36C78623Q50041 - Revised Responses to RFI - GMS at Alabama NC.pdf

Alabama National Cemetery – Grounds Maintenance Services

36C78623Q50041 Amendment - 0001

Responses are in Bold Font

1. Irrigation- Main Line/ Lateral PVC/Poly Repair/Replace 2" to 6" Breaks — For the number of Zones on site this doesn't appear to be enough pipe repairs for a growing season. How will it be handled if the quantity needed exceeds the 5 listed?

• If more than the estimated quantity is required, Contractor, COR and CO will discuss next steps.

2. Irrigation- Decoder Repair/Replace — There appears to be no Two Wire irrigation or

Decoders on site. I assume there are none on site. Is this correct?

• Deleted from SOW

3. Irrigation- In-Valve Head Repair/Replace_ For the number of Zones on site this doesn't appear to be enough replacement in valve Heads for a growing season. How will it be handled if the quantity needed exceeds the 5 listed?

4. Irrigation-Popup Rotor, Mister Head and Electric Valve Solenoid Repair/Replace (Includes rotor/mister adjustment with OEM nozzle present — For the number of Zones on site this doesn't appear to be enough replacement heads for a growing season. How will it be handled if the quantity needed exceeds the 15 listed?

5. Irrigation- Electric & Gate valve Repair/Replace_ For the number of Zones on site this doesn't appear to be enough replacement valves for a growing season. How will it be handled if the quantity needed exceeds the 5 listed?

6. Irrigation- Lateral Line Repair/Replace 3/4"-1" PVC/ Poly— For the number of Zones on site this doesn't appear to be enough pipe repairs for a growing season. How will it be handled if the quantity needed exceeds the 5 listed?

7. Irrigation- Controller Repair/ Replace/ Program to current Central (Rainbird) — There is not a Rain Bird Central control system on site. The controller is a different manufacturer. The quantity of existing controllers on site is more than 3. There is also no way to currently back up these controllers or test the grounding. The property could benefit from a central system.

• SOW Revised – Central Control System (Hunter ICC).

7.a. Is that something that could be implemented?

• Implementation of a central irrigation system is not within scope of this project.

8. Who is providing the repair parts? At one point in the specifications, the reference is that the government will provide them, in another part, I believe the contractor is responsible for the parts.

• Repair and replacement parts shall be furnished by the government. The Contractor shall submit a list of parts needed for any repairs to the COR.

9. If the government provides the parts will an inventory be kept on site? Who decides what inventory is to be maintained?

• Inventory will not be kept on hand. Contractor shall submit a list of parts needed for any repairs to the COR at time of need.

10. Is there a water hookup for contractor use?

• Yes

11. Does the Government want a blanket treatment for insecticide? If so, how many acres?

• Unless otherwise specified by the COR, the government requires a blanket treatment for insecticide for all turf areas (approx. 27 acres)

12. How many headstones are there?

• Approx. 8700

13. Does the Government want all headstones cleaned twice per year?

14. What is the square footage of mulch needed?

• Government will provide mulch

15. What equipment will be provided by the Government that can be used by the Contractor in the performance of the contract?

• The Government shall not provide equipment for Contractor performance of the contract.

16. What types of insurance is the contractor required to carry? What level of liability insurance is required?

• Please refer to your Bonding Company

17. The SOW cites Appendix A: NCA Operational Standards and Measures. However, the document does not appear to be embedded or cannot be opened. Could the Government please provide the NCA Operational Standards and Measures document as soon as possible? It will be crucial for all offerors to have this information in time to use it in our proposal responses, and so we respectfully request that the proposal deadline be extended by at least two weeks.

• Attached with the Amendment

18. Could the Government provide a “CHEMICAL APPLICATION SCHEDULE” for all offerors that includes annual requirements with a monthly breakdown of application? This information is necessary to provide appropriate pricing and meet Gannt chart requirements in the proposal.

• Please reference SOW for application(s) and schedule(s)

19. Could the Government clarify the base period of performance? It is stated as “Base

(04/01/2023- 03/01/2023) plus 4 option years if exercised” on page 1 of the Combined Synopsis.

