36C78621R0006 RFP.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRA CTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

7861-000088

36C78621R0006 08-24-2020

Katherine Iacovelli 703-630-9358 09-7-2020 noon EST

43C1 Department of Veterans Affairs NCA Contracting Service

18434 Joplin Rd Triangle VA 22172

X 100

X

Y

327991

500 Employees

N/A

X

Various locations nationwide

43C1

Department of Veterans Affairs NCA Contracting Service

Triangle, VA 22172

43C1 http://www.tungsten-network.com/customer -campaigns/veterans-affairs/

1-877-752-0900

See CONTINUATION Page

This solicitation is for on-site inscriptions. POP is Base +4.

It is a multiple award of up to 9 locations

SUBMIT PROPOSAL VIA EMAIL to: katherine.iacovelli@va.gov

Submit questions only by email before noon Eastern August 31st to: katherine.iacovelli@va.gov

COR: TBD

Please fill this out:

DUNS:

EMAIL ADDRESS:

PHONE #:

See CONTINUATION Page

X X

X 1

Contract Officer

36C78621R0006

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 SCHEDULE OF PRICES

OHIO WESTERN RESERVE NATIONAL CEMETERY

MIRAMAR AND FT. ROSECRANS NATIONAL CEMETERIES

SACRAMENTO VALLEY NATIONAL CEMETERY

RIVERSIDE NATIONAL CEMETERY

QUANTICO NATIONAL CEMETERY

CAPE CANAVERAL NATIONAL CEMETERY

LONG ISLAND NATIONAL CEMETERY

SARASOTA NATIONAL CEMETERY

CALVERTON NATIONAL CEMETERY

SECTION C - CONTRACT CLAUSES

SBA ACT 8(d)(13)(B)

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.4 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JUL 2020)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

Attachment 1 Definitions Attachment 2 Contract Discrepancy Report (CDR) Attachment 3 Sample Review Form for (I1/H1) Marble-Granite Niche Covers Attachment 4 Sample Review Form for (L1) Small, Flat Granite Marker Attachment 5 Sample Review Form for (W1) Upright Headstone Attachment 5 Sample Review Form for (U1) Upright Headstone Attachment 5 Sample Review Form for Attachment 6 Weekly Status Report Format Attachment 7 Appendix B - Transfer of Blank Government-Furnished Property Attachment 8 Appendix C – Completion of Inscription Service(S) Attachment 9 NCA Safety Checklist Attachment 10 Past Performance Questionnaire

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JUN 2020)

E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.3 52.212-2 EVALUATION—COMMERCIAL ITEMS (JUN 2020)

E.4 INSTRUCTIONS FOR OFFERORS

Submission Information for Written Proposal Submission Information for Samples:

Rating Standards

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS (MAR 2020)

SECTION F - CEMETERY LISTING WITH SPECIFICATIONS, SAMPLE INFO AND MAPS 92

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C786

Department of Veterans Affairs NCA Contracting Service

Triangle, VA 22172

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System for Award Management

3. INVOICES: Invoices shall be submitted in arrears:

Other [X] monthly after acceptance by Government

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

http://www.tungsten-network.com/customer-campaigns/veterans-affairs/

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

6. CONTENTS OF INVOICE:

• Contractor Information (Name, Complete Address, Telephone Number, Taxpayer Identification Number)

• Date of Invoice

• Date of Period of Invoice Performance

• Invoice Number

• Obligation/Invoice Number (Only one purchase order may be included on each invoice submitted)

• Cemetery Name

• Unit Cost

• Total Invoice Amount

• Service/Item(s) provided

7. SOLICITATIONS:

Failure to submit all required documentation and a sample to specs as required may result in your submission being determined non-responsive and removed from further consideration.

8. MISSING PAGES:

It is the responsibility of the offeror to examine this solicitation to verify that he or she has received all pages. In addition, in compiling this package, some pages may have been duplicated. If the offeror feels that pages are missing or duplicated, the offeror is encouraged to contact the Contracting Officer at the telephone number shown in Block 7B, Standard Form 1449, Solicitation / Contract / Order for Commercial Items.

9. TIME OF DELIVERY:

Work is to be performed Monday through Friday, 8:00 a.m. – 4:30 p.m., except Federal Holidays.

10. POST AWARD CONFERENCE:

Prior to commencement of work, contract awardee and a representative of all subcontractors are required to attend a post award conference with Contracting Officer’s Representative and Contracting Officer/Specialist to assure that all parties understand all contractual obligations and the role that each party serves.

11. GOVERNMENT HOLIDAYS:

Holidays observed by the Federal Government:

New Year's Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December

If a holiday falls on Sunday, the following Monday will be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies.

Also included would be any day specifically declared by the President of the United States of America as a national holiday.

B.2 SCHEDULE OF PRICES

The term of the contract shall be from Date of Award to September 30, 2020 and 4 option years from October 1 to September 30 each if exercised.

Each cemetery has its own price schedule, please fill out the only the schedules for the cemeteries you are interested in.

The Contractor’s pricing in the schedule is an all-inclusive price. This all-inclusive price includes all items as shown on the technical drawings.

Unit Price: The same unit price shall apply regardless of the total number of characters inscribed.

Quantity is only estimated. Task Order Minimum is 1. Maximum is per location up to

Separate Task Orders will be written for each cemetery awarded.

