36C78619Q0176-001.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 66

36C78619Q0176 02-22-2019

Max Andrade 540-658-7221 03-06-2019

43C1

Department of Veterans Affairs

NCA Contracting Service

75 Barrett Heights Rd. Suite 309

Stafford VA 22556

X 100

X

561730

$7.5 Million

X

N/A

X

Department of Veterans Affairs

Florence National Cemetery

1001 Stockade Drive

Florence SC 29506

43C1

Department of Veterans Affairs

NCA Contracting Service

75 Barrett Heights Rd. Suite 309

Stafford VA 22556

43C1 http://www.tungsten-network.com/customer

-campaigns/veterans-affairs/

SEE VAAR 852.232-72 ELECTRONIC

SUBMISSION OF PAYMENT REQUESTS

1-877-752-0900

See CONTINUATION Page

This procurement is being made under FAR Part 13

Simplified Acquisition Procedures for Commercial Items and is a Service Disabled Veteran Owned Business Set-Aside, Authority, 38 USC 8127(d).

The contractor shall provide all supervision, labor, equipment, tools, and supplies necessary for the National

Shrine Project for the Florence National Cemetery as specified in the solicitation and attachments.

Faxed and emailed offers will not be accepted

All quotes must be submitted through the Department of

Veterans Affairs Electronic Management System (eCMS) Vendor

Portal website https://www.vendorportal.ecms.va.gov to be considered.

CONTRACTOR DUNS NO. ________________________________________

CONTRACTOR EMAIL ADDRESS:___________________________________

CONTRACTOR PHONE NUMBER:____________________________________

See CONTINUATION Page

X X

X 1

36C78619Q0176

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.2.1 BACKGROUND DESCRIPTION

B.2.2 CONTRACT TYPE SPECIFICS

B.2.3 STATEMENT OF WORK

B.2.4 PERFORMANCE PLAN

B.2.5 CONTRACT MANAGEMENT and PLACEMENT OF ORDERS

B.2.6 PERFORMANCE EVALUTION MEETING

B.2.7 DISCREPANCY ACTIONS

B.3 SUPPLIES OR SERVICES & PRICES / COSTS

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (OCT 2018)

C.4 52.203-99 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE

CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (DEVIATION) (FEB 2015) ... 33

C.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.6 52.219-14 LIMITATIONS ON SUBCONTRACTING (JAN 2017)

C.7 52.223-3 HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY

DATA (JAN 1997)

C.8 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997) . 35

C.9 52.232-18 AVAILABILITY OF FUNDS (APR 1984)

C.10 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

C.11 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.12 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS SET-ASIDE (JUL 2016)(DEVIATION)

C.13 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 52.203-98 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE

CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS—REPRESENTATION

(DEVIATION) (FEB 2015)

E.3 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018)

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

E.4 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS (OCT 2018)

E.6 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT 2018) 63

E.7 52.209-5 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID TAX

LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW

(DEVIATION)(MAR 2012)

E.8 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.9 52.216-1 TYPE OF CONTRACT (APR 1984)

E.10 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.11 52.237-1 SITE VISIT (APR 1984)

E.12 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(SEP 2018)

E.13 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (SEP 2018)

E.14 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) 66

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

1. CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer – Mr. Max Andrade

Department of Veterans Affairs

NCA Contracting Service

75 Barrett Heights Rd. Suite 309

Stafford VA 22556

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-34, Payment by Electronic Funds Transfer—Other Than System For Award

Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] monthly/periodic, after government acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the

Solicitation numbered and dated as follows:

AMENDMENT NO DATE

5. MISSING PAGES, LOST OR MISSING QUOTES

This is a Request for Quote (RFQ) for furnishing the commercial services in the Schedule. Quotes shall be received at the address specified in Block 20, i.e. https://www.vendorportal.ecms.va.gov by the date and time specified in Block 8 of SF 1449.

Offerors shall examine this solicitation to verify that all pages have been received. In addition, in compiling this package, some pages may have been duplicated. If the offeror feels that pages are missing or duplicated, the offeror is encouraged to contact the Contracting Officer at the email address shown in https://www.vendorportal.ecms.va.gov/

Block 7a, Standard Form 1449. The offeror is responsible for the results of any failure to check for completeness or page duplication.

To address potential lost, delayed, or mis-delivered quotes, please email the Contracting Officer by the due date to ensure your offer was received. Offerors have the burden to make sure quotes are received at

VA by the date and time specified above. The Offerors bear the risk of having quotes rejected and not considered if filing is not completed by the date/time required.

