S06 - 0004 - Att1 - Vendor QA.xlsx
XLSX spreadsheet 28 KB Posted
- Attached to
- Construct EHRM Infrastructure Upgrades | Wilkes-Barre, PA Federal contract opportunity
- Solicitation number
- 36C77625R0056_1
About this file
This file is a vendor Q&A document (S06 - 0004 - Att1 - Vendor QA.xlsx) for a competitive Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside solicitation for infrastructure upgrades at the Wilkes-Barre VA Medical Center. The project, valued between $20-50 million, involves constructing EHRM (Electronic Health Record Modernization) infrastructure upgrades, including mechanical, electrical, data, and civil infrastructure work in an occupied medical facility with complex phasing and utility tie-ins.
Key details include a solicitation closing date of 8/1/25 at 4 PM ET, requirements for technical capability demonstrations using past project examples, and extensive specifications for work in telecommunications rooms, hallways, and medical facility spaces. The project involves precise coordination with VA staff, including OIT escorts for telecom rooms, ICRA (Infection Control Risk Assessment) protocols, and specific working hour restrictions. Technical requirements encompass fiber optic cabling, security systems integration, fire suppression, and infrastructure modifications, with careful attention to maintaining hospital operations during construction.
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Text version
Sheet1
| # | Question | Answer | By | |
| 1 | Does the clean agent fire suppression require a connected reserve cylinder and agent? | A/E notes that reserve cylinder(s) and agent are not required by NFPA 2001. | A&E | |
| 2 | Are the EPO buttons for the CRAC unit shutdowns and UPS shutdowns apart of a system such as the FIKE EPSMS that has a Bypass for testing? | Maintenance bypass switches are shown on detail sheet EP512. As long as EPO System matches the functionality per drawings and specification, the system may be acceptable upon review. | A&E | |
| 3 | Electrical work within existing Buildings, can this be done during normal working hours or off-shift? | Work can be done during normal business hours if normal hospital operations can be maintained. In instances where it will affect operations and coordination with the affected department is not possible, after-hours work would be required. | A&E | |
| 4 | Regarding FE per Detail 3/A-605, if FE needs to be installed because existing is not present within 75’ of new TR, what size shall the new FE be? Please confirm these will be clean agent FE. | In accordance with the requirements of NFPA 75 and NFPA 10, the minimum rating for | ||
| each required individual portable extinguisher should be a 5lb, 2A:10B:C, carbon dioxide or clean agent fire extinguishers are appropriate. | A&E | |||
| 5 | MV Sectionalizer switches shown on One-line but there is no spec for them. | Sectionalizer switches are included in Specifciation 26 12 19 - PAD-MOUNTED, LIQUID FILLED, MEDIUM-VOLTAGE TRANSFORMERS section 2.9 SECTIONALIZING CABINET. | A&E | |
| 6 | "Division 26 metering is shown internal to the electrical equipment, however, it is specified to be by div 25. This vendor can either provide standard meters with modbus OR we can provide standard equipment with no provisions for metering, and the div 25 contractor provides wall mount remote products like EMON, SATEC or other. | Provide equipment with integral meters as specificed in specifciation 26 24 16 - PANELBOARDS section 2.5 DIGITAL POWER METERS (DPM). This applies to panelboards and switchboards where indicated on drawings. | A&E | |
| 7 | Specification Section 27.06.00 is referenced in the Drawings but not provided, please advise. | Reference Specification Section 01 00 00, section I. PHASING for phasing plans. | A&E | |
| 8 | Please confirm location of lay-down area and stock piling. | Per Specification SECTION 01 00 00- | ||
| GENERAL REQUIREMENTS, part 1.6 OPERATIONS AND STORAGE AREAS. Specific area will be determined when details on requirements are provided. | Site | |||
| 9 | Flag Mount Fire Extinguisher ID signs: a. Do we defer to specs in the VA Sign Design manual for this particular sign? b. If not – are there pictures or samples of existing signs we are to match? | Details for Flag mounted Fire Extinguisher Indentification provided on sheet AW001 | A&E | |
| 10 | Window vinyls: a. Interior or exterior. B. 1st or 2nd surface? | A. interior B. seciond surface | A&E | |
| 11 | Will any interior ADA signs be on glass? If so, do you want a blank acrylic panel, cut to size/shape to match, on the backside of the glass to hide the double sided tape and silicone showing on the other side of the glass? This blank panel would be painted to match. | No. | A&E | |
| 12 | Regarding the FE in the new Data Center, what size are required, please advise. | 5lb, 2A:10B:C, clean agent fire extinguishers | A&E | |
