

4. PPC 52 and 53 with irrigation and drainage

4. Columbarium phase 1 with 2 memorial walls

4. Entrance and perimeter fence

4. Flag pole area with plaque wall and flag poles

4. Signage

4. Public restroom building

4. Material and vehicle storage building

4. Committal shelter building

4. Landscaping and turf

0. 876CM3025 Option 01

5. Columbarium phase 2

38. GOV Response: Confirmed, To properly evaluate cost proposal as accurate, fair and reasonable the government needs cost detail broken out for each major element of construction.

39. If the proposal amount is to be broken-down per the list above (see SOW section 8), can our General Conditions cost and our profit and overhead be a lump sum for 876CM3024 and 876CM3025?

39. GOV Response, Yes we would expect this on all cost proposals we receive, contract option cost line items shall include general conditions and profit separate from the base contract price.

40. If the proposal amount is to be broken-down per the list above (see SOW section 8), will the award be based on the total sum of the CLIN’s or each of these breakout items?

40. GOV Response, Award will be for total contract sum, not broken down by cost detail line item, a schedule of cost values for each work element will be required for review and approval by the government after award. However any costs broken out for the listed contract options must include the cost of general conditions and profit and overhead for that specific contract option cost.

41. The bid form from the solicitation appears to include one additional CLIN which is not shown in section 8 of the SOW. The bid form includes a CLIN 0003 for the Preplaced Crypts. Should cost for the PPC be included in 0002AA Base Bid or broken out into CLIN 0003?

41. GOV Response: All costs associated with procurement and delivery of Pre-placed-crypts to the project site is a separate Contract Line Item to be included in the base bid and should include all associated costs as part of CLIN 0003, Federal funding for PPC procurement and delivery to the project site is a separate funding source from the construction contract and is paid from a different funding source.

42. The solicitation SECTION 14.4.1 states schedule is to be submitted in letter sized format. A letter sized schedule will not be large enough to show the detail on a project schedule. Since the proposal is digital format can the schedule be created in tabloid size?

42. GOV Response: Yes but please include milestone start and completion dates adjacent to each work element line item on the schedule spread sheet.

43. Due to a lack of bidding participation from the local contractors and the complexity of this bid (two sets of plans and specs combined into one solicitation), we respectfully request a three-week extension to the bid date to allow all GC’s to widen the search and find qualified bidders.

42. GOV Response: Proposal date has been extended.

44. At the site visit a Government rep stated that there are some permits which will need to be acquired by the Contractor. Section 6 of the SOW document provided by the Government lists the permits which have been acquired by the Government and those which are pending approval. There is no section for permits to be obtained by the Contractor. There was a discussion regarding which permits should be by the Contractor and whether or not the Contractor should be responsible for any permits at all. Please clarify if the Contractor is responsible for any permits. If so, which permits are the responsibility of the Contractor.

44. GOV Response: See response to PRFI questions 21 and 34 above.

45. The new administration has indicated that they intend to impose tariffs on many imported goods. Under the Buy American Act components of end products that are sold to the federal government can also be subject to tariffs. These tariffs will most likely cause a significant escalation in material and equipment prices at the time of implementation not only for imported goods, but also items produced domestically that compete with imported goods. Tariffs may also delay the receipt of material/equipment processing times at the ports of entry. The potential monetary and schedule impacts are impossible to quantify prior to any action being taken by the administration. If tariffs are instituted after the award of a contract, will the Government provide relief through a contract modification for any unforeseen cost escalations and/or schedule delays created by tariffs?

45. GOV Response: If delays in the work arise from unforeseeable causes beyond the control and without the fault or negligence of the contractor the issues will be handled under the authority of contract FAR clause 52.249-10.

46. Sheet Section 1/A-311-A between column lines F1-N and F, notes: 16” Stainless Steel Metal Soffit. There does not appear to be a specification for this flashing. Please provide a basis of design product, gauge, product type, backing, etc. for this stainless-steel flashing.