OHIO WESTERN RESERVE NATIONAL CEMETERY

BASE YEAR

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

0001 L1, Marker, Granite, Flat, Inscriptions (18” x 12” x 3”)

40 EA

0002 H1, Niche Cover, Granite, (15 3/4” x 11 ¼” x 3/4”)

1320 EA

0003 W1, Headstone, Granite, Upright, Inscriptions (13” x 42” x 4”)

1545 EA

0004 R2, Headstone, Granite, Upright, Reverse Inscription

325 EA

ESTIMATED BASE YEAR TOTAL

OPTION YEAR 1

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

1001 L1, Marker, Granite, Flat, 45 EA

1002 H1, Niche Cover, Granite, 1452 EA

1003 W1, Headstone, Granite, 1700 EA

1004 R2, Headstone, Granite, 358 EA

ESTIMATED OPTION YEAR 1 TOTAL

OPTION YEAR 2

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

2001 L1, Marker, Granite, Flat, 50 EA

2002 H1, Niche Cover, Granite, 1452 EA

2003 W1, Headstone, Granite, 1700 EA

2004 R2, Headstone, Granite, 358 EA

ESTIMATED OPTION YEAR 2 TOTAL

OPTION YEAR 3

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

3001 L1, Marker, Granite, Flat, 55 EA

3002 H1, Niche Cover, Granite, 1598 EA

3003 W1, Headstone, Granite, 1870 EA

3004 R2, Headstone, Granite, 394 EA

ESTIMATED OPTION YEAR 3 TOTAL

OPTION YEAR 4

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

4001 L1, Marker, Granite, Flat, 60 EA

4002 H1, Niche Cover, Granite, 1758 EA

4003 W1, Headstone, Granite, 4004 R2, Headstone, Granite, ESTIMATED OPTION YEAR 4 TOTAL

ESTIMATED OPTION YEAR 2 TOTAL

ESTIMATED OPTION YEAR 3 TOTAL

ESTIMATED OPTION YEAR 4 TOTAL

ESTIMATED AGGREGATE CONTRACT

TOTAL

MIRAMAR AND FT. ROSECRANS NATIONAL CEMETERIES

BASE YEAR

CLIN DESCRIPTION EST

QTY

UNIT UNIT

PRICE

TOTAL PRICE

0001 J1, Granite, Thin Flat, Headstone (Ft. Rosecrans)

128 EA

0002 A1, Marble, Memorial Wall, Marker, (Ft.

Rosecrans)

44 EA

0030 I1, Marble, Niche Cover, Marker (Ft.

Rosecrans)

757 EA

0004 U1, Marble, Upright Headstone (Ft. Rosecrans)

235 EA

0005 A1, Marble, Memorial Wall, Marker, (Miramar)

20 EA

0006 I1, Marble, Niche Cover, Marker (Miramar)

1281 EA

0007 U1, Marble, Upright Headstone (Miramar)

2075 EA

ESTIMATED PRICE BASE YEAR

OPTION YEAR 1

CLIN DESCRIPTION EST

QTY

UNIT UNIT

PRICE

TOTAL PRICE

1001 J1, Granite, Thin Flat, Headstone (Ft. Rosecrans)

128 EA

1002 A1, Marble, Memorial Wall, Marker, (Ft.

Rosecrans)

44 EA

1003 I1, Marble, Niche Cover, Marker (Ft.

Rosecrans)

757 EA

1004 U1, Marble, Upright Headstone (Ft. Rosecrans)

235 EA

1005 A1, Marble, Memorial Wall, Marker, (Miramar)

20 EA

1006 I1, Marble, Niche Cover, Marker (Miramar)

1281 EA

1007 U1, Marble, Upright Headstone (Miramar)

2075 EA

ESTIMATED PRICE OPTION YEAR 1

OPTION YEAR 2

CLIN DESCRIPTION EST

QTY

UNIT UNIT

PRICE

TOTAL PRICE

2001 J1, Granite, Thin Flat, Headstone (Ft. Rosecrans)

128 EA

2002 A1, Marble, Memorial Wall, Marker, (Ft.

Rosecrans)

44 EA

2003 I1, Marble, Niche Cover, Marker (Ft.

Rosecrans)

757 EA

2004 U1, Marble, Upright Headstone (Ft. Rosecrans)

235 EA

2005 A1, Marble, Memorial Wall, Marker, (Miramar)

20 EA

2006 I1, Marble, Niche Cover, Marker (Miramar)

1281 EA

2007 U1, Marble, Upright Headstone (Miramar)

2075 EA

ESTIMATED PRICE OPTION YEAR 2

OPTION YEAR 3

CLIN DESCRIPTION EST

QTY

UNIT UNIT

PRICE

TOTAL PRICE

3001 J1, Granite, Thin Flat, Headstone (Ft. Rosecrans)

128 EA

3002 A1, Marble, Memorial Wall, Marker, (Ft.

Rosecrans)

44 EA

3003 I1, Marble, Niche Cover, Marker (Ft.

Rosecrans)

757 EA

3004 U1, Marble, Upright Headstone (Ft. Rosecrans)

235 EA

3005 A1, Marble, Memorial Wall, Marker, (Miramar)

20 EA

3006 I1, Marble, Niche Cover, Marker (Miramar)

1281 EA

3007 U1, Marble, Upright Headstone (Miramar)

2075 EA

ESTIMATED PRICE OPTION YEAR 3

OPTION YEAR 4

CLIN DESCRIPTION EST

QTY

UNIT UNIT

PRICE

TOTAL PRICE

4001 J1, Granite, Thin Flat, Headstone (Ft. Rosecrans)

128 EA

4002 A1, Marble, Memorial Wall, Marker, (Ft.

Rosecrans)