• Correction - Base (04/01/2023- 03/31/2024) plus 4 option years if exercised

20. Page 2 of the SOW states that the Government estimates a burial rate between 1100 and

1200 per year. Page 7 of the SOW states 800-930 headstones shall require setting annually for

CLIN 0002. Please confirm the estimated quantity of 800 headstones for CLINs 0001 and 0002.

• Confirmed

21. Page 9 of the SOW states that in the event a headstone is damaged by the Contractor, “The

Contractor shall be responsible for the cost of the headstone replacement.” What is the current cost of headstone replacement?

• Cost TBD based on headstone type

22. Page 21 of the SOW states “Work consists of operation and minor maintenance of the installed sprinkler system. Alabama National Cemetery has approximately 27 acres of irrigated turf. The Contractor shall assume responsibility for the irrigation system ‘as is’; as irrigation system is operational and fully functional as per manufacturer specifications.” Please confirm that Rainbird is the only manufacturer for the full sprinkler system.

• SOW Revised - Typo in SOW. System is not Rainbird. Current controllers are

Hunter ICC

23. For the pump house equipment (section 5b.4.1), please provide list of equipment by make/model/current software that the contractor is responsible for.

• Site visit conducted 2/6/23 included walkthrough of pumphouse.

24. Section 5b.4.3 of the SOW requires the mowing and edging of turf, and Section 5b.4.4 of the

SOW requires the mowing of non-turf areas. Page 21 states there are 27 acres of irrigated turf, but we do not see an estimate of the number of non-turf acres. How much acreage does the turf cover and how much acreage does the non-turf cover?

• Approx. 27 acres of turf; 27 acres of non-turf. The remaining acreage is undeveloped woodland.

25. What is the approximate number of linear feet for the trimming and edging requirements?

• It is estimated +/- 28000 linear ft.

26. How many trees and bushes cover the improved grounds? What is the square footage of the beds that will need mulching?

• Government will supply mulch

27. How much space will the Government provide for the Contractor Maintenance Yard?

• Site visit conducted 2/6/23 included walkthrough of the contractor yard.

28. Can the Contractor store fuel and oil in the Contractor Maintenance Yard?

• Yes, only if the contractor store hazmat in approved containers. Contractor is required to provide COR with SDS of all chemicals/hazardous/flammable materials stored within cemetery grounds.

29. Will the Government allow the Contractor to install a metered electric drop?

• Yes, Utilities are the responsibility of the contractor. Hookups are already in place within the contractor yard. The Government shall not provide utility/telephone services for contractor.

30. Is there currently a Maintenance Management System in place, by the Government or the

Contractor, to manage the work schedule?

• Work schedule aligns with the cemetery grounds maintenance plan. The contractor on site supervisor shall meet daily with the COR to manage work schedule.

31. What types of economic price adjustments will be allowed, and what are the applicable FAR clauses?

• Will be provided after contract award

31.a What is the incumbent’s contract #?

36C78622D0025

32. PWS 5b.1.2 – Will there be an area provided for the contractor to store gravel and topsoil?

• Government will provide topsoil and gravel/crushed aggregate material

33. PWS 5b.1.3 – To clarify the “Bump and Run” process as well as the entire Raise and

Realign of removing the stone are both included in this CLIN?

• New CLIN established to separate Raise & Realign and “Bump and run”.

34. PWS 5b.1.3 There is a significant cost difference in Bump and Run and Raise and

Realignment. Historically how many of the stones in this CLIN are able to be realigned via the bump and run process?

35. PWS 5b.1.3 – To clarify a certified surveyor is not required to set temporary control points when Rand R is required.

• Sections have verified survey markers already in place.

36. PWS 5b.2.1 Is the contractor responsible for watering grave sites when sod removal and replacement is required?

• Addressed in SOW 5B.6.1

36.a If so, what is the establishment period for the contractor to maintain the watering of the site?

• The establishment period shall be thirty (30) days.

37. 5b.3.2 Could the government provide the make and model #s of the aerators and timers for the pond?

• Aerator: HP Piston Air Products HP-1500

• Timer: Fralo TM-619 series

38. 5b.4.3 What is the total acreage that is to be mowed under this CLINS?

• Approx. 27 acres of turf

39. 5b.4.3 What is the current upright stone count in the cemetery?