| 13 | For the new Telecom Rooms, these are Phased per Floor, may the Contractor work on several Floors concurrently or just one Floor at a time? | Contractors may work on several floors concurrently. However, any deviations from the contract documents must be approved by the VA before starting work. | A&E | |
| 14 | If qualified, may the Project Manager also be the SSHO? | Per Specification SECTION 01 35 26- | ||
| SAFETY REQUIREMENTS, part 1.7. | Site | |||
| 15 | Regarding the duct-bank work, there are many concrete sidewalks/curbs that will be impacted by the duct-bank work, may the Contractor go back and patch these areas once the duct-bank has been completed or does it have to be patching as the duct-bank work is being done? | Impacted concrete sidewalks in high traffic areas would have to be replace soon after that work is completed to allow for pedestrian traffic to use that walkway. | Site | |
| 16 | Please verify if a Geotechnical Report is available for the site and Data Center, indicating the locations and depths of rock. Drawing S-001 "Foundations - Item 1 indicates a Geotechnical report" was prepared. If so, please issue. | Geotechnical Reports are avalable and will be distributed to the contractor at the VA's discretion. | Site | |
| 17 | Per the Drawing Index on Drawing G-002, there appears to be 2 sets of Civil Drawing Pages for the project with the same sheet name, pages 4-23 and 24-43. (i.e Pages 8 & 28 are both titled "CS-200 DC Building Site Plan"). Please verify if there are 2 sets of drawings and which set is to be use for bidding. | There is only one set of civil drawings, VA has been provided the latest Civil set in and sheet index has been revised. | A&E | |
| 18 | Please confirm location for Expansion Joint Cover Assemblies, Specification Section 07.95.13. | Spec Section 07 95 13 will be removed from contract documents, it was a holdover from scope that has since been removed from the project. | A&E | |
| 19 | What is the current firmware version on the current CCTV system? | 4.36.0.16 (d3811948) | Security | |
| 20 | Is the CCTV on the VA network or standalone network? | Standalone | Security | |
| 21 | Is the CCTV using FIPS Servers? | Security | ||
| 22 | For the SECURITY ACCESS, PANNING CAMERA TRAVERSE ANGLE (TN002), does the VA like the multi-head vs the fisheye? | It all depends on where the camera is located. Example: We like the Multiheaded at hallway intersections. Fisheyes are good when covering a large area where we can PTZ. | Security | |
| 23 | Are PACS and CCTV currently integrated with each other? | No | Security | |
| 24 | Are PACS and IDS currently integrated with each other? | No | Security | |
| 25 | Are the TR's getting IDS installed (intrusion)? | No Intrusion detection is included in TRs | A&E | |
| 26 | There was a reader without power on an IT closet during the walkthrough. Are we responsible for replacing the reader or any other readers or other hardware/devices that may be out on IT closets/TR's that work is being performed? | Card readers shall be relocated, replaced, or upgraded as indicated on drawings. | A&E | |
| 27 | What is the current version of software for the PACS? | C-Cure 9000 version 3.00.3 (Build 3188.188) | Security | |
| 28 | Is the PACS on the VA network or a standalone network? | VA Network | IT | |
| 29 | Is the PACS a 75 bit or 200 bit system? | 200-bit | Security | |
| 30 | How much advanced notice will be required for OIT escort coverage of TR rooms? | The more escorts needed at one time, the more advance notice would be required. A schedule and regular look- ahead meetings with the Facility staff will allow for scheduling the required number of escorts. | ||
| Site / IT | ||||
| 31 | What constitutes the need for OIT escorts? Is an escort required any time the doors are open to a TR room? | When accessing any active TR. Yes, an escort is required ant time a TR door is open. When a new TR buildout reaches a point where VA network gear is installed, then escorts will be required, not before. | Site / IT | |
| 32 | How many OIT escorts will be available at any given time? | A schedule and regular look- ahead meetings with the Facility staff will allow for scheduling the required number of escorts. | Site | |
| 33 | Will on-site parking be available for contractor personnel? | Per Specification SECTION 01 00 00- | ||
| GENERAL REQUIREMENTS, part 1.5, E Motor Vehicle Restrictions. | Site | |||
| 34 | How many new TR room buildouts can be requested at one time? | This depends on where the worked TRs are located and the affect each has on daily operations. Also see Phasing Plan. | Site | |
| 35 | What specific tasks are intended to be scheduled at night/day? | In the Medical Center- Per Specification SECTION 01 00 00- | ||
| GENERAL REQUIREMENTS, part 1.6, F & G. Outside areas will typically be during the daylight hours. | Site | |||