46. GOV Response: Contractor can submit prefinished aluminum soffit product during the construction submittal process for review and consideration.

47. The Breakroom 129 on the Enlarged Plan 1/A-412-A, shows note #8 on the south wall pointing to a window. However, note #8 on the Keynote Legend denotes this as an ADA drinking fountain. This appears to be incorrect, please clarify.

47. GOV Response: Window in question is existing to remain, note is incorrect.

48. A note at the top of 3/A-111-BSC Foundation Plan says for the contractor to test soil bearing capacity. Has the A/E performed the soil bearing test?

48. GOV Response: No, contractor to test and verify that elastic clay is not present prior to installation for footings.

49. A note at the top of 3/A-111-BSC Foundation Plan says for the contractor to test soil bearing capacity. If the contractor is to perform, we will need the top of footing elevation. Please provide the TOF elevation.

49. GOV Response: Top of Footing is shown on the A-311-BSC. Proposed finish grades are shown on the grading plans. From this information the TF elevation can be determined.

50. Keynotes #4, 5, and 6 on sheet A-412-A denote kitchen appliances. Are these kitchen appliances CFCI or OFCI?

50. GOV Response: Appliances are contractor furnished and contractor installed, see PRFI questions 9,10,11 above.

51. Keynotes #4, 5, and 6 on sheet A-412-A denote kitchen appliances. If appliances are CFCI please provide a basis of design for each.

51. GOV Response: Appliances are contractor furnished and installed. See responses to PRFI questions 9, 10 and 11.

52. Please confirm what, if any, work is to be done on the exterior of Historic Bldg H as shown on sheets D-110-H through A-121-H.

52. GOV Response: Door #101, paint door and frame

53. Sheet A-601-A says to match the new addition roof for the Annex Bldg A with the existing 2” aluminum standing seam roof. However, spec 074113 2.1.A says to use Galvalume Steel. Please confirm which roofing material is to be used for the addition to Annex Bldg A.

53. GOV Response: The roofing should match the color and appearance of existing standing seam roof. Use .032” aluminum with factory coated color to match patina green of existing roof.

54. There does not appear to be a thickness gauge listed for metal roofing. Please provide the thickness.

54. GOV Response: Provide .032” aluminum.

55. Regarding sequencing, can work be performed concurrently on the Annex Bldg. A and the Historic Bldg H?

55. GOV Response: Yes

56. There does not appear to be a signage schedule showing signage for any building on this project. However, the spec 101405 2.1.A calls for Men and Women’s Restrooms signs and Authorized Personnel signs. Please confirm that signage is required for this contract.

56. GOV Response: Project 876CM3024; Signage is required. Signage is needed for new doors in the office addition as follows:

Door 117 – “MECHANICAL CLOSET” Door 118 – “ASSISTANT DIRECTOR” Door 119 – “BUDGET DIRECTOR” Door 129A- “EXIT” Please refer to A-412-A and A-413-A for door locations.

Project 876CM3025; Signage is required for public restrooms.

57. Specification Section 13 14 19 Metal Building Systems, Part 2 – Products, paragraph 2.3 Roof Panels states to provide standard vertical-rib, standing-seam metal roof panels. No gauge or profile provided. Provide specific information on PEMB roof panels. The SSR roof is calculated as a part of the structural.

57. GOV Response: For project 876CM3024, the roof specs are per PEMB supplier.

58. GC-101 note 10 contractor shall maintain all temporary facilities. Does that include janitorial services? Does it include maintaining stone dust walkways (GC-102)?

58. GOV Response: Yes include janitorial service and all maintenance for temp facilities and temp access routes

59. What is the duration of the watering and maintenance period for landscaping after completion of the landscape work?

59.GOV Response: Refer to 32 90 00 for Landscape and Turfgrass Establishment Period and criteria for acceptance.