CAUTION - LATE Submissions, Modifications, and Withdrawals: See provision 52.212-1. All offers are subject to all terms and conditions of this solicitation.

6. GOVERNMENT HOLIDAYS

Holidays observed by the Federal Government:

New Year's Day 1 January

Martin Luther King's Birthday Third Monday in January

President's Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day 4th Thursday in November

Christmas Day 25 December

If a holiday falls on Sunday, the following Monday will be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies.

Also included would be any day specifically declared by the President of the United States of America as a national holiday.

7. NOTICE TO PROSPECTIVE OFFERORS

Prospective offerors must be registered with the System for Award Management (SAM) website and complete representations and certifications at https://www.sam.gov.

Offers received from concerns that are not Service-disabled Veteran-owned Small Business

(SDVOSB) concerns shall not be considered. SDVOSBs must be verified for ownership and control and listed in the Vendor Information Pages at https://www.vip.vetbiz.gov prior to the due date for quotes.

(See Provision 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-

Aside.)

Questions pertaining to this solicitation must be sent by e-mail to: max.andrade@va.gov no later than 08:00 AM ET, March 01, 2019. Telephone inquiries will not be accepted. Questions received after this date and time will not be considered.

Offerors shall inspect all sites where services are to be performed and to understand all general and local conditions that may affect the cost of contract performance (See Provision 52.237-1 Site Visit).

https://www.sam.gov/ https://www.vip.vetbiz.gov/ mailto:max.andrade@va.gov

In no event shall failure to inspect constitute grounds for a claim or request for equitable adjustment after contract award. To make arrangements for site visits, contact the following cemetery Point of Contact: Mr. John Zigler, Cemetery Foreman, Phone number: 843-669-8783.

B.2 STATEMENT OF WORK

B.2.1 BACKGROUND DESCRIPTION

The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to remove old irrigation lines/system and replace with new Design Built automated irrigation system on the Annex side of Florence National Cemetery (Expansion Site) located at 1001 Stockade

Drive, Florence, SC 29506. The overall responsibility of the Contractor is to plan, coordinate, organize, manage, and perform the activities described herein, which are after installation of new and fully functional irrigation system, the contractor will remove, clean, raise, realign and reset designated upright headstones and flat markers as well as renovate all designated sections of turf on the Annex side at the

Florence National Cemetery, Florence, South Carolina.

National Cemeteries are a resting place for our nation’s heroes and as such, the standards for management, maintenance and appearance of these cemeteries have been established by the National

Cemetery Administration to reflect this nation’s concern and respect for those interred there. The

National Cemetery Administration (NCA) mission: The NCA honors veterans with a final resting place and lasting memorials that commemorate their service to our nation. National Cemeteries are National

Shrines. The standards of maintenance and appearance at these cemeteries must reflect this nation’s concern for those interred there. For this reason, strict adherence to the specifications is required as well as National Cemetery Administration standards.

B.2.2 CONTRACT TYPE SPECIFICS

This procurement is being made under FAR Part 13 Simplified Acquisition Procedures for commercial items.

The Contract period of performance is for all work to be completed within a 12-month period of performance. Units and services to be in accordance with the Scope of Work, terms and conditions, contained in this solicitation. The offers shall include a price for each Contract Line Item Number

(CLIN), a total price for the estimated quantities, and a sub total price for all estimated services in the contract base period and each option year. Unit prices shall be all inclusive containing (unit prices for materials, unit prices for labor, any labor burden or fringes, any associated travel costs, profit, overhead, and of the like).

This requirement falls under Federal Acquisition Regulation (FAR) Part 12 – Acquisition of Commercial

Items, and in accordance with FAR 12.207(a), FAR 16.201, and FAR 16.202-2, this solicitation and resulting contract shall be established as a firm-fixed priced contract.

B.2.3 STATEMENT OF WORK

1. SUMMARY OF WORK

The contractor shall provide all supervision, labor, equipment, tools, and supplies necessary to:

A. Install a new and fully functional designed built automated irrigation system and after installation of new HDPE pipe irrigation system the contractor will renovate designated sections of turf

(border areas include the area from roadways/fence to interment area) within the wall/fence turf areas.

B. Perform the work consisting of removing, cleaning, raising, realigning and resetting designated upright headstones and flat markers (removing and reinstalling new grasspave, flat marker base and material.) and floral vases that are already in place. Some sections are inground crypts with the headstone resting on the crypt edge (some may not be resting on crypt edge), these will be identified by the COR.