44 EA

4003 I1, Marble, Niche Cover, Marker (Ft.

Rosecrans)

757 EA

4004 U1, Marble, Upright Headstone (Ft. Rosecrans)

235 EA

4005 A1, Marble, Memorial Wall, Marker, (Miramar)

20 EA

4006 I1, Marble, Niche Cover, Marker (Miramar)

1281 EA

4007 U1, Marble, Upright Headstone (Miramar)

2075 EA

ESTIMATED PRICE OPTION YEAR 4

ESTIMATED OPTION YEAR 2 TOTAL

ESTIMATED OPTION YEAR 3 TOTAL

ESTIMATED AGGREGATE CONTRACT TOTAL

SACRAMENTO VALLEY NATIONAL CEMETERY

BASE YEAR

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

0001 A1, Marble, Memorial Wall, Marker

70 EA

0002 H1, Niche Cover, Granite, 1312 EA

0003 U1, Marble Headstone, Upright, 2555 EA

0004 R2, Headstone, Marble, 168 EA

OPTION YEAR 1

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

1001 A1, Marble, Memorial Wall, 1002 H1, Niche Cover, Granite, 1003 U1, Marble Headstone, 1004 R2, Headstone, Marble, OPTION YEAR 2

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

2001 A1, Marble, Memorial Wall, 2002 H1, Niche Cover, Granite, 2003 U1, Marble Headstone, 2004 R2, Headstone, Marble, OPTION YEAR 3

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

3001 A1, Marble, Memorial Wall, 3002 H1, Niche Cover, Granite, 3003 U1, Marble Headstone, 3004 R2, Headstone, Marble, OPTION YEAR 4

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

4001 A1, Marble, Memorial Wall, 4002 H1, Niche Cover, Granite, 4003 U1, Marble Headstone, 4004 R2, Headstone, Marble, ESTIMATED OPTION YEAR 2 TOTAL

ESTIMATED OPTION YEAR 3 TOTAL

ESTIMATED OPTION YEAR 4 TOTAL

RIVERSIDE NATIONAL CEMETERY

BASE YEAR

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

0001 I1, Marble, Niche Cover, 303 EA

0002 J1, Granite, Thin, Flat

50 EA

0003 L1, Granite, Small, Flat

5618 EA

OPTION YEAR 1

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

1001 I1, Marble, Niche Cover, 333 EA

1002 J1, Granite, Thin, Flat

55 EA

1003 L1, Granite, Small, Flat

6179 EA

OPTION YEAR 2

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

2001 I1, Marble, Niche Cover, 366 EA

2002 J1, Granite, Thin, Flat

60 EA

2003 L1, Granite, Small, Flat

6487 EA

OPTION YEAR 3

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

3001 I1, Marble, Niche Cover, 402 EA

3002 J1, Granite, Thin, Flat

66 EA

3003 L1, Granite, Small, Flat

6811 EA

OPTION YEAR 4

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

4001 I1, Marble, Niche Cover, 442 EA

4002 J1, Granite, Thin, Flat

73 EA

4003 L1, Granite, Small, Flat

ESTIMATED OPTION YEAR 2 TOTAL

ESTIMATED OPTION YEAR 3 TOTAL

ESTIMATED OPTION YEAR 4 TOTAL

QUANTICO NATIONAL CEMETERY

BASE YEAR

CLIN DESCRIPTION EST

QTY

UNIT UNIT

PRICE

TOTAL PRICE

0001 I1, Marble, Niche Cover

20 EA

0002 J1, Granite, This, Flat, 3” Inscription

95 EA

0030 U1, Headstone, Upright, Marble, Inscription

100 EA

0004 R2, Headstone, Upright, Granite, Inscription (Rear Face)

20 EA

0005 W1, Headstone, Upright, Granite, Inscription)

1250 EA

ESTIMATED PRICE BASE YEAR

OPTION YEAR 1

CLIN DESCRIPTION EST

QTY

UNIT UNIT

PRICE

TOTAL PRICE

1001 I1, Marble, Niche Cover

30 EA

1002 J1, Granite, This, Flat, 3” Inscription

100 EA

1003 U1, Headstone, 105 EA

1004 R2, Headstone, Upright, Granite, Inscription, (Rear Face)

25 EA

1005 W1, Headstone, Upright, Granite, Inscription)

1255 EA

ESTIMATED PRICE OPTION YEAR 1

OPTION YEAR 2

CLIN DESCRIPTION EST

QTY

UNIT UNIT

PRICE

TOTAL PRICE

2001 I1, Marble, Niche Cover

35 EA

2002 J1, Granite, This, Flat, 3” Inscription

105 EA

2003 U1, Headstone, 110 EA

2004 R2, Headstone, Upright, Granite, 25 EA

(Rear Face)