40. Are there any flat markers in the cemetery, if so, how many flat markers are currently present?

• Site visit conducted 2/6/23 gave opportunity to gather this data.

41. PWS 5b4.4 What is the acreage that is to be maintained under this CLINS?

• Approx. 27 acres of turf; 27 acres of non-turf. The remaining acreage is undeveloped woodland.

42. PWS 5b.4.5 What is the current upright stone count in the cemetery? Are there any flat markers in the cemetery, if so, how many flat markers are currently present?

43. Can a map be provided to show the areas that are to be mowed in sections 5b.4.3 and 5b.4.4.

• Site visit conducted on 2/6/23 covered areas to be mowed.

44. 5b.4.6 Is the contractor expected to be removed from the leaves from the cemetery or is there a place onsite to dump them?

• Addressed in SOW.

45. PWS 5b5.3 What is the average amount of mulch used when having to replace the mulch.

• Government to supply mulch

46. PWS 5b5.3 Does the requirement to submit receipts for mulch and supplies to the government imply that the contractor will be reimbursed for these expenses?

• Government to supply mulch

47. PWS 5b.6.4 In the 3rd paragraph it states that the turf is to be aerated 2 time per year, the pricing schedule list this as 1 JB. Which is correct?

• 5b.6.4 covers Fertilization; the 3rd paragraph “turf is to be aerated in the late spring/early summer” refers to the timing of aeration.

48. PWS 5b.6.4 In the same paragraph it states that overseeding maybe required and refers to the

Core Aerification and Overseeding in the SOW. There is not a section with this heading in this

SOW. Typically, Bermuda turf is overseeded.

• 5b.6.4 covers Fertilization; Turf will not be overseeded.

48.a. Is this a mistake in the SOW or should the contractor factor in overseeding in our pricing?

48.b. What is the rate and seed type that is to be used?

49. PWS 5b.8.1 How many headstones are currently in the cemetery?

50. PWS 5b.8.1 D2 Cleaning Solution is required. It has been our experience that Weather

Zyme is preferable due to the turf damage that D2 can cause. Would Weather Zyme be an acceptable cleaning agent?

• D2 is the preferred cleaning solution to be used at Alabama National Cemetery

51. Is the contractor lay down area fenced I or will this have to done at contractors expense?

52. Page 5 – Combined Synopsis – Technical Approach and Understanding of the Work

Item 3 – Plan must include man hours, methodology, list of equipment/vehicles to be used, licenses, permits, and insurance information.

Question: Please clarify what licenses, permits, and insurance information are to be included with the proposal?

• Please see updated Synopsis

53. What is the area of non-turf areas to be mowed and what frequency are they to be mowed?

• Approx. 27 acres; non-turf to be maintained at 2-1/2” to 3-1/2”; not frequency dependent

54. Will the lake/retention pond water be used for turf irrigation?

55.What is the number of headstones currently at Alabama National Cemetery?

56. CLIN 0020

Headstone, Marker, Monument and Other Vertical Surface Trimming, says 25 services.

However, the statement of work says weekly. Can the gov clarify?

• SOW states “minimum of twice a month during the growing season”.

57.The SOW says the gov "may" provide contractor storage area. Can you verify if there will/won't be storage area provided?

• The contractor may utilize the fenced contractor yard for storage area.

58.What utilities are available in storage area/ is contractor responsible for utilities if available?

• Electricity and phone service will NOT be furnished by the Government for the

Contractor's work area, however, there contractors may contact local public utilities for establishment of services. Utilities are the responsibility of the contractor.

59. Can the government provide a larger version or excel version of the Price Schedule as it is not easily readable?

• Excel Version was provided in the Solicitation

60. CLINS X002, X003, and X004 are to be performed under Davis Bacon Act, what job classification is the government assigning the headstone setting to be under?

• X004, Sunken Grave & Grounds Repair is a Davis Bacon Act job?

61. Pond Maintenance 5b.3.2 (CLIN X008) – Is all pond equipment in working condition?

Timers, fountains, aerators, and cables in current operation and working correctly?

• Yes, per assigned COR of record for contract

62. Pump House Monitoring and Maintenance 5b.4.1 (CLIN X009) – What is the model and brand of pumps? Are the pumps fully operational and in service?