The Florence National Cemetery is located at:

Florence National Cemetery (Expansion Site)

1001 Stockade Drive

Florence, SC 29506-3232

SEE ATTACHMENTS FOR FULL DETAILS OF PERFORMANCE SUMMARY OF WORK

2. PERFORMANCE REQUIREMENTS

1. Work Scheduling:

1.1 Upon receiving Notice To Proceed (NTP) under this contract, the Contractor and Site Manager shall contact the COR(s) to visit the site and plan the work schedule. The contractor will have all work/services completed, not to exceed 365 calendar days.

The work/project sequence shall be broken up into three phases:

• First phase of work to start/complete: Raise & Realignment of headstones & markers.

• Second phase of work to start/complete: Irrigation renovations.

• Third phase of work to start/complete: Turf renovations.

1.2 In planning the work schedule, the following standards will apply:

1.2.1 Approximately 7500 sq. ft. of sod per day.

1.2.2 All contract work MUST be completed as required under this contract in the Burial

Section/Border Areas (designated on the contract drawings and provided to the Contractor by the

Contracting Officer and/or COTR.

1.3 Work Activity Sequence: In burial sections where work consists of irrigation installation and

Surface/Turf Renovation -- The Contractor shall submit proposed sequence of work activities to

COR for approval prior to starting work. New irrigation system must be installed and fully functioning before any turf work beings.

1.3.1 The contractor shall provide a schedule of re-surveying of any permanent gravesite control monumentation that has been disrupted in each section from the turf renovation, headstone alignment or irrigation installation process.

1.4 Due to the national significance of the Cemetery, the Contractor shall, upon coordination with the

COTR(s), be prepared for work stoppages around National Holidays or other ceremonies.

1.5 Contractor shall be prepared to return to work as soon as a ceremony is completed or on the next working day in the case of a National Holiday, with the exception of Memorial Day.

1.6 Work shall not be performed for a period around the Memorial Day holiday.

1.6.1 This shut down period shall begin on the Friday, two weeks prior to Memorial Day and work shall recommence on the Monday following Memorial Day. For the Christmas Day, the shut down period shall begin 7 days before December 25th and recommence 7 days after

December 25th.

1.6.2 The exact dates of this shutdown period shall be determined by the COR(s).

1.6.3 Prior to departing the work site(s) for the Memorial Day shut down period, the Contractor shall return the work area(s) to a level of completeness determined by the COR(s).

2. All sod renovation/work shall be performed during the active growing season (time periods) of the turf/grass. (For Zoysia grass that is April first – Mid-September) All sod installed after September

15th and before April 1st will not be inspected or accepted by the COR until the following spring green-up/growing season has began and the sod has rooted and sustained no damage from the winter.

At this time the COR will inspect the sod sections and accept or not accept said sections.

3. Phasing and Work Sequencing: Contract work shall be accomplished in a sequenced manner, with work limited to occurring in no more than one burial section (Turf renovation work) at any given time in order to minimize overall disruption to the cemetery. Requests to work on more than one burial section at a time may be submitted to the COR for approval. Approval/disapproval will be based on the impact to the cemetery operations and the progress and workmanship of the contractor, as determined by the COR. Work cannot begin in subsequent sections until such time that work has been completed in prior sections. Submit proposed project work schedule sequence for COR review and approval prior to start of project.

3.1 Record Keeping and Reporting: The Contractor's Project Manager designee shall provide the

COR(s) with weekly written accurate reports detailing the section and range of graves in that specific week. These lists will be provided on not less than a weekly basis, and shall identify all of the above work that took place within the previous seven calendar days. Upon request, the Project Manager will also provide a plan of action for the upcoming week.

a. All temporary markers, floral, commemorative, buried permanent floral vases, or other types of decorations and arrangements causing interference with the turf renovation operation shall be carefully, and in an orderly manner moved from, and per completion of work, moved back to all gravesites by the Contractor. Contractor may be required to probe each grave site before turf removal to locate floral vases. This is to ensure that floral vases are placed back on the correct burial site. Prior to removal, the Contractor shall verify the location of the items and associated decorations by using tags and a permanent ink marker indicating from which grave the item was removed as well as a graph, notating from which grave each floral vase came from. This is to be coordinated with the COR. *Note (No headstone/marker shall be removed from the gravesite.

b. Any upright headstones/flat-stones broken or damaged by the Contractor shall be reported to the Cemetery Administrator or COR before close of business each working day in order that the grave can be properly marked. The Contractor shall be responsible for the cost of the headstone replacement. All headstone replacements must be coordinated with the COR. Any grid or sectional monuments disturbed, displaced or broken shall be replaced by the Contractor at his cost. All grid or sectional monuments disturbed, etc., shall be properly reset by a licensed land surveyor at Contractor's expense.