2005 W1, Headstone, Upright, Granite, Inscription)

1260 EA

ESTIMATED PRICE OPTION YEAR 2

OPTION YEAR 3

CLIN DESCRIPTION EST

QTY

UNIT UNIT

PRICE

TOTAL PRICE

3001 I1, Marble, Niche Cover

40 EA

3002 J1, Granite, This, Flat, 3” Inscription

110 EA

3003 U1, Headstone, 120 EA

3004 R2, Headstone, Upright, Granite, Inscription (Rear Face)

225 EA

3005 W1, Headstone, Upright, Granite, Inscription)

21265 EA

ESTIMATED PRICE OPTION YEAR 3

OPTION YEAR 4

CLIN DESCRIPTION EST

QTY

UNIT UNIT

PRICE

TOTAL PRICE

4001 I1, Marble, Niche Cover

45 EA

4002 J1, Granite, This, Flat, 3” Inscription

115 EA

4003 U1, Headstone, 4004 R2, Headstone, Upright, Granite, Inscription (Rear Face)

1270 EA

4005 W1, Headstone, Upright, Granite, Inscription)

20 EA

ESTIMATED PRICE OPTION YEAR 4

ESTIMATED OPTION YEAR 2 TOTAL

ESTIMATED OPTION YEAR 3 TOTAL

ESTIMATED AGGREGATE CONTRACT TOTAL

CAPE CANAVERAL NATIONAL CEMETERY

BASE YEAR

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

0001 I1 Niche Cover, Marble

710 EA

0002 U1, Marble Headstone, Upright

1245 EA

0003 R2, Headstone, Marble, Upright, Reverse Inscription, 65 EA

0004 A1, Marble, Memorial Wall, OPTION YEAR 1

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

1001 I1 Niche Cover, Marble

715 EA

1002 U1, Marble Headstone, 1250 EA

1003 R2, Headstone, Marble, Upright, Reverse Inscription, 1004 A1, Marble, Memorial Wall, 30 EA

OPTION YEAR 2

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

2001 I1 Niche Cover, Marble

720 EA

2002 U1, Marble Headstone, 1255 EA

2003 R2, Headstone, Marble, 75 EA

2004 A1, Marble, Memorial Wall, 35 EA

OPTION YEAR 3

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

3001 I1 Niche Cover, Marble

725 EA

3002 U1, Marble Headstone, 1260 EA

3003 R2, Headstone, Marble, 80 EA

3004 A1, Marble, Memorial Wall, 35 EA

OPTION YEAR 4

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

4001 I1 Niche Cover, Marble

730 EA

4002 U1, Marble Headstone, 1265 EA

4003 R2, Headstone, Marble, 4004 A1, Marble, Memorial Wall, ESTIMATED OPTION YEAR 2 TOTAL

ESTIMATED OPTION YEAR 3 TOTAL

ESTIMATED OPTION YEAR 4 TOTAL

LONG ISLAND NATIONAL CEMETERY

BASE YEAR

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

0001 H1 Niche Cover, Granite

400 EA

0002 J1, Marker, Granite, Thin, Flat 3” 25 EA 0003 U1, Marble Headstone, 4744 EA

0004 R2, Headstone, Marble, 1497 EA

OPTION YEAR 1

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

1001 H1 Niche Cover, Granite

405 EA

1002 J1, Marker, Granite, Thin, Flat 3” 30 EA 1003 U1, Marble Headstone, 4749 EA

1004 R2, Headstone, Marble, 1501 EA

OPTION YEAR 2

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

2001 H1 Niche Cover, Granite

410 EA

2002 J1, Marker, Granite, Thin, Flat 3” 35 EA 2003 U1, Marble Headstone, 4549 EA

2004 R2, Headstone, Marble, 1506 EA

OPTION YEAR 3

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

3001 H1 Niche Cover, Granite

415 EA

3002 J1, Marker, Granite, Thin, Flat 3” 35 EA 3003 U1, Marble Headstone, 4759 EA

3004 R2, Headstone, Marble, 1511 EA

OPTION YEAR 4

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

4001 H1 Niche Cover, Granite

420 EA

4002 J1, Marker, Granite, Thin, Flat 3” 35 EA 4003 U1, Marble Headstone, 4004 R2, Headstone, Marble, ESTIMATED OPTION YEAR 2 TOTAL

ESTIMATED OPTION YEAR 3 TOTAL

ESTIMATED OPTION YEAR 4 TOTAL

SARASOTA NATIONAL CEMETERY

BASE YEAR

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

0001 I1, Marble, Niche Cover, 860 EA

1503 EA

265 EA

OPTION YEAR 1

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

1001 I1, Marble, Niche Cover, 865 EA

1510 EA

270 EA

OPTION YEAR 2

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

2001 I1, Marble, Niche Cover, 870 EA

1515 EA

275 EA

OPTION YEAR 3

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

3001 I1, Marble, Niche Cover, 875 EA

1520 EA

280 EA

OPTION YEAR 4

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

4001 I1, Marble, Niche Cover, 880 EA

1525 EA

ESTIMATED OPTION YEAR 2 TOTAL

ESTIMATED OPTION YEAR 3 TOTAL

ESTIMATED OPTION YEAR 4 TOTAL

CALVERTON NATIONAL CEMETERY

BASE YEAR

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

0001 H1, Granite, Niche Cover, 400 EA

3200 EA

1360 EA

OPTION YEAR 1

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

1001 H1, Granite, Niche Cover, 405 EA

3205 EA

1365 EA

ESTIMATED O6PTION YEAR 1 TOTAL

OPTION YEAR 2

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

2001 H1, Granite, Niche Cover, 410 EA

3210 EA

1370 EA

OPTION YEAR 3

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

3001 H1, Granite, Niche Cover, 415 EA

3375 EA

1511 EA

OPTION YEAR 4

CLIN DESCRIPTION EST

QUANTITY

UNIT UNIT

PRICE

EST TOTAL PRICE

4001 H1, Granite, Niche Cover, 420 EA

3380 EA

ESTIMATED OPTION YEAR 2 TOTAL

ESTIMATED OPTION YEAR 3 TOTAL

ESTIMATED OPTION YEAR 4 TOTAL

B.3 STATEMENT OF WORK

1.0 Background

The Department of Veterans Affairs (VA), National Cemetery Administration (NCA) furnishes headstones, markers and niche covers (monuments) for deceased veterans worldwide. Memorial monuments are also furnished to memorialize veterans whose remains are non-recoverable.