| 36 | Working Hours – What are the precise hours for double shifts and weekends? For instance, o 1st Shift: 7:00 AM - 4:00 PM o 2nd Shift: 4:00 PM - 10:00 PM o Weekends: 7:00 AM - 5:00 PM | Per Specifications SECTION 01 00 00- | ||
| GENERAL REQUIREMENTS, part 1.6 G. | Site | |||
| 37 | Will there be conflict with current construction next to the new server building being built? | No. | Site | |
| 38 | On office spaces being demoed to become a TR, are the ceiling tiles being removed? | Refer to demo RCPs for scope. For example on sheet 01-A-400b, Keynote #5 - "DEMOLISH EXISTING ACT COMPLETELY INCLUDING ALL |
GRIDS, SUPPORTING WIRES, CLIPS, AND PERIMETER
WALL ANGLES TO EXPOSE UNDERSIDE OF STRUCTURE
ABOVE. PATCH WALLS WHERE CEILING IS REMOVED.
PATCH AND REPAIR REMAINING CEILING GRID AND TILES
| WHERE NEW WALLS ARE BEING INSTALLED." | A&E | ||
| 39 | Drawing CU 300 shows communication duct banks A & B as does the legend on multiple drawings. Drawing CU500 & CU501 shows (4) different duct bank details with no identification as to where each detail is used, please advise. | The duct bank details provided are typical in nature for all EHRM projects. |
The contractor is to determine the applicable ductbank based on the fiber counts required on each run.
| In general for the smaller VA sites, it's anticipated that the campus fiber ductbank will utilize the 4 conduit ductbank (separate ductbanks for A and B sides), and the building connections will utilize the 3 conduit ductbank. | A&E | |||
| 40 | Drawing 05-TN101 shows Fiber to IT Room 5-203. Should Fiber go to 5-201. | Yes, Fiber should route to 5-201. | A&E | |
| 41 | How much work can be done above ceilings in existing Hospital during Normal working hours? 7am-3:30pm. | Per Specifications SECTION 01 00 00- | ||
| GENERAL REQUIREMENTS, part 1.6 G. Work outside those hours depends on the location and activity in the Medical Center. The ICRA Level will be a factor in this.. Above ceiling permits will be required for any work/inspections being completed within the facility. The IC SOP will address the number of ceiling tiles allowed out in one area. Refer to safety for above the ceiling work permits. | ICRA | |||
| 42 | Will Auto-CAD Drawings of the duct-bank layout be provided? | CAD documents for all Construction Drawing sheets have been provided by the AE to the VA. It is at the VA's discretion if these will be provided to the contractor. CAD documents are supplemental only and are not considered construction documents. Any CAD provided to the contractor are to be used at the contractor's discretion. | A&E | |
| 43 | Drawing S-541, Detail F1, please advise where this is located on a Plan View. | This is a typical detail for support of the mechanical units. Refer to mechancial plans for proposed locations. | A&E | |
| 44 | Will the sign-in sheet from site visit be available in addendum? | Posted on SAM.gov. | Site | |
| 45 | Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO? | Per Specification SECTION 01 35 26- | ||
| SAFETY REQUIREMENTS, part 1.7. | Site | |||
| 46 | If no to the question above, will the SSHO need to be full-time for this project? | Per Specification SECTION 01 35 26- | ||
| SAFETY REQUIREMENTS, part 1.7. | Site | |||
| 47 | Please clarify if a superintendent can be a dual hat to cover the requirements of QA/QC? | Per Specification SECTION 01 45 00- | ||
| QUALITY CONTROL, part 3 EXECUTION. | Site | |||
| 48 | If no to the question above, will the QA/QC need to be full time for this project? | Per Specification SECTION 01 45 00- | ||
| QUALITY CONTROL, part 3 EXECUTION. | Site | |||
| 49 | Can a superintendent be a triple hat to cover the requirements of SSHO and QA/QC? | Per Specification SECTION 01 45 00- | ||
| QUALITY CONTROL, part 3 EXECUTION. | Site | |||
| 50 | Please confirm if tax should be included in our proposal? | See 52.229-3 FEDERAL, STATE, AND LOCAL TAXES and Special Notes regarding FAR 52.229-3. | Contracting | |
| 51 | Please provide the latest wage determination for this project’s county. | Wage determination as of 7/17/2025 has been included. | Contracting | |
| 52 | Please confirm if the current prevailing wages will be consistent for the life of the project with no escalation? | Wage Rates will remain the same for the life of the project. | Contracting | |
| 53 | Please confirm the current design documents meet current VA TIL guidelines. | Yes. | Site / A&E | |
| 54 | Who is responsible for contracting the commissioning agent? | Contractor is required to be familiar with contract documents - Specification section 01 91 00 1.8 identifies the following: |
B. Members Appointed by Contractor:
1. Contractor’ Commissioning Manager: The designated person, company, or entity that plans, schedules and coordinates the commissioning activities for the construction team.