Curbs, roads, walks, turf, trees, utilities, etc. existing above and below the ground that are damaged or disturbed by the Contractor during performance of contract work shall be repaired at the expense of the Contractor. Repairs to the above shall be corrected by the

Contractor within fourteen (14) workdays, unless otherwise agreed to with the COR.

4. Irrigation Lines/heads and etc.: Any damage by the contractor of the irrigation system or its components (heads, lines, wires, valves and etc.), will be the responsibility of the contractor to repair immediately and at the contractors expense

3. WORK SCHEDULE

3.2. Work Hours: Normal working hours are from 8:00 a.m. to 4:00 p.m., Monday through Friday.

All work will be scheduled within normal work hours of the work week, Monday through Friday only. Additional work hours of the work week, Monday through Friday may be authorized for the convenience of the Contractor upon approval of the COR(s) in writing. Any request for weekend work (Saturday or Sunday) must be approved at the SED management level. However, the

Government will not be responsible for any increases in Contractor costs due to overtime, shift differential, or holiday pay.

3.3. Contractor On-call Availability after Normal Work Hours: The Contractor shall establish and maintain a point-of-contact to receive calls from the COR(s) after normal working hours. The point-of-contact shall be available on a 24-hour basis during weekends, Federal Holidays and after normal hours of operation. The Contractor is to provide phone, pager and/or cell phone numbers for after hour's situations.

3.4. Contractor Response Times:

3.4.1 During Normal Working Hours: The Contractor shall be prepared to shift workers and work areas as necessary to safeguard the cemetery and its visitors and restore the work area(s) to a safe condition. The Contractor shall respond to all normal working hours’ requests made by the

COR(s) within 30 minutes of the initial notification.

3.4.2 After Normal Hours: After Hours requests warrant rapid response in order to safeguard the cemetery and its visitors and restore the work area(s) to a safe condition. The Contractor shall respond to all after normal hours requests made by the COR(s) within one (1) hour of the initial call.

3.4.3 Calls by other Government employees other than the COR(s) shall not be acted upon, but shall be referred to the COR(s) for review. Repairs shall begin as expeditiously as circumstances allow and should normally be completed within (24) hours of the initial emergency call. The

Contractor shall keep the COR(s) fully informed of the situation and what action will be taken to secure and correct the situation.

3.5. Scheduled Ceremonies and events: A list of scheduled ceremonies will be provided the week prior to the event, and a list of scheduled funerals and other events will be provided the day prior to the service. The Contractor has responsible for staying abreast of all such upcoming events and when in doubt, shall contact the COR(s) for clarification.

3.6. Disruption of ceremonies, funerals and other special events: The Contractor is responsible for ensuring that no contract work causes any funeral, ceremony, procession or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity or security of the event is compromised.

3.7. Meetings: The Contractor shall coordinate with the COR(s) on a regular basis to ensure that work in proceeding satisfactorily and that the work will not interfere with any scheduled ceremonies, funerals, or processions. Meetings will be scheduled at least as frequently as shown below and may be requested by either party at any time. Participants in these meetings are not limited to the Site

Manager and COR(s), but may include additional Contractor or Government Personnel as required.

Daily: To report on work completed, establish a work schedule and to ensure that no work is being performed at the immediate site of a scheduled interment or ceremony. These daily meetings are also an opportunity for the Contractor to ask questions and ensure he/she understands the off-limit areas, which may vary, depending on the event.

Weekly: To propose work to be done during the coming week, receive the schedule of upcoming ceremonies, discuss work progress and other items as appropriate.

3.8. The Cemetery Director/Representative will have the right to stop work pending weather conditions at any time. This is required to maintain the dignity of the cemetery and the appearance of the grounds.

3.9. The Contractor shall schedule an on-site session(s) with the COR(s) to review site conditions;

handling, numbering, placement of floral vases; and any other Contractual requirements as determined by either the Contractor or COR(s) prior to beginning work.