• Site visit conducted 2/6/23 included walkthrough of pumphouse.

• Pumps are fully operational

63. Irrigation System 5b.4.2 (CLINs X010-X017) – Please confirm the irrigation system is in complete operation, to include controllers, decoders, valves, sprinkler heads?

• Per assigned COR of record for contract, irrigation system is operational.

64. Irrigation System 5b.4.2 (CLINs X010-X017) – Is the central computer based central control operational and sync together?

• Per the Southeast District Agronomist, there is no central controller, rather standalone controllers

65. Irrigation System 5b.4.2 (CLINs X010-X017) – Does the contractor establish the irrigation watering schedule or the cemetery?

• The assigned COR, in collaboration with the District Agronomist establish the irrigation watering schedule.

66. Plant Material Maintenance 5b.5.3 – What is the square footage or qty required of mulch so the contractor can estimate materials?

• Government provides mulch

67. Plant Material Maintenance 5b.5.3 - Mulch around trees, ornamental trees/bushes, shrubs and in other beds (planting, tree, and/or flower) shall be maintained continuously (year-round) in an attractive and uniform 2-4” thick layer appearance. The price sheet estimates quantity as 2

JOBS. How does the government intend to pay for continuous replenishing?

• The price schedule shows the two JBs of Install/Replenishment. The maintenance of the beds is referencing CLIN X025.

68. Plant Material Maintenance 5b.5.3 Does the government intend to have this line item as a

Time and Materials or Fixed price, since the government is requiring the contractor to provide receipts?

69. Fertilization and Chemical Application– The solicitation requires the contractor to obtain approval from the COR, agronomist, and district before applying. What is the turnaround time for approval? Is this required for every application?

• The agronomist has already prescribed fertilizer and chemical applications and approximate dates of application as outlined in the SOW

70. Fertilization 5b.6.4 – Fertilization – What is the government asking for when they ask the contractor to provide a detailed fertilizer and chemical application plan within 30 days of contract award, when the SOW specifically list what chemicals are approved, rates to apply and when in the Operational Flow Chart for Warm Season Turfgrass.

• Operational Flow chart and Fertilizer Application table are approximations as to when to apply; Contractor shall submit their plan to execute these applications.

71. Weed Control 5b.6.5 (CLIN X032-X033) – SOW states the contractor shall be held accountable for maintaining the turf. Please define misapplication of chemicals, what qualifies and who determines this occurred, if the contractor followed the chemical application plan per the SOW.

• The Southeast District Agronomist is SME determination. Chemical misapplication such off label, equipment or human errors, calibration errors are the considering factors of determination.

72. Weed Control 5b.6.5 (CLIN X032-X033) – If task orders are not funded and timeliness of chemical applications is delayed resulting in a poor result, is the contractor held accountable?

• CO//COR / contractor communication should deter from unfunded task orders and poor results//

73. Pest Control 5b.7.1 – If the contractor identifies insect and diseases, will the cemetery allow the contractor to treat in a timely manner to prevent further damage?

• CO, District Agronomist, COR, and contractor will work together to establish response.

74. Weed Control 5b.6.5 (CLIN X0032-X033) Pest Control 5b.7.1 (CLIN X0035) – Is the contractor responsible for choosing which chemical is to be applied? If not, the chemicals listed range from $30 acre to $220 plus an acre. How is the contractor expected to price these line items accordingly with such a wide price range in chemical costs?

• The chemicals listed in the SOW are the southeast district agronomist approved chemicals.

75. Operation Flow Chart – are the chemical examples listed for Post emergent to be approved before each application? If more than one chemical is needed to control different weeds, will the contractor be compensated for additional chemicals?

• The Recommended Procedure/Product has already been prescribed by the District

Agronomist. Any deviations must be approved by the District Agronomist.

76. Submittals – please clarify, does the contractor need to submit driver’s license information in the proposal? This is employees’ personal confidential information.

• No however, a valid driver’s license is required to drive aboard any government property.

77. Topic: CLIN 0002 Headstone Installation and Setting

REF: Price Schedule and SOW 5b.1.2

Question: Of the 800 headstones for CLIN 0002, how many are initial and how many are replacement headstone installs?

• Alabama National typically orders 15-20 replacement headstones per year.