2. Contractor’s Commissioning Representative(s): Individual(s), each having authority to act on behalf of the entity he or she represents, explicitly organized to implement the commissioning process through coordinated actions.
C. Members Appointed by VA:
1. Commissioning Agent: The designated person, company, or entity that plans, schedules, and coordinates the commissioning team to implement the commissioning process. The VA
| will engage the CxA under a separate contract. | A&E | |||
| 55 | Is the use of temporary plastic wall panels (such as STARC panels) acceptable to meet ICRA requirements? | Yes | ICRA | |
| 56 | Will shutdowns be required to be done during off hours or weekends? | Per Specification SECTION 01 00 00- | ||
| GENERAL REQUIREMENTS, part 1.6. | Site | |||
| 57 | Please confirm if there is assumed asbestos or lead that is to be removed whether underground or within manholes or buildings? | Hazardous materials report provided to the VA, this can be distributed to the contractors at the VA's discretion. | A&E | |
| 58 | Will telecommunications rooms, mechanical rooms, work areas, etc. be cleared of all stored items prior to the contractor entering those areas? | Conditions will vary. Mechanical spaces, existing TRs and working spaces will often need to remain functional before and after contractor work. In these cases, It is not feasible to remove and replace the contents of the rooms. Although, when the function of the space has changed completely (such as converting an office to a TR) coordination and planning of clearing the space can be made. | Site | |
| 59 | Will a full-time fire watch be required during activities such as cutting, brazing, and welding? How long after such activities are completed? | A Fire Watch is required during cutting, brazing, and welding activities and 30-minutes after the activity is completed. A Hot work permit is required and issued by WB VA Safety and this process will determine if the person performing the cutting, brazing, and welding activities can the Fire Watch or a dedicated Fire Watch is required. | Site | |
| 60 | Will any existing glycol be required to be removed and disposed of by the contractor? If so, can the total volume of glycol be provided? | Contractor is responsible for verifying glycol percentage of existing hydronic systems and disposing of any glycol associated with the demolition and removal of the existing fan coil units and hydronic piping as shown on the contract documents. | A&E | |
| 61 | With regards to underground utility work how much open trenching is allowed at a time? | The amount of open trenching allowed at a time will be dependent on the location and the ability to maintain access to vehicles and pedestrians. All trenchs will need to be closed or protected by the end of the work shift. | Site | |
| 62 | Have test pits or exploratory excavations been completed along the proposed fiber duct bank routing? Please provide reports if available. | No. Geotechnical Reports around the Data Center are available and posted on SAM.gov. | Site | |
| 63 | After backfilling, topsoil and seed have been applied who is responsible for watering? If the contractor is responsible will water be provided by the facility? | Contractor is responsible for watering the seed until it sprouts and grass is established. Water will be made available by the facility. | Site | |
| 64 | On all underground utility work please confirm if excavated material is acceptable for re-use as backfill? | Clean excavated material is acceptable for re-use as backfill. | Site | |
| 65 | Please confirm if the contractor is responsible for any rock removal that is encountered. If so, what is the assumed elevations and quantity of rock material? | Yes. Unknown. See Specification SECTION 31 20 11- EARTHWORK, part 1.6 B. A new fire main loop was installed on the campus a few years ago. | Site | |
| 66 | Please confirm if a unit price can be established for rock removal as opposed to carrying in bid? | No. The bid is all inclusive. | Site / Contracting | |
| 67 | If an extreme amount of rock is encountered/removed, please confirm if extra time will be added to the contract completion date? | Specification SECTION 31 20 11- EARTHWORK, part 1.6 B. | Site / Contracting | |
| 68 | Please confirm if there is a separate staging area onsite for fill material to be stockpiled for re-use? | There is an area on-site to stage fill material. | Site | |
| 69 | Please confirm if an onsite arborist is required for any tree removal or tree protection? | Per Specification SECTION 01 00 00- | ||
| GENERAL REQUIREMENTS, part 1.9, A. | Site | |||
| 70 | Please advise if the site contains any contaminated soil that needs to be removed. | No contaminated soil is anticipated. | Site | |