4. CONTRACTOR DUTIES AND RESPONSIBILITIES:

3.1. Site Manager: A “Site Manager” provided by the Contractor shall be at the work site whenever work is being performed. The “Site Manager” must have a minimum of five (5) years experience as a direct supervisor of a commercial landscaping operation that included surveying, soil excavation, and site construction in industrial, commercial or public sites. The “Site

Manager” will ensure all specifications are being met, ensure contract work does not conflict with ceremonies and funerals, and ensure employees are adequately supervised and proper conduct is maintained. At all times when any performance of the work at the site is being conducted by any employee of the Contractor or his subcontractors, the Contractor shall have a representative (this person may or may not be the “Site Manager”) present who has the capability of receiving instructions in the English language, fluently speaking the English language and explaining the work operations to persons performing the work in the language that those performing the work are capable of understanding. The Contracting officer shall have the right to determine whether the proposed representative has sufficient technical and bilingual capabilities, and the Contractor shall immediately replace any individual not acceptable to the

Contracting Officer.

3.8. Record Keeping And Reporting: The Site Manager or his designee shall provide the

COR(s) with weekly written accurate reports identifying work completed during the past seven days including the following: All linear feet of irrigation line laid. All upright headstone/markers raise/realigned floral vases removed/replaced and the sq. yards. of turf renovation (gravesite renovation) shall be recorded per gravesite location and a proposed plan of work for the upcoming week as well as square feet of irrigation pipe laid.

3.9. Licenses: Permits; Vehicle, Liability and Workman’s Compensation Insurance: The

Contractor shall be responsible for obtaining all necessary and current licenses, permits, vehicular insurance and registration, Workman’s Compensatory Liability Insurance, property liability insurance etc., prior to the start date of this service. The contractor shall provide the

Contracting Officer copies of these policies before commencing work.

3.10. Utility Location: Prior to commencing any excavation or turf removal operations, the

Contractor shall confirm the location of any utilities in the work area. Utilities include potable water systems, electrical power, gas, and water and sewer lines. A utility locator company may be brought in to assist in this process at the sole expense of the Contractor.

3.11. New Installed Irrigation System: Contractor will test system and provide to COR certification that newly installed irrigation system is functioning according to company specs.

No turfgrass is to be laid until the new irrigation system has been installed and fully functioning and approved by the COR. The contractor will be responsible for the cost of the water for the irrigation of the turf by installing a water meter or paying water bill invoice submitted by COR.

(*Note: If the water system of the cemetery is not functioning properly or insufficient water is not available on-site, contractor must secure other water sources and supply needed water by

Water truck or other means at contractors choice and expense.)

3.12. Contractor Equipment: The Contractor shall not operate trucks, tractors, and other heavy equipment in excess of five tons on any turf area except when authorized in writing by the

COR(s).

3.13. Erosion Control: Contractor shall Install and maintain erosion control material/methods to meet local requirements. Copies of these requirements may be reviewed by contacting the

COR(s).

3.14. The Contractor shall provide adequate warning devices, signage, barricades, guards, flagmen or other necessary precautions, as determined by the COR(s) for the protection, safety, and warning to all pedestrians and vehicular traffic within the area. At least two signs will be provided and erected by the Contractor on the perimeter of the burial section being worked on to indicate to the public of work in progress. Signs will have the following wording: “CAUTION:

IRRIGATION/TURF RENOVATION/HEADSTONE REALIGNMENT PROJECT! INQUIRE

AT OFFICE.”. Signs are to be aluminum, 12” height, 18” width, 2-inch black letters on white background, mounted on a post with the top of the sign 48” from the ground surface. (minimum of 3-4 signs)

3.15. The Contractor is responsible to ensure that all work shall be done in a manner that safeguards all VA visitors, employees, and public. The Contractor shall be solely responsible for any and all actions initiated and/or completed by his/her employees. Furthermore, the contractor and his/her employees shall have a clear understanding of, and be sensitive to, such environmental issues as ground water contamination, wetlands, etc., and be consistent and fully compliant with all applicable Federal, State laws, ordinances, Right-to-Know laws, EPA guidelines, and regulations.

3.16. Upon completion of the work, the Contractor shall remove all debris, rubbish, and excess material from Cemetery Property.

3.17. A temporary storage site may be provided by the COR(s) for short-term storage (not to exceed two weeks).

3.18. At the end of each day the Contractor shall remove all debris from the work site and the cemetery. The Contractor shall ensure at all times that rubbish and trash generated by the

Contractor is kept clear of vehicular and pedestrian traffic throughout the site. This may include sweeping or washing down the roadways of dirt and debris. The Government shall not provide receptacle(s) for disposal of debris related to this contract. All unsuitable/unusable materials are to be disposed of off station.