60. What is included in the landscape maintenance period, i.e. weeding, mowing, etc?

60. GOV Response: Refer to response to item 59.

60a. Please provide a basis of design for the new military emblems.

60a. GOV Response: Refer to specification section 10 14 00 Exterior Signage for bronze bas-relief plaque requirements.

61. Drawing Sheet A-412-A, detail 1, Enlarged Plan, door #129A, Keynote 9, new 1 hour fire rated door. The door is indicated a new wall, but no other information provided. Please provide the missing wall construction information and details: materials, height of wall, finishes, etc.

61. GOV Response: 2x4 wood stud wall UL U305 with fiberglass insulation.

62. Metal Building Systems 13 14 19. Paragraph 2.6 Factory Finish and Painting. Item B discussed Primer, which would be for the structural and secondary steel components. Will that be the final paint finish as well? We cannot find any additional painting called out on the drawings or in the specifications, specifically for the PEMB structures.

62. GOV Response: See response to question #64

63. 876CM3025 - Annex II Cemetery Expansion: There is reference in the specs to a SWPPP. Is the SWPPP to be provided by the Owner?

63. GOV Response: The stormwater pollution prevention plan (SWPPP) is the erosion control plan sheets CG101-CG104 with associated details on plan sheets CG501-CG503. NCDEQ has issued the certificate of approval for this project, which is provided with this PRFI response.

64. 876CM3025 - Annex II Cemetery Expansion: Metal Building Systems 13 14 19. Paragraph 2.6 Factory Finish and Painting. Item B discussed Primer, which would be for the structural and secondary steel components. Will that be the final paint finish as well? We cannot find any additional painting called out on the drawings or in the specifications, specifically for the PEMB structures.

64. GOV Response: Color selection is shown on A-211-MV. PEMB is provided with manufacturers standard finishes with their package. Primed finishes will not be accepted.

65.876CM3025 - Annex II Cemetery Expansion: Detail 2/CG502 shows a sandbag dam to be constructed in the creek on each side of the new precast Contech bridge. The creek is to be pumped around the area between the two dams to allow construction of the Contech bridge. Will this damming and pumping of the creek require the Corp of engineers to be contacted for permitting, inspection, etc?

65. GOV Response: The stream disturbance permit for the construction of the precast culvert, which includes the bypass pumping, has been issued by NCDEQ. The contractor will need to abide by the conditions of the permit.

66. 876CM3025 - Annex II Cemetery Expansion: Sheet A-511-PR shows a Gravesite Locator Kiosk. Is this Gravesite Locator Kiosk CFCI or OFCI?

66. GOV Response: Gravesite Locator is government furnished contractor installed.

67. 876CM3025 - Annex II Cemetery Expansion: Sheet A-511-PR shows a Gravesite Locator Kiosk. If furnished by the contractor, please provide a basis of design.

67. GOV Response: See answer to PRFI 66 above.

68. 876CM3025 - Annex II Cemetery Expansion: Sheets F-111-MV and A-312-MV both show footings for the new metal building piers. However, there does not appear to be length, width or depth dimensions for all single and double pier footings. Please provide these dimensions for all pier footings.

68. GOV Response: There are same size footings, please refer to 2/A-311-MV.

69. 876CM3025 - Annex II Cemetery Expansion: The only signage found for all buildings included in the 3025 package is a Men’s and Women’s restroom signs at the new public restroom. If there are any other signs needed for buildings in the 3025 package please provide a schedule and plan shown them.

69. GOV Response: See response to RFI question 56.

70. 876CM3025 - Annex II Cemetery Expansion: Sheet A-111-CS, detail 5 Ceiling Plan. Notes “Southern Pine Wood Tongue & Groove Deck see specifications. The specifications do not reference anything concerning T&G deck materials. Please provide dimensions and grade of all T&G materials.

70. GOV Response: The T&G boards are part of the the Pavilion Building package, probably as an option when ordering the pre-manufactured steel structure. (Reference Section 13 34 17).