| 71 | If the underground site package requires removal of contaminated soils. Will the site contractor be required to have operators trained and certified in all various levels of contamination handling? | If contaminated soil is found, then a company that is certified to remove/dispose of it would be required. | Site | |
| 72 | Please confirm if we will be allowed to keep a locked storage container or Conex box within the grounds. | Yes, space for a locked storage container or Conex box will be available. Per Specification SECTION 01 00 00- | ||
| GENERAL REQUIREMENTS, part 1.6 D. | Site | |||
| 73 | Who is responsible for final terminations and integration to the existing data system? | When terminations are installed, tested, and validated, a VA OIT technician will make the final connections from patch panel to network switch. | IT | |
| 74 | To allow sufficient time to review responses and prepare our bid we kindly request that you please extend the bid date. | Solicitation closing date has been extended to 8/1/25, 4PM ET. | Contracting | |
| 75 | Must past performance examples be from the offeror acting as the Prime Contractor, or will subcontractor experience be accepted? | Past performance is not an evaluation factor for this solicitation. Factor 1, Technical Capability (Technical) may be satisfied by the prime or proposed subcontractor. | Contracting | |
| 76 | Will the Government consider ongoing multi-year contracts (e.g., service contracts or BPAs with completed task orders) if they include scopes of work relevant to the solicitation? If so, are there specific requirements for documentation (e.g., percent complete, task summaries, interim CPARs)? | In regard to Factor 1, Technical Capability (Technical) all examples must be of at least 90% completed projects. | Contracting | |
| 77 | If subcontractor past performance is used, are Letters of Commitment or Subcontractor Consent Forms required at time of submission? If so, is there a preferred format? | Past performance is not an evaluation factor for this solicitation. | Contracting | |
| 78 | Are there any specific formatting requirements for presenting subcontractor experience (e.g., prime vs. sub role, dollar share, duration)? | All formatting should follow the "Instructions to Offerors" | Contracting | |
| 79 | The solicitation defines relevant experience as: | ----------- | ||
| 80 | “Construction or complete renovation of a data center in an occupied medical facility involving mechanical, electrical, data, and civil infrastructure, tying-in to existing structure, project phasing, and interruptions of facility utilities.” | Within the two to five project limit, all technical evaluation factor criteria must be met in some combination of different examples. It is not necessary to meet all criteria in a single example. | Contracting | |
| 81 | Will the Government accept projects that involve occupied VA or healthcare facilities with MEP and utility tie-ins, but not a dedicated data center, as relevant? | Contracting | ||
| 82 | May offerors submit a combined portfolio of projects that collectively meet all requirements? For example, one project demonstrating medical MEP/phasing, and another demonstrating telecom/data infrastructure? | Yes, examples provided must meet each requirement listed under Factor One at least twice across any combination of the examples provided. | Contracting | |
| 83 | Will the Government consider data infrastructure upgrades (e.g., MDF/IDF rooms, telecom cabling, IT support spaces, or EMCS controls) as meeting the “data center” criterion? | Contractor shall detail the specific work activities accomplished and explain their relevancy to the project requirements. | Contracting | |
| 84 | For the civil infrastructure component, would trenching, duct banks, utility tie-ins, or similar site utility work satisfy the requirement? | Yes, examples provided must meet each requirement listed under Factor One at least twice across any combination of the examples provided. | Contracting | |
| 85 | Does the “occupied medical facility” requirement apply to the entire project scope, or may equivalent work in occupied federal facilities (e.g., DoD or FAA) also qualify? | Other experience can be listed, however at least two examples of work performed in an occupied medical facility must be provided. | Contracting | |
| 86 | Would projects performed in hospital support buildings (e.g., dietary, laundry, logistics) be considered within the definition of “active healthcare environment”? | Yes, examples provided must meet each requirement listed under Factor One at least twice across any combination of the examples provided. | Contracting | |