3.19. Contractors shall be responsible for cleaning any cemetery structures that are soiled or stained as a result of contractor’s performance. The Contractor shall wash-down with water all soiled or stained structures and grounds at the end of each workday. No chemicals are to be during the wash down. The Contractor shall bear all costs associated with washing and cleaning. Any such soiled or stained areas shall be brought to the immediate attention of the

COR(s) prior to washing/cleaning.

3.20. In areas where planting and turf work have been completed, clear the area of all debris, Spoil piles, and containers. Clear all other paved areas when work in adjacent areas is completed. Remove all debris, rubbish and excess material from the Cemetery.

3.21. Contractors shall be responsible for replacement of any cemetery structure, to include: turf, curb, road pavement, headstone or marker, valve boxes, control markers, sprinkler heads, which is chipped, marred, damaged and/or ruined at the fault of the Contractor shall bear all costs associated with replacement and reinstallation. Any such damage shall be brought to the immediate attention of the appointed COR(s) prior to repair/replacement/installation.

3.22. At the Government's discretion, the Contractor shall either repair or replace the property, or reimburse the Government the full amount for all property damage(s). The Contractor shall be aware that Government property - beyond standard structures and equipment - also includes markers, monuments, trees, beds, and turf, i.e. - wounded trees or scalped turf, roads, curbs, potable water system as well as headstones/markers shall be repaired or replaced.

3.23. The contractor and COR(s) shall inspect the trees and shrubbery of a schedule renovation area prior to the start of the renovation and note all abnormalities or existing conditions.

Another inspection will be conducted after the completion of the renovation and the contractor will make all corrective actions to any noted damage. A licensed arborist will complete all corrective actions to damaged trees.

3.24. Where existing or new turf areas have been damaged or scarred during planting and construction operations, restore disturbed area to their original condition.

3.25. CONTRACTOR CONDUCT:

a) Contractor personnel shall:

b) Adhere to the following standards of dress, conduct, supervision and training while performing work on Government property. The COR(s) may direct the Site Manager to remove from the site, any Contractor employees not adhering to these standards.

c) Be fully clothed at all times, to include upper garment to cover body from the waist to the neck and long pants. Garments that have a message, slogan or printing of any kind other than the Contractor’s business attire are prohibited. Uniforms are acceptable.

d) Maintain a neat and professional appearance throughout its workforce, vehicles, equipment, and maintenance areas. If uniforms are used, they must be in unison among all employees.

e) The Contractor/personnel shall not engage in loud or boisterous behavior, angry outbursts or use profane or abusive language at anytime on Government premises. Playing radios and/or electronic games/devices, smoking or chewing tobacco products, shall only be done at lunchtime and in a designated work area.

f) Consume food and beverage only within areas designated by the COR(s). Intoxication, and violence or criminal acts of any kind will not be tolerated - and is cause for immediate removal from Government property. Use or sale of intoxicating beverages and/or drugs is strictly prohibited.

g) Contractor employees shall only take breaks/rest periods and lunch breaks at areas designated by the COTR(s), not in the field. Misconduct shall form the basis for immediate contract enforcement action, to include immediate removal from the cemetery.

h) Contractor employees shall not sit, lean or place any item of his person on any headstone/markers as well as not equipment leaning or place on any headstone/marker.

i) The Contractor shall be responsible to ensure that his/her employees are aware of all the terms and conditions set forth above in this solicitation package regarding their performance and conduct during the performance period of this contract.

j) The Site Manager shall re-direct employees away from an event in a timely fashion. If either the Site Manager does not do so or is not available, the COR(s) may then do so.

k) Contractor shall be responsible for training and safety precautions prescribed by OSHA regarding safety equipment and devices.

l) SAFETY: Any actions of the Contractor, must meet all safety requirements of Florence

National Cemetery's Safety Officer, Department of Veterans Affairs, OSHA, and the State.

It is incumbent upon the Contractor to be familiar with these requirements. Copies of all referenced safety standards may be reviewed by contacting the Florence National Cemetery

Safety Officer. "Safety" shall also include the Contractor having a safety representative who maintains regular and routine contact with the Safety Officer of Florence National

Cemetery.