71. 876CM3025 - Annex II Cemetery Expansion: Sheet A-113-PR says to Pre-Finished Powder Coated Standing Seam Aluminum Roof with 18” seams spacing. However, spec 074113 2.1.A says to use Galvalume Steel. Please confirm which roofing material is to be used for the Public Restroom Bldg.

71. GOV Response: The roof panels should be the Prefinished Powder Coat Standing Seam Roof Panels, All references to Galvalume are to be omitted the intent is to have all roofs at the new cemetery annex II match, probably in a patina green like on sheet A-211-MV.

72. 876CM3025 - Annex II Cemetery Expansion: Specification Section 13 14 19 Metal Building Systems, Part 2 – Products, paragraph 2.3 Roof Panels states to provide standard vertical-rib, standing-seam metal roof panels. No gauge or profile provided. Provide specific information on PEMB roof panels.

72. GOV Response: This is a Pre-Engineered Manufactured Building (PEMB). Provide Manufacturer’s standard roof panels and framing for the application shown.

73. 876CM3025 - Annex II Cemetery Expansion: Please provide all site plans in CAD format for our civil contractors to perform quantity takeoff.

73. GOV Response: CAD files may be provided to the selected contractor post-award; CAD files will not be provided for bidding purposes.

74. 876CM3025 - Annex II Cemetery Expansion: If the CAD files cannot be provided can quantities be provided for all excavations, rough grading, final grading and amount of soil to be hauled off site or brought onsite?

74. GOV Response: No, VA NCA does not typically provide such data and is not qualified to do so.

75. 876CM3025 - Annex II Cemetery Expansion: Please provide a basis of design for the new military emblems.

75. GOV Response: Refer to response to item 60a.

76. 876CM3025 - Annex II Cemetery Expansion: Are Sonotubes needing to be installed for all fence posts?

76. GOV Response: Yes or another approved equal product.

77. 876CM3025 - Annex II Cemetery Expansion: Per drawings it shows most all post footings 5' deep except on the 8ft tall chain-link that shows 8ft deep. Should all posts be 5ft deep?

77. GOV Response: The 8 foot fence requires the foundation depth as shown on the plans.

78. 876CM3025 - Annex II Cemetery Expansion: Culvert detail— What is posts being installed into? Dirt or top of wall or core drilled etc?

78. GOV Response: See sheet S-109, detail 1.

79. 876CM3025 - Annex II Cemetery Expansion: Slide gates-- show a bottom track plus a top sidetrack. Not sure Ameristar has that style. Can you give us a Basis of Design with Style number?

79. GOV Response:If you look you will see that Ameristar has the TransPort Traverse Cantilever Gates system

80. 876CM3025 - Annex II Cemetery Expansion: Is Ameristar the only MFG that can be used for bid? And if gate above not available at Ameristar should be just figure a double track or have a different vendor make a gate to match drawings.

80. GOV Response: Basis of design is Ameristar, substitutions can be submitted for consideration by VA NCA after contract award.

81. 876CM3025 - Annex II Cemetery Expansion: At Ornamental slide gate main entrance operated gate. To meet UL 325 code gate would either have to have mesh on it or be double picket which is much more expensive. Which acceptable?

81. GOV Response: Provide mesh, warning signs, safety shields, and all other components required for a UL 325 code compliant assembly. Refer to ASI #1.

82.876CM3025 - Annex II Cemetery Expansion: Operator — Didn’t see specs on what MFG they want, or voltage/ horsepower needed and if battery backup is needed. Also, for the access control do they have a separate vendor for that or would we need to handle that? If so, what are they looking for, Card Reader, keypad or just remotes?

82. GOV Response: Refer to drawing ES-101 for gate operator, including access control, voltage load, and manufacturer used for basis of design, to clarify Doorking series 9000 is basis of design, yes provide compatible battery backup system, doorking 1000 series as basis of design.