| 87 | Must every project submitted for Past Performance meet the $20M minimum, or is it acceptable to submit two or more $20M+ projects and use smaller projects to fulfill the remaining technical criteria? | It is acceptable to submit two or more $20M+ projects and use smaller projects to fulfill the remaining technical criteria. | Contracting | |
| 88 | Will the Government accept IDIQ contracts whose total value exceeds $20M, even if no single task order exceeds that amount? | Projects submitted may be under $20M, but at least two projects must have a value of at least $20M to meet technical factor criteria. | Contracting | |
| 89 | Can projects performed individually by JV members be combined to meet evaluation criteria, even if no single project includes all elements? | Yes, examples provided must meet each requirement listed under Factor One at least twice across any combination of the examples provided. | Contracting | |
| 90 | We and another company are approved participants in an SBA Mentor-Protégé Agreement (MPA), with us as the protégé and the other company as the mentor. If a protégé in an approved SBA Mentor-Protégé Agreement submits the proposal as the prime contractor under the MPA, with the mentor providing substantial contributions (e.g., key personnel, management support, or subcontracted scope), will the mentor’s past performance be fully considered under 13 CFR § 125.9(d)(1)(iii)? Also, will documentation of the MPA and a narrative of roles/responsibilities will be sufficient to justify this consideration? | Past performance is not an evaluation factor for this solicitation. | Contracting | |
| 91 | The following existing equipment is requested to provide new breakers : |
A SWBD (page 01-EP604) B SWBD (page 01-EP605) Panel MDP (page 06-EP601) SWBD EMDP 1 (page 27-EP601) SWBD MDS (page 27-EP603) Can you please confirm the original equipment manufacturer for each of the above, and if possible the nameplate information? A SWBD (page 01-EP604) -- GE – AKD-8 Switch Gear – AKRU – 60 breaker type B SWBD (page 01-EP605) -- GE – AKD-8 Switch Gear – AKRU – 60 breaker type Panel MDP (page 06-EP601)- Panel MDP (page 06-EP601) – SIEMENS – Cat No. F1C75ML600ATS Breaker Type I.T.E Vacu-Break – Series A SWBD EMDP 1 (page 27-EP601) GE – Spectra Series Switchboard – Breaker model # SGLA36AT
| SWBD MDS (page 27-EP603) Square D – Power Style Switch Board - CAT No – 44-72805-1 Type SW-3 | Elec Shop | |||
| 92 | Is the contractor to assume ceilings in hallways are ACT drop ceilings unless noted otherwise? | Contractor to review RCP plans in construction documents - ceiling information is provided. | A&E | |
| 93 | Please confirm, are all horizontal interior fiber backbone conduit pathways existing to be reused, or is the contractor to assume these are all to be provided as new? | All fiber pathways are to be provided. | A&E | |
| 94 | Please confirm, is all work in hallways and work areas to be done during off hours (nights / weekends) so as not to disturb normal facility operations? | Per Specification SECTION 01 00 00- | ||
| GENERAL REQUIREMENTS, part 1.6 F and G. Not all work will necessary have to be during these hours. There are hallways and work areas that can be worked during normal business hours 7AM-5PM. The ICRA Level will be a factor in this. | Site | |||
| 95 | Please confirm, is the contractor responsible for providing maxwell 3-cell innerduct for all new fiber backbone cable installed in new conduit? | Yes, Innerduct shall be installed in all fiber filled conduits. | Site | |
| 96 | Please confirm, the designated SSHO must be a separate individual from both the designated superintendent and QCM? | Per Specification SECTION 01 35 26- | ||
| SAFETY REQUIREMENTS, part 1.7. | Site | |||
| 97 | Is the contractor required to hire an SIOR to oversee all special inspections? | Yes. Per 01 45 35 - B Statement of Special Inspections | Site / Contracting | |
| 98 | Is the contractor required to hire a 3rd-party firestopping inspector as part of this contract? | Per Specification SECTION 07 84 00- | ||
| FIRESTOPPING, Part 1.5 QUALITY ASSURANCE. | Site | |||
| 99 | Is the contractor required to hire a 3rd party geotechnical engineer as part of this project? | Geotechnical reports are available.Geotechnical reports will be distributed to the contractor at the VA's discretion. Contractor is responsible for Special Inspections per specifications - the inspector for soil conditions must be qualified as indicated in specification section 01 45 35. There are multiple ways the contractor may meet these requirements. | Site | |