78. Topic: CLIN 0003 Headstone Raise and Realignment

REF: SOW 5b.1.3

Question: SOW section 5b.1.3 references bump and runs or fine tune alignments which are very different than raise and realignment. If bump and runs are to be performed, can the government provide the annual number of services and a specific CLIN for this service?

79. Topic: CLIN 0004 Sunken Grave Repairs

REF: Standard vs. Oversized Vaults

Question: How many standard graves and how many oversized and traditional private vaults are present at the cemetery?

• Standard graves: 10, 050

• Oversized & Traditional: 915

80. Of the new 1,300 interments per year, how many are standard, oversized, and traditional private vaults?

• Currently available:

o Standard: 3275 o OVR&TRA: 633

81. Topic: CLIN 0005 Trash, Debris, and grave decorations/Floral Arrangement Removal

REF: SOW 5b.2.2

Question: Can the government provide the number of trash receptacles on-site?

82. Topic: CLIN 0007 Pond Algae Treatment

REF: Pond Size

Question: What is the average depth of the pond

• Approx. 18ft

83. Topic: CLIN 0007 Pond Maintenance

Ref: Price Schedule and SOW 5b.3.1

Question: The SOW states the contractor must provide their boat and necessary equipment to maintain the pond. Is the contractor responsible for removing and storing the boat after each use or can it remain at the pond?

• Contractor is responsible for removing and storing after each use.

84. Topic: CLIN 0008 Pond Equipment Maintenance

REF: Equipment Maintenance and Repair

Question: If Pond timers, fountains, aerators, or cables must be replaced, is the government or contractor required to purchase the replacement items? Can the government provide the quantity, age, manufacturer, and model for all timers, fountains, aerators, and cables currently installed?

• Repair and replacement parts shall be furnished by the government. The

Contractor shall submit a list of parts needed for any repairs to the COR.

85. Topic: CLIN 0008 Pond Equipment Maintenance

Ref: Price Schedule and SOW 5b.3.2

Question: Could the government clarify when this service should be provided? It appears to be a monthly CLIN, but the price schedule shows a quantity of 2.

• This service is requested for two times per year

86. Topic: CLIN 0009 Pump House Monitoring and Maintenance

REF: CLIN Quantity

Question: The CLIN quantity is 12 months however SOW section 5b.4.1 states that the contractor should perform daily computer monitoring during the irrigating season and once monthly during the fall and winter seasons. Can the government please confirm that is accurate.

87. Topic: CLIN 0010 Irrigation System Operation, Inspection and Maintenance

REF: SOW Section 5b.4.2

Question: SOW Section 5b.4.2 states that repair and replacement parts shall be furnished by the government. Can the government confirm that this includes all controllers, valves, pvc pipe, nozzles, and irrigation heads?

• Repair and replacement parts shall be furnished by the government. The

Contractor shall submit a list of parts needed for any repairs to the COR.

88. Topic: CLIN 0019 Mowing non-turf areas

REF: SOW Section 5b.4.4

Question: What is the acreage of non-turf areas for mowing?

• Approx. 27 acres

89. Topic: CLIN 0020 Headstone, Marker, Monument and Other Vertical Surface Trimming.

REF: SOW Section 5b.4.5

Question: What is the quantity of headstones, markers, and monuments presently installed at the cemetery?

90. Topic: CLIN 0021 Leaf, Trash and Debris Collection and Removal

REF: SOW Section 5b.4.6

Question: Does this CLIN and service include all turf (CLIN 0018) and non-turf (CLIN 0019) areas?

• Per NCA Standards and Measures:

o Trash and debris shall not accumulate anywhere on cemetery grounds.

o Turf areas must be cleared of leaves and other natural debris, as needed, or at least weekly.

91. Topic: CLIN 0022 Extreme Weather Storm Damage and Debris Clean-up

REF: SOW Section 5b.4.7

Questions: In the event of severe damage such as substantial downed trees, is the contractor responsible for these removals or is this service and CLIN designated for minor clean-up such twigs, branches, leaves, and in the event of snow, plowing and ice melting?