2.0 Purpose

The purpose of this contract is to provide On-Site Inscription Services for an estimated quantity of nine cemeteries. Each location will have its own Task Order.

3.0 General

The Contractor shall provide all labor and materials necessary to perform inscription services on cemetery inspected and approved, government owned headstones, markers and niche covers, on-site at the cemetery awarded. See Appendix for list of cemeteries, drawings, and cemetery maps for location of vendor area.

4.0 Performance Period: The contractor shall follow the below time periods to ensure the start of the inscription process takes no longer than 30 calendar days. If the contractor faces challenges with the initial set-up period, a written explanation should be submitted as soon as possible to inform the cemetery director, alternate contracting officer representative (ACOR), Memorial Products Service contracting officer representative (COR) and the contracting officer of the issues being faced and the resolution and timeline involved. If no notification is submitted, it is assumed the contractor will adhere to the timelines set below.

4.01 Performance Period – Initial Set-up: The contractor shall have (25) calendar days from date of award to establish an on-site inscription facility to include all requirements noted in: On-Site Inscription Blasting Structure, Cemetery Requirements and Contractor’s Quality System below.

4.02 Performance Period – Initial Order: The contractor shall have (30) calendar days, from date of award, excluding federal holidays, as counted from the date following the day the first order is sent to the contractor and until the monuments are inscribed and delivered to the cemetery, FOB Destination.

4.03 Performance Period – On-going: The contractor shall have (10) business days, excluding federal holidays, as counted from the date following the day an order is sent to the contractor until the monuments are inscribed and made available to the cemetery for receiving inspection and acceptance.

5.0 Government Furnished Property: Upon receipt of blanks through Appendix B (refer to Use of Appendix B – Transfer of Government-Furnished Headstones, Markers or Niche Covers and Appendix C

– Completion of Inscription Service(s) (Process Responsibilities)), the contractor shall be responsible for the security and protection of the blanks, which are considered government furnished property, provided to the contractor in connection with this contract. All blanks and inscribed headstones that do not meet the specifications pre-and post-inscription shall be considered rejects and the quantity shall be reported to the cemetery point of contact (ACOR) and to MPSProgSupport@va.gov.

The contractor shall be responsible for damage sustained to blanks because of negligent handling practices while in the contractor’s possession.

6.0 Scope of Work

6.1 Contract Period: This contract covers the period from October 1, 2020 thru September 30, 2021 with (4) 1-year options, if exercised, to extend the term of the contract through September 30, 2025.

mailto:MPSProgSupport@va.gov

7.0 Workmanship: Monuments shall be free from defects due to broken or blown out lettering.

Repairs or patching of any such defects or the presence of oils, scuff marks, glue, saw markings crayon marks, direct adhesive and excessive dust shall be a cause for rejection.

8.0 Product:

8.1 The contractor shall inscribe all information contained on an order. The end or limit of each line shall be indicated on a line-by-line basis as shown on the order. If any deviation from this is encountered, the contractor must contact the MPS Program Unit at MPSProgSupport@va.gov.

8.2 Inscriptions shall be made using an air blast abrasion with a suitable non-hazardous aggregate.

The inscription shall have depths consistent with what is referenced in the technical drawing and shall conform to the dimensions of letters and inscriptions as shown on the drawings. The layout of letters, numbers and emblems shall conform to scenarios in the technical drawings.

8.3 Lithichrome Application: When placing an order, each cemetery shall annotate in the Remarks box or on the last line of the inscription, whether lithichrome is required or not. Cemetery shall enter “ADD LITHICHROME” or “NO LITHICHROME” for all orders. When lithichrome is applied, it shall be N4 or lower as judged against the Munsell Neutral Value Scale, Matte (31-step scale). If any order is received without lithichrome stated, then the contractor shall contact the ACOR for clarification or the order shall be e-mailed to the MPSProgSupport@va.gov for clarification.

9.0 Contractor Requirements: On site inscription services shall begin no later than (30) days after contractor award date. Before submitting a bid, it is the responsibility of the contractor to perform due diligence for the contract requirements, and for the cemetery’s site requirements, and to examine the pre-determined location of the sandblasting area within the cemetery property.

10.0 On-Site Inscription Blasting Structure: If a facility is not already at the site for Contractor use, Contractor shall be required to provide and maintain a secure portable structure(s) to perform sandblasting operations, store equipment and for possible curing of headstones prior to sandblasting. The structure (s) shall be built so work can proceed without regard to weather conditions and power outages.

The site for the blasting structure/storage and inspection area shall be located within the cemetery property in the areas shown in diagram (Appendix).

• Shed/structure can be manufactured of wood or metal but shall be portable and temporary.

• Shed/structure is to be placed on concrete piers, tied down or secured in case of extreme weather conditions.

• Contractor is not authorized to form, pour or subcontract out for a cement foundation for the shed(s) on cemetery property without written authorization and approval by the cemetery director, ACOR, MPS-COR and the contracting officer.

• Two (2) portable sheds can be built or moved to the location selected by the cemetery with one setup for sandblasting of headstones/markers and the second used for equipment storage, documentation order generation, cutting of stencils, etc. An area that is undercover shall be constructed for drying and prepping of the stone.

• Electrical power is to be supplied by either a contractor-owned or rented generator or by the local power company through which the contractor would affect coordination and establish purchasing arrangements. Before any installation of electrical power by the local power company, the plan must be pre-approved by the cemetery director and MPS.