| 100 | Is the contractor responsible for any abatement of asbestos or hazardous material beyond quantities provided in the specifications? | No. An approved Change Order would be required before any abatement of asbestos or removal of hazardous material beyond quantities provided in the specifications. | Site | |
| 101 | Will the contractor be limited to the amount of rooms / work areas that can be accessed simultaneously? Or will the contractor be allowed to sequence work areas as they see fit to best move the project along to meet the schedule? | The faculty will work with the contractor to allow as many rooms/areas to be worked as possible, without affecting the operations of the hospital. The contractor can also sequence the work areas. See Phasing Plan. | Site | |
| 102 | If room-specific phasing constraints are to be anticipated, for bidding purposes, please provide an approximate amount of rooms that will be turned over to the contractor at a time. For example, in past EHRM projects, bidders have been advised to assume access to only 3-4 Telecom Rooms, with work in each required to be completed in full before contractors would be permitted to advance to the next work area. | This depends on where the work is being performed. Once a preliminary schedule is provided to the VA, it can be reviewed with the affected department and adjustments made if necessary. Also see Phasing Plan. | Site | |
| 103 | Would HEPA carts be considered a sufficient means of infection control for contractors to use while working above ceilings in hallways? | Yes, especially in patient care areas. A review of the cart will be made to assure it meets the facilities requirements, as this facility would not provide carts. | ICRA | |
| 104 | Is the contractor permitted to utilize plastic barrier containments to isolate hallway sections during above ceiling hallway work? If so, must this work be done on off-hours so as not to disturb facility operations? | Refer to Safety cause this will involve egress clearance requirements. ICRA barriers/carts may be setup during normal business hours but egress must be always maintained. In addition, noise must be kept to a minimum to avoid disruptions. Clearence requirements will change based on the area. | Safety | |
| 105 | Is the contractor to assume new fire sleeves are required at all new through-wall cable penetrations at work areas calling for new cat6a cable drop locations? | Yes. All penetrations shall have all new fire sleeves. | Safety / A&E | |
| 106 | Is the contractor responsible for providing all new WAPs where shown on the T-drawings, or are these existing devices to receive new cable connections only? | WAPs are existing and require recabling unless otherwise noted. | Site | |
| 107 | Is there an existing proprietary fire alarm contractor at the facility? If so, please provide company name and point of contact. | Yes, Johnson Controls is the proprietary vendor. Scott W Eyerman scott.william.eyerman@jci.com or Glenn Porpiglia d.glenn.porpiglia@jci.com | Safety | |
| 108 | Is there an existing proprietary controls contractor at the facility? If so, please provide company name and point of contact. | Yes, Johnson Controls is the proprietary BMS controls vendor. Scott W Eyerman scott.william.eyerman@jci.com or Glenn Porpiglia d.glenn.porpiglia@jci.com | Safety | |
| 109 | Is there an existing proprietary PACS and/or CCTV contractor at the facility? If so, please provide company name and point of contact. | Yes, HID Global is the proprietary vendor for PACS. Yes, Avigilon Video Surveillance is the proprietary vendor for CCTV. | Security | |
| 110 | Where disturbed by construction, is grass area to be restored using seed or sod? | Seed is acceptable. | Site | |
| 111 | Is the contractor responsible for maintenance and watering for an establishment period of a predetermined duration after initial grass restoration? If so, how long is this establishment period? | Contractor is responsible for watering the seed until it sprouts and grass is established. Water will be made available by the facility. | Site | |
| 112 | Is this project Tax Exempt? | Yes. | Contracting | |
| 113 | Please confirm that all firestopping must be either installed by an FM global approved contractor, or a UL qualified firestop contractor certified. | Per Specification SECTION 07 84 00- | ||
| FIRESTOPPING, Part 1.5 QUALITY ASSURANCE. | Site | |||
| 114 | If rooms are required to be isolated in phases, will there be any downtime in the schedule between phases to allow the VA time for relocation of staff / equipment / devices? If so, how much downtime should the contractor anticipate for this? | This depends on where the work is being performed and the affected department. Once a preliminary schedule is provided to the VA, it can be reviewed with the affected department and adjustments made if necessary. | Site | |