Hurricanes, Tornadoes, High Gusting Winds, Above Average Rainfall, Hail, and Snow, or Ice

Storms can cause a wide array of damage resulting from minor debris to massive tree removal projects. Would the government consider putting a limit on the size of the trees or limbs that must be removed as a part of this CLIN?

• CLIN is for minor clean-up. Fallen trees (or limbs) over 18” in diameter are the responsibility of the government.

92. Topic: CLIN 0023 Sweeping / Blowing Off Roadways and Concrete Surfaces

REF: SOW Section 5b.4.8

Question: What is the acreage or square feet of roadways and concrete surfaces?

• Site visit conducted 2/6/23 allowed opportunity to gather this data

93. Topic: CLIN 0024 Maintenance of Benches, Concrete Pads, and Rocked Areas

REF: SOW Section 5b.4.9

Question: What is the quantity of benches and what is the square feet of rocked areas and concrete pads?

94. Topic: CLIN 0024 Maintenance of Benches and Rocked Areas

Ref: Price Schedule and SOW 5b.4.9

Question: Can the rock beds and concrete pads be sprayed with a herbicide to reduce the need to trim? As stated in the SOW, trimming these areas is a hazard and can cause damage from rocks thrown out of the bed.

• With approval from District Agronomist. Contractor must provide details of herbicide to COR for approval.

95. Topic: CLIN 0025 Maintenance of Plant Beds, Shrubs, and Bushes

REF: SOW Section 5b.5.1

Question: What is the square footage of plants and landscape beds and quantity of shrubs, and bushes?

96. Topic: CLIN 0026 Tree Maintenance

REF: SOW Section 5b.5.2

Question: What is the estimated quantity of trees on the property that are less than 18 inches

DBH? Additionally, are trees along the tree lines throughout the cemetery included in this service and CLIN?

• Trees along tree lines are not included

97. Topic: CLIN 0027 Mulching

REF: SOW Section 5b.5.3

Question: What is the square footage of areas requiring mulch?

98. Topic: CLIN 0027 Mulching

Ref: Price Schedule and SOW 5b.5.3

Question: The SOW contradicts itself. It states all trees, bushes, and shrubs located on the

Cemetery grounds must be mulched semi-annually. Mulch around trees, ornamental trees/bushes, shrubs and in other beds shall be maintained continuously (year-round). The price schedule only shows two jobs for this CLIN. Should this be a monthly CLIN?

• The price schedule shows the two JBs of Install/Replenishment. The maintenance of the beds is referencing CLIN X025.

99. Topic: Herbicide, Pesticide, Turf Maintenance, and Chemical Treatments

Ref: CLINs 0031-0036

Question: Will both the turf and non-turf areas receive these treatments or only turf areas?

• Only turf areas

100. Topic: CLIN 0031 Fertilization

REF: Price Schedule and SOW 5b.6.4

Question: The SOW states a complete fertilizer program/schedule shall be developed and submitted to the COR, Cemetery Leadership, and the Southeast District Agronomist for written approval. Is this plan to be submitted with the proposal, or prior to the application taking place post-award?

• Plan is post award

101. Topic: CLIN 0031 Fertilization

REF: Price Schedule and SOW 5b.6.4

Question: Page 45 of the SOW states applications are to be made on March 15th, May 1st, June

15th, August 1st, and September 15th, however, the price schedule states applications are to be made on March 5th, April 15th, June 1st, August 15th, and October 1st. Can the government clarify the correct application dates?

• These dates are all approximations. Actual application dates may vary depending on burial schedule, weather, etc.

102. Topic: Overseeding

REF: SOW Section 5b.6.4

Question: SOW section 5b.6.4 states: The turf is to be aerated with a core aerator in the late spring/early summer and over seeded with the appropriate grass seed at the discretion of the

COR (See Core Aerification and Overseeding Statements of Work for further guidance).

This is the only mention of overseeding in the entire SOW. Can the government provide more guidance on how many acres are to be seeded, how often, pounds per 1,000 SF, and which CLIN this service is to be provided under?

• SOW Revised - Overseeding not required.

103. Topic: CLIN 0033 Weed Control: Post Emergent

REF: Operational Flow Chart Warm Season, SOW p51

Question: The pricing schedule shows a quantity of 5 for CLIN 0033, however the SOW states the months of service as Feb/March thru Nov/Dec. Can the government confirm how many applications should be applied?