83. The Slide gates show a bottom track plus a top sidetrack. Does Ameristar have this option available? Is Ameristar the only MFG that can be used for bid? And if gate above is not available at Ameristar should we just figure a double track or have a different vendor make a gate to match drawings?

83. GOV Response: See answer to PRFI 79, 80, 81, 82 above.

84. At the Ornamental slide gate main entrance operated gate, to meet UL 325 code, the gate would either have to have mesh on it or be double picket which is much more expensive. Which option should be quoted?

84. GOV Response: Refer to PRFI 81.

85. We didn't see specs on what MFG they want, or voltage/horsepower needed and if battery backup is needed on the gate operator. What should we assume for the bid? Also, for the access control, do you have a specific vendor for that? If not, what should be bid? A card reader, keypad or just remotes?

85. GOV Response: See PRFI 82.

86. Do you have an updated finish schedule for the tile?

86. GOV Response: In lieu of the discontinued ceramic tile (floor 12x24 floor, wall mosaic back splash at galley counter 12x12, and floor base 6x12, 'FREEDOM MULTICOLOR GOLD', matte finish, MFR: ABT), use the following tiles:

New Ceramic floor tile selection: ABT Color: Caramel Matte Field Floor: 12x24 #ABT-P216CLSLGR124M, use same tile cut for 6” high base, use Schluter RONDEC profile in Stainless Steel for top edge of base tile, coordinate required profile size with tile thickness.

Wall back splash: 2x2 Mosaic (12x12 panels) #ABT-P216CLSLGR22M, this is the same as the floor tile but in a 2x2 mosaic in a 12x12 panel.

Image of floor tile

87. 876CM3025 - Annex II Cemetery Expansion: On the fixture schedule, Type “A” fixture calls for 5000 Lumens. This fixture only comes in 4400 Lumens. Is this ok to price?

87. GOV Response: 4400 Lumens is acceptable

88. 876CM3025 - Annex II Cemetery Expansion: On drawing CU102, the main electrical disconnect states “by utility provider”. On the riser diagram on E600 it shows the specs for the main disconnect as if it is provided by the Electrical Contractor. Who is this disconnect to be supplied by and installed by?

88. GOV Response: Assume Disconnect is supplied and installed by electrical contractor.

89. 876CM3025 - Annex II Cemetery Expansion: Will there be any new service fees from the serving power company Duke Electric? If so is the GC responsible for those costs in his bid?

89. GOV Response: Temporary power and obtaining electrical service for expansion site is contractor responsibility as part of this construction contract.

90. 876CM3025 - Annex II Cemetery Expansion: There appears to be 2 sets of drawings. Specifically 2 sets of CU101 and CU102. The Electrical conduits and service points are different on both sets. One set says “Bid Set” and is stamped. The other set says 100% construction documents and is not stamped. Which set is to be used for bid purposes?

90. GOV Response:Use the bid set sheets, dated 2024-07-26, some sheets will be substituted by ASI-01 to be issued by CO

91. 876CM3025 - Annex II Cemetery Expansion: Note 12 on drawing E101 calls for a complete NVR Security System. Please provide drawings and specs showing the cameras, connectivity, and complete system for price purposes.

91. GOV Response: Camera mounting location and connectivity shown on sheet ES-101, See Spec Sections 28 20 00 Video Survellance and 28 08 00 Commissioning…

92. 876CM3025 - Annex II Cemetery Expansion: Please provide drawing detail showing the head end location for voice/ data, distribution, connectivity and any punch down network system.

92. GOV Response: Head end location for voice/data should be located in the Electrical & IT Room. Space shown adjacent to NVR Security system, data service and power is required for the gravesite locator, contractor will install at restroom building.

93. Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO?