3.26. CONTRACTOR-FURNISHED ITEMS AND RESPONSIBILITIES:

a) The Contractor is responsible for supplying all equipment, personnel, tools, supplies and materials necessary to perform the services required by this contract.

b) Contractor-furnished items necessary to perform work as required under this contract shall be furnished, maintained and operated by the Contractor and shall be consistent and fully compliant with all applicable OSHA, Federal, State, County, City laws, ordinances and regulations.

c) Materials and supplies procured for the performance of the contract by the Contractor shall be consistent and fully compliant with all applicable Federal, State, County, and City laws, ordinances and regulations.

d) The Contractor is responsible for the supply, maintenance and repair of all Contractor-owned equipment. This includes, minor maintenance/repair and minor operating parts for equipment such as lubrication, oil changes, spark plugs, gaskets, cotter pins/keys, electric extension cords, etc., to keep all equipment in good operational condition throughout the period of performance of this contract.

e) Contractor Staging area location must be approved by the COR. Contractor shall base operations out of this staging area, using it for materials and equipment storage, administration, employee toilets, trash dumpster area, employee parking, employee lunch/break area, etc. Because of the limited area of the cemetery for staging the contractor may have to secure/arrange an alternate location off site at his expense for spoils or other material/equipment storage.

f) The Contractor is responsible for ensuring that all of its motor vehicles and equipment meet

State inspection, safety, licensing, registration, and insurance requirements.

g) Electricity: In case the Contractor requires electricity while in performance of this contract, the Contractor shall provide and utilize portable generators as necessary to complete the work. If Contractor hookup to Cemetery's electrical distribution system is approved by

COR, Contractor is to provide all necessary connections and complete connection work in accordance with NEC requirements, and at no cost to the Government.

h) Water: The Contractor shall provide and utilize portable water tanks and/or water trucks as necessary to transport water to areas where needed in order to complete the work required by this contract at contractors expense. The Contractor is responsible for making connections to any water supply in accordance with regulations and shall install appropriate meter for monitoring usage if applicable. Contractor shall not obstruct normal traffic flow on adjacent roads while water is being obtained or dispersed.

i) Refuse Facilities: The Contractor shall provide his/her OWN refuse facilities of which will be located only in the COR approved "Staging Area" at contractors expense. Contractor shall not place dumpsters or refuse facilities in any other location at the cemetery other than the approved staging area. The Contractor is required to dispose of all debris and other waste materials generated by his/her work at a licensed off-site landfill unless otherwise directed by the COR. The Government shall not provide receptacles for disposal of debris as a result of the services provided under this contract. In case of Hazardous Materials, the Contractor is required to obtain required disposal permits from the State regulatory agency.

j) Portable Chemical Toilets: The Contractor shall provide portable chemical toilets for use by workmen as necessary to comply with applicable OSHA requirements at contractors expense. These portable toilet facilities shall be kept clean and free of excessive odors, insects, etc. Portable toilet facilities will be located in the COR approved Contractor Staging

Area only - it is not permissible to locate portable toilet facilities in any other locations throughout the cemetery. Use of the permanent cemetery toilet facilities by workmen is strictly prohibited throughout the duration of this contract.

k) Only Contractor’s equipment and supplies (property) required performing work under this contract shall be stored at the Contractor's designated storage area at the end of each workday. No Contractor equipment maintenance repairs of any kind can be done on cemetery property without the prior approval of the COR.

1. OTHER CONDITIONS

1. WORK ENVIRONMENT:

a) All work under this contract will be performed primarily out-of-doors and personnel performing these services will be exposed to wind, sun, cold, dampness, fog and rain.

These conditions, may, at times, be extreme. The contractor shall take all necessary precautions to protect his/her employees from the elements to the maximum practicable extent. No work shall be done when the ground is too wet or in an otherwise unsuitable condition for planting. Submit a written request to the COR(s) stating the special conditions and proposal variance.

b) Due to the sensitive mission of the cemetery, the work often requires contact with, and exposure to, grieving individuals. Contractor personnel must exercise and exhibit absolute decorum, courtesy, and respect while within the cemetery or at its perimeter or entrances. Inquiries from cemetery visitors shall be politely referred to Government cemetery staff. Gratuities of any kind are strictly prohibited.

2. CEMETERY RESPONSIBILITIES:

a) Locate the temporary gravesite control monumentation markers if applicable.

b) Verify the location of all gravesites within the scope of work.

B.2.4 PERFORMANCE PLAN

The Contractor shall establish a detailed performance plan focusing on criteria set forth in this contract requirement. The performance plan will be submitted with initial quotation submission package.

B.2.5 CONTRACT MANAGEMENT and PLACEMENT OF ORDERS

A. Representatives of the Contracting Officer: The VA Contracting Officer will designate one (or more) representatives to serve as the Contracting Officer’s Representative (COR) to act for him/her in furnishing technical guidance and advice or generally directing the work to be performed under the contract. Such designation will be in writing and will define the scope and limitations of the COR’s authority. A copy of the designation(s) shall be furnished to the Contractor at time of award.