• The government is estimating the need for five applications.

104. Topic: CLIN 0035 Insecticide

REF: Operational Flow Chart Warm Season, SOW p52

Question: The pricing schedule shows a quantity of 5 for CLIN 0033, however the SOW states the months of service as March thru September which is 6 months. Can the government confirm how many applications should be applied?

• The government is estimating the need for five applications.

105. Topic: CLIN 0036 Insecticide

REF: Operational Flow Chart Warm Season, SOW p52

Question: The pricing schedule shows a quantity of 12 for CLIN 0033, however the SOW states the months of service as March thru September which is 6 months. Can the government confirm how many months this service should be applied for?

• Which CLIN is being questioned, CLIN X036 or X033?

106. Topic: CLIN 0037 Headstone Cleaning

REF: SOW Section 5b.8.1

Question: How many headstones are currently installed that require semi-annual cleaning?

107. Topic: CLIN 0038 Pressure Washing Curbs, Parking Lots, Parking Blocks, Pond Spillways, and Composite Enclosures

REF: SOW Section 5b.8.2

Question: The SOW section 5b.8.2 supplies the linear feet of curbs however what are the measurements of parking lots, sidewalks, and composite blocks and quantity of parking blocks?

• Site visit conducted 2/6/23 allowed opportunity to gather this data.

108. Topic: CLIN 0039 Pressure Washing Entrance Ways, Memorial Walk, Walls, Caps, Brick

Pylons, and Concrete Pads / Bases

REF: SOW Section 5b.8.3

Question: What is the square footage measurements of Entrance Ways, Memorial Walk, Walls, Caps, Brick Pylons, and Concrete Pads / Bases?

109. Topic: CLIN 0040 Pressure Washing Flag Assembly Area

REF: SOW Section 5b.8.4

Question: What is the square footage measurements of the Flag Assembly Area?

110. Topic: CLIN 0041 Pressure Washing Columbarium, Memorial Walls, Concrete Surfaces, and Marble Niche Covers

REF: SOW Section 5b.8.5

Question: What is the square footage measurements of the Columbarium, Memorial Walls, Concrete Surfaces, and Marble Niche Covers?

111. Topic: CLIN 0042 Pressure Washing Committal Shelters

REF: SOW Section 5b.8.6

Question: What is the square footage measurements of Committal Shelters associated with this

CLIN?

112. Topic: CLIN 0043 Pressure Washing Buildings and Surrounding Concrete Surfaces

REF: SOW Section 5b.8.7

Question: What is the square footage measurements of buildings and surrounding concrete surfaces?

113. Topic: CLIN 0044 Pressure Washing Floral Vase and Trash Receptacles

REF: SOW Section 5b.8.8

Question: How many floral vase and trash receptacles are present?

• Answered above

114. Topic: CLIN 0045 Daily Committal Shelter Setup, Take Down, and Cleaning.

REF: SOW Section 5b.9.a

Question: There are 375 “each” annual services according to the Price Schedule and there are two committal shelters on Alabama National Cemetery. If each committal shelter is setup and taken down once in one day, is the contractor permitted to invoice for four “each” services or is this one billing “each” service?

• Setup/Tear down is one instance. If requested to “open” one shelter, the contractor is to bill for one each (all inclusive setup/teardown)

• If Two shelters are utilized for one day, then the invoice for that day would be two.

115. Topic: CLIN 0045 Daily Committal Shelter Setup, Take Down, and Cleaning.

REF: SOW Section 5b.9.a

Question: Will the government supply the church trucks, cremation tables, hand sanitizing stations, tents, and chairs?

116 Topic: CLIN 0047 Support Services for Special Event Flag / Wreath Placement and Pickup

Ref: SOW 5b.9.3

Questions: Can the government provide the required hours to support this service? Without knowing how many hours are needed or other measurable data, it is impossible to price this

CLIN.

• Special Ceremonies are normally scheduled for no more than 4 hours.

117. Can the government provide more detail on what is required?

• Addressed in SOW

118. Topic: Attachment E – Past Performance Questionnaire

REF: Attachment E

Question: Are Past Performance Questionnaires to be sent to customers and returned to Mr.

Curtis, or completed and submitted with the proposal?