93. GOV Response: Yes, superintendent can be the SSHO if qualified/certified to do so.

94. If no to the question above, will the SSHO need to be full-time for this project?

94. GOV Response: Means and Methods

95. Please clarify if a superintendent can be a dual hat to cover the requirements of QA/QC?

95. GOV Response: Yes, unless it is determined during construction that QA/QC on site is inadequate and failing.

96. If no to the question above, will the QA/QC need to be full time for this project?

96. GOV Response: N/A

97. Can a superintendent be a triple hat to cover the requirements of SSHO and QA/QC?

97. GOV Response: Yes as long as the superintendent is doing an effective job as Superintendent, SSHO, and QA/QC otherwise you will have to hire other staff to cover these responsibilities at no additional cost to the government, due to the significant scope of these projects and consecutive work at 3 different sites VA NCA expects that the General Contractor will have more than one superintendent and construction management/engineering support on site daily.

98. Please confirm the issued drawing set is the latest and complete set.

98. GOV Response: PRFI responses and ASI drawings will be issued for scope clarifications and to substitute bid set sheets as required to respond to PRFIs and other deficiencies in the bid drawing set, these will be adopted at part of the contract and solicitation for bid.

99. Please confirm order of precedence for the contract documents. Does SOW prevail over the specifications and construction drawings?

99. GOV Response: No, if there is a specific conflict that requires clarification the offeror shall submit a PRFI for clarification on actual scope of work.

100. For planning the preliminary project schedule, please provide the anticipated NTP date. This will assist the VA in comparing the schedules provided by all bidders.

100. GOV Response: NTP is anticipated to occur within 30 calendar days of award date.

101. The solicitation instructs respondents to refer to FAR 52.228-1 for the requested bid guarantee amount but this clause was not included with the posted documents. Can you please confirm what bid amount should be supplied on the Bid Guarantee SF24?

101. GOV Response: The bid guarantee amount shall be 20 percent of the bid price or $3 million, which ever amount Is less. The SF24 shall be filled out in accordance with included instructions on the form.

102. Two versions of VAAR 852.219-75 have been provided with this solicitation, one included inside of the RFQ and one as a separate posted document. Which version would the VA like filled out and returned?

102. GOV Response: Versions should be identical, non issue.

103. FAR 52.204-8 was included within the RFQ but not part of the listed FAR clauses that need returned within our proposal response. Does the VA want it filled out and returned in our proposal response?

103. GOV Response: VAAR Clause 852.219-75 is included in the terms and conditions of this contract and must be completed by Offerors. The S02_Attachment – Limitations on Subcontracting Cert. is clause 852.219-75 which is extracted from the solicitation and provided to offerors to complete as a convenience to offerors. It must be completed and turned in with proposals to be eligible for award.

104. FAR 52.219-28 was included within the RFQ but not part of the listed FAR clauses that need returned within our proposal response. Does the VA want it filled out and returned in our proposal response?

104. GOV Response: No

105. FAR 52.225-11 was included within the RFQ but not part of the listed FAR clauses that need returned within our proposal response. Does the VA want it filled out and returned in our proposal response?

105. GOV Response: FAR 52.225-11 Buy American – Construction Materials Under Trade Agreements is applicable to this solicitation. Any Contractor request to use foreign construction material be done in accordance with this clause.

106. Is a Phase I ESA report available for the cemetery expansion land?

106. GOV Response: Not available.

107. Is a tree survey available for the cemetery expansion land?

107. GOV Response: A limited tree survey was conducted and is shown on the V-sheets and LD-sheets. No additional tree survey has been performed other than what is shown. The entire proposed development area is wooded. Entire area of work to be cleared is heavily wooded and includes some large stumps. Clear and grub existing vegetation and strip and stockpile topsoil. Remove all stumps and roots and dispose of legally off site. Refer to paragraph 3.1 in spec section 02 41 10 Demolition and Site Clearing and paragraph 3.1 in spec section 31 12 00 Earth Moving.