• If water is required and not on the location, the contractor is responsible for bringing in water for use in the sandblasting operation.

• Dust handling equipment shall be in place within the sandblasting shed before inscription services begin. The dust handling system needs to capture dust grit from the sandblasting operation and not allow the dust to ventilate to the outside environment.

• The structure shall abate noise to <60 dBa within (500) feet of the sandblasting facility so as not to disturb visitors or disrupt services at the cemetery.

• A portable toilet shall be brought into the location since contractor personnel are not permitted use of the cemetery restrooms.

• Contractor is responsible for all inscription related waste clean-up and its disposal off the cemetery’s premises.

• Contractor is to use a non-hazardous sandblasting material and have obtained an MSDS (Material Safety Data Sheet) for the material which shall be at the on-site location for inspection.

• Any hazardous substance or liquids that is used in the inscription operation, i.e., gasoline or diesel fuel for a generator, lacquer thinner, lithichrome, etc., shall be handled, stored, and transferred in accordance with all OSHA, EPA, and DOT laws, regulations, and recommendations.

• If at the beginning of the contract, the pre-determined sandblasting location is only temporary due to cemetery construction, the contractor is responsible for moving his property to a new permanent site location when it becomes available. The contractor shall have (15) days to relocate or arrange for the relocation of his equipment and buildings.

• At the end of the on-site contract or sooner, if an option year is not renewed, the contractor shall be responsible for removing his property to include portable sheds, awnings, equipment, etc., and shall have (15) days to accomplish this and is responsible for repairing and/or restoring the site to its original condition. If the contractor fails to remove equipment or shed within (30) days of contract expiration or cancellation, the contractor agrees that ownership of the property will be transferred to the Government.

11.0 Cemetery Requirements

11.1 Checking-In Upon Arrival and Departure: The contractor shall be required to check in with a pre-determined cemetery representative upon each arrival to the cemetery and to provide the representative a listing of the inscriptions that shall be completed on a specific day. This listing should include the decedents’ name and section/grave number for each decedent’s gravesite.

Upon departure from the cemetery, the contractor is required to provide the cemetery representative a listing of the inscriptions that were completed. If the contractor did not complete all inscriptions as originally planned, the contractor should inform the cemetery representative of the contractor’s intended return date to complete any pending inscriptions.

11.2 Authorized Working Hours: All work for contract performance at the cemetery shall be performed between the hours of 8:00 a.m. and 4:30 p.m., local time, Monday through Friday, excluding Federal holidays. Authorization to work less than 8 hours per day, 5 days per week must be submitted in a written request to the cemetery director and ACOR, MPS-COR and the contracting officer. Work performed during non-duty hours, weekends and holidays will be at the discretion and with the written approval of the cemetery director and at no additional cost to the Government. Requesting to work during non-duty hours, weekends and holidays will not be a substitute for not working during a regular work week.

11.3 Impact on other Cemetery Operations: The contractor agrees to phase all work in a manner that does not impact with cemetery operations. As a general rule-of-thumb for gravesite engraving and work involving power equipment should not take place within 1,000 feet (305m) of an on-going committal service or ceremony. If R2 inscriptions are completed at the gravesite, the surrounding area will be required to be cleaned up after the contractor has completed the sandblasting process.

11.4 Conduct on Cemetery Property: While performing work on cemetery property, contractor personnel shall adhere to the following standards of dress and conduct. These standards and regulations are enforceable under Title 38, U.S.C., Section 218.

11.4.1 National cemeteries are shrines; contractor personnel appearance and conduct shall always be professional and unobtrusive. All contractor personnel shall wear long pants while on cemetery grounds unless approved in writing by the cemetery director.

11.4.2 Contractor personnel shall not sleep on cemetery grounds, sit, and lean or stand on erected headstones, or put equipment or materials on erected monuments, nor lean or place any equipment or materials on erected monuments.

11.4.3 Questions from cemetery visitors shall be politely referred or directed to cemetery personnel.

11.4.4 Contractor personnel will behave with appropriate decorum, courtesy, and respect while within the cemetery or at its’ perimeter or entrances. Shouting, cursing, use of personal radios, angry outbursts, sleeping, intoxication, smoking, spitting, unsafe driving of private or company vehicles, and violence or criminal acts of any kind shall not be tolerated and are cause for immediate removal from the cemetery, and shall jeopardize the contractor’s chance of receiving an award a future contract or the renewal of a current contract.

11.4.5 The contractor shall ensure all motor vehicles used in this contract meet State Inspection, safety, licensing, registration, and insurance requirements. All contract personnel operating vehicles shall have a valid driver’s license.

11.4.6 Garments displaying a “message” or slogan” other than the contractor’s business name are prohibited. Offensive tattoos shall be covered.

11.4.7 Public restrooms at the cemetery are for visitors only. The contractor is responsible for either providing a portable toilet that is maintained and kept clean or using restroom facilities off-site.

11.4.8 Breaks and lunch while on cemetery property shall be taken in areas approved by the cemetery administrator.

11.4.9 At least one contractor staff member must speak fluent English when the contractor is working on cemetery grounds.

11.4.10 Personnel shall remove all personal protective equipment, such as eye/or face protection, respiratory protection, and gloves, as well as required protective clothing/garments before leaving the worksite.