| 115 | Please confirm the contractor will be required to submit post award the requested information that the telecommunications contractor shall be a BICSI licensed Contractor with a minimum of five (5) years’ experience installing and servicing systems of similar scope and complexity. The Contractor shall provide four (4) current references from clients with systems of similar scope and complexity which became operational in the past three (3) years. At least three (3) of the references shall be utilizing the same system components, in a similar configuration as the proposed system. The references must include a current point of contact, company or agency name, address, telephone number, complete system description, date of completion, and approximate cost of the project. | Please refer to the instructions to offerors for all requirements pertaining to this project. | Contracting | |
| 116 | Please confirm that the telecommunications contractor must submit copies of system manufacturer certification for all technicians. The Contractor shall provide proof project superintendent with BICSI Certified Commercial Installer Level 1, Level 2, or Technician to provide oversight of the project. | Specifications SECTION 28 13 53 |
SECURITY ACCESS DETECTION, Part 1.3 F. SECTION 28 23 00 VIDEO SURVEILLANCE, part 1.4 F and SECTION 28 13 00
| PHYSICAL ACCESS CONTROL SYSTEM, part 1.3 E. | Site | ||
| 117 | Please confirm cable installer must have on staff a Registered Communication Distribution Designer (RCDD) certified by Building Industry Consulting Service International (BICSI). | Specifications SECTION 28 13 53 |
SECURITY ACCESS DETECTION, Part 1.3 F. SECTION 28 23 00 VIDEO SURVEILLANCE, part 1.4 F and SECTION 28 13 00
| PHYSICAL ACCESS CONTROL SYSTEM, part 1.3 E. | Site | |||
| 118 | Please confirm this project must meet the buy American act requirements. | Yes. | Contracting | |
| 119 | Please confirm level 4 finish for all finished gypsum board including patches | Per Specification section 09 29 00-Gypsum Board -230409, part 3.5 Finishing of Gypsum Board. | Site | |
| 120 | Are we required to use plenum rated cabling for all areas? Can we use riser rated cabling in non plenum spaces? | Per Specification section 27 15 13- | ||
| COMMUNICATIONS COPPER HORIZONTAL CABLING, part 2.1 G | Site | |||
| 121 | Will flexible metal conduit be allowed? | Flexible metal conduit is acceptable when making connections to motors or vibrating loads per NEC. | A&E | |
| 122 | Please confirm the VA will be working and scheduling with the subsystem vendors on scheduling network outages. | Prime Contractor is resp. to schedule with all sub-contractors. | Site / IT | |
| 123 | Please confirm the normal working hours of this contract are to be assumed as normal working hours; 7:00 am-5:00 pm | Specifications SECTION 01 00 00- | ||
| GENERAL REQUIREMENTS, part 1.6 G. | Site | |||
| 124 | Please confirm per section 01 00 00 that contractor is to provide a commercial photographer/subcontractor and that indexing/navigation will use AutoCAD drawings to be interactive online. Typically this has been waived on most other VA projects as most facilities do not have the capabilities to utilize AutoCAD. | Part 1.33 of Spec Section 01 00 00 appears to have not been used. | Site | |
| 125 | Can the contractor QC manager serve as the photographer if they meet the requirement of having experience photographing construction projects. The term “Commercial Photographer” is vague, has no licensing requirements or any other information required. | Specifications SECTION 01 91 00 | ||
| GENERAL COMMISSIONING REQUIREMENTS, Part 3.9 OPERATION AND MAINTENANCE TRAINING REQUIREMENTS. Paraghaph C.2 and D.3. | Site | |||
| 126 | Is it anticipated that unsuitable soil will be encountered on this project? If so, is the contractor responsible for removal and disposal of any unsuitable soils? | No unsuitable soil is anticipated. Yes, contractor would be responsible for removal and disposal of any unsuitable soils. An approved Change Order would be required before any unsuitable soils were removed and disposed of. | Site | |
| 127 | Please confirm, is the prime contractor required to directly hire the controls system integrator? | The controls system integrator does not have to be a direct subcontractor of the prime contractor. | Site | |
| 128 | Will there be PLA requirements on this project? | Contracting | ||
| 129 | Please confirm, are all new cat6a cables to be factory terminated? | Per Specification section 27 15 13- |
COMMUNICATIONS COPPER HORIZONTAL CABLING, part 2.1 D & E and SECTION 27 13 13.13- COMMUNICATIONS COPPER CABLE SPLICING AND TERMINATIONS, part 3. Site
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