108. Can both projects start and run concurrently?

108. GOV Response: Yes the intention is save a lot of cost by awarding both projects to one contractor.

109. Is it the VA’s intent to award both projects under one contract to a singular contractor?

109. GOV Response: Yes, but billing for each project number will be separate invoices paid by different funding source.

110. Is funding readily available to begin work on this project?

110. GOV Response: Yes, if cost proposals are fair and reasonable and fall well within the independent government cost estimate.

111. Will the owner accept Procore Project Management software as the primary submittal and data tracking tool for this project?

111. GOV Response: Yes, though Procore is cumbersome to use we are using that web based communications system on other projects, there may be some specific requests for certain documents to be e-mailed directly to VA NCA staff and others.

112. Is this project tax-exempt, and will the CO/COR provide the necessary tax-exempt certificates?

112. GOV Response: No, VA NCA does not provide tax-exempt certificates.

113. Because of COVID-19 throughout the U.S. and the resulting Federal, State and local governments’ responses/requirements, are there any new work requirements or mandates that will be required by the VA on this project?

113. GOV Response: No, not unless another global pandemic breaks out which results in local, regional, or federal restrictions.

114. Many VA campuses are beginning to address tuberculosis protocols on VA campus projects, including the 90-day screening before assignment to the worksite. This requirement will limit the amount of personnel who can immediately perform work right after the award. Will this project be required to follow TB-required protocols and a requirement to follow the 90-day screening before beginning work on the project?

114. GOV Response: This requirement is limited to VA Medical Center Projects, and does not apply to VA NCA cemetery projects.

115. What is the approximate duration between issuing the award and issuing the NTP?

115. GOV Response: This duration is flexible and will be negotiated after contract award, this project can probably start about a month after award, climate in North Carolina during the winter is relatively mild.

116. For planning the preliminary project schedule, please provide an anticipated award date.

116. GOV Response: The Government anticipates awarding a contract within 90 days of the proposal due date.

117. How many calendar days should be included in the critical-path method schedule for the owner and A/E to review and respond to RFIs?

117. GOV Response: See specifications, 10 business/work days

118. How many calendar days should be included in the critical-path method schedule for owner and A/E submittal review?

118. GOV Response: See specifications, 10 business days, but we generally get incomplete or badly assembled submittals due to GC not properly reviewing them prior to forwarding to my team for concurrence, this results in submittals being returned as revise and resubmit sometimes several times. It is the general contractors responsibility to review the submittals for completeness, accuracy, constructability, and compliance with drawings and specifications before forwarding them to my construction management team for their concurrence with GC’s review.

119. Will the Government provide the 3-D REVIT Design model in native file format for the creation of coordination drawings and use by contractor?

119. GOV Response: No we do not have 3-D revit design models.

120. Please confirm that the superintendent cannot dual hat as CQC or SSHO.

120. GOV Response: N/A

121. Please confirm that the project scope will be completed during normal working hours, not nights and weekends.

121. GOV Response: Yes, all work must be completed during regular cemetery business hours at operational cemetery locations, For new land developments where damage to existing infrastructure and facilities is not likely VA NCA may agree to a different work schedule for construction operations, however there are residential properties near the expansion project site, disturbing residents will be a factor during construction so plan on reasonable work hours and adherence to local ordinances with respect to construction sites near residential areas, I think that City of Salisbury limits noise associated with construction activities between the hours of 7am and 6pm,6 days a week, and no construction noise on Sundays.

122. Can you confirm that the owner will be contracting directly with a third-party commissioning agent for commissioning the project and that the Contractor is only to include participation/coordination with the Commissioning Agent?

122. GOV Response: Commissioning will be done by our on site inspection and A&E support team with the participation of the contractor when required.

123. Has the facility Operation & Maintenance team reviewed the Contract Documents for operability to avoid change orders?

123. GOV Response: Design submissions are reviewed by VA NCA stakeholders several times during the stages of design.

124. Can the contractor use an existing office inside the building for a temporary construction office during construction instead of setting up a temporary trailer?

124. GOV Response: No, you will need a temporary office for a project of this size and scope since the…