11.5 Safety Requirements: Contractor shall meet all requirements of VA Policy, OSHA 29 CFR

1910, Occupation Safety and Health Standards for General Industry and 29 CFR 1926, Safety and Health Regulations for construction and applicable Federal, state and local regulations., including:

11.5.1 Submit copies of all applicable OSHA-required programs.

11.5.2 Certify that every designated onsite employee has completed applicable training and certifications required by OSHA and other Federal, state and local regulatory agencies.

11.5.3 Provide a Safety and Health written program and training/certification.

11.5.4 Provide a written Project Emergency Action Plan when applicable.

11.5.5 Shall maintain on site and readily accessible current hazard communication program, current chemical inventory and copy of Safety Data Sheets (SDS) or all chemicals on the inventory/on site and readily available when workers are onsite. Contractor must provide the CO/COR/ACOR/Cemetery Director with a list of hazardous materials that will be used on the job. Quantities of single container, 30 gallons or more of hazardous chemicals must be reported to the CO/COR/ACOR/Facility prior to bringing the chemicals on site. Ten gallons or more in a single container must have secondary containment and spill response material available.

11.5.6 Must notify the ACOR/COR/CO/Cemetery Director prior to generating hazardous waste. The contractor is responsible for removing all hazardous waste generated from the project from the property. Chemicals must be stored in secondary containers to prevent storm water contamination. Hazardous waste requiring a manifest for disposal will have a completed manifest returned to the COR/CO/Cemetery Director, and NCA Environmental Protection Specialist within 30 days of the manifested waste leaving the site.

11.5.7 Cemetery’s responsible person or ACOR shall arrange Contractor orientation including sharing information regarding facility Safety & Health programs, a facility overview, and a worksite walk-through.

11.5.8 Complete NCA Contractor Safety Orientation Checklist.

11.5.9 Supply required Personal Protective Equipment (PPE) for the work being performed. Minimum

PPE consists of safety glasses and hardhats meeting ANSI standards and safety toe work boots meeting ASTM standards. and safe work boots from the start of the contract until completion.

Contractor is responsible to ensure anyone on the site is in correct PPE. Additional PPE may be required based on job-specific hazards. N95 and other respiratory protection require medical approval and fit testing. Hearing protection, gloves, etc. must be worn when related hazards are present.

11.5.10 Bodily injury, property damage incidents, and near misses must be immediately reported to the COR/CO/Cemetery Director, and Facility Collateral Duty Safety Officer. This does not relieve contractors of OSHA or insurance carrier reporting requirements. The contractor shall conduct an accident investigation. The CO/COR/Facility and the Collateral Duty Safety Officer must be copied on the investigation report within 30 days of the incident.

11.5.11 Conduct and document jobsite safety and environmental inspections on the jobsite. A weekly inspection report must be completed by the contractor of the project. Additionally, the CO/COR/Facility and Collateral Duty Safety Officer will perform safety, health and environmental inspections. The CO has the authority to stop work if imminent safety and health hazards are identified or if unsafe work practices are occurring. Immediate corrective actions are required for hazards identified as presenting medium or high risk as determined by the Collateral Duty Safety Officer. Contractor must reply to CO/COR with corrective actions.

12.0 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, primary MPS Contracting Officers Representative (COR), Cemetery’s alternate Contracting Officers Representative (ACOR) and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

12.1 Primary Contracting Officer Representative (COR): The COR will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

12.2 Alternative Contracting Officer Representative (ACOR): The ACOR will be located at the cemetery level, selected by the cemetery director and identified by a separate letter. The ACOR monitors all aspects of the inscription process to include: inspection, acceptance and transfer of blanks (Appendix B); monitoring of the inscription area and contractor personnel; inspection of finished inscriptions to include quality, depth, blow-outs, lithichrome application (if required); comparison of inscribed monuments with the BOSS MOAR report;

reporting to the CO and COR any deviations or issues pertaining to contract performance; maintain written and oral communications with the contractor maintaining files until contract expiration; partner with COR to complete CPAR requirements on a timely basis. The ACOR is not authorized to change any of the terms and conditions of the contract.

13.0 Government Quality Assurance (QA)

13.1 Site Inspections: Quality assurance (QA) inspections of the contractor’s manufacturing facility and of the completed on-site work at cemetery shall be conducted during the contract period by the designated COR of the Memorial Products Service, Program Support Unit and the designated alternate cemetery COR to assure contract performance. Visits to the Contractor and the cemetery shall be scheduled at a time to ensure inspection of the Contractor’s production. The Government reserves the right to perform quality audit inspections without prior scheduling or notifications to the contractor.

13.2 During each QA visit, a complete assessment of the Contractor’s operation shall be made, to include the following areas:

13.2.1 Performing quality inspections

13.2.2 Maintaining QA records indicating the quality of the inscribed headstones and,

13.2.3 Maintaining a working area, including storage building, sandblasting and other equipment, in a manner that follows state or other environmental and health regulations.

13.2.4 The Contractor shall ensure that copies of all relevant Government-provided drawings for production of headstones/markers under each contract are maintained on file and are available to the designated COR, upon request, during on-site Quality Assurance inspections.

14.0 Contractor’s Quality System: The contractor must submit a quality assurance plan and maintain a written inspection system that documents the quality and timeliness of finished monuments. The Contractor shall provide, to the designated MPS-COR and the cemetery ACOR, reports on the Contractor’s progress and delivery of orders. Report must include number of blowouts, and number stones damaged upon receipt to facility. Please see Addendum 3 for the acceptable format that the weekly status report will be maintained and forwarded.