(i) The COR may direct and arrange the Contractor’s work schedule in specific areas of the cemetery to coordinate with daily cemetery activities and operations.

(ii) The Contractor shall provide the COR with monthly schedules the last week of the month for the following month.

B. Duties and responsibilities of the COR include day-to-day monitoring of the contract as follows:

(i) Providing contract oversight and technical guidance to the Contractor.

(ii) Placing orders for services.

(iii) Verification / certification of payments to the Contractor for services rendered.

(iv) Assuring that any changes effecting work involved, price, terms and/or conditions under the contract are not implemented before written authorization is issued by the Contracting

Officer.

C. All administrative contract functions are the responsibility of the VA CO. Any modifications to the contract, including those involving no-cost changes, increases and decreases in cost or level of services provided, termination or extension of the contract (in part or in whole) and decisions concerning claims or disputes, must be authorized in writing by the Government Contracting Officer.

D. Agents/Branches; if the Contractor maintains agents/branches, the Department of Veterans Affairs is to be provided with a list containing any information necessary indicating how and with whom orders are to be placed.

B.2.6 PERFORMANCE EVALUTION MEETING

A. The issuance of a Contract Discrepancy Report (CDR) may be cause for the scheduling of a meeting among the Contractor, Contracting Officer, and the COR. A mutual effort will be made to resolve all problems identified. The Government will prepare written minutes of the meeting. The Contractor, Contracting Officer, and the COR will sign minutes of the meeting(s).

B. Should the contractor not concur with the minutes, he will state in writing to the Contracting Officer within ten (10) calendar days, he/she does not concur and explain the reasons for non-concurrence. The

Contracting Officer will review and consider the reasons submitted for the Contractor’s non-concurrence and make a decision. The Contracting Officer will notify the Contractor of the decision in writing within ten calendar days.

B.2.7 DISCREPANCY ACTIONS

A. Normally, the COR will verbally advise or give a written inspection report to the Contractor of discrepancies the first time they occur and ask the Contractor to correct the problem. A notation will be made on the COR checklist of the date and the time the deficiency was discovered and the date and time the Contractor was notified.

B. If the Government created any of the discrepancies, these will not be counted against the Contractor’s performance. When the Government has caused the Contractor to perform in an unsatisfactory manner, the COR will forward a written notice to the responsible organizational element requesting corrective action be taken.

C. When the Contractor is not meeting the limits of satisfactory performance, a CDR will be issued to the

Contractor. The seriousness of the failures should govern whether to issue CDR at the end of the period, or as soon as the limit of satisfactory performance are exceeded.

D. When a CDR is issued for a service, the Contracting Officer must deduct from the periodic payment.

E. If the Contractor does not achieve satisfactory performance by the end of the next period or agreed suspense date, another CDR will be issued and the appropriate amount deducted from the periodic payment.

F. A third CDR will be the cause for a Cure Notice. However, the Contracting Officer may issue a Cure

Notice at any time he/she deems appropriate. Depending on the overall performance of the Contractor, an unsatisfactory reply to the Cure Notice should require a Show Cause letter to be issued, followed by consideration of termination of the contract.

NOTICE TO CONTRACTORS:

THE CONTRACTOR IS SOLELY RESPONSIBLE TO ENSURE THAT HIS/HER EMPLOYEES

ARE FULLY AWARE OF ALL THE ABOVE TERMS AND CONDITIONS REQUIRED FOR

THE PERFORMANCE OF THIS CONTRACT AND ABIDE BY THESE TERMS AND

CONDITIONS DURING THIS PERIOD OF PERFORMANCE

B.3 SUPPLIES OR SERVICES & PRICES / COSTS

Period of Performance: Date of Award plus 365 Days

BASE PERIOD

CLIN DESCRIPTION QTY UNIT

UNIT

PRICE

TOTAL PRICE

Realign, raise/lower, level, and backfill upright headstones in sections 2,3,4,8,11,12,13,14,15,16,17, and 18 4,398 EA

Clean all upright headstones in sections

2,3,4,8,11,12,13,14,15,16,17, and 18 4,398 EA

0003 Realign, raise/lower, level, and backfill flat markers and re-installed new grass pave in section 1 225

EA

0004 Clean all flat markers in section 1 225 EA

Demolish old irrigation system/lines 520,000

Sq Ft

Install new underground irrigation system 600,000

Renovate and re-establish turf grass to include borders in all turf areas of annex side of cemetery 600,000

BASE PERIOD: TOTAL ESTIMATED PRICE:

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31

U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The

Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such…