• Past Performance Questionnaires to be submitted with proposal.

119 Topic: Dumpster

Ref: SOW Contractor Furnished Items

Question: May we position a dumpster for daily use at our expense at the contractor’s laydown area?

• Addressed in SOW, additional this will be confirmed by COR

120. Topic: Office Trailer

Ref: SOW Contractor Furnished Items

Question: May we position an office trailer for daily use at our expense at the contractor’s laydown area?

• Yes. Utilities are at the expense of the contractor.

121. Topic: Submittals

Ref: SOW Page 69

Question: SOW p69 Table, top two rows, stating: ‘Employee List with the proposal’ and

‘Current/valid licenses (includes driver’s license) with the proposal.’ Can you please clarify; do you require an employee list with driver’s license numbers with the proposal, or rather, for example - after award and before performance begins?

• Information will be required after award.

122. Full document or statement signed ok? (Vol A- PL 116-183)

• Full Document

123. Is this applicable to this requirement/solicitation? (Vol A- One (1) Copy of Completed

FAR Clause 52.223-3 “Hazardous Material Identification and Material Safety Data” (if applicable).)

• Required after award

124. Capability Statement requested in Volume A, then in Volume B with stipulations. Can the government clarify specifics of what should be contained in the Volume B Capability Statement or is this open to interpretation?

• Please see revised Combined Synopsis Volume B requirements

125. Attachment E- PPQ- "Address"- Want the Contact's work address or address of cemetery?

• Address of Cemetery and POC

126. To unload headstones, will the forklift be driving on pavement or dirt/gravel areas?

• Forklift may be required to traverse multiple terrain types.

127. 5b.1.3 states "Fine tuning of headstone alignment, or "Bump and Run" shall be ongoing to keep stones plumb and aligned, and those headstones that are below or above allowable grade shall be fixed to proper height." Is the contractor responsible for Fine tuning throughout the cemetery as needed? If so, what CLIN should this be priced under?

• Separate CLIN added.

128. 5b.1.3 The total quantity for this CLIN is 500 per year. Is this the total for raise and realign

AND fine tuning?

• New CLIN established

129. 5.b.2.3 For Memorial Day and Veterans Day, is the contractor responsible for placing and removing all flags? If so, how many per time?

• Contractor is not responsible for Memorial Day/Veteran Day flag placement or removal. This CLIN is for removal of decorations prior to special events, chemical applications, or when designated by the COR.

130. 5b.2.3 Is the contractor responsible for placing and removing all the holiday wreaths for the

Holiday Wreath Laying Ceremony? If so, how many Wreaths are placed each year?

• Contractor is not responsible for Holiday Wreath placement or removal. This

CLIN is for removal of decorations prior to special events, chemical applications, or when designated by the COR.

131. 5b.4 Irrigation start up and winterization are more labor intensive than the monthly system checks. Do you want all costs broken out to a 10-month payment?

• Contractor is to determine how price service.

132. 5b.4.3 Clin is priced "weekly" it states mowing may be required twice weekly. How is the contractor to price this? CLIN should be priced "each" with the quantity for the year raised.

• The scope for this CLIN references National Shrine Standards as maintaining the turf at the maximum recommended height of 2" for Bermuda. Turf may require mowing more than once per week to maintain this height. If additional quantities are needed, Contractor, COR, and CO will discuss.

133. CLIN 0028 for sodding gravesites has a quantity of 850. To estimate sod amounts, can you supply a quantity for each size gravesite? 3'x8', 4'x10' and 5'x10'.

• Contractor to do own research for amount sod needed to meet requirement

134. CLIN 0035 has Insecticide and Fungicide together. Fungicide is much more expensive than

Insecticide. If these are lumped together, the price for the entire CLIN will go up. Can a CLIN be added to separate the two?

• New CLIN added to separate Insecticide and Fungicide.

135. How many Headstones are currently set at Alabama National Cemetery that will require cleaning? What is the expected amount on an annual basis?

• Currently 8,700 headstones are set at Alabama National. Expectation is that all headstones are cleaned 2x / year

136. Will the cemetery be in compliance upon new contractor taking over services?

• Will the cemetery be in compliance of what? Need more information to properly answer question. TBD