Weekly reports must be emailed to MPS at MPSProgSupport@va.gov , attention to the designated COR by the close of business, Tuesday of each week. Should this day fall on a holiday, the report must be submitted no later than the next business day. Each report must include the following information:

Weekly Status Report:

• Location (cemetery name)

• First Name

• Last Name

• CBL Number

• Delivery Order #

• Shipment #

• Date order was received

• Date Est Comp (15 days) example

• Date Cancelled (e-mail response date)

• Date Completed

• Carrier’s name & tracking number

• Delivery Date (delivered to location)

• Received by (who signed for the delivery)

• Identify the number of blanks that were scrapped each week (due to blowouts, breakage, change in inscription, inscription error, etc.…)

If any order is completed late or projected to be completed beyond the contractually required due date, the contractor must identify the reason(s) for the delinquency, what actions are underway to resolve the tardiness, and the projected future date for completion (projected completion dates which are before the reporting date are unacceptable).

If an order is delinquent at the time that the status report is emailed to the MPS Program Support Unit, the contractor must provide, in the same email with the report, the reason(s) for the delinquency, what measures the contractor is undertaking to remedy the causes of the current delinquency, and the date the contractor expects to become current with orders.

14.1 Quality Complaints: The contractor is responsible for the performance of all inspections and quality assurance required by this contract. The contractor shall develop and maintain a written inspection system that documents the quality of all finished products resulting from the inscription of government headstones. The government reserves the right to perform any inspections deemed necessary to assure headstones are supplied in accordance with the specifications of the contract.

14.2 The receipt of a quality complaint or a quality audit inspection indicating non-compliance with the specifications/contract shall be considered reason for a visit and review of the contractor’s quality assurance program. The Government reserves the right to impose 100% Government Quality Inspection for an indefinite period due to quality problems. Indicative, but not all-inclusive, examples are:

14.2.1 Nonconforming on headstone/niche cover inscriptions

14.2.2 Completed on site upright marble inscriptions and marble niche inscriptions that passed the contractor’s inspection system but fail the Quality Inspection of the designated COR

14.2.3 Deficiencies that adversely affect performance of the contract existing in areas such as:

• Inspection system

• Inspection personnel

• Manufacturing process

• Production control

• Planning and scheduling

• Employee training

• Safety

14.3 When issue(s) arise regarding an inscription on a monument not meeting the specifications standards and the issue(s) cannot be resolved between the Contractor and cemetery’s ACOR, the discrepancy will be routed to the primary COR within MPS. If further action is needed, the Contracting Officer shall make a final determination as to whether the monument shall be replaced at contractor’s or at Government’s expense.

14.4 Contractor Records and Files: The Contractor shall maintain records and files of all documents relating to each order filled under each Government Headstone and Marker contract. Said files shall minimally contain, manufacturing quality assurance checklist, final inspection and acceptance reports, Delivery Order Numbers, dates completed, and date invoiced. Said files are in addition to any similar information provided to or by the government and shall be available upon request to the designated COR during on-site quality assurance inspections.

15.0 PROCESSING OF ORDERS AND TIME OF DELIVERY:

15.1 Email Address: Contractors shall provide a single email address for electronically receiving orders.

Orders shall be electronically distributed by MPS to the contractor’s provided email address, Monday thru Friday mornings, excluding federal holidays. Contractors shall complete orders on a first in/first out basis, except for those items where accelerated delivery is requested. Each order for Normal delivery shall be produced in numerical sequence, by shipment number (FIFO – first in, first out).

15.2 Normal delivery: All monuments except for those identified for accelerated delivery shall be manufactured, inspected and released to the cemetery within (10) business days following the date the order was sent by MPS.

15.3 Accelerated Request (Casualties of War): It is the goal of NCA to ensure the grave of active duty service members who die because of enemy action is marked on the day of interment. When the cemetery director is made aware of a pending burial request for a U.S. casualty of war, they will provide to MPS the inscription who will in turn contact the contractor to expedite the order. The Government will provide the inscription to the contractor with not less than two (2) calendar days advance notification and advise the contractor when the inscription needs to be completed. All inscriptions identified as an accelerated delivery shall be provided at no additional cost to the government for the accelerated processing.

15.4 Inscription Correction/Cancellations of Orders: Occasionally, it shall be necessary to request from the contractor that a correction is made or that an order be cancelled. These corrections/cancellations shall be forwarded by e-mail to the contractor only by the MPS Program Support Unit and within one (1) business day of receipt of the order. The contractor will be required to respond to each e-mailed request from the MPS Program Support Unit within one (1) business day following receipt of the correction or cancellation.

15.5 Replacements-in-Kind: It may be occasionally necessary to order an emblem, symbol, or format which differs from current approved forms. These rare occurrences must be provided by the contractor as replacements-in-kind at no additional cost. The cemetery will provide a photo to MPS to ensure the replacement reflects the inscription of the original headstone.

16.0 Use of Appendix B – Transfer of Government-Furnished Headstones, Markers or Niche Covers and Appendix C – Completion of Inscription Service(s) (Process Responsibilities) (Reference Addendum 4)

16.1 The contractor is NOT responsible for unloading pallets of government-owned blanks from delivery trucks, nor for ensuring the number of pallets and monuments match what is stated on the bill of lading, nor for signing the bill of lading. The contractor is NOT responsible for the inspection of blanks.

16.2 Cemetery personnel are responsible for the storage of the newly received government-owned blanks until they are inspected by cemetery personnel, and their receipt is acknowledged by the contractor using the Appendix B – Transfer of Government-Furnished Headstones, Markers or Niche Covers form.

16.3 Cemetery personnel are responsible for transferring to the contractor a pre-determined quantity of government-owned blanks by completing…